ML20044A541

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Mod 9,changing Designated Agency Billing Ofc for Invoices,To Operating Reactor Plant-Specific Reviews
ML20044A541
Person / Time
Issue date: 10/01/1989
From: Hagan T
NRC OFFICE OF ADMINISTRATION (ADM), SMALL BUSINESS ADMINISTRATION
To:
Shared Package
ML20044A537 List:
References
CON-NRC-03-87-028, CON-NRC-3-87-28 NUDOCS 9006290188
Download: ML20044A541 (13)
v • d • e


Text

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(9). Nine 10/01/89 RFPA dtd 8/6/89 I ^""'"'"'~"**'"*"*"'""'# cOoE , scessuco ay coot U.S. Nuclear Regulatory Constiission Division 6f Contracts & Property Management Washington, D.C. 20555 ..,,.s,.., ., a coa,; g .A. AMt NoMun 0, souci Av io,< uo. v N A.a ANo Anuai 53, os coni n AnoH,no..i stra ti on PRIME: US Small Business Admin 960 Pennsylvania Avenue 5th floor Pittsburgh PA 15222 ,,o; oo i t o g,g,1,3,,,, SUB: Viking Systems International iom uon..c A1,0N O. con i a Acifonoo. 2070 William Pitt Way NR$~03-87-028/ Pittsburgh PA 15238 X gg 7,,3,g S OU. UA1 L o tSI:4. I'lIJI IJ) 10/01/87 coot jr ACitirY Coot

11. T HIS IT EM ONLY APPLIES TO AMENDMENTS OF SOLICIT AT IONS es c a tendist,

is reot en. T he abo"e numtered noticitation is amery. led as set f orth en item 14.1he hout and date specified f or receipt of Offers tenth,d. Off;rs must acs nemtedge receipt of this emendment swior to the hout and date srecihed in the Sohcitation os as amerded, by one of the* folicwing rneth .- copics of the amnndment; (b) Dy acknowledging etceipt of this amendment on each cotty of the offer (a) Dy templeting items 6 ast 15,,. and returning - submitted. or (c) Dy serwate letter tw telegram which includes a reference to the scheitateon and amendrrent numices, r AILUHE Of YOUR ACKNOWLLO MENT 10 DE flECElvED AT THE PLACE DESIGNATED l'OH THE ftECEIPT OF OFr[H:;PHtOft10 THE HOUR AND DATE SPECirlEO MAY HESULT IN ftEJECTION OF YOUR OF F E H. If tsy virtue of this ameridment you desire to change on of for already submitted, such change may be ma1e by telegram or letter. twovedad each telegram or letter ma6 es reference to the solicitation and this amendment, and is receiwxj prior to the opening hour and date spec it. ACCovN T tNG ANITAI4E7*ftl A140N DA1 A (,[r guered) No Change 13 THIS 11EM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS / ORDERS. IT MODirIES THE CONTR ACT/ ORDER NO. AS DESCRIBLD IN 11 EM 14. ($pers/y es. hors.y) 1 HL CHAfdGE53T1 f OH1H IN 41 LM 14 AHL MADL 6f 7 Tut CON. I, ;, A. T Hi$ C H ANct. 8dDt. h 15 l$but.O PUHbuANI T O: T H AC1 0 4 DL 84 NO. IN t il M 10 A. ftC D CONT H ACT/OHDEf115 MOOtret O TO ntTLLCT THE At> MIN 1%T f4 ATIVE CHANGEL (such as cFamics en payear off.rr. D. T HE ado,VE NUMB.E.t ) bE T I OR T H IN li LM 14. I'UHLUAN t T O THL AU THOHIT Y Of' f Alt 43.103tbl. k, opproproa lon den. c.1 His SUPett ut NYAL Aosit t MLN1 sb LNT 4 HLO INI l'UH5UANT T O AUTHOfUi Y Ofi TbWiu* < <se,r.h,,ce or mod,ts... on esa ou.han,v) ~~'~ IMPORT ANT: Contracto, bXs not. Ois,enui,eaic.ionini,ooCu,nentooo,eio,n conie, io ine is,oies oiise. m e..... mN w m m -,a,,- o,,,eA,,oN ,0... .a,, vcr.....o....... o. ..e,o..a..,_ ..... -..,m.u,,. ,,,i.. n, Effective October 1, 1989, billing instructions and payment procedures are changed. This modification is issued to: Change the Designated Agency Billing Office for invoices. Incorporate revised billing instructions. s 9 A o, i o A..s......... en.os.o...,n..as ua< n.a,< ....n s uii s o n. .c.u. m.n..,o,a.o.e..n..n..,ms so. < oooinons o, in....me ni.......<.. o n.m ci. 16A.NAME AND T 4 TLE Of CONT H AC IING Of $ GCCH (7 3p, of pram, ISA. e4 AME ANo 141L0 08 StGNL 4 (Typ, or prin,/ Contracting Officer Haga[n Timot 'M o A i t s w.76 -iso coNin AciOuroo von $c.04ics.GNtp eai.vNiy Tr% uyg-, .;.;..e o n.. :> ~. - 8/9/89 m..,;,;..n

