ML20062A513
| ML20062A513 | |
| Person / Time | |
|---|---|
| Issue date: | 06/15/1982 |
| From: | Mattia M NRC OFFICE OF ADMINISTRATION (ADM) |
| To: | Friedenwald R ARMY, DEPT. OF, CORPS OF ENGINEERS |
| Shared Package | |
| ML20062A511 | List: |
| References | |
| CON-FIN-B-8032, CON-NRC-03-82-107, CON-NRC-3-82-107 NUDOCS 8208040023 | |
| Download: ML20062A513 (11) | |
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UNITED sT ATEs y
' 7, NUCLEAR REGULATORY COMMISSION s,.
9l WASWNGloN, D. C. 20555
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R. L. Friedenwald Colonel U.S. Department of Arnty Corps of. Engineer.s Executive Director of Civil Works DAEfi-CWE-S Washington, DC 20314
Dear Colonel Friedenwald:
Subject:
Interagency Agreement tio. f1RC-03-82-107. Entitled "Geotechnical On-Call Assistance for Case Reviews" Pursuant to the authority of the Econonty Act of 1932, as amended, the U.S. fluclear Regulatory Commission (f1RC) and the U.S. Arnly Corps of Engineers (C0E) desire to enter into an agreement whereby COE will assist the fiRC by providing services to the project entitled above.
Accordingly, the Parties hereto mutually agree to the following terms of this agreement:
Article I - STATEMEfiT OE WORK l
A.
Backaround Infonnation Applicants for licenses to construct and operate nuclear power plants are required to assure the safe design and construction of power plant facilities under all design loading conditions. The stability of subsurface materials, foundations and slopes under both static and dynamic conditions is reviewed by the staft using the procedures of SRP Sections 2.5.4 and 2.5.5.
Problem sites require that the staff expertise b.e supplemented in some technical areas, because these sites or problems usually need extensive and technically complex assessments.
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8208040023 820713 PDR CONTR NRC-03-82-107 PDR l
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B.
Objective The objective of this Interagency Agreement is to obtain the service of expert technical personnel from the U.S. Army Corps of Engineers to assist the Geotechnical Engineering Section in their areas of responsibility in the review and evaluation of Geotechnical Engineering baseline data as well as that submitted by licensees. The Corps of Engineers shall provide an evaluatiol of pertinent findings, prepare Reports, as appropriate, and support the Geotechnical Engineering staff at site meetings and subsequent safety hearings, as required. _.
C.
Work Requirements The work is to be conducted using the guidance contained in NRC Regulatory Guides, Industry Standards and guidance and acceptance criteria in the Standard Review Plans (SRP) in the areas of geotechnical responsibility. The COE will generally follow the approach outlined below in conducting reviews and evaluations:
-- Recommend requests for additional information or clarification based upon initial review and evaluation of the information provided by the applicants.
-- Evaluation of the responses provided by the applicants.
-- Attendance at meetings with the staff, applicants and architect-engineers to discuss and res,olve outstanding issues, and audit the implementation of applicant commitments.
-- Preparation of a S'afety Evaluation Report (SER) or other Report input which describes the evaluation of the design of the applicants' safety related (an,d some non-safety related) systems or data base.
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-- Attend meetings with the Advisory Committee on Reactor Safeguards (ACRS) and public hearings to assist the staff in explaining bases for conclusions and positions reached in the SER or other Reports.
-- Preparation of input to SER Supplements which further clarify and document systems evaluations in the SER based upon review by the ACRS.
The geotechnical engineering aspects of proposed nuclear plant facilities to be evaluated are related to the stability and settlement of safety,related structures, emergency cooling water reservoirs, appurtanent, safety-related structures such as earth embankments and rock fill dams, canals, weirs, intake and discharge structures, and pipelines, under both static and dynamic conditions, including the subjection of dams, etc., to the Safe Shutdown and Operating Basis Earthquakes.
The evaluation is to be accomplished in accordance with
!!UREG-0800 Standard Review Plan Sections 2.5.4 and 2.5.5 and typically includes such items as:
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1.
A review of the site investigation program, both field and laboratory, to assure that an adequate determination of all subsurface conditions has been achieved including consideration of borrow sources.
This j
may require recommendations for additional investigations to obtain i
the required data; i
t 2.
Evaluations and recommendations pertaining to the proposed design i
criteria; I
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3.
A review of the. stability and settlement analysis performed by the applicant and, in many cases, the performance of independent stability analysis.
A determination that the applicant has presented adequate bases to support the design parameters used in his analysis; 4.
