ML20035C455
| ML20035C455 | |
| Person / Time | |
|---|---|
| Issue date: | 03/18/1993 |
| From: | Michael Scott NRC OFFICE OF ADMINISTRATION (ADM), SCIENCE & ENGINEERING ASSOCIATES, INC. |
| To: | |
| References | |
| CON-NRC-03-93-030, CON-NRC-3-93-30 NUDOCS 9304070239 | |
| Download: ML20035C455 (9) | |
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XMENDMEfdT O.' sot.1CITATIOM/ MODIFICATION OF CONTRACT
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NRC-03-93-030 Modification No. 2 Page 2 of 7 The purpose of this modification is to incorporate the. reporting requirements as specified in Section F of the solicitation package (RS-NRR-92-035), which, however, were inadvertently omitted in the contract award document.. Accordingly, the contract is hereby modified as follows:
Section F.2, Preparation of Technical Reports (JUN 1991), is hereby deleted in its entirety and the following is substituted in lieu thereof:
"F.2 REPORTS, DOCUMENTATION AND OTHER DELIVERABLE END ITEMS F.2.1. MONTHLY BUSINESS LETTER REPORT REQUIREMENTS r
A Monthly Business Letter Report (MBLR) will be submitted by the 15th of each month to the Technical Assistance Project Manager, Tecnnical Assistance Management Section, NRR. A copy is to be provided to the Contract Administrator, Division of Contracts and Property Managemeat, NRC.
Each report will contain four sections as described below.
Information in-l Section F.2.2 and F.2.3 will be provided for each task order.
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F.2.2 WORK PROGRESS STATUS SECTION a.
Task Order Identification Informatten The FIN the task order number and title.
The Principal Investigator (s) and telephone number (s).
The NRC Technical Monitor (s) and telephone number (s).
The Authorized Ceiling amount for the task order.
The total amount of funds obligated to date for the task o rder.
The total cost for the period and cumulative to date; percent expended.
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NRC-03-93-La0 Modification No. 2 Page 3 of 7 b.
Schedule / Milestone Information in the following format:
Planned Revised Actual Task Completion Date Completion Date Date
' Provide a The day, month, The revised day, The day brief and year scheduled month and year month and summary of for completion, or based on a change.
year all the work; time-frame if The reason for of the reports or a date is not the change must work is travel.
known or projected.
be given in the actually
" Problem /Reso-completed.
lution" section below.
c.
Work Performed During the Period This section should contain a clear, succinct discussion of the work
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performed on each task order during the period. As a minimum, these discussions should support the costs reported for the period. Verbiage such as " worked on all tasks," or " continued to work on Task 1.a." are not particularly useful and reduce the effectiveness of the monthly report as a management tool and for historical documentation.
Any travel taken during the reporting period should also be summarized in this section of the report.
Each travel summary should identify the persons traveling, the duration of the travel, the purpose of the travel, and ar.y work / accomplishments not reflected elsewhere.
d.
Problem / Resolution All problems enco';ntered during the period should be clearly and succinctly identified and stated.
Then, the resolution or the proposed -
solution shnuld be briefly described.
It should be clearly evident, from a reading of the description, who has the action to resolve the problem, should it still exist at the time the report is written.
Nctwithstanding the status of the problem at the time the MBLR is written, all problems should be recorded in the " Problem / Resolution" section of the MBLR for documentation / historical purposes.
If the
_ problem still exists in a subsequent month, in whole or in part, it should be described as it currently exists; otherwise, it should be.
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deleted from the report.
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P NRC-03-93-030' Modification No. 2 Page 4 of 7 Problems or circumstances that require a change in the level of.
i' effort / costs, scope, or travel requirements are to be described in the.
MBLRs for documentation purposes but are to be dealt with separately.
In a letter addressed and sent to the NRC Contracting Officer.with a copy to the NRR Project Manager.
e.
Plans for Next Period Provide a brief description of the work to be performed / accomplished during the next reporting period. If a milestone is expected to be completed during the next report period, so state.
F.2.3 FINANCIAL STATUS SECTION I
Provide the total direct staff use and the amount of funds expended a.
(costed) during the period and total cumulative fiscal year to date in the following categories for each task order:
Current FY to 1.
Direct Labor (hours)
Month Date (1) Management (2) Technical (3) Support Total Subcontractor hours 2.
- 8. abor Costs (1) Direct Labor Costs (z) Indirect Labor Cests (3) Projeu; Man:;; ment Cost Subtotal 3.
Other Direct Costs 4
(1) Subcontractor / Consultant Cost (2) Material and Services Costs (3) Computer Usage Costs (4) Travel (a) Domestic (b) Foreign
NRC-03-93-030 Modification No. 2 Page 5 of 7 Total Travel Subtotal Othe;-
Direct Costs 4.
G&A Costs Total Reimbursable Costs 5.