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~n S,.F l e** _Q Page 2 of 2 Modification No. 9 i Contract No. 03-87-028-00 [ 'Accordingly, the contract is hereby modtfled'as f0110ws: . j .y. 1. The Designated Agency Billing Of fice for invoices is changed. Therefore, the following address is deleted in its entirety -) "U. S. Nuclear Regulatory Commission Division'of Accounting and Finance Office of Resource Management, MNBB 11104 Washington, D.C. 20555" q and replaced with.the following address wherever it appears in the j body of the contract:- .t "U. S.' Nuclear Regulatory Commission j Division of Contracts and Property Management Contract Administration Branch, P-902 l Washington, D.C. 20555" -i (payment will continue to be made oy the office indicated in Block 13 of-SF'26 or Bloct 25 of SF 33, whichever is applicable.) j 2. Delete al1~ previous billing instructions and replace with the j attached billing instructions dated 8/89. l All.other terms and conditions of the contract remain unchanged. l

Attachment:

' Billing'Instructtons dated 8/89 A 'I t i k 1 I f u I 4 e

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b t, ,..l i w-ADDENDUM 3> The' sample, form " Voucher:for Purchases and-Services Other than-Personal" is T . provided for guidance only,- The form isLnot required for submission of a -c - voucher / invoice. - Alternate formats are permissible provided all $W PE t requirernents;of.the billing instructions. are address.ed." N I y -\\ i- + i. 't'k o f .\\. iki, I' u 0 .i 4 r ? t

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REVISED 8/89 BILLING INSTRUCTIONS FOR COST-REIMBURSEMENT TYPE CONTRACTS General: The contractor shall prepare vouchers / invoices for reimbursement of costs in the manner and format described herein. A sample voucher / invoice is provided for your reference. FAILURE TJ SUBMIT V0UCHERS/ INVOICES IN ACCORDANCE WITH THESE INSTRUCTIONS WILL RESULT IN REJECTION OF the VOUCHER / INVOICE AS IMPROPER. Number of Copies: An original and three copies, including supporting documentation shall be submitted. A copy of all supporting documents must be attached to each copy of your voucher / invoice. Failure to submit c. 4 ? the required copies will result in rejection of the voucher /in. voice as improper. ' Designated Agency Billing Office: Vouchers /invoicessnallbesubmtitedto the following address: U. S. Nuclear Regulatory Commission Division of Contracts and Property Management Contract Administration Branch, P-902 Washington, D.C. 20555 HAND DEllVERY OF VOUCHERS /INV0 ICES IS DISCOURAGED AND WILL NOT EXPE0lTE PROCESSING BY NRC. However, should you choose to deliver vouchers / invoices by hand, including delivery by any express mail services or special-delivery services which use a courier or other person to deliver the voucher / invoice in person to the NRC, such vouchers / invoices must be addressed to the above Designated Agency Billing Of fice and will only be accepted at the following location: U. S. Nuclear Regulatory Commission One White Flint North 11555 Rockville Pike Mail Room Rockville, Maryland 20852, HAND-CARRIED SUBMISSIONS WILL NOT BE ACCEPTED Al OTHER THAN THE ABOVE ADDRESS. Note that the official receipt date for hand-delivered vouchers / invoices will be the date it is received oy the of ficial agency billing of fice in the Division of Contracts and Property Management. Ager.cy Payment Office: Payment will continue to be made by the office designated in the contract in Block 13 of SF 26 or Block 25 of SF 33, whichever is applicable. 4

