ML20031C787

Contract: Maint & Operation of Lpdrs, Awarded to Wheeler Basin Regional Library

ML20031C787
Person / Time
Issue date:	09/21/1981
From:	Perlman J, Sears C NRC OFFICE OF ADMINISTRATION (ADM), WHEELER BASIN REGIONAL LIBRARY, DECATUR, AL
To:
Shared Package
ML20031C786	List: ML20031C785 ML20031C787
References
CON-NRC-10-81-698 NUDOCS 8110080547
Download: ML20031C787 (9)

Text

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PO Box 1766 Decatur, AL 35602 i o. 5-r iNvoiCts (4

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US Nuclear Regulatory Commission US Nuclear Regulatory Comission ATTN: Jona Souder, LPDR, 309 Office of the Controller Washington, DC 20555 Washington, DC 20555 Q io u.sC. 2sc4 te x

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14. ACCOV'ii4NG AND APPROFalafloN DATA

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suPPtits /stiv'Cis O U A NTit Y UNtt UNIT react AMOUNT I

Maintenance and Operation of Local Public

$930.43 Document Rooms (LPDRs)

TOTAL AMOUNT OF CONTRACT s 5930.43 2i.

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NRC-10-81-698 PDR

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NRC-10-81498 Page 2 of 7 -

ARTICLE I - BACKGROUND The Local Public Docume't Room Branch within the Division of Rules and Records, Office of Administration, US Nuclear Regulatory Commission (NRC), is responsible for the overall establishment and maintenance of Local Public Document Rooms (LPDRs). The LPDR Branch recommends, develops, and implements programs, plans, objectives, and activities of local public document rooms, as well as coordinates the distribution of documents to LPDRs.

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The LPDR program provides scientific and technical information relating to nuclear power plants. The document collections permit and encourage the free exchange of ideas and criticisms by the general public in the licensing of nuclear power plant construction and operation. The LPDRs currently are maintained by volunteers in local libraries and other facilities in the vicinity of nuclear generating power plants.

The LPDR Branch is establishing a contract program to provide financial renuneration for services performed by the LPDRs and to insure that a uniform program of document maintenance and information services is provided for LPDR patrons.

The services to be performed under 'this -

contract are discussed in Article III.

ARTICLE II - NRC RESPONSIBILITY The NRC wi'll provide, normally on a weekly basis, the documents to be acded to each local public document collection.

The NRC will provide file folders, binders, labels, a log, postcards for reporting missing documents, envelopes for use in communicating with the NRC, and a User's Guide.

Also, the NRC, when notified by a library, w.ill promptly replace any documents found missing l

from the local public document collection.

The NRC also will periodically visit each library which maintains a local public document collection to review the collection, correct any problems that may be noted, and to provide guidance and instructions to the library staff.

ARTICLE III - SCOPE OF WORK 4

The Contractor shall perform the following services relative to the maintenance j

and operation of the LPDR:

A.

Filina and File Maintenance t

j 1.

Properly file paper copy documents or microfiche received from the,NRC within one week of receipt in accordance with the filing system provided by the N3C.

To meet the particular needs of library patrons, this filing l

deadline may be extended upon the expressed approval of the Chief, LPDR Branch, NRC.

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.2.

Refile documents or microfiche used by patrons within the next business. -

day.

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NRC-10-81-698 Page 3 of 7 i

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3.

Prepare file folders and folder labels when necessary.

4.

Maintait the local public document collection and NRC-furnished equipment as a physically unified collection.

I 5.

Report promptly to the LPDR Branch the identification of documents found or reported to be missing from the collection.

B.

User Assistance 1.

Provide sufficient instructions to familiarize users with the filing system of the local public document collection, the collection's User's Guide, the indexing system u nd for paper copies and microfiche copies of the collection,' and use of the microfiche reader printer.

2.

Provide users access to r[p'roduction equipment for making paper j

copies of the collection.

C.

Administrative Services J

1.

Insure that the microfiche reader printer is in good operating condition.

In the event that the equipment requires repair or servicing, the library staff shall arrange to have an authorized service representative designated by the NRC service the equipment. The invoice of charges should be forwarded to the NRC, and the agency will pay the cost of the servicing.

If the i

estimate of costs exceeds S100, the library staff should first contact l

l the Ch.ief, LPDR Branch, by calling the toll-free number, 800-638-8081.

I-2.

Prepare three quarterly reports and a final cumulative report in accordance l

with ARTICLE III, F.1.

