Text

Contract: Technical & Administrative Support in Moscow for Russian Priority Number 3 (Incident Response),(Lisbon Initiative), Awarded to SAIC
	ML20046C851
Person / Time
Issue date:	07/14/1993
From:	Mace M, Rodehall T; NRC OFFICE OF ADMINISTRATION (ADM), SCIENCE APPLICATIONS INTERNATIONAL CORP. (FORMERLY
To:	;
References
	CON-NRC-26-93-297 NUDOCS 9308120306
	Download: ML20046C851 (98)
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AWARD / CONTRACT Page 1 of

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 350)

RATING 2.

CONTRACT NO.

2.

EFFECTIVE DATE

4. REQUISITION / PROJECT NO.

NRC-26-93-297 See Block 20b AED-93-297 5.

ISSUED BY 20de:

!6. ADMINISTERED BY Code:

l LIf other than Item 5)

US NUCLEAR REGULATORY COMMISSION US NUCLEAR REGULATORY COMMISSION DIVISION OF C2NTRACTS & PROP. MGT.

l DIVISION CF CONTRACTS & PROP. MGT.

CONTRACT NEG. 3 RANCH NO. 2 l CON. ADM. BRANCH NO. 2 MAIL STOP P-1220 i CON. ADM. BRANCH NO.

2, MS-P902 WASHINGTON, DC 20555 WASHINTON, DC 20555 7.

NAME AND.CCRESS OF CONTPAC...,.

DELIVERY e.

[ ]

FCB ORIGIN SAIC 20201 Century Boulevard, 3rd Floor

[X]

CTHER (See below)

Germantcwn. MD 20874 j

9.

DISCOUNT FOR PROMPT PAYMENT n/a Principal :nvestigator/ Technical

Contact:

Telephone No:

10. SUBMIT INVCICES (4 copies unless otherwise specified) TO THE ADDRESS SHOWN IN : TIM: 6

11. SHIP TO/ MARK FOR CODE

12. PAYMENT WILL BE MADE BY CODE See Clause F.2 US NUCLEAR REGULATORY COMMISSION DIV. OF ACCOUNTING & FINANCE, MD. NATIONAL BANK BLDG, RM 11104 WASHINGTON DC 20555

13. AUTHORITY FOR USING OTHER TEAN FULL AND OPEN CCMPETITION

[ ] 10 U.S.C.

2304(c)( )

[ ] 41 U.S.C.

253 (c) ( 1)

14. ACCOUNTING AND APPROPRIATICN DATA B&R:370-60-801-000; FIN:R703;BOC:2542,3130 APP:31XO2:0.370; $ 168,513 15A. ITEM 153. SUPPLIES /

15C. QUANTITY 15D. UNIT 15E. UNIT 15F. AMOUNT NO.

SERVICES PRICE The U.S. Nuclear Regulatory Commission hereby accepts SAIC's technical proposal dated May 25, 1993, as clarified by SAIC letter dated June 14, 1993, both of wnich are incorporated herein by reference and made a part of this contract.

15G. TOTAL AMOUNT CF CONTRACT S168,513.00 I

EXCEPTION TC ETA 7DARD FORM SF26 REV.4-85)

Prescribed by GSA FAR (4 8 CFR) 51. 214 (a) j!

9308120306 930714

/h PDR CONTR NRC-26-93-297 PDR t

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AWARD / CONTRACT Page 2-~of 2 Pages; 16.

TABLE OF CONTENTS X SEC DESCRIPTION PAGE(S)

PART I - THE SCHEDULE A

SOLICITATION / CONTRACT FORM B

SUPPLIES OR SERVICES AND PRICES / COSTS C

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT D

PACKAGING AND MARKING E

INSPECTION AND ACCEPTANCE F

DELIVERIES OR PERFORMANCE G

CONTRACT ADMINISTRATION DATA y.

H SPECIAL CONTRACT REQUIREMENTS PART II - CONTRACT CLAUSES I

CONTRACT CLAUSES PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS J

LIST OF ATTACHMENTS PART IV - REPRESENTATIONS AND INSTRUCTIONS K

REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS M

E7ALUATION FACTORS FOR AWARD CONTRACTING OFFICER WILL COMPLETE ITEM 17 OR 18 AS APPLICABLE 17, iX] CONTRACTOR'S NEGOTIATED AGREEMENT (Contractor is required to sign-this document and return 2 copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all the services set forth or otherwise identified above and on any continuation sheets for the consideration stated herein.

The rights and obligations of the parties to this contract shall be subject to and governed by the following documents: (a) this award / contract, (b) the solicitation, if any, and-(c) such provisions, representations, certifications, and specifications, as are attached or incorporated by reference herein.

(Attachments are listed herein.)

18.

[ ] AWARD (Contractor is not required to sign this document.) Your offer on Solicitation Number including the additions or changes made by you which additions or changes are set forth in full above, is hereby accepted as to the items listed above and on any continuation sheets. This award consummates the contract which consists of the following documents: (a) the Government's solicitation and your offer, and (b) this award / contract. No further contractual document is necessary.

19A. NAME AND TITLE OF SIGNER 20A. NAME OF CONTRACTING OFFICER l

(Type or print)

Mary H. Mace J

7/u ues 7.

Roome% Iwury Goauso Akt

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@"'"A ' <"1"'M"u n

@ ""'iM27"FA"RW (Sign 5ture of Verson authorized to sign)

(Signaty're of Contrag(ting Of ficer) 19C. DATE SIGNED 20C. DATE SJGNEp/

Jact I4. s99s 7/ /W EXCEPTION TO STANDARD FORM 26 (REV.4-85)

/

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TABLE OF CONTENTS PAGE i

AWARD / CONTRACT i

PART I - THE SCHEDULE.

3 SECTION B - SUPPLIES OR SERVICES AND PRICES / COSTS.

3 B.1 PROJECT TITLE.

3 B.2 BRIEF DESCRIPTION OF WORK (MAR 1987)

'3 B.3 CONSIDERATION AND OBLIGATION--COST PLUS FIXED FEE.

3 (JUN 1988)

SECTION C - CESCRIPTION/ SPECIFICATIONS / WORK STATEMENT.

4 C.1 STATEMENT OF WORK.

4 C.2 Objective.

4 C.3 Scope of Work.

4 C.4 MAINTENANCE.

5 i

C.5 CELIVERY/ INSTALLATION / TRAINING

'5 C.6 IMPLEMENTATION PLAN.

6 i

10.

6 SECTION D - PACKAGING AND MARKING.

7 D.1 PACKING AND MARKING.

.7

.SECTION E - INSPECTION AND ACCEPTANCE.

8 l

E.1 PLACE OF INSPECTION AND ACCEPTANCE 8

l E.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (JUN 1988) 8 E.3 STANDARD OF PERFORMANCE AND ACCEPTANCE OF ADP EQUIPMENT.

8 (JUN 1988)

SECTION F - DELIVERIES OR PERFORMANCE.

12 F.1 52.252-2 CLAUSES INCORPORATED BY' REFERENCE-(JUN 1988) 12 F.2 NRCAR 2052.212-70 PREPARATION OF TECHNICAL.

12 REPORTS (JAN 1993)

F.3 NRCAR 2052.212-71 TECHNICAL PROGRESS REPORT.

12 F.4 NRCAR 2052.212-72 FINANCIAL STATUS REPORT.

13 F.5 PLACE OF DELIVERY--REPORTS (JUN 1988).

14-F.6 PLACE OF DELIVERY--EQUIPMENT (MAR 1987).

15 ALTERNATE 1 (MAR 1987)

F.7 MAINTENANCE REQUIREMENTS (ADP SYSTEM / EQUIPMENT).

15 (MAR 1987)

F.8 DURATION OF CONTRACT PERIOD (MAR 1987) 15 ALTERNATE 3 (MAR 1987)

SECTION G - CONTRACT ADMINISTRATION DATA.

16 G.1.

NRCAR 2052.215-71 PROJECT OFFICER AUTHORITY.

16 (JA'i 1993)

G.2 NRCAR 2052.216-71 INDIRECT COST RATES (JAN 1993) 18 G.3 REMITTANCE ADDRESS (MAR 1987).

18 5

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i TABLE OF CONTENTS PAGE SECTION H - SPECIAL CONTRACT REQUIREMENTS.

19 H.1 NRCAR 2052.215-70 KEY PERSONNEL (JAN 1993)

.19 H.2 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY - NONE PROVIDED.

20 4

(JUN 1988)

H.3 RISK OF LOSS OR DAMAGE--PURCHASE (MAR 1987).

'20 H.4 REPLACEMENT PART AVAILABILITY (ADPE) (MAR 1987).

21 H.5 ENGINEERING CHANGES (ADP REQUIREMENTS) (JUN 1988).

21 H.6 GLCSSARY OF ADP TERMS (JUN 1988) 23, PART II - CONTRACT CLAUSES 25 SECTION I - CONTRACT CLAUSES 25-I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE.(JUN 1988) 25 52.225-14 INCONSISTENCY BETWEEN ENGLISH AUG 1989 26 VERSION AND TRANSLATION OF-CONTRACT

.I. 2 52.203-9 REQUIREMENT FOR CERTIFICATE OF PROCUREMENT.

26 INTEGRITY--MODIFICATION (NOV 1990)

I.3 201-39.5202-3 PROCUREMENT AUTHORITY (OCT 1990 FIRMR) 28 I.4 201-39.5202-6 WARRANTY EXCLUSION AND LIMITATION.

-28 OF DAMAGES (OCT 1990 FIRMR)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 30.

SECTION J - LIST OF ATTACHMENTS.

-30 J.1 ATTACHMENTS (MAR 1987) 30

)

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NRC-26-93-297 Section B i

PART I - THE SCHEDULE SUPPLIES OR SERVICES AND PRICES / COSTS SECTION B B.1 PROJECT TITLE The title of this project is as follows:

Technical and Administrative Support in Moscow for a Russian Emergency Incident Response Support Center.

[End of Clause]'

B.2 BRIEF DESCRIPTION OF WORK (MAR 1987)

The Contractor shall provide the qualified personnel, resources, goods, and services to establish a prototype Incident Response system at Gosatomnadzor Headquarters in Moscow, Leningradskaya Nuclear Power Plant near St. Petersburg, and Kalininskaya Nuclear Power Plant between those two cities.

This is a cost plus fixed-fee type of contract.

There shall be no charge to this contract for any duties or customs, in accordance with the agreements attached in Section J of-this contract.

[End of Clause)

B.3 CONSIDERATION AND OBLIGATION--COST PLUS FIXED FEE (JUN 1988)

(a) The total estimated cost to the Government for full performance of this contract is $168,513.00, of which the sum of $153,194 represents the estimated reimbursable costs, and of which $15,319 represents the fixed fee.

(b) There shall be no adjustment in the amount of the Contractor's fixed fee by reason of differences-between any estimate of cost for performance of the work under this contract and the actual cost for performance of that work.

(c) The amount obligated by the Government with respect to this contract is $168,513.00.

[End of Clause]

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NRC-26-93-297 Section C

.l SECTION C - DESCRIPTION / SPECIFICATIONS / WORK STATEMENT C.1 STATEMENT OF WORK

Background

i Under terms of a U.S. agreement (the Lisbon Initiative) to R

improve the safety of nuclear power plants in Russia and Ukraine, the NRC is obligated to complete a fully functional Emergency i

Support Center in Moscow with system links to each Russian nuclear power plant.

A phased approach is the most advantageous to the NRC because of current market and operating uncertainties in Russia.

This effort is for the first, or prototype, phase, in which a minimum assembly of equipment will be thoroughly tested and operated under realistic conditions in Russia.

The purpose is to determine if the equipment is fully suitable before making a U.S.

investment in the entire Russian response system.

Initial prototype sites will be at Gosatomnadzor (GAN) Headquarters in Moscow, Leningradskaya Nuclear Power Plant'(NPP) near St.

Petersburg, and Kalininskaya NPP between those two cities. Initial prototype equipment will include 3 IBM-compatible computers with fax modems and essential software, a dot-matrix printer, a facsimile machine, and 3 HF-SSB radio base stations with HF fax modems.

NRC requires a system integrator in Russia to facilitate prototype installation, test, evaluation, and maintenance.

Although the Russian system does not need to meet stringent NRC software quality assurance requirements at this time, it is to the NRC's advantage to have the system integrator understand those requirements well enough to follow them wherever possible during the integration process and to advise the NRC if there is a potential problem.

This consideration is important because the Emergency Support Center is only one of many tasks being pursued.

to improve nuclear safety, and the products of'all tasks must function well together to reach that goal.

C.2 Objective The objective of this effort is to obtain a systems integrator who shall provide the qualified personnel, resources, goods, and services required to establish the prototype system and ensure system operability for at least one year after the system is accepted by the NRC.

C.3 Scope of Work a.

The Contractor shall acquire and provide at GAN Headquarters in Moscow, Russia, the goods specified in Attachment J.4.

The Contractor shall give preference to purchasing required Page 4 of 30

t NRC-26-93-297 Section C I

C.3 (Continued) items in Russia when quality, ccst, and availability together are at least substantially equivalent to the same or similar items purchased in the U.S.

and delivered in Moscow.

The Contractor shall acquire items to be compatible with'each other in the prototype system and with the system applications described in Attachment J.4.

For the purpose of learning installation requirements and techniques, a Russian specialist must accompany suppliers who install the radios and associated equipment if such a specialist is identified by GAN.

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b.

The Contractor shall integrate the components of the prototype system (radios, computers, facsimile devices, printer, other attachments, and software) to ensure that the system fully supports the applications described in the Enclosures.

The l

Contractor shall identify, acquire and provide such ancillary.

material, such as cables and connectors, as is required for this task.

c.

The Contractor shall maintain the operability of the I

prototype system using vendor warranties and local Russian personnel to the greatest extent practicable. This may require, for example, diagnoses of operational problems to determine which components are responsible and determination of the best i

solutions.

d.

The Contractor shall attempt to integrate software provided by GAN from time to time during the period of this contract and shall apprise the NRC Project Officer of progress and any_ problems.

The Contractor shall not change Russian software programs in any way; any changes to Russian software will be accomplished by GAN employees.

e.

