ML20031F473
| ML20031F473 | |
| Person / Time | |
|---|---|
| Issue date: | 09/25/1981 |
| From: | Perlman J, Darrell Roberts NRC OFFICE OF ADMINISTRATION (ADM), RICHLAND, WA |
| To: | |
| Shared Package | |
| ML20031F470 | List: |
| References | |
| CON-NRC-10-81-424 NUDOCS 8110190925 | |
| Download: ML20031F473 (9) | |
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- NRC-10-81 424 9-1 7-81 RFPA ADM-81-424
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US Nuclear Regulatory Lomitsion
_ Division of Contracts O./E" ""
Small Purchases Section Washington, DC 20555
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- >-TNT swr Aso Accress Richland Public Library gg ATTN:
Ms. Doris Roberts r,. sin,<...ry.
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Library Supervisor Swift and Northgate Streets
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t i 2. riv,.est wiu it mot ny coori US Nuclear Regulatory Commissior US Nuclear Regulatory Comission ATTN:
Jona Souder, LPDR, 309 Office of the Controller Washington, DC 20555 Washington, DC 20555
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- 14. ACCo.th71.wG AND APPROPP ATioN Dala e
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31X0200.401 B&R:
46-20-25-902 - $6,798.90 J
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I Maintenance and Operation of Local Public Document Rooms (LPDRs) 56,798.90 d'
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CONTRACTING OFFICER WILL COMPLETE ELOCK 22 oR 26 AS APPLICABLE 22 8 CcNtumon s Nicotiitt,e asettaa NT (c..ar.ner is reg iert s erw 2e. O **><=(c 8 "
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2,. DATE sacNC Library Supervisor, Secretary h[
N E110190923 8109 J0YCE PERLMAN PDR CONTR
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Page 2 of 7 ARTICLE I - BACKGROUND s
the Local Public Documert Room BranchJwithin the. Division of Rules and Records, Office of Ijninistration, US Nuclear Regulatory Commission (NRC), is responsible for the oserall establishment and maintenance of Local Public Document Rooms (LPDRs).
The LPDR Branch recommends, develops, and implements programs, plans, objectives, and activities of local public document rooms, as well as coordinates the distribution of documents to LPDRs.
The LPDR program provides scientific and tA$hnical information relating
- to nuclear power plants.
The document _cyllections permit and encourage the free exchange of ideas and criticis'mstby the general public in the licensing of nuc'. ear p,0wer ' plant construenon and operation. The LPDRs currently are maintMned by volunteers in local libraries and other bojlities in the vicinity of nucher generating power plants.
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'The-LPDR' Branch is estabTishing aNentract program to provide financial 1 remuneration for rervicessperforme4.by the LPDRs and to insure that a uniform procram of document maintenance arid information services is s
p}ovided for LPDR'pttrens.
The servlces to be performed under /.his x
contract are discussed ir Article III. N
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.c ARTICLEdl,'- NRC RESPONSIBILITY
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'"'The NRC willi p'rovide, nc? ally on a weekly #ds, the docume.nts to be added to
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The' NRC will provide file folders, e' each local public odcumept collection.C.binde'rs, labels, a My,' pestcards for
' for c's's in communicating with the NRC, and a User's Guide.
Also, the f(RC, found missing a when, notified byj., library, will promptly replace any cocuments from the" local pypli.c document collection.. <
Aically visit each library which maintains a local public 1 The NRC also wi' document collectw > t0Mesisw the collection,. correct any problems that may be noted, and to provide guurge and instructions 'to the library staff.
,7 ARTICLE III - SCOPE OF WORK
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The Contractor shalf perform the,folgoving serv ces relative to the maintenance and cperatjonji the LPDR:
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A.. - Filina ardo $le Maintenance Properly file paper copy docdments or microf.iche received from the NRC
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9-within one week of receipt ir! accordance with the filing system provided To meet the particular needs of library patrons,.this filing by the NRC.
deadline may be extended upon the expressed approval of the Chief, LPDR i
4 Eranch, NRC.
s v
y Refile documents or miEr? fiche used by patrons within the next business N 2.
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NRC-10-81-424 Page 3 of 7 T
t "34 Prepare file folders and folder labels when necessary.
l 4.
Maintain the local public document collection and NRC-furnished equipment as a phys.ically unified collection.
