ML20053C848
| ML20053C848 | |
| Person / Time | |
|---|---|
| Issue date: | 05/26/1982 |
| From: | Burry D, Lebo C NRC OFFICE OF ADMINISTRATION (ADM), POTTSTOWN, PA |
| To: | |
| Shared Package | |
| ML20053C846 | List: |
| References | |
| CON-NRC-10-82-414 NUDOCS 8206030053 | |
| Download: ML20053C848 (9) | |
Text
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Kathleen Berry, Library Director (5,m,. -,.
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US Nuclear Regulatory Commission US Nuclear Regulatory Comission ATTN:
Jona Souder, LPDR, P-608 Office of the Controller Washington, DC 20555 Washington, DC 20555 O io u.s.c. 22o. iox :
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$3,054e00 Maintenance and Operation of Local Public Document Rooms (LPDRs) 8206030053 820526 it PDR CONTR NRC-10-82-414 PDR TotAt Axount or couruct S
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NRC-10 414 Page 2 of 7 ARTICLE I - BACKGROUND The 1.ocal Public Document Room Branch within the Division of Rules and Records, Office of Administration, US Nuclear Regulatory Commission (NRC), is responsible for the overall establishment and maintenance of Local Public Document Rooms (LPDRs).
The LPDR Branch reconnends, develops, and implements programs, plans, objectives, and activities of local public document rooms, as well as coordinates the distribution of documents to LPDRs.
The LPDR program provides scientific and technical information relating to nuclear power plants. The document collections permit and encourage the free exchange of ideas and criticisms by the general public in the licensing of nuclear power plant construction and operation.
The LPDRs currently are maintained by volunteers in local libraries and other facilities in the vicinity of nuclear generating p,wer plants.
The LPDR Branch is establishing a contract program to provide financial remuneration for services performed by the LPDRs and to insure that a uniform program of document maintenance and information services is provided for LPDR patrons.
The services to be perfonned under this contract are discussed in Article III.
ARTICLE II - NRC RESPONSIBILITY The NRC will provide, normally on a weekly basis, the documents to be added to each local public document collection.
The NRC will provide file folders, binders, labels, a log, postcards for reporting missing documents, envelopes for use in communicating with the NRC, and a User's Guide.
Also, the NRC, when notified by a library, will promptly replace any documents found missing from the local public document collection.
The NRC also will periodically visit each library which maintains a local public document collection to review the collection, correct any problems that may be noted, and to provide guidance and instructions to the library staff.
ARTICLE III - SCOPE OF WORK The Contractor shall perform the following services relative to the maintenance and operation of the LPDR:
~
A.
Filing and File Maintenance Properly file paper copy documents or microfiche received from the NRC 1.
within one week of receipt in accordance with the filing system provided To meet the particular needs of library patrons, this filing by the NRC.
deadline may be extended upon the expressed approval of the Chief, LPDR Branch, NRC.
2.
Refile documents or microfiche used by patrons within the next business day.
NRC-10-82 414 Page 3 of 7 3.
Prepare file folders and folder labels when necessary.
Maintain the local public document collection and NRC-furnished 4.
equipment as a physically unified collection.
Report promptly to the LPDR Branch the identification of documents 5.
found or reported to be missing from the collection.
B.
User Assistance Provide sufficient instructions to familiarize users with the filing 1.
system of the local public document collection, the collection's User's Guide, the indexing system used for paper copies.and microfiche copies of the collection, and use of the microfiche reader printer.
Provide users access to reproduction equipment for making paper 2.
copies of the collection.
C.
Administrative Services Insure that the microfiche reader printer is in good operating condition.
1.
In the event that the equipment requires repair or servicing, the library staff shall arrange to have an authorized service representative designated The invoice of charges should be forwarded by the NRC service the equipment.
If the to the NRC, and the agency will pay the cost of the servicing.
estimate of costs exceeds $100, the library staff should first contact 800-638-8081.
the Chief, LPDR Branch, by calling the toll-free number, Pre 3are three quarterly reports and a final cumulative report in accordance 2.
witi ARTICLE III, F.1.
- 3. Promptly inform the LPDR Branch of the NRC, either by the toll-free telephone number (800-638-8081) or in writing, of problems regarding the use or maintenance of the collection.
Make available an NRC-furnished log which patrons may sign when using 4.
the collection.
D.
