ML20031B725
| ML20031B725 | |
| Person / Time | |
|---|---|
| Issue date: | 09/23/1981 |
| From: | Chamberlain R, Perlman J NRC OFFICE OF ADMINISTRATION (ADM), PLYMOUTH, MA |
| To: | |
| Shared Package | |
| ML20031B724 | List: |
| References | |
| CON-NRC-10-81-425 NUDOCS 8110060002 | |
| Download: ML20031B725 (9) | |
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FACILITY CODE l
.. D.sCouNt Pon esoaarf ravaatNT HAuf AND ADC8ESS Plymouth Public Library NA ni,<..-7 ATTN:
Ruth Chamberlain, Director
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~ 12. PAYMENT WILL BE MADE BT CODE l US Nuclear Regulatory Commission US Nuclear Regulatory Commission ATTN:
Jona Souder, LPDR, 309 Office of the ontroller Washington, DC 20555 Washington, DC 20555 g ie u.s.c. 22c. ion i n ~3 nocun tNi w 5 0 *ov"=ro. 8 ~ ice'ano. rusu NT to.
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46-20-25-902- $3,356.00 i..
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a it t an No, S UPPtit s / st avicts o V A NTIT Y UNif UwfT P p 6Ct Aaa OUNT Maintenance and Operation of Local Public Document Rooms (LPDRs)
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NRC-10-81-A25 PDR
um w m m Page 2 of 7 ARTICLE I - BACKGROUND _
The Local Public Document Room Branch within the. Division of Rules and Records, Office of Administration, UJ Nuclear Regulatory Commission (NRC), is responsible for the overall establishment and maintenance of Local Public (LPDRs).
The LPDR Eranch recommends, develops, and Document Rooms implements programs, plans, objectives, and activities of local public document rooms, as well as coordinates the distribution of documents to LPDRs.
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The LPDR program provides scientific and technical information relating to nuclear power plants.
The document collections permit and encourage the free exchange of ideas and criticisms by the general public in the The LPDRs licensing of nuclear power plant construction and operation.
l currently are maintained by volunteers in local libraries and other facilities in the vicinity of nuclear generating power plants.
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l 1
The LPDR Branch is establishing a contract program to provide financial f
remuneration for services performed.5y the LPDRs and to insure that a uniform program of document maintenance and information services is I
I The services to be performed under,this provided for LPDR pat ons.
c.ontract are discussed in Article III.
ARTICLE II - NRC RESPONSIBILITY The NRC will provide, normally on a weekly basis, the documents to be added to The NRC will provide file folders, each local public document collection.
binders, labels, a log, postcards for reporting missing documents, envelopes and a User's Guide.
Also, the fiRC, for use in communicating with the NRL, when notified by a library, will promptly replace any accuments found missing from the local public document collection.
The NRC also v:li periodically visit each library which maintains a local public document collection to review the collection, correct any problems that may be noted, and to provide guidance and instructions to the library staff.
ARTICLE III - SCOPE OF WORK The Contractor shall perform the following services relative to the maintenance and operation of the LPDR:
A.
.ilino and File Maintenance Properly file paper copy documents or microf.iche received from the within one week of receipt in accordance with the fil 1.
by the NRC. deadline may be extended upon the expressed approval o Branch, NRC.
Refile documents or microfiche used by patrons within the next business 2.
day.
4
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i, NRC-10-81 -425 "r
Page 3 of 7 i3.
Prepare. file' folders and folder labels when necessary 4 ~.
Maintain the' local ~ public document collection and NRC-furnished equipment as a physically unified collection.
5.
Report promptly to the' LPDR Branch the identification of documents found or, reported to be missing ~from the collection.
B. ' User Assistance 1.
Provide sufficient instructions to familiarize users with the filing system of the local public document collection, the collection's User's Guide, the indexing system used for p30er copies and microfiche copies. of the collection, and use of the microfiche reader printer.
2.
Provide users access to r= production equipment for making paper copies of the collection.
C.
Administrative ~ Services 1.
-Insure that1the microfiche reader printer is in good operating condition.
In the event that the equipment requires repair or servicing, the library staff.shall arrange to have an authorized service representative designated by the NRC service the equipment. The i'nvoice of charges should be forwarded to the NRC, and the agency will pay the cost of the servicing.
If the estimate of costs exceeds $100, the library staff should first contact the Chief, LPDR Branch,.by calling the toll-free number, 800-638-8081.
2.
Prepare three quarterly reports and a final cumulative report in accordance with ARTICLE III, F.1.
