ML20033H154

Ltr Contract NRC-39-89-133,Mod 2,providing for Continued Support by Increasing Ceiling Amount & Providing Incremental Funding,To NRC Sys Data Entry, Task Order 7, Data Entry for Cis

ML20033H154
Person / Time
Issue date:	03/28/1990
From:	Stephen Bell NRC OFFICE OF ADMINISTRATION (ADM)
To:	Hutchens T DATA COMPUTER CORP. OF AMERICA
Shared Package
ML20033H153	List: ML20033H152 ML20033H154
References
CON-FIN-D-1920, CON-NRC-39-89-133 NUDOCS 9004180302
Download: ML20033H154 (8)

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UNITED STATES

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g NUCLE AR REGULATORY COMMISSION g'

E WASHINo T ON, D. C. 2o555 k*...+/

MAR 2 B 1990.

DataChmputerCorporationofAmerica ATTN:

Thomas E. Hutchens Executive Vice President y

P.O.' Box.2665 i

Columbia, Maryland 21045

Subject:

Modification No. 2 to Task Order No. 07 Under Contract No NRC-39-89-133 This modification is issued to increase the task order total estimated i

ceiling amount by $71,935.35 from $34,574.00 to $106,509.-35 and the obligated amount by $40,000.00 from $34,574,00 to $74,574.00.

These increases are issued to reflect (1) the increase of the level of. effort of this task order as described in the attached Statement of Work and (2) the-confirmation of the verbal authorization of March 26, 1990 granted by the NRC Contracting Officer which, effective March 31, 1990, (a) extends the task order period of performance through June 30,1991; (b) establishes the total estimated ceiling amount for this extension at $71,935.35; and (c) j provides incremental funds of $40,000.00.

4 Accordingly, the following changes are hereby made:

J 1.

The third paragraph of the definitization letter for this task order is revised and a fourth paragraph is added to read as follows:

" Task Order No. 07 shall be in effect from February 1,1989 through June 30, 1991 with a total cost ceiling of $106,509.35... The amount of

$99,643.57 represents the total estimated reimbursable costs and the i

amount of $6,865.78 represents the fixed fee.

The:t'otal cost ceiling amount of $106,509.35 includes the $40,000.00 verbally authorized to i

you on March 26, 1990.

The amount presently obligated with respect to this task order is

$74,574.00 of which $69,685.45 represents the. total estimated reimbursable costs and the amount of $4,888.55 represents.the. fixed fee. This obligated amount may be unilaterally increased from time to time by the Contracting Of ficer by written modification to this' task i

order.

The obligated amount shall, at no time, exceed the task order ceiling.

When and if the amount (s) paid.and payable tolthe. Contractor hereunder shall equal the obligated amount, the Contractor shall not be obligated to continue performance of the work unless and until the i

Contracting Officer shall increase the amount obligated with respect to 3

this task order. Any work undertaken by the Contract'or in excess of j

the obligated amount specified above is done so at the Contractor's sole risk.

The Contractor shall comply with the provisions of 52.232 Limitation of Funds for this incrementally funded task order."

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Asa result of this extension through June 30, 1991, the'1evel of effert for this1 task order is hereby increased by 4,000 hours0 days <br />0 hours <br />0 weeks <br />0 months <br /> from 2,000 hours0 days <br />0 hours <br />0 weeks <br />0 months <br /> to 6,000 hours0 days <br />0 hours <br />0 weeks <br />0 months <br /> for regular hours.

Accounting Data for this Modification No; 2 to Task Order No. 07 are as:

follows:

B&R No.:

010-20-63-250 FIN No.: 01920-0 APPN No.: 31X0200.010 i

Obligated Amount:

$40,000.00 It'is estimated that the funds provided by this modification are sufficient to cover performance through September 30, 1990.

-i All other terms and conditions of this task order remain unchanged.

Please indicate.-your acceptance of this Modification No. 2 to Ta n Order No. 07 by having an official, authorized to bind your organization, execute three copies of this document in the space provided and return two copies to the-Contract Administrator.

You should.. retain the. third. copy for your-records.

If you have any questions regarding the subject modification, please contact Edna Knox-Davin, Contract Administrator, on (301) 492-4731.

Sincerely, 4c?L Ad Sharon Bell, Contracting Officer l

Contract Administration Branch.

l-Division of Contracts and= Property l

. Management Office of Administration

Enclosure:

As stated ACCEPTED:

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NRC-39-89-133

. DATA COMPUTER CORPORATION'0F AMERICA-To Be Completed By Task Manager TASK ORDER REQUEST FOR PROPOSAL-Task Order:

Title:

Data Entry for CIS/ Data Entry for Invoice Trackino System / PASS System Number /Name: 3022/3080 /3007

' / Cis / Invoice Tracking System / PASS ~

User Contact / Phone /0rganization: Harold McClendon/M. EberharY 24664/24800 / ARM /DC ADM/DC 4

Art Correira 28247

.ADM/DC Req (Iested Period of Performance: From 03/01/90 Through 02/28/91 r

TAC f:

STATEMENT OF WORK SEE ATTACHED i

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. ADDITIONAL. DATA ENTRY SUPPORT UNDER' TASK 0ROER 7L

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DATA ENTRY DUTIES FOR INVOICE TRACKING SYSTEM 1.

