ML20057B700
| ML20057B700 | |
| Person / Time | |
|---|---|
| Issue date: | 08/30/1993 |
| From: | Colina I, Michael Scott NRC OFFICE OF ADMINISTRATION (ADM), SCIENCE & ENGINEERING ASSOCIATES, INC. |
| To: | |
| References | |
| CON-NRC-03-93-030, CON-NRC-3-93-30 NUDOCS 9309230156 | |
| Download: ML20057B700 (7) | |
Text
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- 1. CONT RACT ID COOC PAG I-OF PA44.
AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT 1
1 7
A LF FEC1Iv0 DAIC
- 4. REQVtSti 40N/ PURCHASE REQ. NO.
6.PROJt CT NO. G( epplice64c)
- 2. AMLNOMLNT /MOOtf ICAT SON NO.
Four (4) 8/1/93 NRC-03-93-03D Rev 4 ata 6 /91 /o1
- r. AOumtsTEReu av stom<r men n<= 6>
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- c. s5Uco ev coggl 10.S. Nuclear Regulatory Commission
' Division of Contracts & Property f;anagemer.
Washington, DC 20555 I
yi er. AucNOucNT Oe souCtTAuON uo.
w NAuc ANO AOORoss Oe CONT RAcTOR (no swet. --tr,s==.a up cod,s Science & Engineering Associates, Inc.
SEA Plaza 6100' Uptown Blvd., NE Albuquerque, NM 87110 loa.gOif sCAnON Oe CONT aACTjOaOc prf w inal Investigator / Technical NRC-03-93-030 l
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Contact:
Gilbert Zigler toe.DATcO gse nne us 12/28/92 l
Telephone No. (505).884-2300 lrActuw cooe l
cooE 11.THIS ITEM ONLY APPLIESTO AMENDMENTS OF SOLICfTATIONS O is.aterJi.d. O is.ct o, The abow nuredered soGdtetton is amended.as set forth in item 14. The hour and date specined for seceipt of Offers Offers snust C ' V seceipt of this amendment prior to the hour and date specified in the solidtetion or as amended,ty tended.
(el By cortplesno Items 8 and 15.end retuming copies of the amendment: 6bi sy e-3--- '-7;escolptof this eneachemptof sieoff.
auteuitteed: or Ed By esperate letter or telegram which inesudes e reference to IN FsEJECTION OF YOUR OFFER. If try irirtue of this amendment you desire as change en offer already ashmit seteer,, a see tenogram er letter mekas e=Eerence to the Wtetion and this amendment.end is seashed prior t
- 12. AccOUNimG AND APPROPR6 alton DATA Of sugadred)
N/A l
- 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS / ORDERS, IT MODIFIESTHE CONTR6Cir/ ORDER NO. AS DESCRIBED IN ITEM 14.
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- 4. PU TT CA R
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C.THIS SUPPLEwtCNTAL AGRLEMENT 45 ENTERED INTO PURSUANT 10 AU1HORITY OFs t
O. OTHER ispretty type ef medtfeestmon and htimority)
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is not, is required to sign this document and return copies to the"essuing office.
E.IMPORTANT: Contractor ns. 0t5cRsPT son OF AutNOucNTtuOOsf eCAT SON tOreantsee er ucrecce.on sme=anos. :='m eouctution/contmet euw The purpose of this modification is to delete Section F.2, REPORTS, DOCUMENTATION AND OTHER )
DELIVERABLE END ITEMS, in its entirety and substitute the attached in lieu thereof.
- All other terms and conditions remain unchanged, including the contfact ceiling amount of-$649,734.00.
h Il 9309230156 930830 PDR CONTR NRC-03-93-030 PDR.
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s provided tierelot, att terms and conditions of tree document referenced in ttem SA or toA. as tierstofore cesanged, rema t ac J6A.NAME ANO 1ITLE OF CONT RACTING Of etCER (Type orprintf 15A. N AME AND 181LL OF StGNCR (Tlfpe orprint)
Ilene R. Colina, Contract Administrator ry Lynn Scott, Contracting Officer 164 C N1 RAC104/Of f U R
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NRC-03-93-030
-Modification No. 4 f.2 REPORTS, DOCUMENTATION AND OTHER DELIVERABLE END ITEMS MONTHLY BUSINESS LETTER REPORT REQUIREMENTS Preliminary monthly cost data based on "best estimate" expenditures for labor, travel, subcontractors and other direct costs including any associated indirect costs are to be provided verbally or_ by facsimile by the fifth working day after the end of the month.
A monthly business letter report (MBLR) will be submitted by the 15th of each month to the Program Manager, Division of Engineering, NRR, with copies provided to the to each Project Officer assigned to an on-going, active task order and their Section Chief.
Each report will include four sections as described below.
Information in Section I,Section II and, as applicable,Section IV will be provided for each tank order.
I. WORK _ PROGRESS STATUS 1.a. Lask Order Identification Information The contract numberb The Job Code NumbeE(JCN), the task orehr number and title The principal investigator (s) and telephone number (s) i The NRC technical monitor (s) and tele > hone number (s) 1.b. Financial Summary The authorized ceiling amount for the task order The total amount of funds obligated to date for the task order The total cost for the period and cumulative to date Percent of funds expended against oblicated funds 2.
Schedule / Milestone Information in the followina format:
Planned Revised Actual Tasks Completion Date Completion Date Date Provide a The day, month The revised day, The day, brief and year sche-
. month and year month and based on a change.
year all summary duled for com-of the pletion, or time-The reason for the
'of the work work; in-frame if a date change must be giv-is actually clude any is not known or en in the " Problem /
completed.
report or projected.