- 3. Promptly inform the LPDR Branch of the NRC, either by the toll-free telephone number (800-638-8081) or in writing, of problems regarding the use or maintenance of the collection.
-4.
.Make available an NRC-furnished log which patrons may sign when using the collection.
D. -Space Requirements, 1.
Provide adequate space to maintain the local public document collection
.in an orderly manner.
2.
Provide adequate space near the document collection to locate a microfiche reader printer, a table for the reader printer, and a microfiche file catinet.
3.
Provide adequate reading space and lighting for users to review the documents in the collection.
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p NRC-10 425 y
Page 4 of 7 1
l E.
Supply Requirements Maintain adequate supply of paper for the microfiche reader printer.
1.
- 2. ' Maintain adequate supply of electric lamps for the microfiche reader printer.
F.
Reporting Requirements 1.
Frecuency and Content A performance report will be submitted by the library to the NRC within twenty (20) days after the end of the first, second, and third contract In addition, the library shall submit a final cumulative quarters.
report at the end of the enntract year.
Each report shall include an estimate of the number of people using the collection, frequency of use, the estimated number of copies made of documents, condi.tions of the collection and whether the filing is up to date, any significant problems which,may have occurred in the maintenance and use of the document collection, and any equipment maintenance which may have occurred during The format to be followed in submitting the quarterly and the period.
final reports is shown in Attachment A to this contract.
2.
Copies Dr.e copy of the report shall be submitted to tne NRC Contracting Officer and one copy to the Chief, LPDR Branch.
ARTICLE IV - PERIOD OF PERFORMANCE The period of performance with respect to this contract shall commence on the date of execution of the contract and shall be in effect for one (1) year.
ARTICLE V - OPTION TO EXTEND THE PERIOD OF PERFORMANCE This cnntract may be extended for a period of one (i) year at tne prices set forth herein, at the option of the Government, by the Contracting Officer giving written notice of the Government's exercise of such option to the The '-
Contractor not later than the last day of the term of the contract.
Contracting Officer may give preliminary written notice of an intent to exercise such option within thirty (30) days prior to the last day of the Such preliminary notice shall not be construed as an term of the contract.
If the Government exercises such option, the total exercise of the option.
duration of this contract, including the exercise of any option under this clause, shall not exceed two (2) years.
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Page 5 of 7
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ARTICLE.VI fGOVERNMENT-FURNISHED PROPERTY
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lThe following' Government equipment and materials shall be furnished to the
. Contractor.for performance of the. services ~ required hereunder:
. l. : 3M "800" Microfiche Reader / Printer, Model '475AG, S/N 153994
- (one-(1)'each).
Vertical. Visible Upright Cabinet for Cards and Microfiche, 4x6 size, 2.
7-drawers, 40" high,16" wide, 27" deep, with High Leg Base, Steel 12" high, Shaw-Walker Co Model C-1419 (one (1) each).
Reader-Printer Sit-Down Stand, 30" High, Top 36"' x 30", Bell and Howell 3.
Catalogue No. 123002. (one (1) each).
4.
Lamps for Model "800" ~ Microfiche Reader-Printer, 3M No. 78-8012-3601-5 (one_(1) each).
795, 8-1/2" x 250" (4 rolls per carton) (one (1)
- 5. ~ Dry)SilverPaper, Type ctn.
The NRC will, furnish the initial box of paper and an extra lamp (items 4 and 5 above) for the microfiche reader-printer. Thereafter, responsibility for additional The NRC authorizes the library to charge paper and lamps rests with the library.
for copies made on the reader-printer to recoup expenses for paper and lamps.
The NRC also authorizes the library, without cost to the NRC, to install a coin-In either case, however, the cost a perated attachment to the reader-printer.
olibrary may charge for copies from microfiche may not exceed $0.25 per page copy-unless it can demonstrate to the Chief, LPDR Branch, that operating costs require' a higher per-page cost.
~ ARTICLE VII
. LIABILITY The Contractor assumes all risks and liabilities resulting from the use of the Government-Furnished Property herein enumerated in performance of the The Contractor further agrees to hold harmless work as set forth herein.
the Government, the Nuclear Regulatory Commission, including their officials, employees, or agents, for any liability to anyone arising out of or in connection with the use of said Government-Furnished Property during the performance of the work as set forth herein.
ARTICLE VIII - CONSIDERATION
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A.
Basic Year In full consideration of the Contractor's performance hereunder, the NRC sh'all pay the Contractor the fixed price of S 3,356.00.
B.
Option Year In, full consideration of the Contractor's performance ' hereunder, the NRC shall pay the Contractor the fixed price of S 3,691.60.