The Contractor shall document system configurations and changes in a format to be provided by the NRC Project Officer..

C.4 MAINTENANCE The Contractor shall provide an on-site warranty for all equipment comprising the system for a period of one year after date of acceptance.

On-site corrective maintenance shall be performed within a period of 24 hours2.777778e-4 days 0.00667 hours 3.968254e-5 weeks 9.132e-6 months of being informed of the problem by the user, i

i C.5 DELIVERY / INSTALLATION / TRAINING The Contractor shall deliver, install, integrate, test, and train in the use of the system, GAN employees within 30 days after contract award.

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NRC-26-93-297 Section C-l C.6 MPLEMENTATICN PIAN 10-The Contractor shall provide a final ~ copy of the systems inp_ementation plan detailing the procedures for accomplishment of this effort within 10 days after contract award.

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[End of Clause]

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i NRC-26-93-297 Section D PACKAGING AND MARKING SECTION D D.1 PACKING AND MARKING All equipment shall be packed in accordance with good commercial practices to insure safe delivery to the' locations specified in this contract.

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NRC-26-93-297 Section E 4

SECTION E - INSPECTION AND ACCEPTANCE E.1 PLACE OF INSPECTION AND ACCEPTANCE Inspection and Acceptance of the deliverable items to be furnished hereunder shall be made by a Alexei Davidov, representing the NRC, at GAN Headquarters in Moscow.

E.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (JUN 1988)

This contract incorporates one or more clauses _by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available.

I.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES i

NUMBER TITLE DATE 52.246-3 INSPECTION OF SUPPLIES -

APR 1984 COST-REIMBURSEMENT 52.246-5 INSPECTION OF SERVICES APR 1984

- COST-REIMBURSEMENT l

[End of Clause]

E.3 STANDARD OF PERFORMANCE AND ACCEPTANCE OF ADP EQUIPMENT (IRT 1988) i (a) Ggnpral. This clause establishes a standard of performance which must be met before any ADP equipment delivered under this contract is accepted by the Government. This also includes replacement machines, substitute machines, and machines which are added or field modified-(modifications of a machine from one model to another) after a successful performance period.

(b) Performance Period and Effectiveness Level. The performance period shall begin on the installation date and shall end when the equipment has met the standard of performance for a period of 14 consecutive days by operating in conformance with the Contractor's technical specifications and functional descriptions, or as quoted in the Contractor's proposal, which must satisfy the requirements of this contract at an effectiveness level of 99 percent or more.

(c) Continuance of Performance Period. If the equipment does not meet the standard of performance during the initial 14 consecutive days, the performance period shall continue on a day-by-day basis until the standard of performance is met for Page 8 of 30

t NRC-26-93-297 Section E E.3 (Continued) a total of 45 consecutive days.

(d) Failure to Meet Standard Performance. If the equipment fails to meet the standard of performance after 14 calendar days from the installation date or start of the performance period, whichever is later, the Government may at its option request a replacement or terminate the contract and request the immediate removal of the equipment.

(e) Effectiveness Level Comoutations. The effectiveness level for a system is computed by dividing the operational use time by the sum of the operational use time plus system failure r

downtime.

(f) Chances in Eauitment. The effectiveness level for machines added, field-modified, or substituted, or for a replacement machine is a percentage figure determined by dividing the operational use time of the machine by the sum of that time plus downtime resulting from equipment failure or the machine being tested.

(g) Onerational Use Time for System.-Operational use time for performance testing for a system is the accumulated time during which the Central Processing Unit is in actual i

operation, including any intervals of time between the start and stop of the processing of the programs.

(h) CDerational Use Time for Eauitment. Operational use time i

for performance testing for a machine added, field-modified, i

or substituted or for a replacement machine is defined as the accumulated time during which-the machine is in actual use.

(i) System Failure Downtime. System failure downtime is that i

period of time during which the scheduled productive. workload, or simulated workload, being used for acceptance testing i

cannot be continued on the system due to machine (s) failure.

l If simulated workload is being used for acceptance testing, it' must be consistent with the data processing requirements set forth elsewhere in this contract.

J (j) Start of Downtime. Downtime for each incident shall start I

from the time the Government contacts the Contractor's designated representative at the prearranged contact point until the system (s) or machine (s) is (are) returned to the Government in proper operating condition, exclusive of. actual travel time required by the Contractor's maintenance personnel but not in excess of one hour on each day such services were requested. However, at the request of the Contractor, the Government shall make available not only the failed equipment, but also those machines which must be used by the Contractor to accomplish such repairs. The Contractor shall provide an Page 9 of 30

h NRC-26-93-297 Section E i

2.3 (Continued) j answering service or other continuous telephone coverage to permit the Government to make such contact.

(k) Eauipment Use Durino System Downtime. During a period of f

system failure downtime, the Government may use operable equipment when such action does not interfere with maintenance of the inoperable equipment. The entire system will be considered down during such periods of use. Whenever the operable equipment is not released to the Contractor upon request, all such usage periods shall be considered system i

operational use time in computing the. effectiveness level.

(1) Machine Failure Downtime. Machine failure downtime for a machine added, field-modified, or substituted, or for a l

replacement machine after the system has completed a successful performance period is that period of time when such machine is inoperable due to its failure.

(m) Minimum of Use Time. During the performance period for-a system / machine, a minimum of 40 hours4.62963e-4 days 0.0111 hours 6.613757e-5 weeks 1.522e-5 months of operational use-time with scheduled productive or simulated work will be required as a basis for computation of the effectiveness level. However, in computing the effectiveness level, the I

actual number of operational use hours shall be used when that number exceeds the minimum of.40 hours4.62963e-4 days 0.0111 hours 6.613757e-5 weeks 1.522e-5 months . Machines added, field modified and substitute machines are subject to the 40 hours4.62963e-4 days 0.0111 hours 6.613757e-5 weeks 1.522e-5 months minimum use time requirement. However, the Government shall accept such machine (s) without the addition of simulated work solely to achieve the minimum of 40 hours4.62963e-4 days 0.0111 hours 6.613757e-5 weeks 1.522e-5 months use time, provided the average effectiveness for the 14 day acceptance period is equal to or better than the level specified in paragraph b above.

(n) Date of Accentance. The Government shall not accept equipment and shall not pay charges until the standard of performance is met. The date of accep'tance shall be the first day of the successful performance period.

(o) Daily Records. The Government shall maintain appropriate daily records to satisfy the requirements of this clause and shall notify the Contractor in writing of the date of the first day of the successful performance period.

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(p) Measurement of ocerational Use Time. Operational use time i

and downtime shall be measured in hours and whole minutes.

i (q) Delay of Start of Performance Period. If necessary, the Government may delay the start of the performance period, but such delay shall not exceed 10 consecutive days; therefore, the performance period must start not later than the 10 day after the installation date. Should the Government delay the Page 10 of 30

.NRC-26-93-297 Section E E.3 (Continued) start of the performance period, rental charges shall accrue

-I for that period of time between the installation date and the start of the performance period and shall be paid only upon completion of the successful performance period.

(r) Remote Devices. For remote devices'the standard of performance shall be determined.in accordance with' paragraph-m, above. A remote device is defined as any contractor-supplied device which is connected to the Central Processing Unit by way of data transmission lines rather than contractor-supplied direct cable connection. The effectiveness'-

1evel for equipment supplied by the Contractor shall be computed in accordance with paragraph f, above, and shall exclude downtime attributable to related equipment, cables, transmission lines, wires, etc., not supplied by the Contractor.

[End of Clause]

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NRC-26-93-297 Section F SECTION F - DELIVERIES OR PERFORMANCE F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (JUN 19 88)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full. text.

Upon request, the Contracting Officer will make their full text available.

I.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES NUMBER TITLE DATE 52.212-13 STOP-WORK ORDER AUG 1989 Alternate I (APR 1984)

[End of Clause]

F.2 NRCAR 2052.212-70 PREPARATION OF TECHNICAL REPORTS (JAN 1993)

All technical reports required by Section C and all Technical Progress Reports required by Section F are to be prepared in accordance with the attached Management Directive 3.8,

" Unclassified Contractor and Grantee Publications in the NUREG Series."

Management Directive 3.8 is not applicable to any Contractor Spending Plan (CSP) and any Financial Status Report that may be included in this contract.

(See Section J for List of Attachments).

[End of Clause)

F.3 NRCAR 2052.212-71 TECHNICAL PROGRESS REPORT The contractor shall provide a monthly Technical Progress Report to the project officer and the contracting officer.

The report is due within 15 calendar days after the end of the report period and must identify the title of the project, the contract number, Financial Identification Number (FIN), project manager and/or principal investigator, the contract period of performance, and the period covered by the report.

Each report must include the following for each discrete task / task order:

(a) A listing of the efforts completed during the period, and milestones reached or, if missed, an explanation provided; Page 12 of 30 T

NRC-26-93-297 Section F F.3 (Continued)

03) Any problems or delays encountered or anticipated and-recommendations for resolution.

If the recommended resolution involves a contract modification, e.g.,

change in work requirements, level of effort (cost) or schedule delay, the contractor shall submit a separate. letter'to the contracting officer identifying the required change and estimated cost impact.

(c) A summary of progress to date; and (d) Plans for the next reporting period.

[End of Clause]

F.4 NRCAR 2052.212-72 FINANCIAL STATUS REPORT The contractor shall provide a monthly Financial Status Report to the project officer and the contracting officer.

The report is due within 15 calendar days after the end of the report period and must identify the title of the project, the contract number, Financial Identification Number (FIN), project manager and/or principal investigator, the contract period of performance,.and the period covered by the report.

Each report must include the 1

following for each discrete task:

(a) Provide total estimated cost (value) of the project as reflected in the contract, the amount of funds available in the contract to date, and the balance of funds required to i

complete the work as follows.

(1) Total estimated contract amount.

(2) Total funds obligated to date.

(3) Total costs incurred this reporting period.

(4) Total costs incurred to date.

1 (5) Provide a detail of all direct and indirect costs i

incurred during the reporting period for the entire

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contract or each task, if it is a task ordering contract.

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'6) Balance of obligations remaining.

(7) Balance of funds required to complete contract / task i

order.

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'B) Contractor Spending Plan (CSP) status:

(i) Projected percencage of completion cumulative Page 13 of 30

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NRC-26-93-297 Section F

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.F.4 (Continued) through the report period for the project / task order as reflected in the current CSP.

J (ii) Indicate if there has been'a significant change in j

the original CSP projection in either dollars or percentage of completion.

Identify the change, the i

reasons for the change, whether there is any projected overrun, and when additional funds would be~ required.

If there have been.no changes.to the j

original NRC-approved CSP projections, a written statement to that effect is sufficient in lieu of=

submitting a detailed response to item 8.

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l (9) A revised CSP is required with the Financial Status i

Report whenever the contractor or the contracting officer i

has reason to believe that the total cost for' performance of this contract will be either greater or substantially less than what had been previously estimated.

(b) :f the data in this report indicates a need for additional funding beyond that already obligated, this information may only be used as support to the official request for funding required in accordance with the Limitation of Cost (LOC)-

21ause (FAR 52.232-20) or the Limitation of Funds (LOF) Clause o

FAR 52.232-22.

[End of Clause]

F.5 PLACE OF DELIVERY--REPORTS (JUN 1988)

I The items to be furnished hereunder shall be delivered, with.all charges paid by the Contractor, to:

(a) Project Officer - 4 copies as follows:

'l 3 copies in English to the NRC Project Officer-1 Joseph E.

Himes Maryland National Bank Building i

Mail Stop 3206 j

7735 Old Georgetown Road

]

Bethesda, MD 20814 j

1 copy in Russian provided to the GAN representative l

(b) Contracting Officer (1 copy in English)

[End of Clause]

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NRC-26-93-297 Section F F.6 PLACE OF DELIVERY--EQUIPMENT (MAR 1987)

ALTERNATE 1 (MAR 1987)

The items to be furnished hereunder shall be delivered, with all charges paid by the Contractor, to:

U.S.

Nuclear Regulatory Commission Contract Number: NRC 93-297 GAN Headquarters C/o --------- *---------

34, Taganskaya Street 109147, Moscow Russia

[End of Clause]

F.7 MAINTENANCE REQUIREMENTS (ADP SYSTEM / EQUIPMENT)

(MAR 1987)

(a) Responsibilities of the Contractor.

The Contractor shall provide maintenance (labor and parts) at the prices shown in this-contract. and shall keep the equipment in good operating condition.

Maintenance services shall not include electrical work-external to the equipment, the furnishing of supplies, and adding.

or removing accessories, attachments or other devices.

It shall not include repair of damage resulting from accident, transportation between Government sites, neglect, misuse, failure of electrical power of air-conditioning or humidity control, or causes other than ordinary use.

See Section C for additional maintenance requirements.

[End of Clause]

i F.8 DURATION OF CONTRACT PERIOD (MAR 1987)

ALTERNATE 3 (MAR 1987)

Although the Government contemplates use of the system (s)

(hardware and software) for the system's life of three (3) years the term of this contract is for a period of one year from date-of acceptance.

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[End of Clause]

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'NRC-26-93 297 Section G SECTION G - CONTRACT ADMINISTRATION DATA G.1 NRCAR 2052.215-71 PROJECT OFFICER AUTHORITY (JAR 1993)

(a) The contracting officer's authorized representative hereinafter referred to as the project officer for this contract is:

Name:

Joseph E. Himes Address: U S Nuclear Regulatory Commission Maryland National Bank Building 7735 Old Georgetown Road, MS 3206 Bethesda, MD 20814 Telephone Number: (301)492-9003 (b) Performance of the work under this contract is subject to.the technical direction of the NRC project officer.

The term technical direction is defined to include the following:

(1) Technical direction to the contractor which shifts work emphasis between areas of work or tasks, fills in details, or otherwise serves to accomplish the contractual statement of work.

(2) Provide advice and guidance to the contractor in the preparation of drawings, specifications, or technical portions of the work description.

(3) Review and, where required by the contract, approval of technical drawings, specifications, and technical information to be delivered by the contractor to the Government under the contract.

(c) Technical direction must be within the general statement of work stated in the contract.

