ML20032B711
| ML20032B711 | |
| Person / Time | |
|---|---|
| Issue date: | 09/22/1981 |
| From: | Bretz L, Perlman J NRC OFFICE OF ADMINISTRATION (ADM), ROCHESTER, MN |
| To: | |
| Shared Package | |
| ML20032B707 | List: |
| References | |
| CON-NRC-10-81-423 NUDOCS 8111060189 | |
| Download: ML20032B711 (9) | |
Text
STANDMO FON "' t. JULY 1966 l
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Jcna Souder, LPDR, 309 Office of the Controller Washington, DC 20555 Washington, DC 20555 c i ie u.s.c. nc. 3.x i is. Twts reocuit sui wa.: [ Aovirtisto. Q umet.Aite. Putsuam to.* n
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Page 2 of 7 ARTICLEI-BACKGROUND The Local Public Document Roo[n Branch within the Division of Rules and
-Records,-Office of Administration, US Nuclear Regulatory Commission '(NRC),Lis responsible for the overall establishment and maintenance of Local'Public Document Rooms (LPDRs).
The LPDR Branch recommends, develops, and implements programs, plans, objectives, and activities of local public document rooms, as well as coordinates the distribution of documents to LPDRs.
The LPDR program provides scientific and technical information relating to nuclear power plants..The document collections permit and encourage the free exchange of ideas..and criticisms by the general public in the licensing of nuclear powe,r plant construction and operation. The LPDRs
~
currently are maintained by volunteers in local '.ibraries and other facilities in the vicinity of nuclear generating power plants.
The LpDR Branch is establishing a contract program to provide financial remuneration for services performed by the LPDRs and to insure that a uniform program of-document maintenance and information services is provided for LPDR patrons.
The services to be performed under ethis contract are discussed in Article III.
L J
ARTICLE II - NRC RESPCNSIBILITY The NRC will provide, normally on a weekly basis, the documents to be added to gach local public document collection. _The NRC will provide file folders, binders, labels, a log, postcards for reporting missing documents, envelopes for use in communicating with the NRC, and a User's Guide.
Also,thef(RC, when notified by a library, will promptly replace any cocuments found missing frca the local public document collection.
The NRC also will periodically visit each library wnich maintains a local public cocument collection to review the collection, correct ar,y problems that may.be noted, and to provide guidance and instructions to the 10.ary staff.
ARTICLE III - SCOPE OF WORK The Contractor shall perform the following services relative to the maintenance and operation of the LPDR:
A.
Filing and File Maintenance 1.
Properly file paper copy documents or microf.iche received from the NRC within ene week of receipt in accordance with the filing system provided To meet the particular needs of library patrons,.this filino try the NRC.
deadline may be extended upon the expressed approval of the Chief, LPDR" Branch, NRC.
2.
Refile documents or microfiche used by patrons within the next business day.
4
i 1
- Fage' 3 of 7 3.
Prepare file folders and fcider labels when necessary.
4.
Maintain the local public document collhttion and NRC-furnished equipment as a physically unified collection.
5.
Report promptly to the LPDR Branch the. identification of _docume its found or reported to be missing from~the collection.
l S.
User Assistance 1.
Provide sufficisnt instructions to familiarize users with -the filing system of the local public document collection, the collection's l
User's Guide, the indexing _ system used for paper copi.es,and microfiche l
copies of the col.lection, and use of the' microfiche reader printer.
2.
Provide users access to re'p?cduction equipment for making paper -
copies of the collection.
L' C.
Administrative Services
~
i.
Insure that the microfiche reader printer _is in good operating condition.
In the event that the equipment requires repair or servicing, the library J
staff shall arrange to have an authorized service representative designated by the NRC service the equipment. The invoice of charges should be forwarded to the NRC, and the agency will pay the cost of the servicing.
If the estimate of costs exceeds $100, the library staff should first contact the Chief, LPDR Branch, by calling the toll-free number, 800-638-8081.
4 t
2.
Prepare three quarterly reports and a final. cumulative report in accordance j -
with ARTICLE III, F.1.