Fee Total Costs b.
For each FIN, provide the following summary table:
FIN:
X-XXXX Total Obligations to Date Incremental Funding Total Costs to Date Balance Authorized Cost to Tasks Ceiling Date Balance XX XX 4
Totals 4
3 c.
Provide the following information:
Total Total Percent of Contract Obligations Contract Ceiling To Date Ceiling 4
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Modification No. 2 Page 6 of 7 t
F.2.4 MONTHLY EXPENSE FORECAST A Contractor Spending Plan (CSP) shall be completed for each task order expected to exceed $100,000 and for which the period of performance is expected to exceed 6 months.
See Attachment No. 5, CSP Instructions.
F.2.5 DELIVERABLES DURING PERIOD A table should summarize the deliverables submitted during the period in the following format:
TAC / Inspect Type of Title of Date FIN T.O.#
Report Report Submittal Div/ Branch t
F.2.6 TECHNICAL REPORTING REQUIREMENTS
..I Technical reporting requirements will be specified in each task order.
Some-reports may be submitted in the form of computer files or on computer diskettes, Technical reporting requirements and other deliverables will consist of:
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a.
1.
Identifying to whom the report is addressed, who should be on
-i distribution, and how many copies each addressee should receive.
2.
The type of report that is to be prepared, i.e.:
Technical Evaluation Report (TER):
Requests.for this type of. report are made when a formal report is required but the distribution is limited.
In NRR, a TER is usually associated with " Licensing Actions" where a staff safety evaluation report (SER) will incorporate the TER by reference.
NUREG/CR Report: This is the most formal contractor report and.is requested when there is significant and important compilation of i
information and wide distribution of the report as a stand-alone document is required, and when'the staff believes the document will be referenced frequently.
NUREG/CR reports require the completion / execution of an NRC Form 426A, to be completed by the l
contractor and_sent to the Project Manager for processing.
For further information, refer to Management Directive 3.8 (formerly NRC Manual Chapter 3202).
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NRC-03-93-030 Modification No. 2 Page 7 of 7
- Trip Report:
In general, every trip for which results are not directly incorporated into either of the above two types of reports, except for inspections (see paragraph below), should be documented in a short, concise trip report.
Technical Letter Report: All other reports and documents and other information (e.g., requests for additional information (RAls), computer software, inspection report inputs) due to be delivered by the.
contractor under the contract that do not fall under the other types of reports listed above are transmitted as or under the cover of a
" Technical Letter Report."
3.
The format and content of each report will be specified.
The report-should reference the contract number, the. Financial Identification Number (FIN), the task order assignment number, and the Te" nical Assignment Control (TAC) or inspection report number, as 4 glicable.
Other sections such as " Abstract," " Executive Summary,"-" References,"
and any appendices will be specified.
4.
If draft reports are required, the number of drafts expected will be stated.
5.
If proprietary or other sensitive information will be included in the report, the means of handling this information will be specified.
Presentations or publicatien in the open literature of papers or data based on reports already approved for publication by NRC as final reports do not require NRC approval.
Conversely, any document containing predetisional or draft material must be approved by NRC prior to release.
Management Directive 3.8 (formerly NRC Manual Chapter 3202) provides further information.
Requests for NRC approval for other than approved reports are to be forwarded to the Project Officer for coordination and NRC approval."
All other terms and conditions of the subject contract,' including the ceiling amount of $649,734.00, remain unchanged.
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NRC-03-93-030 Modification No. 2 Page 7 of 7
- Trip Report:
In general, every trip for.vhich i asults are not i
directly incorporated into either of the above'two rpes of reports, except for inspections (see paragraph below), should be documented in a short, concise trip report.
- Technical Letter Report:
All other reports and documents and other information (e.g., requests for additional information (RAIs), computer-software, inspection report inputs) due to be delivered by the contractor under the contract that do not fall under the other types of reports listed above are transmitted as or under the cover of a
" Technical Letter Report."
3.
The format and content of each report will be specified. The report should reference the contract number, 'the Financial Identification Number (FIN), the task order assignment number, and the Technical Assignment Control (TAC) or inspection report number, as applicable.
Other sections such. as " Abstract," " Executive Summary," " References,"
and any appendices will be specified.
4.
If draft reports are required, the number of drafts expected will be stated.
5.
It proprietary or other sensitive information will be included in the report, the means of handling this information will be specified.
presentations or publication in the open literature of papers or data based on reports already approved for publication by NRC as final reports do not require NRC approval.
Conversely, any document containing predecisional or draft material must be approved by HRC prior to release. Management Directive 3.8 (formerly NRC Manual Chapter 3202) provides further information.
Requests for NRC approval for other than approved reports are i
to be forwarded to the project Officer for coordination and NRC approval."
i All other terms and conditions of the subject contract, including the ceiling amount of $649,734.00, remain unchanged.
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