5; Report pr mptly t'o the LPDR Branch the ' identification of documents.
found or reported to be missing from~the collection.
B.
User Assistance s
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1.
Provide sufficient -instructions to familiarize users with the filing
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system of the local public document collection, the collection's User's Guide, the indexing system used for paper copies and microfiche copies of,the collection, and use of the microfiche reader printer.
2.
Provide usc.rs access to reproduction equipment for making paper cop.ies of, tf.a collection.
C.
Administrative Services 1
u, 1.
Insyn that the microfict. reader printer is in -good operating conditio..
n In'the event that.the equipment requires repair or servicing, the library l
staff shall: arrange to have an authorized service representative oesignated.
i by the hRC service the equipment.
The invoice of charges should be forwarded ~
, to the J4RC, and the' agency will' pay the cost of the servicing.
If the estimate of costs exceeds S100, the library staff should first contact the, Chief, LPDR Branch, by calling the t(11-free number, 800-638-8081.
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-2.
Prepare three quarterly reports and a final cumulative report in accordance with ARTICLE III, F.1.
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- 3. Promptly inform the LPDR Branch of the NRC, either by the toll-free telephone number (800-638 031) or in writing, of problems regarding the use or maintenance of the collection.
!.iake available an NRC-furnished log which patrons may sign when using 4.
the collection.
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D.
Space Recui'rements 1.
Provide adequate. space to maintain the local public document collection-in an orderly manner.
4 2.
Provide adequate space near the document collection to locate-a.
nicrofiche reader printer, a table for the reader printer,'and a microfiche file cabinet.
Provide ade uate reading space and lighting for u.sers to review the-3.
s documents in the collection.
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NRC-10-81-424 Page 4 of 7
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E.
Supoly Recuirements 1.
Maintain adequate supply of paper for the microfiche reader printer.
2.
Maintain adequate supply of electric la;aps for the microfiche reader printer.
F.
Reportino Recuirements 1.
Frecuency and Content A performance report will be submitted by the library to the NRC within twenty (20) days after the end of the first, second, and third contract quarters.
In addition, the library shall submit a final cumulative report at the end of the contract year.
Each report shall include an estimate of the number of people using the collection, frequency of use, the estimated number of copies made of documents, conditions of the collection and whether the filing is up to date, any significant problems which may have occurred in the maintenance and use of the document collection, and any equipment maintenance which may have occurred during the period.
The format to be followed in submitting the quarterly and final reports is shown in Attachment A to this contract.
2.
Cocies One copy of the report shall be submitted to the NRC Contra: ting Officer and one copy to the. Chief, LPDR Branch.
ARTICLE IV - PERIOD OF PERFORMANCE The period of performance with respect to this contract shall commence on the date of execution of the contract and shall be in effect for one (1) year.
ARTICLE V - GOVERNMENT-FURNISHED PROPERTY The following Government equipment and materials shall be furnished to the Contractor for performance of the services _r_ equi. red hereunder:
1.
3M "800" Microfiche Reader / Printer, Model 475AG, S/N 300765 (one (1) each).
2.
Vertical Visible Upright Cabinet for Cards and Microfiche, 4x6 size, 7-drawers, 40" high,16" wide, 27" deep, with High Leg Base, Steel 12" high, Shaw-Walker Co Model C-1419 (one (1) each).
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I NRC-10-81-424 Page 5 of 7 i
3.
Reader-Printer Sit-Down Stand, 30" High', Top 36" x 30", Bell and Howell
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Catalogue No. 123002(one(1)each).
4.
Lamps for Model "800". Microfiche Reader-Printer, 3M No. 78-8012-3601-5 (one (1) each).
5.
Dry Silver Paper, Type 795, 8-1/2" x 250" (4 rolls per carton) (one (1) ctn).
The NRC will furnish the initial Fux of paper and an extra lamp (items 4 and 5 above) for the microfiche reader-printer. Thereafter, responsibility for additional t
paper and lamps rests with the library.
The NRC. authorizes the library to charge for copies made on the reader-printer to recoup expenses for paper and lamps.
The NRC also authorizes the library, without cost to the NRC, to install a coin-operated attachment to the reader-printer.
In either case, however, the cost a library may charge for copies from microfiche may not exceed $0.25 per page copy unless.it can demonstrate to the Chief, LPDR Branch, that operating costs j
recuire a higher per-page c,ost.