- 3. Prcm;tly infonn the LPDR Branch of the NRC, either by the toll-free telephone number (800-638-8081) or in writing, of problems regarding the use or maintenance of the collection.
l 4.
Make available an NRC-furnished log which patrnns may sign when using the col'.ection.
t D.
Space Recuirements, 1.
Provide adequate spcce to maintain the local public document collection in an orderly manner.
2.
Provide adequate space near the document collection to locate a microfiche reader printer, a table for the reader printer, and a microfiche file cabinet.
3.
Provide adequate reading space and lighting for users to review the documents 'n the collection.
F d
N RC-10 423 Page 4 of 7 f
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E.
Sucoly Recuirements i
1.
Maintain adequate supply of paper for the microfiche reader printer.
2.
Maintain adequate supply cf electric lamps for the microfiche reader printer.
F.
Reportina Requirements
~
1.
Frecuency and Content A performance report will be submitted by the library to the NRC within twenty (20) days after the end of the first, second, and third contract quarte rs.
In addition, th'e library :: hall submit a final cumulative report at the end of the contract year.
Each report shall include an estimate of the number of people using the collection, frequency of use, the estimated number of copies made of documents, condi,tions of the
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collection and whether the filing is up to da(E, any significant problems which may have occurred in the maintenance and use of the document collection, and any equipment maintenance. which may have occurred during the period.
The format to be follo-d in submitting ths quarterly and final reports is shown in Attachment A to this contract.
2.
Copies
~
One copy of the report shall be submitted to the NRC Contracting Officer and one copy to the Chief, LPDR Branch.
ARTICLE IV - PERIOD OF PERFORMANCE The period of performance with respect to this contract shall commence on the date of execution of the contract and shall be in effect for one (1) year.
ARTICLE V - OPTION TO EXTEND THE PERIOD OF PERFORMANCE This centrac; may be extenced for a period of one (i) year at the prices set forth hereir., at the option of the Government, by the Contracting Officer giving written notice of the Government's exercise of such option to the Contractor not later than the last day of the term of the contract.
The Contracting Officer may give preliminary written notice of an intert to exercise such option within thirty (30) days prior to the last day of the term of the contract.
Such preliminary notice shall not be construed as an exercise of the option.
If the Government exercises such option, the total duration of this contract, including the exercise of any option under this clause, shall not exceed two (2) years.
NRC-10-81 -423 Page 5 of 7 ARTICLE VI - GOVERNMENT-FURNISHED PROPERTY The following Government equipment and materials shall be furnished to the Contractor for performance of the services required hereunder:
1.
3M "800" Microfiche Reader / Printer, Model 475AG, S/N 304744 (one (1) each).
I 2.
Vertical Visible Upright Cabinet for Cards and Microfiche, 4x6 size, 1
7-drawers, 40" high, 16" wide, 27" deep, with High Leg Base, Steel l
12" high, Shaw-Walker Co Model C-1419 (one (1) each).
l 3.
Reader-Printer Sit-Down Stand, 30" High, Top 36" x 30", Bell and Howell l
Catalogue No. 1230d2' (one (1) each).
4.
Lamps for Model "800" Microfiche Reader-Printer, 3M No. 78-8012-3601-5 (one (1) each).
5.
Dry Silver Paper, Type 795,8-1)2"x250"(4rollspercarton)(one(1) ctn).
L The NRC will furnish the initial box of paper and an extra lamp (items 4 and 5 above) for the microfiche reader-printer. Thereafter, responsibility for additional paper and lamps rests with the library.
The NRC authorizes the library to charge for copies made on the reader-printer to recoup expenses for paper and lamps.
The NRC also authorizes the library, without cost to the NRC, to install a coin-operated attachment to the reader-prin~ter.
In either case, however, the cost a library may charge for copies from microfiche may not exceed $0.25 per page copy unless it can demonstrate to the Chief, LPDR Branch, that operating costs reouire a higher per-page cost.