The project officer does not have the authority to and may not issue any technical direction which:

(1) Constitutes an assignment of work outside the general scope of the contract.

1 (2) Constitutes a change as defined in the " Changes" clause of this contract.

(3) In any way causes an increase or decrease in the total Page 16 of 30

.i

.NRC-26-93-297 Section G 0.1

' Continued) estimated contract cost, the fixed fee, if any, or the time required for contract performance.

(4) Changes any of the expressed terms, conditions, or specifications of the contract.

(5) Terminates the contract, settles any claim or dispute arising under the contract, or issues any unilateral directive whatever.

J t

(d) All technical directions must be issued in writing by the project officer or must be confirmed by the project officer in writing within ten (10) working days after. verbal issuance.

.A 1

copy of the written direction must be furnished to the-l contracting officer.

(e) The contractor shall proceed promptly with the performance of technical directions duly issued by the project officer in the manner prescribed by this clause and within :he project officer's authority under the provisions of this clause.

(f) If, in the opinion of the contractor, any instruction or direction issued by the project officer is within one of the categories as defined in paragraph (c) of this section, the contractor may not proceed but shall notify the contracting of ficer in writing within five (5) working days after the' receipt of any instruction or direction and shall request the contracting officer to modify the contract-accordingly.

Upon receiving the notification from the contractor, the contracting officer shall issue an appropriate contract modification or advise the contractor in writing that, in the contracting officer's opinion, the technical direction is within the scope of this article and does not constitute a change under the " Changes" clause.

(g) Any unauthorized commitment or direction issued by the project officer may result in an unnecessary delay in the contractor's i

performance and may even result in the contractor expending funds for unallowable costs under the contract.

(h) A failure of the parties to agree upon the nature of the i

instruction or direction or upon the contract action to be taken with respect there to is' subject to FAR 52.233 J Disputes.

1 (i) In addition to providing technical direction as defined in paragraph (b) of the section,.the project officer shall:

(1) Monitor the contractor's technical progress, including j

surveillance and assessment of performance, and. recommend j

to the contracting officer changes in requirements.

Page 17 of 30

iTRC-26-93-297 Section G G.1 (Continued) s (2) Assist the contractor in the resolution of technical problems encountered during performance.

13) Review all costs requested for reimbursement by the contractor and submit to the contracting officer recommendations for approval, disapproval, or suspension of payment for supplies and services required under this contract.

[End of Clause]

G.2 NRCAR 2052.216-71 INDIRECT COST RATES (JAN 1993)

(a) Fending the establishment of final indirect rates which must be negotiated based on audit of actual costs, the contractor shall be reimbursed for allowable indirect costs as follows:

Fringe Benefits 35.5 %

Overhead (On-Site at SAIC Facilities) 87.1 %

Material and Subcontract Overhead 1.8 %

General and Adrninistrative Expense 10.2%

(b) The contracting officer may adjust the above rates as appropriate during the term of the contract upon acceptance of any revisions proposed by the contractor.

It is the contractor's responsibility to notify the contracting officer in accordance with FAR 52.232-20, Limitation of Cost, or FAR 52.232-22, Limitation of Funds, as applicable, if these changes affect performance of work within the established cost cr funding limitations.

[End of Clause]

G.3 REMITTANCE ADDRESS (FAR 19 87)

Remittance address is as follows:

ame:

Science Applications International Corporation Address:

P.O. Box 64115 Baltimore, MD 21264

[End of Clause]

l l

l Page 18 of 30

I NRC-26-93-297 Section H i

SECTION H - SPECIAL CONTRACT REQUIREMENTS H.1 NRCAR 2052.215-70 KEY PERSONNEL (JAN 1993)

(a) The following individuals are considered to be essential to the successful performance of the work hereunder:

Matthew Rager Lawrence Wright The contractor agrees that personnel may not be removed from the contract work or replaced without compliance with paragraphs (b) and (c) of this section.

(b) If one or more of the key personnel, for whatever reason, becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall immediately notify the contracting officer and shall, subject to the concurrence of the contracting officer, promptly replace the personnel with personnel of at least substantially equal ability and qualifications.

(c) Each request for approval of substitutions must be in writing and contain a detailed explanation of the circumstances necessitating the proposed substitutions.

The request must also contain a complete resume for the proposed substitute and other information requested or needed by the contracting officer to evaluate the proposed substitution.

The contracting officer or his/her authorized representative shall i

evaluate the request and promptly notify the contractor of his or her approval or disapproval in writing.

(d) If the contracting officer determines that suitable and timely replacement of key personnel who have been reassigned, terminated, or have otherwise become unavailable for the contract work is not reasonably forthcoming, or that the i

resultant reduction of productive effort would be so substantial as.to impair the successful completion of-the contract or the service order, the contract may be terminated by the contracting officer for default or for the convenience of the Government, as appropriate.

If the contracting officer finds the contractor at fault for the condition, the contract l

Page 19 of 30

l

^1 NRC-26-93-297 Section H H.1 (Continued) price or fixed fee may be equitably adjusted downward to compensate the Government for any resultant delay, loss, or l

damage.

l

[End of Clause]

H.2 GOVERNMENT FURNISHED EQUIPMENT /IROPERTY - NONE PROVIDED (JUN 1988)

The Government will not provide any equipment / property under this contract.

[End of Clause]

H.3 RISK OF LOSS OR DAMAGE--PURCHASE (MAR 1987)

(a) The Government is relieved of all risks of loss or damage to

he equipment, up to and including the day prior to the first day of a successful performance period, except for:

(1) Loss or damage caused by nuclear reaction, nuclear radiation, radioactive contamination, war, insurrection, civil strife, rebellion, weapons of war; or (2) Negligence on the part of the Government or its agents, provided, however, that the Government shall be relieved of the liability for such risks of loss or damage due to negligence if any commercial customer of the Contractor is relieved of such liability under like circumstances.

(b) If the Government is liable for loss or damage of a machine, the Contractor shall have the option to restore the machine to its previous condition, in which event the Government shall pay the Contractor to perform such restoration at the Contractor's then-current prices, terms, and conditions.

If the Contractor elects not to restore the machine, the Government may, at its own expense, restore the machine to its previous condition.

If, however, the machine is lost or damaged beyond repair, the Government shall pay to the.

Contractor the same price for the machine as the Government would have paid had it purchased the machine on the day prior to the loss or damage under the provisions of this contract.

This clause shall govern risk of loss or damage, i

notwithstanding any other provisions of this contract relating to title, payment, or ownership.

[End of Clausel Page 20 of 30

.....s....

NRC-26-93-297 Section H H.4 REPLACEMENT PART AVAILABILI*Y (ADPE) (MAR 1997)

The Contractor guarantees that replacement' parts for each piece of equipment in this contract will be available for the system's.

(item's) life of 3 years.

The Contractor shall notify the Government 1 year before the end of the system's (item's) life _as to the continuing availability of parts subsequent to this period.

If parts will not be available from the Contractor, then the Government may require the Contractor to furnish data that is available to assist the Government to obtain such parts from another source.

[End of Clause]

H.5 ENGINEERING CHANGES (ADP REQUIREMENTS) (JUN 1988)

(a) After contract award, the Government may solicit, and the 2ontractor is encouraged to propose independently, engineering changes to the equipment, software specifications or other requirements of this contract.

These changes may be proposed to save money, to improve performance, to save energy, or to satisfy increased data processing requirements.

However, if proposed changes relating to improved performance are necessary to meet increased data processing requirements of the user, those requirements shall not exceed the contract requirements by more than 25 percent.

If the proposed changes are acceptable to both parties, the Contractor shall submit a price change proposal to the Government for evaluation within 30 days of such acceptance. Those proposed engineering changes that are acceptable to the Government will be processed as modifications to the contract.

(b) As a minimum, the following information shall be submitted by the Contractor with each proposal:

(1) A description of the difference between the existing contract requirement and the proposed change, and the comparative advantages and disadvantages of each; (2) Itemined requirements of the contract which must be changed if the proposal is adopted, and the proposed revision to the contract for each such change; (3) An estimate of the changes in performance and cost, if any, that will result from adoption of the proposal; (4) An evaluation of the effects the proposed change would have on collateral costs to the Government such as Government-furnished property costs, costs of related items, and costs of maintenance and operation; and (5) A statement of the time by which the change order Page 21 of 30 l

_..a..,

1 NRC-26-93-297 Section H H.S (Continued) adopting the proposal must be issued so as to obtain the maximum benefits of the changes during the remainder of this contract, also, any effect on the contract' completion time or delivery schedule shall be identified.

(c) Engineering change proposals submitted to the Contracting Officer shall be processed expeditiously.

The Government shall not be liable for proposal preparation costs or any delay in acting upon any proposal submitted pursuant to this clause.

The Contractor has the right to withdraw, in whole or in part, any engineering change proposal not accepted by the Government within the period specified in the engineering change proposal.

The decision of the Contracting Officer as to the acceptance of any such proposal under this contract shall be final and shall not be subject to the " Disputes" clause of this contract.

(d) The Contracting Officer may accept any engineering change proposal submitted pursuant to this clause by giving the Contractor written notice thereof.

This written notice may be given by issuance of a modification to this contract.

The Contractor shall remain obligated to perform in accordance with the terms of the existing contract.

(e) If an engineering change proposal submitted pursuant to this clause is accepted and applied to this contract, an-equitable adjustment in the contract price and in any other affected provisions of this contract shall be made in accordance with this clause and other applicable clauses of this contract.

1 When the cost of performance of this contract is increased or decreased as a result of the change, the equitable adjustment increasing or decreasing the contract price shall be in accordance with the " Changes" clause rather than under this clause, but the resulting contract modification shall state that it is made pursuant to this clause.

(f) The Contractor is requested to identify specifically any information contained in the engineering change proposal which it prefers not be disclosed to the public.

The identification of information as confidential and/or proprietary is for information purposes only and shall not be binding on the Government to prevent disclosure of such information.

The Contractor is advised that such information may be subject to release upon request pursuant to the Freedom of Information Act (5 U.S.C. 552).

[End of Clause) l 1

Page 22 of 30

1

}

-l NRC-26-93-297 Section H l

H. 6' GLOSSARY OF ADP TEE (JUN 1988) ll The definitions and explanations. set forth in this glossary are y

an integral.part of the terms and conditions of this contract.

1 (a) Data Processing Equipment System and/or Subsystem.

The i

complement of individual machines and operating software l

furnished by the Contractor and acquired to operate as an i

integrated group.

(b) Equipment.

An all inclusive term which refers either'to an individual machine or to the total complement of machines-required to operate as an integrated group.

(c) Equipment and/or Operating Software Failure.

A malfunction in the contractor-supplied equipment and/or operating software, excluding all external factors, which prevents the a

accomplishment of the job.

4 (d) Installation Date.

The date by which the Contractor.must have the ordered equipment ready for use by the Government.

?

(e)-Machine.

An individual unit, including features installed' thereon, of a data processing system, or subsystem, identified by a type and/or model number, such as a central processing unit, additional. memory module, a tape unit, a card reader, etc.

i (f) Mechanical Replacement.

The replacement of one machine for another occasioned by the mechanical condition of the equipment being replaced.

t (g) Operating Software.

Those routines that interface directly with hardware (including peripheral devices), the computer operations, applications and utility programs.

(h) Operational Use Time.

The time during which equipment is in actual operation, exclusive of idle time, standby time, or maintenance time due to machine failure; not' synonymous with

" power-off" time.

(i) Preventive Maintenance.

That maintenance performed by the Contractor which is designed to keep the equipment in proper i

operating condition.

It is performed on a scheduled basis.

(j) Principal Period of Maintenance.

Any 9 consecutive hours'per i

day, including an official meal period not to exceed 1 hour1.157407e-5 days 2.777778e-4 hours 1.653439e-6 weeks 3.805e-7 months per day, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding holidays observed at the NRC j

installation.

(k) Extended Maintenance Period Option.

Option to require maintenance service during any extension of the Principal Page 23 of 30

+

y

,--+m-~

.e-z--w--~wi

.-m-

-.m n--

- - +

en e

.-e

NRC-26-93-297 Section H

.H.6 (Continued)

L Period of Maintenance at a fixed price for such period, regardless of the number of calls requested during such period.

(1) Remedial Maintenance.

That maintenance performed by the Contractor which results from Contractor. supplied equipment or Operating software failure.

It is performed as required and is therefore on an unscheduled basis.

(m) Total Monthly Charges.

(1) Rental.

All monthly charges for the use (rental) ' of '

equipment and software and for-maintenance thereof.

~

(2) Maintenance of Government-owned.. All monthly charges'for the maintenance of equipment and software-supplied-under i

this contract.

(n) Alteration.

An alteration.is defined.as any change-to a machine which deviates from the physical,' mechanical, or electrical machine design (including microcode), whether or not additional devices or parts are required.

1 (o) Attachment.

An attachment is defined as the mechanical, electrical, or electronic interconnection.of equipment H

manufactured by other than the original equipment manufacturer and connected to the machine or system.

[End of Clause]

l Page 24 of 30

NRC-26-93-297 Section I 1

PART II - CONTRACT CLAUSES SECTION I - CONTRACT CLAUSES I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (JUN 1988)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

)

Upon request, the Contracting Officer will make their full text.