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NRC-10 425 Page 6 oi 7 L
ARTICLE IX-PAYMENT Payment.shall be made in accordance with Clause 2 of the General Provisions Partial payments, in the amount of one-fourth of the enti tled " Payments."
agreed annual contract cost, shall be made upon submission and acceptance by the Chief, LPDR' Branch, of the quarterly reports reiterated in ARTICLE III, F.1.
above; provided, however, that said payment (s) shall not be deemed to prejudice anyf r.ights which the Government may have by law or under other provisions of this contract.
. ARTICLE X - OBLIGATIONS L he ' amount presently obligated by.the NRC with respect to this contract is T
i3,356.00.
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, ARTICLE XI - PROJECT OFFICER
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-Jona Souder is hereby designate'd as the Ccetracting Officer's authorized representative (hereinafter called Project Officer) for technical aspects request of this contract.
The Project Officer is 'not authorized to approve or any action which results in or could result in an increase in contract cost; nor to terminate, or settle any claim or dispute arisino under the contract; nor issue any unilateral directive whatever.
The ~ Project Officer is responsible for:
monitoring the Contractor's technical progress, including surveillance 1.
and assessment cf performance, and recommending to the Contracting Officer changes in requirements; 12.
interpreting the scope of work; 3.
performing technical evaluation as required; performing technical inspections and acceptances required by this contract; 4.
and i
assisting the Contractor in the resolution of technical. problems encountered l
L 5.
during performance.
Within the purview of this authority, the Project Officer is authorized to review all costs requested for reimbursement by contractors and submit recommendations for approval, disapproval, or suspension for supplies /
services required under the contract.
The Contracting Officer is responsible for directing or negotiating any changes in terms, conditions, or amounts cited f'
in the contract.
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a NRC-10-81-425 Page 7 of 7.
For guidance from the Project Officer to'the Contractor to be valid, it must:
k 11.
be-consistent with the description'of work set forth in this contract;
-- 2.
not constitute new assignment of work or change of the expressed terms,
. conditions, or specifications incorporated into this contract; 3.
.not constitute a basis for an extension to the period of performance or contract delivery schedule; and
- 4. 'not constitute a basis for any increase in the contract price.
' ARTICLE XII - TRAINING The library _ shall have a staff person with the responsibility for maintaining
. the local'public document collection participate in a two-day workshop to be held at NRC.Feadquarters in Bethesda, Marylcnd, or at one of the NRC Regional Offices.
The workshop, currently being planned, will provide'information regarding the NRC regulatory program, the licensing process, the NRC's computerized 60cument control system, and specific details concerning the
- administration of the program for local public document collections..The charges for the workshop attendance will be negotiated at a later date and incorporated.into this contract by modification.
The date and additional information concerning the workshop will be provided at a later time.
ARTICLE XIII - GENERAL PROVISIONS This contract is subject to the Fixed Price Research and Development Contracts Under $10,000.00, dated November 14, 1977, which incorporates the FPR Changes and Additions and NRC Additions, atttched hereto and made a part hereof, t-
-Clause 14 entitled " Patent Rights - Acquisition by the Government" is deleted
-in its entirety.
ARTICLE ~XIV - ATTACHMENTS The following documents are attached hereto and incorporated herein by reference:
A.
Report for NRC Local Public Document Collection (2 pages).
L B.
General Provisions, Fixed Price Research and Development Contracts Under
$ 10,000. 00, ' dated November 14, 1977.
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Report For'NRC e-?),~
Local Public Document Collection' A.
Use of _ the ' ollection:
C l.
Estimate of the frequency of use of the documents during the last
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quarter (i.e. number of persons using the collection per day, week, 3r or month).
n Comments:
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2.
Estimate how many copies of documents were made during the quarter.
1)
From Paper Copies
[
2)
From Microfiche B.
Condition of the LPDR Collection:
i 1.
Has filing been kept up-to-date (filed within. one week,0f receipt from NRC and within one business day af ter use by patrons)? 'If not, what actions are being taken to maintain collection up-to-date?
l 2.
Have documents been reported missing during the quarter?
(Please indicate on attachment, if the NRC LPDR Branch has not been previously notified, any documents which are missing).
Attachment A
_2_
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'C.
Equipment Maintenance:
List the cost of any maintenance of the microfiche reader / printer, the date of the service, and describe the problems requiring the service.
DATE PROBLEM COST D.
Problems:
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Please describe any significant problems which have occurred in the maintenance and use of the collection which have not been previously reported to the f1RC and resolved.
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