ML20043B087

Nominates EC Dewoody,Computer Specialist in NRC Ofc of Info Resource Mgt,For Info Resources Admin Council Federal Ofc Sys Prof of Yr Award

ML20043B087
Person / Time
Issue date:	05/15/1990
From:	Carr K NRC COMMISSION (OCM)
To:	Ronen V GENERAL SERVICES ADMINISTRATION
References
NUDOCS 9005240168
Download: ML20043B087 (9)

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~'4 UNITED STATES.

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.- 'E' NUCLEAR REGULATORY COMMISSION-

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WASHINGTON, D. C. 20555 i

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tiay 15, 1990 CHAIRMAN -

t Ms. Vivian Ronen-IRMS/KA (Room 2239) i General: Services Administration 18th and F' Streets, N..W.

Washington, D. C. :20405

Dear Ms.L Ronen:

F am ~ pleased to nominate Ms. Elizabeth C. ' DeWoody, Computer. Specialist,in '

the Nuclear Regulatory Comission's1(NRC.'s) Office of Information om3rces:

Management, for the Infomation Resources Administration-Councils Adual;

. 1 Office Systems Professional of the Year Award... Ms.. DeWocdy's techt icii i

competence has enabled the NRC to develop an office automation. replacement :

strategy that provides for effective comunication within' the agency and" which can be a model for other agencies.. Her important contribution:is worthy of recognition by the information resources management community.

Sincerely.

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Kenneth M. Carr-i

Enclosure:

Nomination statement 1'

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PEGERL WF23 STERBS PRFEEIGRL T EE YEAR M I

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Elizabeth C. DeWoodv twfica Pfune:

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U. S. Nuclear Regulatory Commission i

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PIDject h e*4N1:L

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6' M5 Ot*=t:icn and acktrams:

Director, Office of Information Resources Management'.

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L FEDERAL OFFICE SYSTEMS PROFESSIONAL OF THE YEAR AWARD s

Nominee's Name:

Elizabeth C. DeWoody Office phone: 492-4832 Computer Specialist-Nominee's Agen::y:

U. S. Nuclear Regulatory Comission Office Address:

Office of Information Resources Management Mail Stop MNBB-6219 Washington, D. C.

20555 Project

Description:

The Nuclear Regulatory Comission-(NRC) initiated the Agency-Wide Office Automation-Replacement Concept to develop a new automated infonnation sptem that could provide word processing and document transfer services for the agency's personnel at various-locations throughout the nation.

The'NRC employs approximately 3,200 individuals with

- approximately 2,200 located in the Washington metropolitan area in.nine non-contiguous building locations.

The remaining agency staff are located in one of five regional offices in Pennsylvania, Georgia, Illinois, Texas, and California;<inttwo special purpose offices in Colorado and Tennessee; and 'at 112 nuclear power plant.

sites in the United States.

Adding to the already' complex challenge of linking these widely scattered work sites were problems associated'with the aging of the' IBM 5520 Office Automation System that constituted the backbone of the agency's word processing capabilities.

This situation prompted an intense effort -to replace-the existing system with microcomputers configured in Local Area Networks.

The resulting project established a prototype system that demonstrated the ability.to prepare documents in a.

reactor resident inspection site and transmit'them to headquarters or regional locations for enhancement, modification,'or printing.

Nomii.ee's Role in Project:

Ms. DeWoody's role was that of a technical expert providing guidance for the replace-ment project.

Her thorough knowledge of the document prepar: tion and comunications capabilities of the IBM 5520 Office Automation System were utilized to define the-replacement criteria. While continuing to support the IBM 552C Office Automation System, Ms. DeWoody selected representative agency personnel to test the prototype and-provide coments on functionality. She prepared reports on these f' lings and inde-pendently pursued further development of format and transmittal reqr

ments necessary for this replacement technology based on her findings..Ms. DeWoody - anointed critical issues associated with security of data transmission and' dew.oped training and work approaches that would require the least amount of retraining and produce the most beneficial return on the. investment in this new technology.

Justificatici for Award:

As a result of Ms. DeWoody's technical expertise and dedicated competence, the NRC is pursuing a replacement technology to be implemented over the next three years.

Ms. DeWoody's active participation in the development of the requirements document and evaluation criteria have ensured that significant agency office automation capabilities will be equaled if not surpassed by this replacement. Ms. DeWoody has expended many hours and long: days to ensure that the milestones necessary to obtain contractual support for this project have been met.

Her technical expertise, knowledge of her user community, and thorough comitment to ensuring that the agency's business is supported at the highest technical level have been of critical imoare.nce in obtaining a superior replacement product.