Space Requirements Provide adequate space to maintain the local public document collection 1.
in an orderly manner.
Provide adequate space near the document collection to locate a 2.
microfiche reader printer, a table for the reader printer, and a microfiche file cabinet.
Provide adequate reading space and lighting for users to review the 3.
documents in the collection.
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l
NRC-10-82-414 Page 4 of 7 E.
Supply Requirements Maintain adequate supply of paper for the microfiche reader printer.
1.
Maintain adequate supply of electric lamps for the microfiche reader 2.
printer.
F.
Reporting Requirements 1.
Frequency and Content A performance report will be submitted by the library to the NRC within twenty (20) days after the end of the first, second, and third contract In addition, the library shall submit a final cumulative quarters.
Each report shall include an estim,t at the end of the contract year. ate of the number of people using the repor the estimated number of copies made of documents, conditions of the collection and whether the filing is up to date, any significant problems which may have occurred in the maintenance and use of the document collection, and any equipment maintenance which may have occurred during The format to be followed in submitting the quarterly and the period.
final reports is shown in Attachment A to this contract.
2.
Copies One copy of the report shall be submitted to the NRC Contracting Officer and one copy to the Chief, LPDR Branch.
ARTICLE IV - PERIOD OF PERFORMANCE The period of performance with respect to this contract shall commence on the date of execution of the contract and shall be in effect for one (1) year.
ARTICLE V - OPTION TO EXTEND THE PERIOD OF PERFORMANCE This contract may be extended for a period of one (1) year at the prices set forth herein, at the option of the Government, by the Contracting Officer
'giving written notice of the Government's exercise of such option to the The Contractor not later than the last day of the tenn of the contract.
Contracting Officer may give preliminary written notice of an intent to exercise such option within thirty (30) days prior to the last day of the tenn of the contract.
Such preliminary notice shall not be construed as an exercise of the option.
If the Government exercises such option, the total duration of this contract, including the exercise of any option under this c
clause, shall not exceed two (2) years.
NRC-10-82-414 Page 5 of 7 ARTICLE VI - GOVERNMENT-FURNISHED PROPERTY The following Government equipment and materials shall be furnished to the Contractor for performance of the services required hereunder:
1.
3M "800" Miciofiche Reader / Printer, Model 475AG, S/N 305517 (one(1)each).
Vertical Visible Upright Cabinet for Cards and Microfiche, 4x6 size, 2.
7-drawers, 40" high,16" wide, 27" deep, with High Leg Base, Steel 12" high, Shaw-Walker Co Model C-1419 (one (1) each).
Reader-Printer Sit-Down Stand, 30" High, Top 36" x 30",, Bell and Howell 3.
Catalogue No. 123002 (one (1) each).
Lamps for Model "800" Microfiche Reader-Printer, 3M No. 78-8012-3601-5 4.
(one (1) each).
5.
Dry Silver Paper, Type 795, 8-1/2" x 250" (4 rolls per carton) (one (1) cin).
The NRC will furnish the initial box of paper and an extra lamp (items 4 and 5 above) for the microfiche reader-printer. Thereafter, responsibility for additional paper and lamps rests with the library.
The NRC authorizes the library to charge for copies made on the reader-printer to recoup expenses for paper and lamps.
1 The NRC also~ authorizes the library, without cost to the NRC, to install a coin-operatad attachment to the reader-printer.
In either case, however, the cost a library may charge for copies from microfiche may not exceed 50.25 per page copy unless it can demonstrate to the Chief, LPDR Branch, that operating costs require a higher per-page cost.
ARTICLE VII - LIABILITY The Contractor assumes all risks and liabilities resulting from the use of the Government-Furnished Property herein enumerated in perfomance of the work as set forth herein.
The Contractor further agrees to hold hamless the Government, the Nuclear Regulatory Commission, including their officials, employees, or agents, for any liability to anyone arising out of or in connection with the use of said Government-Furnished Property during the perfonnance of the work as set forth herein.
ARTICLE VIII - CONSIDERATION A.
Basic Year In full consideration of the Contractor's performance hereunde the NRC shall pay the Contractor the fixed price of $3,054.00.
B.
Option Year
~ In full consideration of the Contractor's performance hereunder, the NRC shall pay the Contractor the fixed price of $3,337.86.
m
NRC-10-82-414 Page 6 of 7 ARTICLE IX-PAYMENT Payment shall be made in accordance with Clause 2 of the General Provisions entitled " Payments."