ARTICLE'VI
- LIABILITY i
The Contractor assumes all risks and liabilities resulting from the use' of the Government-Furnished Property herein enumerated in performance of the work as. set forth herein.
The Contractor further agrees to hold harmless "the. Government, the Nuclear Regulatory Commission, including their officials, t
emplo3ees, or agents, for any liability to anyone arising.out of or in connection with the use of said Government-Furnished Property during the performance of the work as set forth herein.
ARTICLE VII
- CONSIDERATION In full consideration of the Contractor's performence hereunder the NRC, __
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shall pay the Contractor the fixed price of- $6,798.90.
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NRC-10-81-424 Tage 6 of 7 ARTICLE VIII - PAYMENT Payment shall be made in accordance with Clause 2 of the General Provisions entitled " Payments."
Partial payments, in the amount of one-fourth of the agreed annual contract cost, shall be made upon submission and acceptance by
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the Chief, LPDR Branch, of the quarterly reports reiterated in ARTICLE III,. F.1.
above; provided however, that said payment (s) shall not be deemed to prejudice any rights which the Government may have by law or under other provisions of this contract.
ARTICLE IX - OBLIGATION The amount presently obligated by.the NRC with respect to this contract is
$6,798. 90.
A_RTICLE X - PROJECT OFFICER 1
Jona Souder is hereby designated as the Contracting Officer's authorized representative (hereinafter called Project Officer) for technical aspects 1
of this contra ct.
The Froject Officer is not authorized to approve or request any action which results in or could result in an increase in contract cost; nor to terminate, or settle any claim or discute arisino under the contract; nor issue any unilateral directive wnatever.
The Pro]ect Officer is responsible for:
1.
monitoring the Contractor's technical progress, including surveillance and assessment of performarce, and recommending to the Contracting Officer changes in requirements; 2.
interpreting the scope of work; 3.
performing technical evaluation as required; 4.
performing technical inspections and acceptances required by this contract; and 5.
assisting.tFt Contractor in the resolution of technical problems encountered during performance.
Within the purview of this authority, the Project Officer is authorized.to review all costs requested for reimbursement by contractors and submit recommendations for ap' proval, disapproval, lor suspension for supplies /
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services 'equired under the contract.
The Contracting Officer is responsible r
for directing or negotiating any changes in terms, conditions, or amounts cited
'in the contract.
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p-NRC=10=81-424
- Page 7 of 7 For guidance from the Project Officer to the Contractor to be valid, it must:
1.
be consistent with the description of work set forth in this contract; 2.
not constitute new assignment of work or change of the expressed terms, conditions, or specifications incorporated into this contract; 3.
not constitute a basis for an extension to the period of performance or contract delivery schedule; and 4.
not constitute a basis for any increase in the contract price.
ARTICLE XI - TRAINING The library shall have a staff peyson with the responsibility for maintaining i
the local public document collection' participate in a two-day workshop to be held at NRC Headquarters in Bethesda, Maryland, or at one of the NRC Regional Of fi ces. The workshop, currently being planned, will provide 'information regarding^the NRC regulatory program, the licensing process, the NRC's computerized document control system, and specific details concerning the administration of the program for. local public document collections. The charges for the workshop attendance will be negotiated at a later date and incorporated into this contract by modification.
The date and additional l
information concerning the workshop will be-provided at a later time.
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ARTICLE XII
- GCNERAL PROVISIONS This contract is subject to the Fixed Price Researca and Development Contracts Under $10,000.00, dated November 14, 1977, which incorporates the FPR Changes cnd Additions and NRC Additions, attached hereto and made a part hereof.
Clause 14 entitled "Fatent Rights - Acquisition by the Government" is deleted in its entirety.
ARTICLE XIII - K TACHMENTS_
I The following documents are attached hereto and incorporated herein by reference:
i A.
Report for NRC Local Public Document Collection (2 pages).
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B.
General Provisions, Fixed Price Research and Development Contracts Under 510,000.00, dated November 14, 1977..
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Equipment Maintenance:
List the cost of any maintenance of the microfiche reader / printer, the date of the service, and describe the problems requiring the service.
DATE PROBLEM COST t
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D.
Problems:
-Please ' describe any significant problems which have occurred in the maintenance and use of the collection which have not been previously reported to the NRC and resolved.
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