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i Federal Office !y U. ems Professional of the Year Award l!

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Widespread Applicability:

Ms. DeWoody's prototype system is esoecially relevant to government agencies that have widespread applications. Because the system is based on the need to have complete comunication capability within the geographically dispersed offices of the agency, a comon need in all areas of government business, the design approach to this project is universal.

Most agencies have entered into the era of microcomputers, and the workstation requirements are generic.

This plan permits full use of the independent workstation as well as the network application that allows for data and document sharing and comunications, while providing full security.

2.

Tangible Benefits:

The prototype system allows for full connectivity and communication with all agency computing resources while satisfying the document development and comunications needs of the agency.

Full office automation, document creation and modification, agency databases, and spreadsheets will all. be available to the user through a single entry point -- the familiar microcomputer on his/her dcsk. This approach reduces cost for the maintenance of dumb terminals for access to mainframe databases, resolves the concern related to the escalating costs associated with the maintenance of the aging office automated systems (IBM 5520), and decreases the need for individual moderm at workstations locations, thereby reducing the cost for modems and data lines.

3.

Ingenuity and Imagination:

Ms. DeWoody's vision of the future and her ability to involve the secreterial staff at an early stage in this project have paved the way for a smooth transition from the IBM 5520 Office Automation System to the replacement system. She has' developed transfer procedures from the old system to the new system, utilizing unique approaches bMed on her thorough knowledge of both environments.

Her detailed planning for this project has encompassed such items as fontware solutions for the various typeface and i

size considerations necessary to use equipment for wordprocessing and graphics generation (wordcharts, viewgraphs, etc.).

4 Significant Impact:

a Ms._DeWoody's approach to this task and her design of.this system have provided a full t

level of inter-communication capabilities for agency users and offices. She has addressed the potential for growth and factored into her design a level of flexibility to allow for additional enhancemer.ts to office automation in the future. Through-her

-efforts, the NRC can alleviate dependency on a system for which parts are scarce, develop a system that will allow for increased flexit.ility anri consistency of environment in the future, and provide for effective, agency-wide comunication of informatien which is critical to the agency's ability to fulfill its mission of protecting the public health and safety, t

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Information Rogourcos' Administration Cg;uncils

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MEMORANDUM FOR SENIOR AGENCY OFFICIALS FOR INFORMATION-RESOURCES MANAG E

FROM:

JOHN BABCOCK- /j CHAIRMAN, INFORMATION RESOURCES ADMINISTRATION' i

COUNCILS (IRAC)

I SUIJJECT:

Federal Office Systems Professional'of-'the Year Award Each year the Information Resources Administration Councils,

. 1 (IRAC), which is sponsored by the Information Resources Management Service,- General. Services Administration, solicits

. i nominees for-the Federal ~ Office > Systems' Professional of'the Year

' Award.

j The award recognizes anLindividual who has made significant contributions to information resources management in the Federal ~ Government, I hope that you will review the enclosed material'and.

s consider submitting a nomination for one"oflyour outstanding staff members.

Please understand that this award recognizes improvements-to' systems either manual'or automated.

Nominations should be 4

submitted in accordance with the attached instructions.by 1

i 1990 5?W If you have any! questions, please. call me on 4aNNMbeWP

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$0\\ = SS 4tf.

Thank you for.your. support.

i Attachments l

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General Serwces Admirwetrata -

Informate Roeources tV.-., Serw.e 10m anc F Streets. NW ~

'Weetur%m DC 20406 I

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.D5CIDOW7m REEKIM2S ADGNIEMRTIN CIX2CILS (IRAC) f Ana rd for the Nackeral offirm Systammu Prr*=amdmal of the Year Ntzainstim M14 ret: April 27,.1990

'ihe IRAC Steering Ccmnittee is intanurted in ncaninaticns of a gowni==it worker wrc participatad in the omr'ameful iT =nantaticn of ~an-in-offics/agercy information-1 c

management project.

The 4=ni- =iwden cx:uld be for the creative use.of. the traditicnal office sciences, such as records management, library scien, printing, er for innovative 4_m1=arntaticn of the mare recent office disciplines, such as -

cartputar networking or optical storage.. Don't zugle this vw.u. unity.to ncmnate l a milaamm who you know has made :a vain =hla cxmtributicn to your organization.