A review and analysis of the liquefaction potential of the plant site;
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5.
An evaluation of stabilization techniques proposed by applicants to solve site foundation problems.
In many cases, the COE will be asked to provide recommendations for stabilization; 6.
In regard to most cases, field trips by C0E personnel will be necessary to inspect the site, to observe sampling and testing of soil and rock, and to evaluate the adequacy of techniques and equipment.
Review effort against the following plants is anticipated during the period of performance and will be assigned as the requirements are identified:
f Summer Bellefonte Seabrook Limerick
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Shearon Harris Procedures for Placing Work Orders Under this Agreement 1.
When a work requirement for the Corps of Engineers (C0E) occurs, they will be contacted to determine their availability to perform the work and the general level of effort required to complete it.
Upon reaching agreement, the Project Manager will issue a Work Order that describes the york to be done in a normal Statement of Work format, i.e., background, objective, work requirements, level of effort and period of performance, technical reporting requirements, meetings and travel requirements and NRC furnished materials.
2.
Each Hork Order will be consecutively numbered.
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Upon issuance of a Work Order, the COE shall acknowledge receipt of each order and shall. prepare and forward to 11RC within ten (10) days the proposed schedule for accomplishing the assigned task within the period specified.
Copies of the proposed schedule shall be sent to the Contracting Officer, (DC), the Project Officer, and B. L. Grenier, f1RR.
4.
A copy of each Work Order will be made a part of the Interagency Agreement file.
Copies will be furnished to the Contracting Officer, DC,and B. L. Grenier, i1RR.
D.
Reporting Requirements 1.
Technical reporting requirements will be specified at the time the task work order is issued.
Business Letter Report The schedule for submitting business letter reports will be specified at the time each task work order is issued.
The business letter report will be submitted to the Project Officer with copies provided to the Contracting Officer, DC, Director, Division of Engineering, ATTil: Mr. C. Poslusny, Mr.
J. Knight, DE, and Mr. B. L. Grenier, flRR.
These reports will identify the title of the project, the FIri, the Principal Investigator, the period of performance, and the reporting period and will contain 2 sections as follows:
Project Status Section 1.
A listing of the efforts completed during the period; milestones reached, or if mi.ssed, an explanation provided.
O 2.
Anyproblems'o'rfelaysencounteredoranticipatedandrecommendations for resolution.
5 3.
A summary o,f progress to date (this may be expressed in terms of percentage completion for each task).
4.
Plans for the next reporting period.
Financial Status Section 1.
Provide the total cost (value) of the project as reflected in the proposal and the total amount of funds obligated to date.
2.
Provide the total amount of funds expended (costed) during the period and total cumulative to date as follows:
If the recommended resolution involves a contract modification, i.e., change in work requirements, level of effort (costs), or period of performance, a separate letter should be prepared and submitted to the Contractinq Officer, DC, with copies provided to the Director, Division of Engineering, ATTil:
C. Poslusny, the Project Officer and,B. L. Grenier.,11RR
Period Cumulative a.
Labor-related costs b.
Computer services c.
Travel d.
Subcontracts e.
Equipment
(
%) 2/.
Total Provide the total amount of funds expended during the ag/riod (costed) 3.
and cumulative to date for each task, i.e., each plant.-
tieetings and Travel Travel requirements will be specified at the time the task work order is issued.
flRC Furnished liaterials f4aterials and documents required to perform the work will be forwarded to the Corps and Engineers at the time the task work order is issued.
Some of
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this material may contain proprietary information, as marked, and must be kept in confidence.
Article.II - PROCEDURES FOR PLAC1tiG WORK ORDERS UtiDER THIS AGREEMENT _
A.
When the r1RC requires -the services of COE pursuant to this agreement, o Work Order'will be issued covering the specific work requirement.
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The fiRC shall contact COE to determine COE's availability to perform the work and the general level of effort required to complete the work.
Ub9n reaching agreement, the fiRC Contracting Officer shall issue a Work Order that describes the work requirements, level of effort, period of performance, reporting. requirements, meetings and travel requirements, f4RC furnished materials, and itRC's cost estimate.
2lProvide percentage against total funds obligated to date.
E ost of licensing nuclear power must be kept tiy flRC under the Licensee C
Fee Program for the purpose of billing the utility for processing the application.
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Page 6 B.
Upon issuance of a Work Order, the COE shall acknowledge receipt of the order and shall prepare and forward the proposed schedule for accomplishing the assigned task within the specified period of performance and the C0E's cost estimate for accomplishing the Work Order to NRC within thirty (30) calendar days.