I M.; c 3 REVISED 8/89 INSTRUCTIONS'FOR PREPARING' COST INFORMATION FOR NRC CONTRACTS-t Pheparation and Itemization of the Voucher / Invoice: In order to constitute q . a_ proper invoice, the contractor shall furnish all the information set forth below. These notes are keyed to the entries on the sample voucher / invoice.~ 4 ' Official Agency Billing Office: Address the original and 3 copies of the . l voucher / invoice, together with supporting documentation attached to each D copy to: U. S. Nuclear Regulatory Commission, Division of Contracts and Property Management, P-902,. Washington, D. C. 20555. Vouchers / invoices delivered by hand, including delivery by an expreis mail services or special delivery services which use a courier or other person to deliver the voucher / invoice in person to the NRC, should be addressed in { accordance with the foregoing and delivered to: V. S. Nuclear Regulatory 1 Commission,0ne White Flint North, 11555 Rockville Pike, Rockville, Maryland 20852. Hand-delivered vouchers / invoices will not be accepted at i other than the above~ address. Note, however, that the official receipt date for hand-delivered vouchers / invoices will be the date it is received by the official agency billing office in the Division of Contracts and Property Management. Payee's name and address. Show the name of the contractor as it appears in. -the contract and its correct address, When an approved assignment has been made by the contractor, or a different payee r or addressee has been designated, insert the name and address of the [ s Indicate the name and telephone number of the individual payee. responsible for answering any questions that the NRC may have regarding the invoice. s (a) Contract Number. Insert the WRC contract-number Task Order Number, if aprlicable. Insert the task order number. F (b) Title'of Project. List the full title of the project being performed under the contract. (c) Sequential voucher / invoice number. The appropriate sequential number of the voucher / invoice, beginning with 001 should be designated. Contractors may also include individual internal accounting numbers, if' desired, in addition to the 3-digit sequential. number. 7 (d) Project Officer's name as designated'in the contract. (e) Date bf voucher / invoice. Insert the date the voucher / invoice is prepared. 14 Contract Amount. Insert the total estimated cost of the contract. exclusive of fixed-fee.. Include this information as it applirn 1 individual tast orders as well. t 4

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>m . ~ 5 REVISED 8/89' y .i (7) Travel. Domestic travel is travel within the United States,.its territories, possessions,=and Canada. It should be billed separately from foreign travel. i All costs associated with each' trip must be shown in the following format: ~ Date Traveler Destination' Purpose Cost' From-To From To I (8) Subcontracts. Include separate detailed breakdown of all costc paid to approved subcontractors during the billing pertoi. t I> (9) 0ther. List all other direct costs by cost elementfand dv11ar A,. amount separately. [ (j) Indirect Costs - Overhead. Cite the formula (rate and base) in' l effect.during the time the cost was incurred and for which ceimbursement is claimed. (k): Fixed Fee. If the contract provides for a fixed fee, it must be clair,ed as provided for by the contract. Cite the, formula or- ' method.of. computation. The contractor may bill for fixed feeLonly. up.ti.'85% of total fee. (1) Amount Billed-for Current Period. Insert the amount billed for'- the' major cost elements, adjustments, and total amount for the period. 1 -(m)1 Cumulative Amount from inception to Date of Current Billing.' Insert the cumulative amounts billed for the major' cost elements and q . adjusted amounts claimed dUring. this contract, t (n) Total Amounts Claimed. Insert the total amounts claimed for thel i current'and cumulative periods. (o) : Adjustments. This includes cumulative amounts billed that have been suspended or disallowed. -c ,(p); Grand Totals. 1 1 l l{ 7 x