Partial payments, in the amount of one-fourth of the agreed annual contract cost, shall be made upon submission and acceptance by the Chief, LPDR Branch, of the quarterly reports reiterated in ARTICLE III, F.1.
above; provided, however, that said payment (s) shall not be deemed to prejudice any rights which the Government may have by law or under other provisions of this contract.
ARTICLE X - OBLIGATIONS The amount presently obligated by the NRC with respect to this contract is
$3,054.00.
4 ARTICLE XI - PROJECT OFFICER Jona Souder is hereby designated as the Contractinc Officer's authorized representative (hereinafter called Project Officer) for technical aspectsrequest of this contra ct.
The Project Officer is not authorized to approve or any action which results in or could result in an increase in contract cost; nor to terminate, or settle any claim o.- dispute arising under the contract; nor issue any unilateral directive whatever.
The Project Officer is responsible for:
1.
monitoring the Contractor's technical progress, including surveillance and assessment of performance, and recommending to the Contracting Officer changes in requirements; 2.
interpreting the scope of work; 3.
performing technical evaluation as required; performing technical inspections and acceptances required by this contract; 4.
and
~
assisting the Contractor in the resolution of technical problems encountered 5.
during performance.
Within the purview of this authority, the Project Officer is authorized to review all costs requested for reimbursement by contractors and submit reconnendations for approval, disapproval, or suspension for supplies /
The Contracting Officer is responsible services required under the contract.
for directing or negotiating any changes in terms, conditions, or amounts cited in the contract.
l i
NRC-10-82 414 Page 7 of 7 For guidance from the Project Officer to the Contractor to be valid, it must:
1.
be consistent with the description of work set forth in this contract; 2.. not constitute new assignment of work or change of the expressed terms, conditions, or specifications incorporated into this contract; 3.
not constitute a basis for an extension to the period of performance or contract delivery schedule; and 4.
not constitute a basis for any increase in the contract price.
ARTICLE XII - TRAINING The library shall have a staff person with the responsibility for maintaining the local public document collection participate in a two-day workshop to be held at NRC Headquarters in Bethesda, Maryland, or at one of the NRC Regional Offices.
The workshop, currently being planned, will provide information regarding the NRC regulatory program, the licensing process, the NRC's computerized document control system, and specific details concerning the The administration of the program for local public document collections.
charges for the workshop attendance will be negotiated at a later date and incorporated into this contract by modification.
The date and additional information concerning the workshop will be provided at a later time.
ARTICLE XIII - GENERAL PROVISIONS This contract is subject to the Fixed Price Research and Development Contracts Under $10,000.00, dated November 14, 1977, which incorporates the FPR Changes and Additions and NRC Additions, attached hereto and made a part hereof.
Clause 14 entitled " Patent Rights - Acquisition by the Government" is deleted in its entirety.
ARTICLE XIV - ATTACHMENTS The following documents are attached hereto and incorporated herein by reference:
l A.
Report for NRC Local Public Dccument Collection (2 pages).
B.
General Provisions, Fixed Price Research and Development Contracts Under
~
$10,000.00, dated November 14, 1977..
l t
Report For NRC local Public Document Collection Contract No.: NRC-10-82 414 A. ' Use of the Collection:
1.
Estimate of the frequency of use of the documents during the la'st quarter (i.e. number of persons using the collection per day, week, or month).
c-
.J Comments:
2.
Estimate how many copies of documents were made during the quarter.
1)
From Paper Copies
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2)
From Microfiche 1[
B.
Condition of the LPDR Collection:
1.
Has filing been kept up-to-date (filed within one week of receipt from NRC and within one business day after use by patrons)?
If not, what actions are being taken to maintain collection up-to-date?
g( 63 53
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2.
Have documents been reported missing during the quarter?
(Pleaseindicate on attachment, if the NRC LPDR Branch has not been previously notified, any documents which are missing).
T) B I
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- C.
Equipment Maintenance:
List the cost of any maintenance of the microfiche reader / printer,'
the date of the service, and describe the problems requiring the service.
DATE PROBLEM COST q laulen a RLS -N o, e city s
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D.
Problems:
Please. describe any significant problems which have occurred in the maintenance and use of the collection which have not been previously reported to the NRC and resolved.
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