One copy of the above shall be sent to each of the following:
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- Contracting Officer, TACB, Division of Contracts
- Project Officer, HGEB, NRR
- Technical Assistance Program Manager, HRR C.
Each Work Order will be submitted by NRC to the Office of the Chief of Engineers at COE for implementation.
Technical liasion between the COE and NRC may then be transferred to the appropriate COE staff members as determined by COE at the working (field) level.
Routine communications may take place between the NRC Project Officer
-or Technical Monitors and the appropriate COE designated staff member (s).
Additional direction or guidance given by NRC to the staff or field office which may affect the terms of the agreement shall first be coordinated with the Office of the Chief of Engineers (and with the NRC Contracting Officer).
D.
Each Work Order shall be consecutively numbered and a copy of each shall be made a part of the Interagency Agreement file.
Article III "ERIOD OF PERFORMANCE AND LEVEL OF EFFORT
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i bis agreement shall become effective on the date of acceptance by the Corps of Engineers and shall continue for twenty-four months (24) thereafter.
The estimated level of effort is.25 staff years over the twenty-four (24) month per'iod.
Article IV - TRAVEL i ' '
A.
General All travel costs associated with this effort will be borne by NRC. The authorization'of travel and preparation of necessary paperwork will be I
handled as a direct transaction between COE and their employees.
- However, all actual travel disbursements will be made direct by NRC to the employee or the common carrier.
B.
Preparation of Orders NRC will notify the employee of an upcoming trip. The employee, through the normal ~ channels, will arrange the trip.
COE will issue the o,rders,
. authorize the trip (in accordance with COE travel regulations) and issue the tickets (or provide the employee with a GiR).
The GTR's issued must bear the following billing instructions.
Payment will be made by:
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Face 7 U.S. fluclear Regulatory Commission Office of the Controller Division of Accounting Government and Commercial Accounts Washington, DC 20555 and should carry the flRC appropriation symbol 31X0200 and reference the interagency agreement no. fiRC-03-82-107.
At the time of issuance of the GTR, a buff copy must be sent to the 11RC by COE to the above address to hold for retention until billed by the carrier.
In additiorYi COE should also send an advance file copy of each order after its issuance.
The orders should also cite the agree-mentnumber(liRC-03-82-107).
C.
Preoaration of Vouchers Upon completion of the trip, the COE employee will prepare the voucher in accordance with applicable COE regulations and submit to the normal payment office.
COE audit staff will examine the voucher as they would in their usual voucher review procedure and then sign a statement to that effect.
The employee's original voucher, with attached receipts, airline tickets, and a copy of his orders, shall be immediately sent to the fiRC at the above address for direct payment by liRC to the COE employee.
If the employee issued his own GTR, the buff copy must accompany the voucher.
Pl ea s e nQ.th flo. COE employee is authorized to incur costs that will be billed directly 'to liRC other than a GTR.
If additional expenses are required such as a rental car or typing or stenographic services, his orders should reflect 'this and he should be given a suf ficient advance to cover the cost.
AdvanceyfFundT D.
fiRC will not issue any advance of funds to COE employees.
E.
Payment fiRC will make payment directly to the COE employee at the address indicatG on the voucher for travel costs incurred, as audited and approved by COE.
Upon receipt of a completed SF 1113 from a common carrier for GTR's, liRC will make payment directly to the carrier using the liRC's tormal payment procedures and forward the bill to GSA for post-audit of the transportatiG charges.
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Page 8 Article V - ESTIf4ATED COST AND OBLIGATION OF FUNDS j
1.
The estimated cost to the flRC exclusive of travel for effort performed hereunder is $23,000.00.
The estimated cost for travql is $1,000.00 for Fiscal Year 1982.
2.
Total funds currently available for payment and obligated under this'agr'eeEent is $14,000.00., exclusive of travel, and chargeable to the following funds citation:
Appropriation Symbol:
31X0200.202 B&R No.:
20-19-40-41-2 FIN No.:
B8032 Total funds currently available for payment and allocated to this agreement for travel is $1,000.00 for FY 1982 (ending September 30, 1982) chargeable to the following funds citation:
Appropriation Symbol:
31X0200.202 B&R No.: 20-21 Subunit: 22-15
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Travel for FY 1983 will be subject to the availability of FY 1983 funds.
Upon availability, such funds will be provided by unilateral modification to the agreement by the Contracting Officer, NRC.