]

available.

j I.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES i

NUMBER TITLE DATE 52.202-1 DEFINITIONS SEP 1991 52.203-1 OFFICIALS NOT TO BENEFIT APR 1984 52.203-3 GRATUITIES APR 1984 52.203-5 COVENANT AGAINST CONTINGENT FEES APR 1984 52.203-7 ANTI-KICKBACK PROCEDURES OCT 1988 52.203-10 PRICE OR FEE ADJUSTMENT FOR SEP 1990 ILLEGAL OR IMPROPER ACTIVITY 52.203-12 LIMITATION ON PAYMENTS TO JAN 1990 INFLUENCE CERTAIN FEDERAL TRANSACTIONS 52.209-6 PROTECTING THE GOVERNMENT'S NOV 1992 INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT 52.210-5 NEW MATERIAL APR 1984 52.210-7 USED OR RECONDITIONED MATERIAL, APR 1984 RESIDUAL INVENTORY, AND FORMER GOVERNMENT SURPLUS PROPERTY 52.215-1 EXAMINATION OF RECORDS BY-FEB 1993 COMPTROLLER GENERAL 52.215-2 AUDIT - NEGOTIATION FEB 1993-52.215-23 PRICE REDUCTION FOR DEFECTIVE DEC 1991 COST OR PRICING DATA

- MODIFICATIONS 52.215-25 SUBCONTRACTOR COST OR PRICING DEC 1991 DATA - MODIFICATIONS 52.215-26 INTEGRITY OF UNIT PRICES APR 1991

-52.215-27 TERMINATION OF DEFINED BENEFIT SEP 1989 PENSION PLANS 52.215-33 ORDER OF PRECEDENCE JAN 1986 52.215-39 REVERSION OR ADJUSTMENT OF PLANS JUL 1991 FOR POSTRETIREMENT BENEFITS OTHER THAN PENSIONS (PRB) 52.216-7 ALLOWABLE COST AND PAYMENT JUL 1991 52.216-8 FIXED FEE APR 1984 Page 25 of 30

... -. ~....

l 1

NRC-26-93-297 Section I I.1 (Continued)

NUMBER TITLE DATE 52.217-2 CANCELLATION OF ITEMS APR 1984 52.220-3 UTILIZATION OF LABOR SURPLUS APR 1984 AREA CONCERNS 52.223-6 DRUG-FREE WORKPLACE JUL 1990 52.225-11 RESTRICTIONS ON CERTAIN FOREIGN MAY 1992 l

PURCHASES 52.225-14 INCONSISTENCY BETWEEN ENGLISH AUG 1989 VERSION AND TRANSLATION OF CONTRACT

-l 52.225-17 BUY AMERICAN ACT - SUPPLIES UNDER MAY 1993 i

EUROPEAN COMMUNITY AGREEMENT 52.228-7 INSURANCE - LIABILITY TO THIRD APR 1984 PERSONS 52.232-17 INTEREST JAN 1991 52.232-20 LIMITATION OF COST APR 1984 52.232-23 ASSIGNMENT OF CLA:MS JAN 1986 52.232-25 PROMPT PAYMENT SEP 1992 52.232-28 ELECTRONIC FUNDS TRANSFER APR 1989 PAYMENT METHODS 52.233-1 DISPUTES DEC 1991 52.233-3 PROTEST AFTER AWARD JUN 1985 Alternate I (JUN 1985) i 52.242-1 NOTICE OF INTENT TO DISALLOW COSTS APR 1984 52.242-13 BANKRUPTCY APR 1991 52.244-2 SUBCONTRACTS (COST-REIMBURSEMENT JUL 1985 AND LETTER CONTRACTS) 52.246-23 LIMITATION OF LIABILITY APR 1984 j

52.246-25 LIMITATION OF LIABILITY - SERVICES APR 1984 52.249-6 TERMINATION (COST-REIMBURSEMENT)

MAY 1986 52.249-14 EXCUSABLE DELAYS

'APR 1984 52.253-1 COMPUTER GENERATED FORNS JAN 1991

[End of Clause]

I.2 52.203-9 REQUIREMENT FOR CERTIFICATE OF PROCUREMENT INTEGRITY--MODIFICATION (NOV 1990)

(a) Definitions. The definitions set forth in FAR 3.104-4 are hereby incorporated in this clause.

(b) The Contractor agrees that it will execute the certification 1

set forth in paragraph (c) of this clause when requested by the Contracting Officer in connection with the execution of j

any modification of this contract.

(c) Certification.

As required in paragraph (b) of this clause, the officer or employee responsible for the modification proposal shall execute the following certification:

l Page 26 of 30 1

I NRC-26-93-297 Section I I.2 (Continued)

CERTIFICATE OF PROCUREMENT INTEGRITY--

MODIFICATION (NOV 1990)

(1)

I,

[Name of certifier]

am the officer or employee responsible for the preparation of this modification proposal and hereby certify that, to the best of my knowledge and belief, with the exception of any information described in this certification, I have no information concerning a violation or possible violation of subsection 27(a), (b), (d), or (f) of the Office of Federal Procurement Policy Act, as amended * (41 U.S. C. 423),

j (hereinafter referred to as "the Act"), as implemented in the j

FAR, occurring during the conduct of this procurement (contract and modification number).

l (2)

As required by subsection 27 (e) (1) (B) of'the Act, I further certify that to the best of my knowledge and belief, i

each officer, employee, agent, representative, and consultant of [:Nmme of Offeror) who has participated personally and substantially in the preparation or submission of this proposal has certified that he or she is familiar with, and will comply with, the requirements of subsection 27 (a) of the Act, as implemented in the FAR, and will report immediately to me any information concerning a violation or possible violation of subsections 27(a), (b),

(d), or (f) of the Act, as implemented in the FAR, pertaining to this procurement.

(3)

Violations or possible violations:

(Continue on plain bond paper if necessary and label Certificate of Procurement Integrity--Modification (Continuation Sheet), ENTER NONE IF NONE EXISTS) l I

[ Signature of the of ficer or employee responsible f or the -

modification proposal and date]

[ Typed name of the officer or employee responsible for the modification proposal]

Subsections 27(a), (b), and (d) are effective on December Page 27 of 30

NRC-26-93-297 Section I I.2 (Continued) 1, 1990. Subsection 27(f) is effective on June 1, 1991.

THIS CERTIFICATION CONCERNS A MATTER WITHIN THE JURISDICTION OF AN AGENCY OF THE UNITED STATES AND THE MAKING OF A FALSE, FICTITIOUS, OR FRAUDULENT CERTIFICATION MAY RENDER THE MAKER SUBJECT TO PROSECUTION UNDER TITLE 18, UNITED STATES CODE, SECTION 1001.

(d) In making the certification in paragraph (2) of the certificate, the officer or employee of the competing Contractor responsible for the offer or bid, may rely upon a one-time certification from each individual required to submit a certification to the. competing Contractor, supplemented by periodic training.

These certifications shall be obtained at the earliest possible date after an individual required to certify begins employment or association with the contractor.

If a contractor decides to rely on a certification executed prior to.the suspension of section 27 (i.e., prior to December 1,

1989), the Contractor shall ensure that an individual who has so certified is notified that section 27 has been reinstated.

These certifications shall be maintained by the Contractor for a period of 6 years from the date a certifying employee's employment with the company ends or, for an agency, representative, or consultant, 6 years from the date such individual ceases to act on behalf of the contractor.

(e) The certification required by paragraph (c) of this clause is a material representation of fact upon which reliance will be placed in executing this modification.

[End of Clause]

I.3 201-39.5202-3 PROCUREMENT AUTHORITY (OCT 1990 FIRMR)

This acquisition is being conducted under the regulatory blanket delegation of GSA's exclusive procurement authority for FIF resources.

I.4 201-39.5202-6 WARRANTY EXCLUSION AND LIMITATION OF DAMAGES (OCT 1990 FIRMR)

Except as expressly set forth in writing in this agreement and except for the implied warranty of merchantability, there are no warranties expressed or implied.

In no event will the Contractor be liable to the Government for consequential damages as defined in the Uniform Commercial Code, section 2-715, in effect in the District of Columbia as of January 1,

1973, i.e.--

Page 28 of 30 c

.. ~

~

-~.

NRC-26-93-297 Section I I.4 (Continued)

Consequential damages resulting from the seller's breach-include--

ua)

Any loss resulting from general or particular requirements and needs of which the-seller at the time of contracting had reason to know and which could not reasonably be prevented by cover or otherwise; and 03)

Injury to person or property proximately resulting from any breach of warranty.

t 3

i i

a Page 29 of 30

NRC-26-93-297 Section J.

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS SECTION J LIST OF ATTACHMENTS J.1 ATTACHMENTS (MAR 1987)

Attachment Number Title 1

Billing Instructions 2

NRC Handbook 3.8 3

Contractor Spending Plan (CSP)

Ins tructic,ns 4

Computer and Computer Related Specifications 5

Agreement between USA and Russia Regarding Cooperation to Facilitate Assistance.

Page 30 of 30

g attachment No. J.1

. ATTACHMENT 1 Revised 3/92 BILLING INSTRUCTIONS FOR COST REIMBURSEMENT TYPE CONTRACTS General:

The contractor shall prepare vouchers / invoices for reimbursement of costs in the manner and format described herein.

A sample voucher / invoice is provided for your reference. FAILURE TO SUBMIT VOUCHERS / INVOICES IN ACCORDANCE WITH THESE INSTRUCTIONS WILL RESULT IN REJECTION Of the VOUCHER / INVOICE AS IMPROPER.

Number of Ccoies:

An original and three copies, including supporting documentation shall be submitted.

A copy of all supporting documents must be attached to each copy of your voucher / invoice.

Failure to suomit all the required copies will result in rejection of the voucher / invoice as improper.

Desienated Acency Billino Office:

Vouchers / invoices shall be submitted to the following aadress.

U.S. Nuclear Regulatory Comission Division of Contracts and Property Management Contract Administration Branch, P-902 Washington, D.C.

20555 HAND DELIVERY OF VOUCHERS / INVOICES IS DISCOURAGED AND WILL NOT EXPEDITE PROCESSING BY NRC. However, should you choose to deliver vouchers / invoices by hand, including delivery by any express mail services or special delivery services which use a courier or other person to deliver the voucher / invoice in person to the NRC, such vouchers / invoices must be addressed to the above Designated Agency Billing Office and will only be accepted at the following location:

U.S. Nuclear Regulatory Commission One White Flint North 11555'Rockville Pike Mail Room Rockville, Maryland 20852 HAND-CARRIED SUBMISSIONS WILL NOT BE ACCEPTED AT OTHER THAN THE ABOVE ADDRESS.

Note that the official receipt date for hand-delivered vouchers / invoices will be the dEt2 it is received by the official agency billing office in the Division of Contracts and Property Management.

AQency Payment Office: Payment will continue to be made by the office designated in the contract in Block 12 of SF 26 or Block 25 of SF 33, whichever is 1

applicable.

1

Fraouency:

Ihe Contractor snall submit claims for reimbursement once each month, unless otherwise authorized by the Contracting Officer.

Form: Claims should be submitteo in the format depicted on the attached sample form entitled "Youcner for Purcnase and Services Other than Personal" (see Enciosure 1).

The sample form is provided for guidance only. The form is not requitec for submission of a voucher / invoice. Alternate formats are permissible provided all requirements of the billing instructions are addressed. Additional copies of the form are available from the Contracting Officer. The instructions for oreparation and itemization of the voucher / invoice are included with the sample form (see Enclosure 2).

Task Orderino Contracts:

If the contractor bills for more than one task order' unoer a voucner/1nvoice, detailed cost information for each individual task order shall be submitted, together with a cumulative summary of all charges billed on the voucner/ invoice.

This includes all applicable cost elements discussed in paragraphs (a) through (p) of the attached instructions, together with appreorlate supporting information (see for a sample of support information).

Fee Decovery Billines:

Pursuant to the provisions of 10 CFR Parts 170 and 171 on license fees, the NRC must recover the cost of work performed. Accordingly, the contractor must provide the total amount of funds billed during the period, fiscal year to date and the cumulative total for each task or task assignment by facility or report.

The fee recovery billing reports shall be on a separate page, and shall be in the format provided in.

The billing period for fee recovery costs should be from the first day of each calendar month to the last day of the same month. Each separate fee billing report must be attached to the monthly invoice and cover the same period as the invoice.

Each report will contain a docket number or other unique identifier.

The NRC will provide a unique identifier for all work performed.

Costs should be reported as whole number to the nearest cent.

For work that involves more than one facility at the same site, each facility should be listed separately and the costs should be split appropriately between the facilities.

Common costs, as definec below, shall be identified as a separate line item in the fee recovery billing report each month.

Common costs are those costs that are not licensee unique and associated with the performance of an overall program that benefit all similar licensees covered under that program or that are required to satisfactorily carryout the program.

Comon costs include costs associated with the following: preparatory or startup efforts to interpret and reach agreement on methodology, approach, acceptance efforts regulatory position, or technical reporting requirements;

criteria, associated with the " lead plant" concept that might be involved during the first one or two plant reviews; meetings and discussions involving the above efforts to provide orientation, background knowledge or guidance during the course of a program; any technical effort applied to a docket or other unique identifier; and Comon costs must be reported monthly for each docket or project management.

unique identifier.

Comon costs must be computed based on the proportion of direct costs incurred against each docket or unique identifier for the billing period.

2

./

Billiac of Cost After Excitation of Contract:

If costs are incurred during the contract period ana claimeo after the contract has expired, the period during wlich these costs were incurred must be cited.

To be considered a procer expiration voucher / invoice. the contractor shall clearly mark it " EXPIRATION VOUCHER" or " EXPIRATION INVOICE".

Final vouchers / invoices shall be marked " FINAL VOUCHER" or " FINAL INVOICE".

Curraaev:

Billings may be expressed in the currency normally used by the contractor in maintaining his accounting records; payments will be made in that -

currency.

However, the U.S. dollar equivalent for all vouchers / invoices paid under the contract may not exceed the total U.S. dollars authorized in the contract.

Suoertession:

These instructions supersede any previous billing instructions.

em 1

3

v0UCHEAS FCR FUFCMASES AND SERVICES CTHER THAN PERSCNAL l

SAMPLE VOUCHER i

l OMe se Aceaev f 4^c_Qffice (a) Centract Numeer

~'

.' U.S. Nuctear seguistory Commrssion l

Cmsion et Cca:rs::s anc Fre:erty Tasx Cicer No. (If Aceticscre) i Management. F-902

.I!e cf Protec:

Wasnington. CC 00!!5

@)

! Pavee's Nam

-e ac-ess

?