3. Promptly inform the LPDR Branch of the NRC, either by the toll-free telephone number (800-638-8081) or ir

• iting, of problems regarding the use or maintenance of the collection.

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4.

Make available an NRC-fur ished log which patrons may sign when using the collection.

i D.

Space Raouirements l.

Provide adequate space to maintain the local public document collection in an orderly manner.

2.

Provide adequate space near the document collection to locate a microfiche reader prin'tr, a table for the reader printer, and a microfiche file cabinet.

Provide adequate reading space and lighting for users to review the 3.

documents in the collection.

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1 NRC-10 698 Page 4 of 7 l

E.

Supply Reouirements l.

Maintain adequate supply of paper for the microfiche reader printer.

I 2.

Maintain adequate supply of electric lamps for the microfiche reader

printer, F.

Reportino Requirements 1.

Frecuency and Content A performance report will be submitted by the library to the NRC within twenty (20) days after the end of the first, second, and third contract j

quarte rs.

In addition, the library shall submit a final cumulative

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report at the end of' the contract year.

Each report shall include an l

estimate of the number of people using the collection, frequency of use, the estimated number of copies made of documents, conditions of the.

collection and whether the filing is up to date, any significant problen.s i

which may have occurred in the maintenance and use of the document collection, and any equipment maintenance which may have occurred during l

the period.

The format to be followed in submitting the quarterly and final reports is shown in Attachment A to this contract.

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l 2.

Copies

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One copy of the report shall be submitted to the NRC Contracting Officer 1

and one copy to the Chief, LPDR Branch.

ARTICLE IV - PERIOD OF PERFORMANCE The period of performance with respect to this contract shall commence on the i

date of execution of the contract and shall be in effect for one (1) year.

l ARTICLEV-OPTIONTOEXTENDTHEPERIODOFPERFbRMANCE 1

This cor. tract may be exter.ded for a period of one (1) year at the prices set forth herein, at the option of the Government, by the Contracting Officer i

giving written. notice of the Government's exercise of such option to the i

Contractor not later than the last day of the term of the contract.

The Contracting Officer may give preliminary written notice of an intent to exercise such option within thirty (30) days prior to the last day of the term of the contract.

Such preliminary notice shall not be construed as an exercise of the option.

If the Government exercises such option, the total Juration of this contract, including the exercise of any option under this clause, shall not exceed two (2) years.

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N MEN N-N Page 5 of 7 ARTICLE VI - GOVERNMENT-FURNISHED PROPERTY The following Government equipment and materials shall be furnished to the Contractor for performance of the services required hereunder:

1.

3M "800" Microfiche Reader / Printer, Model 475AG, S/N 304443 (one (1) each).

2.

Vertical Visible Upright Cabinet for Cards and Microfiche, 4x6 size, 7-drawers, 40" high,16" wide, 27" deep, with High Leg Base, Steel 12" high, Shaw-Walker Co Model C-1419 (one (1) each).

3.

Reader-Printer Sit-Down Stand, 30" High, Top 36" x 30", Bell and Howell Catalogue No. 123002 (one (1) each).

4.

Lamps for Model "800" Microfiche Reader-Printer, 3M No. 78-8012-3601-5 (one (1) each).

5.

Dry Silver Paper, Type 795, 8 I/2" x 250" (4 rolls per carton) (one (1) ctn).

The NRC will furnish the initial bcx of paper anb an extra lamp (items 4 and 5 above) for the microfiche reader-printer. Thereafter, responsibility for additional paper and lamps rests with the library.

The NRC authorizes the library to charge for copies made on the reader-printer to recoup expenses for paper and lamps.

The NRC also authorizes the library, without cost to the NRC, to install a coin-operated attachment to the reader-printer.

In either case, however, the cost a library may charge for copies from microfiche may not exceed 50.25 per page copy unless it can demonstrate to the Chief, LPDR Branch, that operating costs require a higher per-page cost.

ARTICLE VII - LIABILITY The Contractor assumes all risks and liabilities resulting from the use of the Government-Furnished Property herein enumerated in performance of the work as set forth herein.

The Contractor further agrees to hold harmless the Government, the Nuclear Regulatory Commission, including their officials, employees, or agents, for any liability to anyone arising out of or in connection with the use of said Government-Furnished Property during the performance of the work as set forth herein.

ARTICLE VII'I - CONSIDERATION

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A.

Basic Year In full consideration of the Contractor's performance hereunder, the NRC sh'all pay the Contractor the fixed price of $ 930.43.

B.