ARTICLE VII - LIABILITY The Contractor assumes all risks and liabilities resulting from the use of the Government-Furnished Property herein enumerated in performance of the work as set forth herein.
The Contractor furtner agrees to hold harmless the Gosernment, the Nuclear Regulatory Commission, including their officials, employees, or agents, for any liability to anyone arising out of or in connecticn with the use of said Goverr ment-Furnished Property during the performance of the work as set fortr herein.
ARTICLE VIII - CONSIDERATION A.
Basic Year In full consideration of the Contractor's performance hereunder, the NRC sh'all pay the Centractor the fixed price of $3,247.56.
B.
Ootion Year In full consideration of the Contractor's performance hereunder, the NRC shall pay the Contractor the fixed price of $3,572.32.
s NRC-10-81-423 Page 6 of 7 j
ARTICLE IX-PAYMENT Payment shall be made in accordance with Clause 2 of the General Provisions entitled " Payments."
Partial payments, in the amount of one-fourth of the agreed annual contract cost, shall be made upon submission and acceptance by the Chief, LPDR Branch, of the quarterly reports reiterated in ARTICLE III, F.1.
{
above; provided,'however, that said payment (s) shall not be deemed to prejudice any rights which the Government may have by law or under other provisions of this contract.
ARTICLE X - OBLIGATIONS i
l The amount presently obligated by the NRC with respect to this contract is j
$3,247. 56.
ARTICLE XI - PROJECT OFFICER l
Jona Souder is hereby designated as the Contracting dSficer's authorized representative (hereinafter called Project Officer) for technical aspects of this contra c:.
The Project Officer is not authorized to approve or request anv action which results in or couic result in an increase in contract cost;
~
nor to terminate, or settle any claim or ciscute arisino under the contract; nor issue any unilateral directive wnatever.
The Project Officer is responsible for:
1.
monitoring the Contractor's technical progress, including surveillance and assessment of performance, and recommending to the Contracting Officer changes in requirements; i
2.
interpreting the scope of work; 3.
performing technical evaluation as required; 4.
performing technical inspections and acceptances required by this contract; l
and l
l 5.
assisting -the Contractor in the resolution.of technicalproblems encountered during performance.
Within the purview of this authority, the Project Officer is authorized to review all costs requested for reimbursement by contractors and submit l
i recommendations for approval, disapproval, or suspension for supplies /
services required under the contract.
The Contracting Officer is responsible for directing or negotiating any changes in terms, conditions, or amounts cited in the contract.
I s
t NRC-10 423 Page 7 of 7 For guidance from the Project Officer to the Contractor to be valid, it must:
1.
be consistent with the description of work set forth in this contract; 2.
not constitute new assignment of work or change of the expressed terms, conditions, or specifications incorporated into this contract; 3.
not constitute a basis for an extension to the period of performance or contract delivery schedule; and 4.
not constitute a bhsis for any increase in the contract price.
ARTICLE XII - TRAINING The library shall have a staff person with the responsibility for maintaining the local public document collection' participate in a two-day workshop to be held at NRC Headquarters in Bethesda, Maryland, or at one of the NRC Regional Offices.
The worksho'p, currently being planned, wil(provide information regarding the NRC regulatory program, the licensing process, the NRC's computerized document control system, and specific details concerning the
(
administration of the program for iocal public document collections. The charges for the workshop attendance will be negotiated at a later date and incorporated into this contract by modification.
The date and additional information concerning the workshop will be provided at a later time.
ARTICLE XIII - GENERAL PROVISIONS This contract is subject to the Fixed Price Research and Development Contracts Under $10,000.00, dated November 14, 1977, which incorporates the FPR Changes
~
and Additions and NRC Additions, attached hereto and made a part hereof.
Clause 14 entitled " Patent Rights - Acquisition by the Government" is deletec in its entirety.
ARTICLE XIV - ATTACHMENTS The following documents are attached hereto and incorporated herein by reference:
A.
Report for NRC Local Public Document Collection (2 pages).
E.
General Provisions, Fixed Price Research and Development Contracts Under
$10,000.00, dated November 14, 1977.
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