m .,;*i[h b Q [, 2 A g IV00CHERS FOR'PORCHASES AND SERVICES OTHER THAN t c.R$0NAL3 ,= ', o -- -e j s' 1 g., t,,g .a I 1 a p' } Official. Agency Billing Office (a) Contract Number '4 00

  • IV. S. Nuclear Regulatory Conynission Task Order No. = (if Applicable)

Division of Contracts and Property s 36 Management.-P-902' (b) Title of Project n ('!ashington. D.C..20555. Payee's Name and Address- _. ~.

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/oucher Number? M ~ (d) Project Officer' of h'b l'ndividual to Contact (e) Date of Vouchsr-Regarding This Voucher: (f). Contract Amount ~~^ 11ame: F' Tel,tE : (9) Billing Period s ~ tV thru p, .(h) This voucher represents reimbursable costs from Anount Billed L f,' .(1) Current period '(m) Ince;> tion to Dato. ' h.

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^l-(i)G0irectCosts'. ? l' (1)' Direct Labor * (2) Tringe IEiGlits 0 9 (if: computed as pe~rcentage) ~ tg l

(3) Capitalized flonexpendable l-

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.Noncapitr' Qquipment* _;J - /- ~ (5) ' Premium i ~ l t j - (6)itonsul tants

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'(7)1 ravel = - Domestic * ~ Foreign * [ P' .(8) S_ubcontract * ..u _ ! '(9) 5tber Costs * ? Total lit ~ect Costs, (-d).s ll10IP;ECT C0STSL i c ' ' K) Overhead.. - %: of ~~ h, .(Indicate 6ase) ~ ju f! sSubtotal ?'w )B)L. General < & Administrative Expense 3 of: Cost Elements flos. i, go, Total Costs 'J' m, (y i(k)L TlXfD. FEE EARNED (Formula) .[. -(n)i. TotAlj Asunts Claimed "% '; ( 0) Adjustments: Outstanding Suspensionsa h ((p)[ GrNindi Totals _ . (PEQUIRES SU?POR11tlG Ifir0RMAT10 4. )- -(SEE Al[ACIRO. ) s q;r _ if. y B g {,

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VN*. ~ I ~v. av n ^ AH l t LSONAt. . V00CliOt5 TOR. : SCHASES'AND/SERvidES OTifER THAN g v z___ g ' Official' AgerEy Bill _ ing Of fice: (a). Contract 'Hurrk>cr NRC-10-81-624' 002 Task; Order No.. (If Applicable) ~~ y O 15c Nuclear Regulatory Corrn.fssion. (b) Title of Project _" Study of t uclear h, D.tvision of Contracts; and Property Waste Concepts" 1 l.Managerent P-902-1 o d' Washington. 0.C. 205S5 y g 003 Payce's Hane and Address 44 ABC Corporation.,.The National Bank (d)ProjectOfficer p, 100 Main Street orl Anywhere. U.S. A. Assignee for'ABC; Corp. (c)'Dateof) Voucher L Mr Anywhere, - 0. S. A.. Anywhere. U.S.A.