I

'f (c) voucner Numeer I

i (c) Pre;ect Officer (e) Ca:e et Vovener

, incrvicual to C=:ac:

Mgarcing Ths uvener:

(f) Cen: tact Amount N me:

1 (g) Fixec fee Tct. No.:

l 1

thru (h) This voucner represents reimoursacie ecsts from Amsms em e e

Co em Dened (m) Incertien te Cate (1) r (i)

C rect C:s s (1) 04e-tsee

i (2;

Fringe genefits l

if e--~f ee e= receemsee l

(3)

Ca:::aarec Nonexcencacte 1

Eere~em i Materes. Succues anc l

(4f Nonetenahtee Ee*1c m t"1 *

(5)

P'*=e pay i

(6)

C--t tsms 2 i

l (7)

Traves - Domestic

6 Fere.om

i 1

(8)

Sube-atreet

i (9)

Otre+ Cests

Totat 0reet Cos:s (j) fNOfAECT WS

__ 6 of (A)

Overnesc (inccate Base)

Suutotal (B)

Genefal & Administrative Ex:ense

'. of Cest E!ements Nos.

Total Costs (k) FIXED. FEE EARNED (Formuts)

(n) Total Ame.n C aimec (5) Adjustments outstane:ng Suscansions (p) Grand Tctam

'(REQUtRES SUPPORTING INFORMATICN-4EE ATTACHED)

VO C IES FOR RCF.UES AND SI:tyICE5 (7JIR UIA" PEPJORE l

1 NRC-10-81-624 j

(a) Contract Numoer Official Acency Bi!!ing Office:

Tasn Order No. (if Anglicable) 002 I

"S tudy ef Nuc l.

U. 5. Nuclear Regulatcry Cn.ission (b) Title of "roject Division of C:ntracts anc Properr.v Waste Concepts" '

Management. :-902 Ussn1ngtcn,..:. 20555 003 Pavee's Name end Address (c) Voucner Numoer she National Bans (d) Project Officer ABC Corporatt:n 100 Main Street or Anywhere. U.S. A.

Assignee for ABC Corp.

(e) Cate of Youcher Anywnere, U.S. A.

nn v....r s,

..A.

( f) Contract Amount (W' hen Payments Assigned Individual t: C:ntact

(?) Billing Period Regarcitig This '.oucner:

j Har-v Murenv

_l Name:

L : u. 4 -c o -

Tel, no.:

3/1/82 thru 3/30/S2 This vou=er represents reim: ursa:le costs fecm

( h)

Amount Billed (I )

Current Perioc (m) Inceetion te Date cc enn

( i) Direct C:sts

$2.400

.l (1) :: rec: Later

1.200

-inge mener :tt e 40 s t ann (2) f c:moutec as cercentacei l

8.000 (3) 4:itai uec :.:nexpenca:::

5.000 J

i:.iement -

a'.000 (4) 9.neriais. Su::nes anc 2,000 150

.;:ncacitalitee Eeviement

100 100 (5) Remiure rav 100 1

7nn i

(6).:-suitants

200 _

' aves - Oceestte

i (7) 200 i

i foreton

200 ii.000 (3) h contract

J.uuu 529.650 (9) Otr.er cests

MJ 6VO I

Total Direct Costs

(,1)

IllDIRECT COSTS ~ 0c; of Total Direct Costs 3b,600

$29.650 i

A) overmaa 1 i

(IndicateTise) 559,300 327.200

~

suetotal l

6.450 General & Administrative Expense 3,264 l

8) 12

of Cost Elements Nos.1-9. A $30,464 3.400 sgg 7en Total Costs 1,523

$69.150

( k)

FIXED-Fi! EARNED (For: vla)

$31.987 l

( n)

Total I. cunts Claiceo 1.700 Outsuncing Suscensions tg7,450 f

1,700 Adjus t-ents

( c)

$30,287

( p) Grand Totals

{RECUlnES SUPPORfIftG 1 :F02."AT10*:.1 (SEE ATTActrio.)

nc.3

INSTRUCTICNS FOR PREPARING CCST INFORMATICH FOR NRC CCNTRACTS F eoaration ano Itemization of the Voucher / Invoice:

In order *.o constitute a :rocer invoice. the contractor snall furnish all the information set f:rtn below.

These notes are keyee to the entries on the samole voucner/ invoice.

Cfficial Agency Billing Office:

Address the original ano 2 cooies of the v:vener/ invoice. togetner with suoporting documentation attacneo to eacn c::y to:

U. 5. Nuclear Regulatory Commission, Division of Contracts ano

~

-coerty Management, P-902. Washington, D. C.

20555.

V: cners/ invoices delivereo by hand, including delivery oy an express mail se vices or special delivery services which use a courier or other person celiver the voucher / invoice in person to the NRC, should be addressed in

a::ordance with the foregoing and delivered to:

U. 5. Nuclear Regulatory C:= mission,0ne White Flint North,11555 Rockville Pike, Rockville, Farylano 20852. Hanc-delivered vouchers / invoices will not be accepted at

ner than the above accress.

Note, however, that the of ficial receipt ca:e for hanc-celiverea vouchers / invoices will be the date it is receivec by the of ficial agency billing office in the Division of Contracts ana

-coerty Management.

c yee's name and address.

Show tha name of the contractor as it appears in at?.e contract and its correct address. When an approved assignment has been mace by the contractor, or a different payee or aodressee has been designated, insert the name anc address of the payee.

Indicate the name and telephone number of the individual responsible for answering any questions that the NRC may have regarding the invoice.

t (a) Contract Number.

Insert the NRC contract number Task Order Number, if applicable.

Insert the task order numoer.

(b) Title of Project.

List the full title of the project being performed under the contract.

(c) Secuential voucher / invoice number. The appropriate secuential numoer of the voucher / invoice, beginning with 001 should be designated.

Contractors may also include individual internal accounting numcers.

if desired, in addition to the 3-digit sequential numoer.

(:) Project Officer's name as designated in the contract.

4 (e) Date of voucher / invoice.

Insert the date the voucher / invoice is prepared.

(') Contract Amount.

Insert the total estimated cost of the contract, exclusive of fixed-fee.

Include this information as it applies to

~

(g) Fixeo-Fee.

Insert total fixed-fee.

Include this information as it aoplies to individual task creers as well.

f i

(h) Billing Period.

Insert the ceginning ano ending cates (day, montn, j

year) of the perico curing which costs were incurreo and for wnich reimoursement is claimed.

(i) Oirect Costs.

Insert the major cost elements:

(1) Direct Labor. This consists of salaries ano wages paid (or accrued) for direct performance of the contract itemizeo as follows:

i. abor Labor Hrs.

Hours Cumulative Category Negotiated Billed Rate Total Hours Billed (2) Fringe Benefits. This represents fringe benefits applicable to direct labor and billed as a direct cost. Where a rate is useo, indicate the rate.

Fringe benefits included in direct labor or in other indirect cost pools should not be identified here.

(3) Direct Ecuipment. For educational institutions, list each item costing 5500.00 or more anc having a life exoectancy of more than one year.

For contractors other than educational institutiens, list each item costing $200.00 or more and having a life expectancy of more than one year.

List only those items of equipment for which reimbursement is recuesteo. A reference shall be made to the following (as -applicable):

(a) the item number for the specific piece of equipment listed in the property schedule of the contract; (b) the Contracting Officer's approval letter if the equipment is not covered by the property schedule; or (c) be preceded by an asterisk (*)

if the equipment is below the. approval level.

Further itemization of vouchers / invoices shall only be required for items having specific limitations set forth in the contract.

(4) Materials, Supplies, or Other Expendable Items. These are 1

consumaole materials, supplies, and equipment other than that j

f oescrioed in (3) aoove.

(5) Premium Pay. This is remuneration in excess of the basic hourly rate.

(Reavires' written approval of the Contracting Officer.)

(6) Consultant's Fee.

The supporting information must include the name, hourly or daily rate of the Consultant, and reference the NRC appreval (if not specifically approved in the original contract).

(7) Travel. Ocmestic travel is travel within :ne Unitea States. its territeries, p=ssessions, anc Canaca.

It snould be oillec secarately frem foreign travei.

All c:s:s associatec with eacn trip must te snown in the following format:

Cate Traveler Destination Purpose Cost Frem To Frem To 3

(5) Subcentracts.

Include separate cetailec breardewn of all ces:s paid to accrevec succontracters curing tne billing perioc.

(9) Other.

List all :ther cirect c sts by cost element ano dellar amount separately.

(j) Indirect Costs - Overneaa.

Cite the formula (rate anc base) in effect during the time the cost was incurrec anc for wnien reimbursement is claimed.

(t) Fixed Fee.

If the centract provides for a fixec fee, it must be

laimec as provided for by the centract.

Cite the formula or metnoc of cemeutation. The contracter may bill f:r fixec fee only up to 85% of total fee.

(1) Amount 8111ed for Current Perice.

Insert the amount billen for tne major cess elements, adjustments, and total amount for the perioc.

(m) Cumulative Amount fr:m Inception to Cate of Current Billing.

Insert the cumulative amounts billed for the major cost elements and adjusten amounts claimed during this contract.

(n) Total Amounts Claimed.

Insert the total amounts claimea for the current and cumulative periods.

(o) Adjustments. This includes cumulative amounts tilled that have caen suspended or disallowed.

(p) Grand Totals.

s

!?MLE SUPPORTING INFORFATION Direct Labor - $2400

1) _

Labor Hours Hours Cumulative g,a bat-Neco tia ted Billed Rate Total Hours 8111ec Cateeorv Senior Engineer I 2400 100 514.00

$1400 975 1500 50

$10.00 5500 465 Engineer Cc:. outer Analyst 700 100 55.00 5500 320

$2400

2) Dire : feui: ent Spectr::neter - General Electric (as approved in Peperty Schedule) 55,00C

4) Materials. Sucolies & _0ther Excencable item

$1100.00 10 Racen Tuber 9 5110.00

=

$900.00 6 Pairs Ele::=stant Gioves J 5150.00

=

32000.00 5)

Premium Pav Walter Mur;ny 10 hours1.157407e-4 days 0.00278 hours 1.653439e-5 weeks 3.805e-6 months 9 $10.00 Per Hour = $100 (This was ac;rovec by NRC in letter cated 3/5/89.)

6)

Censultants' Fee Dr. Carney 1 hour1.157407e-5 days 2.777778e-4 hours 1.653439e-6 weeks 3.805e-7 months 9 5100

_. $100 7)

Travel Traveler Destina tion Puroese Costs _

Date Frcm h

Fren To 3/1/EC 3/5/89 William King Chicago Wash.,

Meeting with 5200 IL DC Project Cfficer

8) Subcon tracts

%Y2 CORP.

(CPFF) l Direct Labor:

- 80 hours9.259259e-4 days 0.0222 hours 1.322751e-4 weeks 3.044e-5 months 9 520.00 per hour

$1600.00

=

0/H 9 50:

$800.00 Travel - 2 Trips - Wash.. DC 9 $200

= - $400.00 e

Boston, PA Profit 9 7t

$200.00

=

TOTAL:

53000.00 L

(k) Fired-Fee (Formula)

(5%)

5250,000 I 5: = $17.500 Total Fixed Fee for this Contract 327.200 I 5: = $1350 fee Billed for this Period (o) Aeiustments

' I

$1700 - Indicates amour.t withheld from voucher #001. now approved by.C:ntracting Officer let:er 3.'1049.

1

~

i l

l

- J

- 1 I

~ l l

s-.

y

MONTHLY CONTRACTUAL COST

SUMMARY

REPORT FOR FEE BILLING FIN:

Facility Name or Report

Title:

i TAC or Ins:ection Report Number:

(or other unique identifier)

Docket Numcer (if " applicable):

Period Fiscal Year Total Cost Cateceries Period Amount Cost Incurred To Date Costs Cumulative Costs j

Labor Materials Subcontractor /

Consultant j

Travel Other (specify)

Common Costs Total l

Remarks:

awa w Unclassified Contractor and Grantee Publications in the NUREG Series

-~

.:~ -

c===:graz==;c=ggm;=. =3 3:.;7 ;.

aa:.

Directive E

g (Formerly QD MC 3232) Q,Q i

1

~.a - :=u.====:== =.. ::====m===x uu=r.:=w;z:

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1 a

,m

+.

e,.,

p ya n,

Publication.e in the NUREG Series -

. art 1.- Publications, Mail, and. lormation' Disciosure i

Directive 3.8 i

Contents t

Policy.................................................................

1 O bj ec t i ve s............................................................

1 Organizational Responsibilities and Delegations of Authority...........

2 Executive Director for Operations (EDO)................................

2-Deputy Executive Director for Nuclear Reactor Regulation, Regional Operations and Research......................................

2 Deputy Executive Director for Nuclear Materials Safety, Safeguards, and Operations Support...............................................

3 Dire ct ors of Offices...................................................

3 Director, Office of Administration (ADM)................................

4 Director, Division of Freedom ofInformation and Publications S e rvi ces, ADM......................................................

4 Director, Division of Contracts and Property Management, ADM............

5 Ap p li ca bili ty..........................................................

5 E mpl oye e s..........................................................

3 1

O th e r P u bli ca ti ons...................................................

5 H an d b oo k............................................................

5 Refere n ces........................... _................................

5 1

i t

i

?

r 4

Approved: April 23,1991 (Revised 6/17/91) i

f 4

u. d.Euclear Regulatory Commission fd

[i Volurne: 3.Information Managemen.

/

Part 1:

Publications, Mail, and Information Disclosure ADM i

I Unclassified Contractor and Grantee Publications in the NUREG Series Directive 3.8 Policy (3.8-01)

This directive and handbook govern the publishing of(1) unclassi5ed NRC contractor, consultant or grantee formal reports, books. and international agreement reports, in the NUREG/CR, NUREG/GR, and NUREG/IA series: (2) reports and books by contractors of the U.S. Department of Energy (DOE); and (3) publications prepared for -

NRC under memoranda of understanding and interagency agreements.