1-thrcugh a sma=ful office project. Nominations are now being received at the-

~

g Informaticn Ra rurrues Management Servim,: General Services Administration i

(IR 6/GSA). Please read tM details below of " Specific Criteria," " Nomination," ann

" Sele @ the Recipient" headings carentily before empleting the vr.minaticn form.'

i Send r-1=ted *w== to vivdan Rzien, lits /lw (Rxan 2239), General Servims J

Idninistration,18th & F Streets,.W, Washingttn, DC 20405. All naninsticms aust bc'i reonived by 1990.

19,:

i Pitrpose: To r s ufiize a Federal employee's contributico toward devalr3'irig or.

improv2ng -a Federal Gowni==4i. office or administrative system which centributed; L

significantly to' the Federal managernent and administrative prtoess by reducing costs and paperwork.and which has widespread arm 14mh414ty far use by other Federal organizaticms.

4 NErture of Ansard: The IRAC Federal Office Systems Professicnal of the Year.

The1 individual selected will remive a distinctive plaque, E%u.vr.lately engraved surrmarizing the recipient's contributions.

nwdn for hiantim: The award Ire y sizes the crntributicns of a perscn in ce Federal Gohui sat toward developing or ^ improving the manimpnamit of.infctmation while achieving the objectives of his or her organizaticn.. The individual selected 3

will have d=ium.wated ingemity and: imagination in ' applying administrative systems-i

- analysis, informaticn management techniques, and office" systems technology in solving an organizational problem, imprtwing organizaticn productivity, and reduenog an organizaticn's burden. The selectee will have smr'a== fully integrated or l

employed methods and tr;hnology which optim. :sd his or her organization's administrative systems and u.uu.lbuted signalicantly to the overall mission of es organizaticn.

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• =ri* Criteria:

p (1) Widsmu..Emi Agplicability:. 'Ihe office system devalmaa must u m acfully implement innovative coias ep s,. g. - hes, techrdques, anc tedd,1cgy that have i

applimhility in other perment egencies and.uclustry.

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(2) Tencible Benefits: Tangible benefitz in tarms of inproved service, singlified sma, reduced paperwxk and _quantifiable savings.

(3) Inceruity and Immoinaticn: Denonstrated ingenuity, innovaticn, and creativity t in the am1 *= tion of infornaticn resources nethods and t hclogy.

_(4) Significent Insect:- 31gnificant inpoct within the agency and/or uptn the service provided to the public.

i itzminstdes: Ntzninetians nust be subnitted rc later than f

April 27, 1990.

'Ihe naninations should be subnitted an the em1* form or as a 1-2 page single-spaced document and contain the folicwing infanni.icn*

(1) The rxzninee's name, position, title,' organizaticn, locatico, cnd teleph.::ne number.

(2) a brief descripticn of the project c office system..

I (3) A descripticn of the nczninee's role in:ths' project.

i (4). Provide justiMenticm why the individual should receive the award 'and provide sufficient evidens to the Ccmuittee to maks a fair and inpartialMeten.

Justification should address eacts of the fm11Mng critaria:

(a) widespread am14+411ty; (b) tangible benefits; ~ (c) ingenuitv atvi 2.gir.ation:

(d)!significant inpact; (e): name of.subnitting individual, Ms x he

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r :ization, and of*R:n tal,4. Ens ramber.

Selas.2ng the Mniartt:

1 (1) 'Ihe Award Catmittee will :eview all:ncminaticru and make the-final'seleccian.

The h4m will be based an a majority opinicn of the Ccmnittee as to which' nominee made the noert significant centributicn.

1 (2) 'the Award Ccmnittee muy contact the selectee's agency to ascertain the nerits of the nominaticn.

_ (3) 'Ihe IRAC Onir will ratify the selectee of the award.

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IRic Ansard - WN':: criterza 4

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~ 40 points - Wirw weed Applicability r

- 'Iha offica system contributan to the " state of the art", " body of knculadga", etc., for offica systems m14= tion.

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-- The offica system an be L.,M, i.e., danign, software, p.dares, particularly to other Government agencias.

a 30 points;- Tangible Benefits.

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-- Hard Milar savings is 99=11y the lottom.1.ine, the basis for evaluating the merits of any sysuum.-

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-- Paperwork management and reduction is.cas of the primary objectives of office system tMaulo3 es.

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15 points

_ Ingenuity and Imagination l

- '1his category is used to weigh tha' extent to which th office system innovatively am14a= t loulogy to link or integrate two or more information l

resources management am14 m tions.-

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15 points - Significant Impact:

-- A difficult, icirWaing, and obvious problem was ahw by the office system. 'Ihe problem was rwdzed by agency management and employees.

-- Tha benefits of the offica system are felt directly by. the public, i.e.,

the agency's customers, in terms of imptomd. service.

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