Log into system the information from the voucher within one day of

!' receipt:

a.

type' contract number, task number, voucher' number, amount

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billed, date received, date sent'to Project Officer.

b.

take the original and one copy of_ contractor's invoice and give to the assigned Contract Administrator, c.

send 292-with remaining 2 copiestof voucher from Contractor to Project Of ficer.

2.

Within one day of return of 292/ voucher from P0, type date received from PO into tracking syste'm and give to CA for analys'is.

3.

Within one day of return of 292/ voucher from CA send the 292 to i

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Division of Accounting and Finance (DAF) and enter date transmitted.

(Make sure the original invoice and one copy are.

attached to the 292 before you send it to DAF.) (Within one day) q

, hen the blue and green copies are returned from DAF, change the.

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W completion flag in system to "Y" and enter the date that Accounting paid the invoice; date should go on the 3rd line of the second screen of the invoice tracking system. (Within.3 days)-

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5.

Detach blue copy from the package and send to P.O. and return the green copy with-voucher from the contractor to the CA. (Within 3 days)-

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6.

Generate weekly reports (every Monday) and verify accuracy of _ data'

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l DATA ENTRY REQUIREMENTS'FOR PASS-1.

Accurately enter data into personal computer from personal property-requisition requests.

Entry fields include requester, location date 2

and item description.

2.

Run reports and searches for requisition data entered.

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3.

Update Data General mini-computer from requisitions and other property forms to show current requisition and property record status.

1 TOTAL ESTIMATED NUMBER OF HOURS IS 1,600.

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PREV 10US'. DATA ENTRY! REQUIREMENTS

'FOR

-u PURCilASE.ORDERTRACKING~ SYSTEM? TASK',0RDERiTRACKINGiSYSTEM:AND

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(CONTRACT;1NFORMATION. SYSTEM (ON G0ING)-

a-The contractori shall providefdata entry support' for the purpose of entering:

contractErecords -into the Purctiase OrderlTracking (System, the.Coritracts-.

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Information' System, and the; Task Order Tracking System.' ;In'.addibon,ther

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contractor is responsible forDissuing an' acknowledgement. memo to'- those.;

m individuals-who request that a purchase l order be; issued,-: completing.. Party!:

Lof the 0ata Collection' Sheet for input:to the Purchase Order Tracil'ng.-

r System, verifying the accuracy of the data 11' i the three systems,as compared n

to the data input sheets and the OCPM file. distribute'and; file' executed purchase orders and.G8Ls, file, receiving reports, and' prepare the. quarterly -

l FAA05 report on grant awards.

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Data shall be entered into the Purchase Order Tracking l System and the Task' q

.1 Order Tracking System by the data entry operator throug'h an? lBM L

Data:shall'b'eLentered1Into the.

j OlsplayWriter using the Reportpack sof tware.

. -3 Contracts Information System using an IBM DisplayWriter through a; CLIST:

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)1 fl For the Contracts Information Sy stem, the volume of. data is estimated ' to be :

j approximately 1,000 records per year with each record containing: not' more.

'i than ' 183 characters'.'

For trie Purchase Order Tracking System, the.vo_lume of:-

data is approximately 2,500 records per year with each record containing ~ not

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j r.>re-than 228 characters.

For the Tast. Order Tracting Synem, the volume of-

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.l 3pcaining not' i, m:preu ima tely 650 records ner year w!:h rach +

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The contractor shallirun and distribute (thefstandaEd reports as follows

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T ystem No.'of' Report's Freauency" S

Contracts information-a>

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Purchase Order

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Task Order Tracking System Weekly l FAAOS on grant' awards 1

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In addition, the contractor'will be required to ru'n' occasionalt adhocT reportsi

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in response to a request for: data from either the Contracts-I'nformation

< System, Task Order Tracking System, or the Purchase -Order; Tracking. System, u

The. contractor'shall :also be required to develop databasesi th'atscre fsmall; and' simple 'In design using either; the.Reportpack on' the. Disp llayWri ter.-or-l

-Lotus and-dBase III Plus on the PC. An example would be to; developa-database' to collect data - for new fields.that.we plan.on 'addingi to-thel Contracts. Information' System.in the near. future.

The-'cor. tractor' would have

, a lo enlOr tbO-ala as Well as prepare reports ' hat 9/trdC*

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% Jihe < estimated level;6f.efforti,for;this?thsk:is increased by?4001from 2,000:

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- AsCLEAR REGULATORY COMMISSIO[-

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NRC-39-89-133 Task Order Number OATA COMPUTER CORPORATION OF AMERICA 1

To'8e Completed By Project Officer.

Task Order

Title:

nata Fntrv for Cis/ nata Fntry for invoice Trackino System / PASS System Number /Name: 30_22/3080/3007

/ CIS/INTS/ PASS a

SCHEDULE OF DELIVERABLES Item Quantity form

. Date of Delivery *

(if.. applicable)

Computer files As required Reports from the Contracts 1

Printout' Weekly.

Information System Reports f, rom the Purchase 1

Printout Weekly Order Tracking System Reports from the Task 1

Printout Weekly Order Tracking System (INTS) 4 Printout.

Weekly Overdue invoices From P0 (Sorted by PO) 4 Printout

-Weekly Overdue invoices from P0-(Sorted by Admin)

Overdue invoices To OC/DAF (Sorted by Admin) 4 Printout Weekly.

Overdue invoices To 0C/DAF-(Sorted by CA)'

' 4 Printout Weekly l

(PASS)

N/A

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• Number of working days following effective date of Task Order o

Project Officer Signature Date

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