Objectives (3.8-02)

To ensure the production and dissemination of information and publications as required by the Energy Reorganization Act of 1974 and the Freedom ofInformation Act. (a)

To ensure the technical and management reviews of formal reports and books prior to publication. (b)

To ensure that national security, patent rights, copyrights, proprietary rights, and rights in other sensitive unclassified information. including those specified in interagency and international agreements and memoranda of understanding, are not compromised by the release or publication ofinformation by NRC. (c)

. To ensure that all unclassified NRC contractor or grantee publications in the NUREG series carry the registered Govern-ment identification NUREG/CR-0000, NUREG/GR-0000, or NUREG/IA-0000, with the exception of some publications Approved: April 23,1991 (Revised 6/17/91) 1

unciassuneo Contracter and Grantee -

Publications the NUREG Series Part 1 - Publications, Mail, and linormation Disclosure s

Directive 3.8 Deputy Executive Director for Nuclear Reactor Regulation, Regional Operations and Research l

(032)(continued)

When an Office Director refuses to permit a contractor to issue a

[

press or other media release. about an NRC-sponsored publication. (c) l Deputy Executive Director for Nuclear Materials Safety, Safeguards, and Operations Support (033)

As delegated from the EDO, makes final decisions in the following areas for the offices reporting to this official:

When an Office Director refuses to publish an NRC-sponsored document because of irreconcilable differences between themselves and the author (s) about the contents of the documen (a)

When an Office Director refuses to permit a' contractor's principal investigator to publish NRC-sponsored information in the open

~;

literature. (b)

When an Office Director refuses to permit a contractor to issue a press or other media release about an NRC-sponsored publication. (c)

Directors of Ofrices (034)

Ensure that publications will be reviewed in draft prior to final prinung and distribution for acceptability by determining that they are consistent with agency policy, management decisions, and that they raise no significant legal issues. (a)

Ensure that statements of work include statements requiring contractor

compliance with this directive and handbook and Government Printing and Binding Regulations. (b)

+

-Conirset" m this context encompuses the -s tandard Order for DOE Wort *(NRC Form 173). in teragency a nd inie and grants Approved: April 23,1991 (Revised 6/17/91) 3

waawsuaaaascu vusa&& dbtuf d41L1 OI3flLCC

' Publications in the NUREG S: ries 1 art 1 - Publications, Mail, and 1 ormation' Disclosure Directive 3.8 Director, Division of Contracts and P

Property Management, ADM (037)(continued) publications as deliverables, include provisions requiring contractor; compliance with this directive and handbook and Government Printing and Binding Regulations.

Applicability (3.8-04)

Employees (041)

This directive and handbook apply to and must be followed by all NRC I

employees.

Other Publications (042)

The provisions of this directive and handbook do not apply to NRC staff publications in the NUREG series NRC docket material, or documents created by NRC boards, panels, advisory committees, and offices that report to the Commission.

Handbook i

(3.8-05)

Detailed guidelines for the preparation of publications are contained.

in Handbook 3.8.

)

References (3.8-06) l

1. Executive Order 12291-Federal Regulation, February 17,1981.

2. Title 17, U.S. Code, Copyrights.

3. Government Printing and Binding Regulations, S. Pub.1019.

1 February 1990.

j Approved: April 23,1991

. Revised 6/17/91) 5

(

)

Unclassified Contractor and Grantee Publications in the NUREG Series

~

r Handboo'k I

(Formerly D

Appendix 3202) mU

.t l

I 1

l l

~

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l p

.2!::l$*N?. 'EL T E.1:O S O E IE*? 05N$ S~~ ~ES$55NNN ?$NE SE EEE?kE 5dN5 EN?N

unciassmso t ontractor end Grantee Publicatio in the NUREG Series rart 1.- Publications, Mail, and information Disclosure Handbook 3.8 Parts I - V Contents In trod u ctio n..........................................................

1 Part I Preparing Publication Requirements for Statements of Wo rk for Co n t ra c ts.............................................

2 Specifying Publication Requirements (A)................................

2 Publishing Formal Reports (B).......................................

2 Publishing Unclassified Information in Open Literature and Pres entin g Pa pers (C).................................................

4 Reports Containing Sensitive Unclassified and Classified I n fo rm a t io n (D).......................................................

6 Conference and Workshop Proceedings (E).............................

7 Distribution of Reports to Contractors (F)..............................

7 Coordinating Contractor Press or Other Media Releases of j

I n fo rm a ti o n (G).......................................................

7 Part II 1

Draft and Final NUREG Reports.............................

8 Identification Information (A).........................................

8 NUREG Numbe r (1).................................................

8 i

Au th or Nam es (2)....................................................

8 l

Organizational Identification (3)........................................

9 Previous Reports in Series (4)..........................................

9 R e p ort D a t es (5 ).....................................................

9 Approved: April 23.1991 (Revised 6/17/91) i

Publications in the NUREG Series

. art.1.- Publications, Mail, and

.fermetion Disclos'ure.

Handbook 3.8 Parts I'- V '

j 1

Contents (continued)

I i

Part III (continued)

Cover and Title Page (1).............................................. - 16' NRC Report Nurnber (2).............................................. - 16 Previous Reports in Series (3)..........................................

17 Report Organization and Components (C)..............................

17 Availability Information (D)...........................................

17 1

References and Bibliographies (1).......................................

17 R e p ort Avail a bili ty (2 )...............................................

18 D i s cla i m e r (E)........................................................

18 Fo r m s ( F).............................................................

18 L

Bibliographic Data Sheet (NRC Form 335) (1)............................

18 Release to Publish Unclassi5ed NRC Contractor, Consultant, or Conference Proceedings Reports (NRC Form 426A) (2)....................

19 Classified or Sensitive Unclassified Information (G).................... 19 Part IV Books.............................................................20 D e fin i t i o n ( A).......................................................

Fo rm a t (B )............................................................

NRC Document Number (C)........................................... 21 Availability of Reference Materials (D)................................. 21 Revi ews (E)........................................................... 22 Peer (1)............................................................

22 Copyri gh t (2 )....................................................... 23 Approved: April 23,1991 (Revised 6/17/91) iii

Unclassified Contractor and Grantee

' Publication.n the NUREG Series Part 1 - Publications ~, Mail, and Information Disclosure Handbook 3.8 Introduction Introduction This handbook specifies the procedures necessary for Nuclear Regulatory Commission (NRC) contractors and grantees to' follow when preparing the following kinds of publications for the NRC.

Final NUREG Reports International Agreement Reports e

Books e

Grant Publications e

The handbook is divided into five major parts and includes a glossary and exhibits. Part I provides general information for staff consideration in the preparation of statements of work. Parts II.'III, IV, and V provide publishing guidelines specific to, respectively, contractor reports, international agreement reports, books,' and grantee publications.

Contractor means a private contractor, consultant, expert, another State or Federal agency working under an interagency agreement, or a -

DOE facility or subcontractor, such as the National Laboratories.

working under the DOE /NRC Memorandum of Understanding of February 24,1978, and any subcontractors of these organizations.

This directive and handbook, as well as a copy of " Publishing Documents in the NUREG Series" (NUREG-0650, Revision 1), must be included or referenced in all contracts, interagency and international agreements, and grants for which the publications listed above are contract deliverables or grant obligations. In addition to the guidelines specific to each' type of publication that appear in subsequent parts of this handbook, all statements' of work _must contain the applicable guidelines outlined in Part I, Approved: April 23,1991 (Revised 6/17/91) 1

- Unclassified Contractor cnd Grantee Publicatiot. jn the NUREG Series -

Part 1 - Publications, Mail, and Infortnation Disclosure Handbook'3.8 Part I Publishing Formal Reports (a)(continued)

If a draft is desired prior to completion of a final repon, specifyin the statement of work (SOW) the due date for delivering the final camera-ready copy after receiving NRC or participant comments (if applicable) on the draft. State that all draft material be submitted to the cognizant NRC contact.

When the contractor is to submit draft material for comment prior to the preparation of the final repon, state that if there are NRCprogram or participant comments (if applicable), the contractor will be asked to make changes. If agreement on the changes is reached, the NRC contact will authorize the contractor to prepare the final copy and submit it to the NRC contact,ifit is a letter repon or input to a Safety Evaluation Repon or an Environmental Statement, or to the Director, Division of Freedom of Information and Publications Services (DFIPS), ifit is a camera-ready copy for printing and distribution. This is to be done to ensure proper publication, handling, distribution and, among other things, to preclude further changes that might nullify the agreement.

If special caveats were agreed to between the contractor and the NRC contact, the caveats should accompany Form 426A (Exhibit 1) for approval when it is sent to the NRC contact. A copy of special caveats should also accompany the camera-ready copy sent to DFIPS.

If agreement on changes to a formal technical report to be issued in the NUREG/CR series is not reached, the NRC contact may request the contractor to prepare the camera-ready copy with,in addition to the standard disclaimer required on all contractor formal repons (see Section II.F. below), any caveats deemed necessary to cover NRC objections. Such caveats may range from "The views expressed in this repon are not necessarily those of the U.S. Nuclear _ Regulatory Commission" to the addition of a preface setting fonh the NRC opinion or footnotes at appropriate locations within the text.

If NRC objections cannot be covered in this manner, NRC can refuse to publish the repon. In the case of DOE / National Laboratory repons, the DOE Operations Office Manager responsible for that laboratory should be informed by the NRC Office Director or Regional Administrator of the decision and the reasons therefor,with a copy to the 1.aboratory Director. In the case of another Federal agency, a State, or a private contractor, the person who entered into the contract should similarly be informed by the NRC contracting-officer. The contractor is then free to publish the repon without NRC Approved: April 23.1991 (Revised 6/17/91) 3 V

w

vuuanuwu comractor cna ur:ntee Publicatior'in the NUREG Series rart 1 - Publications, Mail, and anfortnation Discicsure Handbook 3.8 Part I Publishing Unclassified Information in Open Literature and Presenting Papers (C)(continued) or designee decisions may be appealed to the appropriate NRC Deputy Executive Director for Operations.

If the contractor proposes to publish in the open literature or present the information at meetings in addition to submitting the required technical reports, approval of the proposed article or presentation should be obtained from the NRC. The NRC shall take one of the following actions: approve the material as submitted, approve it subject to NRC-suggested revisions, or disapprove it. In any event, the NRC may disapprove or delay presentation of papers on information that is subject to Commission approval that has not been ruled upon or which has been disapproved.

If the contractor requests permission to publish in the open literature even though the contract does not explicitly provide for this type of publication, the contract can be modified to provide for such presentations.

When the contractor submits journal articles for publication, each must be accompanied by the following statement:

,_,nnm,wn,m ng, nn-=-

!The submitted nianuscript has been, authored by'a contractor of.

a

the U.S. Government under'ContraetSNo.h 1Accordingly,the

U.S. Government:hasialnonexulusive,lroyaltv-freeilicensecto publish or reproduce the pablished form of this contribution, or

-l allpwythers19 do so fo[U.Sipovernment puypojesh,

-)

t All published papers and articles must include the following disclaimer:

mm, -

mpmoy, --mm -

y This report was prepared as an account of wrkLsponsored by

. an agency of the' United StateiGovernment/Neither the United b

i States GovernmentFn'or anyiagencyltliereof,torjanyfor their employees, jmakeslany i warranty,$espressed Mrsim plied,<or 4

fassumes anylegal liability or responsibilityfor any third party's i

use or the results of such use/of any,information, apparatus, j

fproduct or process disclosed'in thisfreport, or. represents that its 1

use by such1 third : party would not infringe? privately owned -

rights. The views' expressed inithis~" paper; art:not nece::sarily

' those of the U.S. Nuclear Regulatory Commissiona

~

.a.

.um-ea "Fer DOE work orders the appropnate FIN number a appleable.

Approved: April 23.1991 (Revised 6/17/91) 5

Unclassified C@ntractor and Grantee Publicatic in the NUREG Series Part 1 - Publications, Mail, and Information Disclosure Handbook 3.8 Part I Reports Containing Sensitive Unclassified and Classified Information (D)(continued)

Information, and Classified (Confidential, Secret, and Top Secret) are provided in Management Directive 12.2, NRC Information Security Program (formerly MC 2101).

Conference and Workshop Proceedings (E)

If NRC approves publication of compilations of papers presented at NRC-sponsored or cosponsored meetings, conferences, and symposia, see Management Directive 3.11, Conferences and Conference Proceedings (formerly MC 3207).

Distribution of Reports to Contractors (F)

Up to 50 copies of printed unclassi5ed NUREG/CR, NUREG/GR, and NUREG/IA reports will be bulk shipped to the contractor by NRC. (Joint Committee on Printing's Govemment Printing and Binding Regulations permit contractors to receive up to 50 copies of reports they have produced for NRC free of charge.) If fewer than 50 copies are needed, indicate the desired quantity on NRC Form 426A (Exhibit 1). Contractors requesting single copies for specific i

individuals in organizations other than the contractor's organization who are not included in the distribution requested by the NRC contact may address such request (s), with written justification, to the NRC j

contact. If the additional distribution is approved by the NRC contact.

the contractor shall send address labelswith the camera-ready copy to the Regulatory Publications Branch, DFIPS, USNRC, Washington.

DC 20555, and that distribution will be made along with the standard distribution.

Coordinating Contractor Press or Other Media Releases ofInformation (G) i A contractor may request permission to issue a press or other media release on the work being done. That request must be made to the NRC Office Director or designee, who will consult with the Public Affairs staff. The contractor must not issue a press release on nonroutine information without this prior approval. This approval may be obtained by a telephone call to the Office Director or designee to expedite the request. The contractor may appeal decisions not to authorize the release ofinformation or delays in handling the request to the appropriate Deputy Executive Director for Operations.

Approved: April 23.1991 (Revised 6/17/91) 7

Unclassified Centract:r cnd Grantee Publicatiot in the NUREG Series Part 1 -- Publications, Mail, and Inforrnation Disclosure Handbook 3.8 Part II Identification Information (A)(continued)

Author Names (2)(continued) affiliations need not be listed unless the affiliation differs from the organization creating the report.

Organizational Identification (3)

The Regulatory Publications Branch, DFIPS, prepares the covers and title pages for all reports and will list information about the organization that created the report as it is provided.

Previous Reports in Series (4)

If the report being prepared is one in an ongoing series, list all previous reports in the series. Include report numbers and issuance dates. Place.

this list on the back of the title page.

Report Dates (5)

The report dates are shown on the title page. These dates include the month and year the report is completed, and the month and year it is published.

Report Organization and Components (B)

The organization and components of contractor reports vary somewhat, depending o.n their purpose and scope. Recommended format and organizational guidelines appear in " Publishing Documents in the NUREG Series" (NUREG 0650, Revision 1).