Resolution" section travel.
below.
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I 3.
Work Performed During the Period This section should contain a clear, succinct discussion of the work j
performed on each task order during the period. As a minimum, these discussie;is should support the costs reported for the period.
Wording such as " worked on all tasks," or " continued to work on Task 1.a." is not particularly useful and reduces the effectiveness of the
' monthly report as a management tool and for historical documentation.
Any travel taken during the reporting period should also be summa-rized in this section of the report. Each travel summary should identify the persons traveling, the duration of the travel, the pur-pose of the travel, and any work / accomplishments not reflected elsewhere.
4.
Problem / Resolution
- All problems encountered durino the period should be clearly and succinctly identified and stated. Then, the resolution or the proposed solution should be briefly described.
It should be clearly evident, frpm a reading of the descripticn, who is responsible for solying the problem, should it still exist at the time the report is written.
- Notwithstanding the status of the problem at the time the MBli; is i
written, all problems should be recorded in the " Problem /
i Resolution" section of the MBLR for documentation / historical pur-poses.
If the problem still exists in a subsequent month, in whole or in part, it should be described as it currently exists; otherwise, it should be deleted from the report.
- Problem or circumstances that require a change in the level of effort / costs, scope, or travel requirements are to be described in the MBLRs for documentation purposes but are to be dealt with separately in a letter addressed and sent to the NRR project l
manager.
5.
Plans for Hext Period Provide a brief description of the work to be' performed / accomplished during the next reporting period.
If a milestone is expected to be completed during the next report period, so state. '
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3 II. FINANCIAL STATUS t
1.
Provide the total direct staff use and the amount of funds expended (costed) during the period and total cumulative year to date in the following categories for each task order:
Current To Month Date a.
Labor (hours)
(1) Management XX XX (2) Technical XX XX (3) Support XX XX Total XX XX Subcontrack hours XX XX b.
Costs (1) Labor Costs'
['
(a) Direct Labor Costs XX XX (b) Indirect Labor Costs XX XX (c) Project Management Cost Subtotal XX XX (2) Other Direct Costs (a)
Subcentractor/ Consultant Cost XX XX (b)
Material and Services Costs XX XX
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(c)
Computer Usage Costs XX XX (d)
Travel
. Domestic XX XX Foreign M
M Total Travel -
XX XX
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Subtotal Other Dircct Costs XX XX (3) G&A Costs M
E (4) Total Reimbursable Costs XX XX (5) Fee XX XX (6) Total costs T
XX
' The accounting line items may be changed from those shown here, depending nn tha enntractor's nomenclature and accounting categories.
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4 II. FINANCIAL STATUS (Continued)
- 2. Provide the following information:
- a. Sumary Table by Task Order for Each JCN. Separately:
Fiscal Year Authorized Costs to Ceuts Tasks Ceilino Date Balance 19 Date XX XX
- b. Sumary Table for the contract by Each Separate JCN:
Total Total Percent Fiscal Yr Obligations Percent Costs Costs to Costs JCN To Date Oblicated Io Date Oblications To Date X-XXXX r.
X-XXXX Total 3
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5 III.
LICENSE FEE RECOVERY COST STATUS Pursuant to the provisions of 10 CFR Parts 170 and 171 on fees, provide the total amount of funds costed during the period and fiscal year to 2
date for each task order under each applicable JCH by facility or topical report. The license fee recovery status report shall be on a separate page as part of the MBLR for each applicable JCN, and shall be 3
in the format provided below.
Costs must be separated for each plant unit number, e.g., Beaver Valley 2, by the identified Technical Assignment Control (TAC) number and by docket number. Costs are to be reported as whole numbers rounded to tne nearest dollar. For work (e.g. submittals) that consists of more than i
one unit at the same site, the TAC number or Inspection Report number must be listed separately, as stated above, and the costs must be divided appropriately between or among the units. Total period costs reported in the license fee recovery cost status section should be equal to the total period costs reported in the " Financial Status" section.
In the event the totals costs reported in these two sections are not equal, an explanation for the variance must be given as a footnote in the license fee recovery cost status stiction.
LICENSE FEE RECOVERY COSTS STATUS JCN:
PERIOD:
TAC or Task Order Facility Docket Inspection
- COSTS Number Name Number Report No.
Period Fiscal Year Cumulative IV.
MONTHLY EXPENSE FORECAST For task orders valued at $100,000 or more, a monthly expense forecast will be prepared and included in the first MBLR and updated as applicable, e.g., on a fiscal year basis or when there is a change in funding authorization. The information is to be provided in'a chart similar to thatashown on Attachment I and will include: the period, the planned monthly spending rate, the actual monthly costs, the planned cumulative spending rate, and the actual cumulative spending rate. The cumulative planned monthly expenses rate and the cumulative actual monthly expenses will be graphically plotted.
An expense variance greater than 15 percent must be explained in the " Problem /
Resolution" section.
2 Hot all Job Code Numbers involved license fee recoverable work; each statement of work includes a section that states whether or not the effort is license fee recoverable.
3 As a rule, a Job Code Number can only contain work that has TAC numbers or Inspection Report numbers, but not both under any JCN.
Attachment I to the MBLR-MONTHLY EXPENSE FORECAST FIN:
Task Order Number:
Title:
Period Covered:
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