ML20042F259

Responds to Request Stated on OMB Approval Sheet Re Fitness for Duty Programs,Nrc Final Rule 10CFR26.Fitness for Duty Program Performance Data Form,Including Instructions Encl

ML20042F259
Person / Time
Issue date:	04/30/1990
From:	Amenta J NRC OFFICE OF INFORMATION RESOURCES MANAGEMENT (IRM)
To:	Macrae J OFFICE OF MANAGEMENT & BUDGET
References
FRN-53FR36793, RULE-PR-26 NUDOCS 9005080059
Download: ML20042F259 (7)

Text

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-ME.'JamesB.MacRae April 30,1990 Deputy Administrator Office of Information and Regulatory Affairs Office and Management and Budget Washington, D.C 20503

SUBJECT:

- OMB CLEARANCE NO. 3150-0146(FITNESS-FOR-DUTYPROGRAMS,NRCFINAL RULE 10 CFR PART.26)

This is in response to your request stated on the OMB Approval Sheet dated March 8, 1990, with respect to the captioned matter.

You requested a copy of the final report form that will be used by each licensee to respond to the reporting requirements of 10 CFR Part 26.

Enclosed is a form devised by industry which the NRC has accepted for use by licensees to report the information required by=our regulations for the fitness.for-duty programs.

Included with the form are the instructions developed by the industry for completing the form.

Please contact Mr. Loren Bush on 492 0944 if additional information is needed.

Sincerely.

Orkinal Shned by joyce A. Amenta Joyce Amenta, Director j

Office of Information Resources Management

Enclosure:

Form entitled, " Fitness-for-Duty Program Performance Data" and-l-

instructions for completion o

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Revised: July 21, 1989:

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L FFD PERFORMANCE DATA FORM EXPLANATION First Sheet-(to be filled out semi-annually):

L 1.

Company - The name of company / utility.

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2.

Six Months Ending - This form is to be filled out on'a semi-annual basis covering the periods of January I to June 30 and July 1 to December 31..

The first required form will be cover the period January 1, 1990 to June 30,'1990.- (Implementation date is to be nollater than January 3,1990.)

(As a pre rule baseline and to exercise the companyfs FFD data collection system it would be beneficial to fill out' a form for the period July 1, 1989 to December 31,1989.)-

l 3.

Location - Enter the plant, corporate headquarters, or.otherl utility entity.

I for which the data,is being collected.

Each company should complete a separate form for each nuclear site. Corporate and other support locations may be separately consolidated.

4.

Contact Name - Enter the name of person responsible for collecting the i

data and filling out the form.

- 5.

Phone Number - Enter the phone number used to reach 'the responsible contact.

6.

Cutoffs: Screen / Confirmation (ng/ml) - Enter specific cutoff levels used l.

by the company or mark the box labeled Appendix A to 10 C.F.R. 5 26 if. the l

NRC standard cutoff levels are used. 'If more stringent cutoff levels are being used, record the values for both screen and confirmation in ng/ml (e.g. marijuana 50/15), except for alcohol which is. recorded.as a percentage of blood-alcohol concentration (BAC).

If additional authorized substances are being tested in the company program, fill in the substance name and cutoff-levels used in the blank spaces.provided..

7.

Average Number With Unescorted Access - There are three blanks to record the average' number of licensee employees, long term contractor personnel, and short term contractor personnel in the unescorted access test population.. The contractor personnel in the unescorted access: test population should include those in approved contractor programs,.as well'.

as personnel in the licensee's program. The definition of long term and '

short term is the licensee's option (e.g. some define 6 months or less es short term). This separation would allow long term contractor employees',.

like security personnel,.to be categorized separately from trade contractors that may be on site no longer than for an outage.

If the company chooses.

F not to split contractor.s into these two groups, then record total

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o Ls FFD Performance Data Form Explanation Page 2-contractors in the short term contractor column and put N/A (not applicable) in the other space.

In each category, the number to be entered is the average number of people in the random drug testing pool during the six-month reporting period (January 1 through June 30 or July 1 through December 31); it is the sum of the average weekly random test populations divided by the number of weeks in the reporting period.-

8.