Each draft and final report prepared for NRC must include an a bstract of 200 words or less that appears on a separate page preceding the table of contents. The abstract must also appear on the Bibliographic Data Sheet, NRC Form 335 (Exhibit 2A). The back of Form 335 contains instructions for completing the form (Exhibit 2B). G uidelines on the special writing requiremenu for preparing abstracts appears in Section 5.5 of NUREG-0650, Revision 1.

Approved: April 23,1991 (Revised 6/17/91) 9

Unclz,ssified Ccntracter cnd Grcntee Publicati:::

in the NUREG Seri::s Part 1 - Publications, Mail, and Information Disclosure Handbook 3.8 Part II Color Printing (o)

Regulations issued by the Joint Committee on Printing (JCP) restrict the use of color in printed materials to those uses that are of demonstrable value. JCP regulations specify that " Demonstrably valuable multicolor printing..." includes the following categories:

Maps and technical diagrams where additional color is necessary for clarity. (a)

Object identification (medical specimens, diseases, plants, flags, uniforms, etc.). (b)

Safety programs, fire prevention, savings bonds programs, and competitive areas of personnel recruiting. (c)

Areas wherein clearlyidentifiable savings in costs can be soundly _

predicated on multicolor use. (d)

Printing for programs required by law, whose relative success or failure is in direct ratio to the degree of public response, and where that response can be logically attributable to the number of colors planned and the mannerin which they are proposed to be used. (e)

Color for promotional or motivational purposes such as programs concerning public health, safety, consumer benefits: or to encourage utilization of Government facilities such as programs for Social Security, Medicare, and certain areas of need for veterans would come within this category. (f)

The regulations indicate that the following categories do not meet the

" demonstrable value" criteria.

Printed items wherein additional color is used primarily for decorative effect. (a)~

i Printed items where additional color is used primarily in lieu of effective layout and design. (b)

Printed items where additional color is used excessively, i.e., four colors when two or three will fulfill the need; three colors when two are adequate: two colors when one is adequate. (c)

Printed items wherein the inclusion of multicolor does not reflect i

careful, competent advanced planning which recognizes the contribution that the use of color is expected to make to the ultimate end-purpose. (d) i Approved: April 23.1991 (Revised 6/17/91) 11

vucm33nieu contractor eno urentee Publicatior in the NUREG Series rart 1 - Publications, Mril, and inform:tisn Disclosure Handbook 3.8 Part II

%Iicr0 fiche (E)(continued)

7. The first frame must be blank (on the first sheet only), and the second frame must contain the NationalInstitute of Standards and Technology's Reference Material resolution target in Microcopy Test Charts (NBS SRM 1010A).

8. Jacketed microfiche is unacceptable.

i Disclaimer (F)

The following notice will be added by the Regulatory Pubhcanons Branch, DFIPS, before the printing process on the inside front cover:

This report was prepared 'ns an accouhI5[w$th sponsored by

. an agency of the United States Government. Neither the United States. Governmentinorf anylagency. thereof, 'or;any of;their employees, makes: any < warranty,f expressedlor: implied, or assu me_s any legal liability or responsi_bility for'any third party's use, or the rssults of such use, of any information, apparatus, product orprocess disclosedin this report, oErepnsents that iis use by such; third party 1would:not; infringe privately owned

. rights?

u - w w au m w a s a nas a w u n n uz The following additional statement, "The views expressed in this report are not necessarily those of the U.S. Nuclear Regulatory Commission" will be printed below the standard disclaimer, if appropriate. Other qualifying statements may be added, if needed.

Availability Information (G)

Reference Availability (17 Reports or other documents referenced in text, reference sections, bibliographies, and appendixes of unclassi5ed regulatory and technical reports in the NUREG series must be available to the public either in the public domain (as in a public library, at the Government Printing Office (GPO), at the National Technical Information Service (NTIS), or at other reference or sales outlets) or in the NRC Public Document Room (PDN. This means that references should not be made to personal communications and interviews, unpublished information and information with restricted distribution (e.g.,

Approved: April 23,1991 (Revised 6/17/91) 13

-m.

.m.u.u v i.m ec Publicatione in the NUREG Series -

iart 1 - Publications, Mail, and.aformtti:n Disclosure Handbook 3.8 Part II Printing and Reprinting (I)

The Regulatory Publications ~ Branch, DFIPS, will review ' the -

camera ready report submitted for printing for its adherence to the standards an d requirements ser forth in this directive and handbook, as-well as any relevant guidelines frem NUREG 0650, Revision 1.

Unsatisfactorymanuscripts will be returned to the NRC contractor for -

appropriate action.

Submit a memorandum requesting a reprint to the Director, DFIPS, for approval. Include with the request a written justification and the approval of the Office Director of designee for reprinting. Send address labels for recipients of the reprinted copies, if appropriate.

Distribution p)

Distribution arrangements will be made' _ by the Regulatory Publications Branch, DFIPS, for all copies of unclassified formal contracror reports in accordance with instructions on NRC Form 426A

_ (Exhibit 1). The Regulatory Publications Branch, DFIPS, will also arrange automatic distribution of these reports to the NRC NUDOCS, the NRC PDR, NTIS, GPO, and the Depository Library Service.

Distribution of sensitive unclassified and classified reports will be=

made by the NRC sponsoring office on a case-by case basis.

j

.1 u

j i

Approved: April 23,1991 (Revised 6/17/91) 15

. -.~

Unclassitied Contrccter end Grnntee Publicatis-in the NUREG S: ries Part 1.- Publications, Mail, and Information Disclosure Handbook 3.8 Part III Identification Information (B)(continued)

NRC Report Number (2)(continued) where IA indicates " international agreement." The foreign participant's repon number, if any, may be insened below the NUREG number on the cover,if desired.

When a report consists ofmore than one volume or binding or is issued in more than one edition, an appropriate volume, number, supplement, pan, addendum, or revision designation must appear below the repon number and the foreign participant's repon number, if any.

Previous Reports in Series (3)

If the report being prepared is one in an ongoing series, list all previous reports in the series. Include report numbers and issuance dates. Place this list on the back of the title page.

Report Organization and Components (c)

The organization and componefits of cooperative agreement reports vary somewhat, depending on their purpose and scope. Each of these repons must include an abstract of 200 words or less that appears on a separate page before the table of contents. The abstract must also appear on the Bibliographic Data Sheet, Form 335 (Exhibit 2A).

Instructions for completing the form appear on the back (Exhibit 2B).

Guidance on the special writing requirements for preparing abstracts appears in Section 5.5 of NUREG-0650, Revision 1.

Availability Information (D)

References and Bibliographies (1)

Reports'or other documents referenced in text, reference sections, bibliographies, and appendixes of unclassified regulatory and technical reports in the NUREG series must be available to the public eitherin the public domain (as in a public library, at GPO, at NTIS, or at other reference or sales outlets) or in the NRC PDR.

This means that references should not be made to personal communications, interviews, and unpublished information v,ith restricted distribution (e.g., proprietary, national security, official use only). If the unretrievable information is important and unrestricted. it Approved: April 23,1991 (Revised 6/17/91) 17

unciassitica contrcetcr and Grantee :

Publicati6 s in' the NUREG Series-

/ art 1.- Publications, Mail, anu information Disclosure.

l Handbook 3.8 Part III Forms (F)(continued)

Release to Publish Unclassified NRC Contractor, Consultant, or Conference Proceedings Reports (NRC Form 426A) (2)

An NRC Form 426A (Exhibit 1) must be~ completed and signed by the -

Office Director'or designee and submitted with the camera-ready copy

. of the report to the Regulatory Publications Branch, DFIPS.

1 Classified or Sensitive Unclassified Information (o)-

i The NRC contact should refer to Management Directive 12.2, NRC -

Information Security Program (formerly MC 2101), or call the DMsion of Security for answers to questions about the status of classified or sensitive unclassified information in NUREG/IA reports.

t t

Approved: April 23.1991 (Revised 6/17/91)

.19

Unclassified contracter and Grc.ntee Publicatist..n the NUREG Series Part 1 - Publications, Mail, and Information Disclosure Handbook 3.8 Part IV Format (B)(continued)

DFIPS will approve design of the cover and title page to contain the appropriate information concerning:

(1) author names (s)

(2) organizationalidentification (3) public availability and sales.

All books must include a comprehensive subject index of the book's contents. unless it is made up almost exclusively of graphical or tabular matter. See NUREG-0650, Revision 1, or The ChicagoManualofStyle (13th ed.) for guidelines on creating an index.

NRC Document Number (c)

Each book must be identified by an NRC-controlled alphanumeric code unique to that book. The alphanumeric code will have the form:

NUREG/CR for contractor-prepared books and NUREG/GR for grantee-prepared books.

When a book consists of more than one volume or binding, or is issued in more than one edition, an appropriate volume, number, supplement, part, addendum._ or revision designation must appear directly below the document number.

Numbers are assigned by the Regulatory Publications Branch. DFIPS.

The number may be obtained in advance of the time that the manuscript is submined to DFIPS for printing by calling the Regulatory Publications Branch at FTS 49-24954 or (301)49-24954.

The DFIPS staff will arrange to meet with the NRC contact for the project and when appropriate, the author (s), to discuss the publication production requirements and schedule for the book.

Availability of Reference Materials (D)

The guidelines for availability of reference material applicable in Section II.G. of this handbook also apply to contractor-prepared and grantee-prepared books published by NRC.

Approved: April 23,1991 (Revised 6/17/91) 21

Unclassified Centracter and Grratee Publicatio-in the NUREG Serits rart 1 - Publications, Mail, and information~ Disclosure -

l Handbook 3.8 Part IV P

Reviews (E)(continued)

Peer (1) (continued) _

the American Nuclear Society, the American Society of Mechanical Engineers, or appropriate universities. Reimbursement could then be made to the organization.

Copyright (2)

Copyrighted material must not be reproduced in NRC books without the written permission of the copyright holder. See NUREG-0650, Revision 1 Section 3.4, for information about obtaining copyright permission.

Security (3)

Based on knowledge of the information sources used, the author is responsible for ensuring that the manuscript does not contain.

classified or other access-controlled information. If ' there ' is uncertainty with respect to the security classification of a reference document or manuscript, an authorized classi5er orthe NRC Division of Security should be contacted for assistance. See also Management Directive 12.2, NRC Information' Security Program (formerly MC 2101).

Patent (4)

The patent-review guidelines for draft and final formal reports specified in Section II.C of this handbook also apply to contractor-and grantee-prepared books.

Publishing Authorization ForI5 (F)

A completed NRC Form 426A (Exhibit 1), signed by the Office Director or designees or by a DOE National 1.aboratory-authorized of5cial if the publication is done for the Office of Nuclear Regulatory Research, if applicable, must be submitted to DFIPS with the book manuscript.

Disclaimers (c)

The following standard U.S. Government notice will be added prior to printing:

Approved: April 23.1991 (Revised 6/17/91) 23

Unclassifier Contract @r and Grantee Publications in the NUREG Series Part 1 - Publications, Mail, and Information Disclosure Handbook 3.8 Part V Part V Grant Publications Background and Rationale (A)

The Nuclear Regulatory Commission funds grants for educational and nonprofit institutions, State and local Governments, and professional societies for the expansion, exchange, and transfer of knowledge and ideas pursuant to the Atomic Energy Act of 1954, as amended.

Sections 31.a. and 141.b.

Publication of Results (a)

The grant will specify.the publication requirements of.the award.

Grant results may be published by NRC, by the grantee, or in the open literature.

Publication by NRC (1)

This publication option must be governed by the guidelines specified in Part I of this handbook for reports orin Part III of this handbook for books, as appropriate. See Identification of Grant Publications in the paragraphs under V.C.

Publication by a Grantee (2)

When the grant specifies that the grantee is to publish the results, the grantee must grant to the Government a royalty-free, nonexclusive, irrevocable license to reproduce, translate, publish, use, and dispose of all copyrightable material first produced or composed in the grantee's performance under the grant.

i Open Literature Publication by Grantee (3)

When the grantee submits journal articles for publication, each must i

be accompanied by the following statement:

Approved: April 23.1991 (Revised 6/17/91) 25

unciassuten t ontractor an'a ' Grantee -

i Publicatir 1 in the NUREG Scrie'.

s Part 1.- Publications. Mail, ano Inforraation Disclosure 1

Handbook 3.8 Part V H

i Publication of Results (s)(continued) j Reprints of Open Literature Publications (4) '

When any article resulting from work under the grant is published in a scientific, technical, or professional journal, two reprints of the l

7 publication must be sent to the cognizant NRC Program Officer, clearly labeled with' the grant number and other appropriate-identifying information.

Identification of Grant Publications (c)

Each report or book published by NRC that results from a grant must -

be identified by an alphanumeric number, as follows:

NUREG/GR-0000 e

When the publication consists of more than one volume, number, supplement, pan, or binding, or is issued in more than one edition, an appropriate volume, supplement, part, or revision designation must I

appear below the NUREG/GR number.

Numbers may be obtained from the Regulatory Publications Branch at FTS 49-24954 or (301)49-24954.

Pre-Publication Reviews (o)

The U.S. Congress characterizes the relationship between a Federal agency and a grant recipient as one in which "the recipient can expect to run the project without agency collaboration, participation, or intervention as long as it is run in accordance with the terms of the instrument...."

Y 4

Approved: April 23,1991 (Revised 6/17/91) 27

Unclassified Centract:r cnd Grantee Publicat' 'is in the NUREG Seri:s Part 1.- Publications, Mail, and Information Disclosure Handbook 3.8 Glossary Glossary (continued)

Distribute. To dispense reports to specific organizations and individuals to ensure their participation in the regulatory process and support of research and technological investigations. Such distribution may be accomplished by the use of standard distribution data banks established and maintained by the Division ofInformation Support Services, Office ofInformation Resources Management, at the request of the originating office or region.

Documentation. Classification and associated markings required for classified or sensitive unclassified documents, the NRC report number unique to the report, title (and subtitle, if any), author or correspondent (if any), organization identification and contract number (or FIN number), date, and availability.

Edition. All copies of a book printed from the same type. Edition also refers to format, such aspaperback, casebound, or to the text, as revised, expanded, and so on. If extensive revisions have been made to the ten and the book is reprinted, the revised version is the new edition.