Article VI - TECilNICAL DIRECTION The followinsi indi0idual, will represent the NRC as the Project Officer for
<-this contract:
I ' Lyman W. Heller, Office of Nuclear Reactor Regulation
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In addition, a Technical Monitor shall be designated for each Work Order issued hereunder.
The Project Officer is responsible for:
(1) Monitoring the C technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting t.he statement of work; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this agreement; and (5) assisting the agency in the resolution of technical problems encountered during perf ormance.
Within the purvicu af this authority, the representative is authorized to approve payment vouchers for supplics/ services required under the agreement.
The Contracting Officer is responsibic for directing or negotiating any changes in tcrns, conditions, s
or amounts cited in the agreement.
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Page 9 Por guidance f rom the Project Of ficer to the agency to be valid, it must:
(1) be consistent with the description of work set forth in this agrec:nent; (2) not constitute new assignment of work or change to the expressed terms, conditions, or specifications incorporated into thic agreement; (3) not constitute a basic for an extension to the period of performance or delivery schedule; (4) not constitute a basis for any increase in the agreement price.
If the agency receives guidance f rom the Project Of ficer which it feels is not valid under the criteria cited above, the COE shall immediately notify the Proj ect Of ficer.
If the two are not abic to resolve the question within 5 days, the agency shall notify the cont racting Of ficer.
Article VII - BILLIfiG ItiSTRUCTI0 tis To receive reimbursement for costs incurred, the U.S. Army Corps of Engineers (COE) shall submit invoices in accordance with ATTACleiEllT I, Billing Instructions for fiRC/COE Interagency Agreement, which is attached hereto and made a part hereof.
If this agreement is acceptable to the U.S. Army Corps of Engineers, please so indicate by signing in the space below and return two (2) executed copies to me.
The third. copy is for your records.
Sincerely,
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I4ary Jo liattia Contracting Officer U.S. fluclear Regulai.ory Conmission
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ACCEPTED:
ACCEPTED:
.Ce G ( y U.S. Army Corps of Engineers U.S. fluclear Regu'latory Commission BY:
BY:
7 BRIAN J.
AN Colonel, Co of Engi rs TITLE: Act'8 Exec.
irector of Civ Wks TITLE: _
I3 82 DATE:
DATE:
s
o BII. Lit;G 1riSTRUCT10!;5 TOR 1;RC/COE II;TERACEtiCY ACRE 121El:T cencral.
COE chall submit vouchers for cost-reimbursement in the following
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Form. Claims shall be submitted on the Standard Form 1080, Voucher for Transfers Between Appropriations and/or Funds.
f; umber of Copics.
An original and four copics shall be called to the fiRC of fice ident'ifieT helow.
Frequency.
COE shall submit claims for reimbursement once each quarter.
Billine of Costs Af ter Expiration of Acreement.
If cost-reinbursenents are incurred during the agreement peried and claimed af ter agreement has expired, the period during which these costs were incurred cust be cited.
Preparation and itemiration of the Voucher.
COE shall furnish the informa-tion set forth in the explanatory notes bel,ow.
(a) Payor's I;ame.and ddress.
Address the original voucher (with copies) to:
U.S. ?!ucicar Regulatory Co mission, Division of Account'ing, Office of the Contrbiler, ATTN:
GOV /C0!! Accounts Section, Washington, DC 20555' (b) Voucher 1; umber.
Insert the. appropriate serial number of the voucher.
1 This cust be in sequential order beginning with 001 as the number to be used for the first voucher submitted under this agreement.
(c) Date of Voucher.
Insert the date the voucher is prepared. _
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(d) Contract !! umber and Date.
Insert the ISSA number and the effective date of the agreement.
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o (c) P:.vec ' r.1:nme and Mar er.r..
Show the name and riddrecs of COE and inc3ude name of voucher preparer and telephonc number.
(f)
Billinr, Period.
Insert the beginning and ending dates (day, month, and year) of the period in which costs ucre incurred and for which reimburse-r ment is claimed.
(g) Billing Detail _.
Insert the major cost elements as follo'rs:
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(g) (1) Direct Labor.
This consists of salaries and wages paid (or accru'cd)
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for direct.perigpance of the contract.
(g) (2) Haterials and Supplies.
This is consumabic materials and supplies and equipment.
Specify separately all items over $1.000.
(g) (3)
Other.
List all other direct costs.
(g) (4)
Overhead.
Show that amount of the billing which is overhead.
(h) /. mount Billed for Current Period.
Insert the amount billed for adjustments and adjusted amounts for the period.
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