Categories - These blanks should contain the number of' samples tested in each category and the number of confirmed positive samples in'each category reported by the Medical Review Officer during the six month reporting period. The rule does not differentiate between " pre-employment" and:

" pre-badging" or between "for cause" and " post-accident." The blanks provided on the form allow for a separation into these categories in case.

a company chooses to analyze the data'for each category separately.

o The " pre-enoloyment" testing category results would be limited to those persons see(ing~ to get a job in the nuclear power portion of the company.

The " pre-badging" testing category is for current employees who are being o

moved into a position in the company requiring unescorted access to the Protected Area, The " periodic" testing category is.for use by those companies that will o

continue to test samples coincident with annual; physicals or similar periodic events.

i The "for cause" testing category is for providing the results of tests o

based on behavioral observation programs or after-receiving credible information that an individual is abusing drugs or alcohol.

o The " post accident" testing category results would be for those tests administered because of the occurrence of events as opposed to behavioral observations.

4 Only those categories required by the rule-(pre-badging, for cause, random and follow-up) must be included in the data collection-spaces, but companies are encouraged to use the additional data categories-to aid in the evaluation of individual segments of the program.

The "# tested" in each category is the. number of urine / breath samples

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provided for testing purposes. An individual may provide several samples during the period; each occasion is counted.

The "# positive" in each category is the number of confirmed positives.

If the company uses cutoff levels more restrictive than DHHS/NRC, the

"# positive" columns should be split; on the left side record confirmed e

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positives based on DHHS/NRC cutoff levels and on the right side record ~

confirmed positives based on the company's more restrictive cutoff levels.

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f Referred to EAP - Record the total number of licensee employees referred 1

to a Employee Assistance Program (EAP) because of testing positive on_any alcohol or drug test for the six-month reporting period. = This number L

need not be the same asithe total number of positives, because of factors such as, the individual resigned, refused EAP,. is a repeat offender, etc.

E Companies may also want to track contractors in a similar manner although no blank is provided. The shaded areas are not-intended to be used.

10.

1. Access Restored - The rule requires.that unescorted access to the Protected Area be' denied to any person who the Medical Review Officer basL determined to have a confirmed positive test. The '# Access Restored" space is for recording the number of licensee employees who have had a confirmed positive test and who have done whatever'the company _ policy requires in order.to have their unescorted access status restored.

Companies may also keep track of contractors in a.similar manner although no blank is provided. The shaded areas are not intended.to be used.

Second Sheet (this is a five year record-incorporating data from the l

semi-annual records):

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11. The Randon Testing Program Results - This-section provides space for recording the results of the semi-annual (or more frequent if desired) random drug / alcohol testing data for a period of up to five years.

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upper portion has spaces to record the semi-annual values of the number L

of individuals tested (individuals may be tested more than once during the period) and the confirmed positive test results'(recorded as one per occasion that an individual is tested even if that individual was positive for more than one of the substances listed under Confirmed Positive Test for Specific Substances [see Item 12]).

The lower portion is a five-year trend graph used to plot the total percent positive during each six-month reporting period (plotted semi-annually, or more frequently if desired).

Although there is no separation of percent positive for drugs versus percent positive for alcohol, some licensees may choose to plot drug and alcohol test results separately-in addition to~the total percent positive.

Similarly, some companies may choose to separately plot employees and contractors.

Separate sheets can be used if desired.

12. The Confirmed Positive Test for Specific Substances - This section provides spaces for the number of confirmed positive tests, recorded by substance, during each semi-annual reporting period.

This must include test results for those substances listed and other drugs tested for during the 6 month reporting period.

Please note that there is no direct correlation between

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.c FFD Performance Data Form Explanation Page 4 the sum of these numbers and the number of positives entered in Item 11; multiple positives per individual in Item 11 are recorded as separate items in this table.

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Third Sheet (not provided with the form, but required for final rule reporting purposes):

s The final rule requires this data to be submitted to the Commission within 60 days of the end of each six month reporting-period.- In addition to the information provided by the standard form, a summary of management actions is required. This should include:

initiatives taken, lessons learned, effectiveness evaluation, etc., as appropriate. The data is to be analyzed l

and appropriate-actions taken to correct program weaknesses.

A summary listing of events reported by telephone under _10-C.F.R. 5 26.73 is also required to be included.

The brief summary should include the date of-the event, the position of the individual (e.g. auxiliary operator, security guard, etc.),- how discovered (e.g. random testin management actions taken (e.g. referred to EAP) g), substance detected, and in.that reporting period.

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