ML20056A663
| ML20056A663 | |
| Person / Time | |
|---|---|
| Issue date: | 08/02/1990 |
| From: | Brach E Office of Nuclear Reactor Regulation |
| To: | Grimes B Office of Nuclear Reactor Regulation |
| References | |
| NUDOCS 9008080421 | |
| Download: ML20056A663 (13) | |
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UNITED STATES-I I
f NUCLEAR REGULATORY COMMISSION
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WASHINGTON,0. C. 20066 j
August 2,-1990 q
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. MEMORANDUM FOR: Brian K. Grimes, Director a
Division of Reactor _' Inspection and Safeguards FROM:
E. William Brach, Chief Vendor' Inspection Branch
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Division of Reactor Inspection and Safeguards SUBJECTS NRC MEETING WITH NUPIC ON JOINT UTILITY AUDITS On July '10,1990, NRC. staff met with representatives of the Nuclear Utility L
Procurement Issues Comittee (NUPIC) to discuss thair program for joint utilit;y audits. The meeting was arranged at the request of NRC to be informed of the.NUPIC program and activities and to discuss licensee use of NUPIC audit reports. A list of attendees and a copy of the NUPIC briefing charts are enclosed.
All US nuclear utilities are members of NUPIC; membership also includes four nuclear utilities f rom Mexico, Canada, Sweden. and Yugoslavia. The NUPIC activities are directed by a steering group and three standing comittees with responsibility for reviewing audits, developing procedures, and tracking and scheduling audits. The NRC requested NUPIC to provide a copy of their charter and operating procedures and guidelines to NRC. The NUPIC joint audit program-
.is structured to share the audit responsibility among all members, each-member utility provides a specific number of audit team leaders and team members for the audits.:'Each audit team consists of-a minimum of three members. The vendors to be audited are selected jointly by all NUPIC members. Approximately 60 NUPIC audits of nuclear safety-related vendors are planned each year. An audit' frequency of once each 18 months for major ruclear vendors is planned, which is much more frequent than -the standard past individual utility practice of once each 36 months.
The NUPIC representatives discussed their new performance-based audit plan
'which stresses the need for detailed implementation reviews-of vendor
-performance. NUPIC further noted that the responsibility for evaluation and use of. the joint utility audits rests with each member utility. NUPIC, as an organization, does not' maintain an approved vendors list and does not specifically identify or indicate vendor approval to the NUPIC members,
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The.NRC staff identified to NUPlc and the NUMARC representatives present that
' the basis on which licensees accept NUPlc audit reports and findings ano the methods employed by the individual utilities to review and accept the joint utility audits needs further review and discussion.
Further the Vendor-
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Inspection Branch indicated to NUPIC that NRC will be comparing its inspectior, results with NUPic audits results for future vendor inspections.
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Enclosures:
f As stated cc: Mr. Steven White, NUPIC 3
e Mr. Alex Marion, NUMARC L Street'Public Document Room
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l NUPIC OBJECTIVES l
PROVIDE A COOPERATIVE' PROGRAM FOR THE l
EVALUATION OF VENDOR PERFORMANCE i
PROVIDE A. FORUM FOR DISCUSSION.OF PROCUREMENT QUALITY ASSURANCE ISSUES i
PROVIDE AN INTERFACE FOR PROCUREMENT QUALITY ASSURANCE ACTIVITIES i
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NUPIC i
MEMBERSHIP AGREEMENT l
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i ACCEPTANCE OF ALL PROVISIONS OF THE NUPIC MEMORANDUM OF UNDERSTANDING.
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COMMITMENT TO EQUALLY SHARE ALL COSTS INCURRED-IN SUPPORT OF NUPIC, AS APPROVED BY THE FULL MEMBERSHIP.
1 EVALUATION AND USE OF ALL INFORMATION AND RESULTS OF JOINT AND/OR MEMBER UTILITY AUDITS PROVIDEI5 BY NUPIC OR ITS. MEMBERSHIP IS THE RESPONSIBILITY OF EACH MEMBER" UTILITY.
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NUPIC MEMBER RESPONSIBILITIES PROVIDE A DESIGNATED REPRESENTATIVE WITH SUFFICIENT AUTHORITY TO VOTE / COMMIT RESOURCES.
ASSURE REGULAR AND ACTIVE ATTENDANCE AT NUPIC' MEETINGS.
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PROVIDE AUDIT TEAM LEADER FOR ONE (1) NUPIC e
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. JOINT AUDIT. PER. YEAR.
PROVIDE AUDIT TEAM MEMBER:FOR-THREEL(3)
NUPIC JOINT AUDITS PER YEAR.
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PERFORM TWO (2):NUPIC -MEMBER AUDITS PER YEAR.
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JOINT AUDIT PROGRAM i
i VENDORS SELECTED BY MEMBERSHIP VOTE j.
AUDITS PERFORMED BY MULTI-UTILITY TEAMS L
AUDITS CONDUCTED TO: STANDARD I
CHECKLIST (S) USING PERFORMANCE-BASED METHODOLOGY AUDIT COMMITMENT UP TO 25 MAN-DAYS i
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L BENEFITS TO NUPIC MEMBERS 4
i CONSISTENT BASIS FOR EVALUATIONLOF VENDORS 1
AUDIT FOCUS UPON PRODUCT QUALITY AND PNRFORMANCE-RELATED ACTIVITIES o
i AUDIT SCOPE MORE IN-DEPTH WITH LARGER AUDIT TEAMS AUDIT FREQUENCY PROVIDES MORE CONTACT WITH 4
. VENDORS t
INCREASED INFLUENCE FOR RESOLUTION OF VENDOR PROBLEMS i
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l BENEFITS TO VENDORS REDUCED IMPACT OF MULTIPLE / REDUNDANT AUDITS IMPROVED CONSISTENCY IN AUDIT SCOPE AND BASELINE REQUIREMENTS INCREASED KNOWLEDGE OF INDUSTRY NEEDS/ EXPECTATIONS INDUSTRY INTERFACE FOR. RESOLUTION OF
. VENDOR PROBLEMS 4
COST EFFECTIVE USE OF LIMITED RESOURCES u
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L NUPIC JOINT AUDIT PROGRAM i
RESULTS PROMPT NOTIFICATION OF SIGNIFICANT a
PROBLEMS TO MEMBERS DISTRIBUTION OF AUDIT RESULTS AND l
l FOLLOW-UP/ CLOSEOUT INFORMATION TO MEMBERS
. MEMBERS EVALUATE AUDIT RESULTS IN ACCORDANCE WITH QA PROGRAM REQUIREMENTS TO DETERMINE ACCEPTABILITY AND. USAGE OF AUDITS
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l NUPIC MEMBER AUDIT PROGRAM VENDORS SELECTED BY MEMBERS AUDIT-SCHEDULES COORDINATED BY NUPIC AUDITS CONDUCTED TO STANDARD CHECKLIST (S)
USING PERFORMANCE-BASED METHODOLOGY AUDIT COMMITMENT ~ UP TO 15 MAN-DAYS 4
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