Ootion Year In full consideration of the Contractor's perfonnance flereunder, the NRC shall pay the Contractor the fixed price of $1.023.47.

t NRC-10-81 s698 Page 6 of 7 ARTICLE IX-PAYMENT Payment shall be made in accordance with Clause 2 of the General Provisions entitled " Payments."

Partial payments, in the amount of one-fourth of the agreed annual contract cost, shall be made upon submission and acceptance by the Chief, LPDR Branch, of the quarterly reports reiterated in ARTICLt III, F.1.

above; provided, however, that said payment (s) shall not be deemed to prejudice any rights which the Government mav have by law or under other provisions of this contract.

ARTICLE X - OBLIGATIONS The amount presently obligated by.the NRC with respect to this contract is

$930.43.

ARTICLE XI - PROJECT OFFICER e

Jona Souder is hereby designated as the Contracting Officer's authorized representative (hereinafter called Project Officer) for technical aspects of this contra ct.

The Project Officer is not authorized to acorove or request any action which results in or could result in an increase in contract cost; nor to terminate, or settle any claim or dispute arisino under the contract; nor issue any unilateral directive whatever.

The Project Officer is responsible for:

1.

monitoring.the Cont ractor's technical progress, including surveillance and assessment of performance, and recommending to the Contracting Officer changes in requirements; 2.

interpreting the scope of work; 3.

performing technical evaluation as required; 4.

performing technical inspections and acceptances required by this contract; and 5.

assisting the Contractor in the resolution of technical problems encountered during performance.

Within the purview of this authority, the Project Officer is authorized to review all costs requested for reimbursement by contractors and submit recommendations for approval, disapproval, or suspension for supplies /

services required under the contract.

The Contracting Officer is responsible for directing or negotiating any changes in terms, conditions, or amounts cited in the contract.

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NRC-10 698 Page 7 of 7 For guidance from the Project Officer to the Contractor to be valid, it must:

1.

be consistent with the description of..ork set forth in this contract; 2.

not constitute new assignment of work or change of the expressed terms, conditions, or specifications incorporated into this contract; 3.

not constitute a basis for an extension to the period of performance or contract delivery schedule; and 4

not constitute a basis for any increase in the contract price.

ARTICLE XII - TRAINING The library shall have a staff pegon with the responsibility for,naintaining the local public document collection participate in a two-day workshop to be held at NRC. Headquarters in Bethesda, Maryland, or at one of the NRC Regional Offices.

The workshop, currently being planned,'will provide information regarding the NRC regulatory program, tne licensing process, the NRC's computerized document control system, and specific details concerning the administration of the program for local public document collections. The charges for the workshop attendance will be negotiated at a latir date and incorporated into this contract by modification.

The date and additional information concerning the workshop will be provided at a later time.

ARTICLE XIII - GENERAL PROVISIONS This contract is subject to the Fixed Price Research and Development Contracts Uncer 510,000.00, dated November 14, 1977, which incorporates the FPR Changes and Additions and NRC Additions, attached hereto and made a part hereof.

I Clause 14 entitled " Patent Rights - Acquisition by the Government" is deleted in its entirety.

l ARTICLE XIV - ATTACHMENTS l

The following documents are attached hereto and incorporated herein by reference:

A.

Report for NRC Local Public Document Collection (2 pages).

B.

General Provisions, Fixed Price Research and Development Contracts Under

$10,000.00, dated November 14, 1977.

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Report For NRC, Local Public Document Collection n,

A.

Use of the Collection:

1.

Estimate of the frequency of-use of the documents during the last quarter (i.e. number of persons using the collection per day, week, or month).

Conunents:

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Estimate how many copies of documents were made during the quarter.

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1)

From Paper Copies 2)

From Microfiche B.

Condition of the LPOR Collection:

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1.

Has filing been kept up-to-date (filed within one week of receipt from i

NRC and within one business ~ day after use by patrons)?

If not, what actions are being taken to maintain collection up-to-date?

i 2.

llave documents been reported missing during the quarter?

(Please indicate on attachment, if the NRC LPDR Branch has not been previously notified, any documents which are missing).

l Attachment A

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Equipment Maintenance:

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List the cost of any maintenance of the microfiche reader / printer, l_

the date of the service, and describe the problems requiring the service.

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DATE PROBLEM COST i

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D.

Problems:

f Please. describe any significant problems which have occurred in the maintenance and use of the collection which have not been previously reported to the NRC dnd resolved.

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j Date

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Signature Title ev s

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