Grant. A legalinstrument which de5nes the relationship between the Government and a recipient for the transfer of money, property, services or anything of value to the recipient for the accomplishment of a public purpose of support or stimulation authorized by law. A grant presumes a limited amount of involvement by the agency in the performance by the recipient.

Grant Report. A record of work done prepared in accordance with the provisions of grant, J

Index. An alphabetical list of all major topics discussed in a book. It cites the page numbers where each topic can be found. The index comes as the last section of a book.

International agreement. Cooperative nuclear safety research programs that involve either or both foreign governments and organizations and U.S. industry. Such involvement, authorized under 42 U.S.C. 5801, includes monetary contributions, information exchanges, and comments on program plans and results.

International agreement report. A record of work done prepared in accordance with the provisions of an international agreement.

Approved: April 23,1991 (Revised 6/17/91) 29

k unciassifica contractcr cna Gr ntee Publicat' 1s in the NUREG S: ries i

Part 1 - Publications, Mail, ana Information Disclosure.

Handbook 3.8 Glossarv Glossary (continued)

Reproducible masters. Camera-ready copy that includes (1) originals-

.i ofline drawings (or prints that can be copied); (2) glossy prints of black and white photographs: (3) original typeset or printed text, tables, cover, title page, contents, and abstract or (4) other forms of the materials that a printer can reproduce.

Trim size. The final size of the whole page, margins included.

i Typesetting. The placement of type on a page (letters, numbers, and other characters) in conformance with specific style and layout instructions.

i Unique identification. NRC identification (NUREG n umber) used on a report and its attachments, revisions, and supplements, that is not used on any other publication.

i i

-l l

l l

1 q

1 i

Approved: April 23,1991 (Revised 6/17/91) 31 u

. i

unclassulea contractor and Grcntee Publicat' Ts in the NUREG S*. ries Part 1.- Publications, Mail, ano InforInation Disclosure Handbook 3.8 Exhibits i

Exhibit 2A pgeoa. us v4.auc6s.a ascwsanoa,"

m j t aa.o.iyaa

~~ _

BIBUOGRAPHIC DATA SHEET

~~

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.a..="

tin 6.

oso e.r6.

HUREG/CR-5603 EGG-2607 Pressure-Dependent Frag 111 ties for Piping Components :

3 o*i....o.1,ves s. o Pilot Study on Davis-Besse Nuclear Power Station oo-.-

g

...a October 1990 x

4. f t om spAa.t p.g n 85699

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k.u f Onse L Tv 07 AE

'T D.A. Wesley. T.R. Kipp. D.K. Nakaki. H. Hadidi.Tarrded echni 1[

7.Fbeice cow. A30 -

p, N

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a es..o a..,c ca o.,..z a r.o. -

..ao a coa.u -= -

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%51f" 5 M orporation Under contract to:

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27t.01 Los Altos. Suite 480 Idaho National Engi eri'g aboratory Mission Viejo. CA 92691 EG&G 3daho. Inc.

Idaho Falls 5

. =. = -,.. -.

Division of Safety Issue Resolution Office of Nuclear Regulatory Rese6rch U.S. Regulatory Comission Washinoton, D.C.'70555 u6.ver6.= sura u = ors:

The capacities of four 1 -

ssu f1 sys t wi stand pressures and tempera-tures above the design vels eXtab ed f the avis-Besse Nuclear Power Stat-ion. The results will e used in

\\uat g he p bability of plant damage from Inter-facing System Loss of C lant iden (I OdQ part of the probabilistic risk as-sessment of the i> avis-Bes nuci wer s tioY undertaken by EG&G Idaho. Inc. In-cluded in this luation a the n

hea exchangers, filters, pumps. valves, and flanged conne tons r each tem. T abilities of failure. as a function of in-ternal press

, are e uated wel s

e variabilities associated with them. Leak rates or leak rea re e mated or th controlling modes of failure. The pressure capacities for e '

and sel evaluated using limit-state analyses for the various failure des o idere. Th capacities are dependent on several factors in-clu.

e mater 1p

rties, eling assumptions, and the postulated failure cri-tryla. Th failure modes f eted-flange connections, valves, and pumps do not lend

,themse v to evalue ion conventional structural mechanics techniques and evaluation must ey r ly o the esults from ongoing gasket research test programs and avail-able e or info tio an test data.

s i2. <g. woaouots7c s a. g -.- -.

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1 pres.sure-sepen t fr gilities Unlimited piping com nts

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Interfac g Syst Loss of Coolant Accidents (ISLOCA) u probabil ic r assessment Davis-Besse tvuclear Power Station Unclassified i...-,

Unclassified

.....a...

ta f asc.

L Approved: April 23,1991 (Revised 6/17/91) 33

Unclassified Contractor and Grantee Publicar us in the NUREG Series Part 1.- Publications, Mail, and Information Disclosure i

Handbook 3.8 Exhibits i

Exhibit 3 MICROFICHE SHEET SAMPLE E$50l*c*iNNIEno.

?!a?Eo??a"$5)"'*"*""

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$I' c

comACTOR NAME 10p D

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Approved: April 23,1991 (Revised 6/17/91) 35

J Attachment J.3 i

CONTRACTOR SPENDIhG plan - INSTRUCTIONS

)

The Contractor Spending Plan (CSP) is an important tool for projecting and tracking contract costs and progress each task under the contract.

Aeolicability The Nuclear Regulatory Commission (NRC) requires that the CSP be completec for cost reimbursement contracts when the award amount is expecteo to exceed

$100,000 and the period of performance is expected to-exceed 6 montns.

For i

task order type contracts, a CSP is required when an individual cost reimbursement task order is expected to exceed the.above thresholds. When a contract or task order modification increases the contract or tass,orcer amount of a cost reimbursement contract or task order to over $100,000 and

]

the period of performance from the effective date of the modification to the centract or task order expiration exceeds 6 months, a CSP is reouired for i

all contract work to be performed after the effective date of the mooification.

Submission 1.

A CSP is required:

a.

as part of the cost proposal for a cost reimbursement centract or -

individual task order, or modification to a contract or task oroer which meets the above threshelds; b.

as part of the Best and Final Offer (if requested) as a result of negotiations; 2.

Updated CSP information is required on a monthly basis or as amoreved by the CO as part of the " Financial Status Report" (Ref:

Section F.3,

" Financial Status Report").

For~at The attached CSP sample format may be duplicated and used by the Contractor, or modified to permit more accurate reporting or to meet other neecs of the contractor.

For instance, the sample format provides spaces to report projected costs for 12 months, but the contractor may wish to alter the sample format for shorter or longer contract / task order periods. The contractor may also wish to alter the sample format for ease of typing or automated production.

So long as complete information is provided on actual and projected costs or accomplishments, changes to the format to imorove relevance to the circumstances are encouraged.

It is up to the discretion of the offerer to determine the appropriate level of cost detail to be presented based on the complexity of the effort. This plan reflects only the minimum requirements for submission of cost details which will be considered for completeness, reasonableness, and as a measure of effective management of the effort.

The Contracting Officer reserves the right to request additional cost information, if deemed necessary.

(t3 be. completed es a pret' cf the Of forcr's Ccat.Prcpenal fv occh cest-rolobursteast costract cr Individw31 task ceder er fcr ecy cistr st ce task

- crdse modificettee wblch esceeds $100.000 cad has a performe1co persed escoeding 6 meaths)

Sellcitetten ple.

Performance Period: from

./

/

to

/

!. Centroca see.

fut Order slo.

Total Estleeted Cests-(tactueleg fleed fee. If eey) of the-

-sediftiestem Ile.

Proposed Centract/lesk Order /seedificellen (to a contract Nfarer/Contracter seeme:

er task order) et the ties of proposal submisslee.

S Does not include options.

Preside' cost details by month for the total contract /tesk order /er task o rder modificetten test Elements ist Meath 2nd Heath 3rd Meath.

4th Meath 5th Heath 6th Meath.

Dircct Costs S

S 3

S S

S ladirect Costs s

s s

s 3

S istal' Estimated S

h ats lectedlag

. fixed fee ff any Pre' t Cog.tlen 2

X X

s 5

E Cost Elemente M Menth ath mag 9th math loth mnth lith neath 12th Month Strect Cests s

3 s

s S

S Indtreet tests 3

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5 5

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RS-AED-93-297 Attachment J,4 COMPUTER AND COMPUTER-RELATED SPECIFICATIONS The specifications listed below are believed to be cost-effective for the stated application.

Should the Contractor identify a potential discrepancy between the specifications and the application, he shculd advise the NRC Project Officer, if time permits.

Otherwise, the Contractor should proceed on the basis that the application governs, then notify the Project Officer as soon as it is practicable to do so.

Application Desktop computers will be used by Russians at fixed locations in Russia, where some power sources may be unstable.

Two (those at GAN Headquarters in Moscow) may be networked in the future, but not initially, so it will be cost-effective for up to three computers to share a single printer at GAN.

Computers should be able to remain available to receive incoming data and facsimiles in background while running other applications in foreground, including word processing, databases, spreadsheets, and calculation-intensive models with graphical high-resolution outputs.

An operator should be able to transmit application outputs elsewhere, via telephone and HF facsimile, without intermediate steps external to the computer.

Specifications All equipment 220v, 50 Hz Computers - Quantity 3 Microprocessor Intel 80486DX, 33 MHz Keyboard Enhanced Russian language RAM 16 MB Cache memory, 128 KB uinimum Bus EISA-compliant Floppy drives 5.25-inch, 1.2 MB and 3.5-inch, 1.44 MB, installed Hard drive Internal; about 300 MB; access time <25 msee Monitor 1024 x 768 resolution, non-interlaced color; multi-frequency; at least 70 Hz refresh rate; 0.26-0.28 mm dot pitch; at least 14-inch; include price differential for an alternative MAG 15-inch or equivalent, if available.

PAGE J-1

A RS-AED-93-297 Video adapter 1 MB video memory; optimized for monitor and graphical outputs; drivers for installed commercial software; (for example, ATI Graphics Ultra or equivalent would be acceptable for MAG monitors)

Mouse Bus mouse compatible with Microsoft bus mouse Spare slots Minimum of 2 16-bit expansion slots available after installation of, or allowance for, all preferred equipment Ports Two serial ports and two parallel ports required Battery CMOS battery must be long-life, lithium or equivalent, with provision for replacement without losing CMOS configuration Software MS DOS 5.0 operating system; MS Windows 3.1 or higher; ProComm Plus, latest version; Wordperfect 5.1 or Windows version 3.1 (Russian language preferred); fax modem software (WinFax Pro, latest version, or equivalent); virus protection (Central Point Anti-Virus, latest version, or equivalent, is acceptable)

Modem Data / Fax modems - quantity 3 installed, 1 external V.32 bis, V.42, V.42 bis (9600/14400 baud with error correction and compression level 5); extended AT command set (for example, ZyXe1 U-1496E, Practical Peripherals 9600, Hayes Optima 96, or equivalent).

The external unit must connect through an RS-232C to an existing DOS-based computer.

Printer - quantity 1 -

Printer 24-pin dot matrix, letter quality, wide carriage, with color option and cables.

Epson or equivalent is acceptable.

Printer ribbons 3 black ribbons plus 3 color ribbons Paper 2 boxes of wide paper j

4 boxes letter size paper Print director 5 queued input parallel ports to one output parallel port; l-MB buffer; cables.

Digital i

PAGE J-2

v RS-AED-93-297 Products PrittDirector Bronze, model-PDP-6P or equivalent would be acceptable.

Quantity - 1

'I r

e ent l

PAGE J-3

e -

<e RS-AED-93-297 Facsimile machine quantity'1 Device Group III with cutter; 9600 baud with auto i

fallback; tone / pulse auto dialing; 16-level grayscale; memory buffer; copier mode (for example, models made by Panasonic, Murata, and Omnifax).

Paper 24 rolls of paper Miscellaneous UPS An uninterruptible power supply (Deltec PowerRite or equivalent) with batteries and cables (quantity 2 with capacity for 2 computers each plus I with' capacity for 6 computers)

Documentation All applicable setup, operation, maintenance, and other manuals, with source and-utility diskettes, must be included i

t C

4 J

PAGE J-4

RS-AED-93-297 RADIO-RELATED SPECIFICATIONS The specifications listed below are believed to be cost-effective for the stated application.

Should the Contractor identify a potential discrepancy between the specifications and the application,.he should advise the NRC Project Officer, if time permits.

Otherwise, the Contractor should proceed on the basis that the application governs, then notify the Project Officer as soon as it is practicable to do so.

Aeolication Radios will be operated at 3 fixed sites in Russia by Russians not otherwise familiar with HF radio operations, so ease of use is very important.

Operators will not be remote from their respective transceivers.

Sites will be near St. Petersburg, in Moscow (about 400 miles from St. Petersburg), and at a location between the two cities and about 150 miles from Moscow.

Operators will transmit data files on DOS-based 486 microcomputers via HF to similar microcomputers at other sites.

It is also desirable that they be able to transmit text / graphics flies as facsimiles to the other microcomputers and to standard Group III facsimile devices.

Initial frequencies available in Russia include subbands at 1.8, 3.5, 7.0, 10.0, 14.0, 18.0, 21.0, and 28.0 MHz.

Specifications All equipment 220v, 50 Hz; FCC-approved Radios - Quantity 3 Frequencies 2-30 MHz, user-programmable for at least 32 discrete channels Type Single-side-band base transceiver i

Output power 125 watt minimum Antenna type Dipole optimized for communications under about 2,000 miles in Russia Features Automatic Link Establishment (ALE, FED-STD-1045) among groups of at least 8 user-programmed channels Phone-like digital pad to select called station Channels and other essential parameters user-PAGE J-5

RS-AED-93-297 programmable Provisions for phone and FM radio patches Built-in capability for user diagnostien Motorola Micom-1 base stations appear to meet the basic requirements.

They are available on a GSA Schedule.

Equivalents may be available.

Attachments - Quantity 2 Modem HF-SSB Data modem minimum, fax modem preferred; compatibility with DOS-based computer preferred; must include necessary software; installed unit preferred. (Motorola modems are not compatible with DOS.)

Miscellaneous Documentation All applicable setup, operation, maintenance, and other manuals, with source and utility diskettes (if used), must be included 4

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