(f)ContractAmount Indivibualoto Contac{When Payments--Assigned (9) Billing Period' ef y

Regirding This,Voucheri a D Namei Harry:Marphy 1013 No,: 21b-RI-Ubb4 n;

p 3/l/82 thbu -

3/30/82 ( h)l Thisivoucher represents reimbursable' costs from O Anount Billed f (1 )' Current--Period .(m) Inception to Date_ F q W ..( i). i Direct Costs S2,400 __1fyM 9 i %m-l: ' (1) Direct Labor <.I 2@ fringe Benefits p10.5% _ 3 00 (2)... (if computed as percentace) 8,000-(3) Capitaflied t!coexpendabl_c-f,000

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Ecuipment. 4,000 (I)I'Haterials. Supplies end- _ 2.900. _1 -150 4 .' noncapitalized Equipment _100~ - ?100_ s.", (5)- Premium Pav 1(iOI _,_.2.03 (6) Consultants

  • 200

' U ) Trayel.- Domestic

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'-{S).5cbcontract J,00R Q,000 i @I (9) 5ther Costs - f 5_13,60D ' SD,450 4, lotal Direct Costs ~ $29,650- . j) :lNDIRECT COSTS Overhead 100.' of Total Direct :(os ts - $13,600 g p

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l{w $27,200 1, .-(Indica te. Base) '$59,300 Subtotsi i 6,450

m General & Administrative Experse 3,064 w

b, ' B)t 12 %'of Cost Elements Nos.1-1. A $30,464 3,400-pe,,7 90 T' Total: C6sts 1,523 Q, 7. 'i '( k). flXE'0-FEE EARNED (formula) $69.150 $31,987 yn f( n)' LJo*,al. Amounts Claimed 1,700 (o) ; Adjustments 1,700 _ $57,450 I - (utstanding Suspensions. QO_,287 O ('p) ' Gr.ind Tola1s m f$ O (RE0tLIRES StNORiinG fur 0RMATlon.) T(SEE ATTACHED,); j. S, aDC-3f C k, k ii,. m-

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8) Subcontracts ' "

2 oa' ) !^ X1'Z CORP. (CPFF) . ) +, ~ ! f: Direct Labor: - 80 hours 0 $20.00 per hour = $1600.00 $800,00 0 50% j9' 0/H : 0 $200 = i!400.00- ~ Travel -~ 2 Trips - Wash., DC to Boston, MA l Profit. 0 7% =. $200.00., ' TOTAL: '53000.00i 5 l t y; t y-. ( k}} Fixed-fee ' (formula) lu.;. k (5%) u, '? $350,000 X 5% = $17,500 Total Fixed Tec for this Contract bN -$27,200 X 5% = = $1360 fee Billed for this Period - i (o) Adjustments '51700 -fIndicates apount withheld from voucher #001, now approved by Contracting c; 1 ~0fficer letter 3/10/82. +, i s. '.f, u' \\p !;} j i =y ~ l i. !- n i ..r i t 7 'b' c _o

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[~~^i. ; g; -w (.j L, [ f, SAMPLE SUPPORTING INFOPXATION

1) Direct Labor - $2400 7

Labo r - Labor Hours Hours Cumulative.. . Category Neootiated Billed Rate Total Hours Billed { i - Senior Engineer _1 2400: 100- $14.00' ~$1400 975. Engineer 1500 50 $10.00- $500 465 - Computer Analy 700 100 $5,00 1500' 320-D400 + r

3) Direct Equipnent.

i spectmmeter - General Electric (as approved in Property Schedule) $5,000: J i

4) Materials, Supplies & Other Expendable items.

i 4 $1100.00 l 10 Rado'n Tubes 0 $110.00 $900.00 6 Pairs Elect mstatic Gloves 0 $150.00 = 9000.00 + - 5) Premium Pay Walter Murphy 10 hours.0 $10.00 Per Hour = $100. (This was approved by NRC in letteridated 3/6/82.)- e

6) Consultants' fee x-Jer. ' CErney - 1. hour.0 5100

= 5100- -j

7) : Travel

. Date-Traveler Destination-Purpose-Costs .T_o. From J To from o - 3/1/82 3/6/82 wt111am King Chicago, Wash., Meeting with $200 Il CC Project Officer j-1 , NYI 1 'y q,-. l' y .}}

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