ML20028F833
| ML20028F833 | |
| Person / Time | |
|---|---|
| Issue date: | 01/28/1983 |
| From: | Mattia M, Quigg R NRC OFFICE OF ADMINISTRATION (ADM), REHAB GROUP, INC. |
| To: | |
| Shared Package | |
| ML20028F832 | List: |
| References | |
| CON-FIN-B-8166, CON-NRC-33-83-452, CON-NRC-33-83-452-0 NUDOCS 8302040465 | |
| Download: ML20028F833 (28) | |
Text
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- c. mea.t st..V.CS ADM,.INinf 8 ' nON AWARD / CONTRACT l'l STANDARD f ORM 2?. JULY 1966 f g. P OC... ciC i..i.i
- 1. CONTRACT (Pret. /m*. Idres.) NO.
3, trpgCTIVI DAf t
- 3. IfQUtifflON/ PURCHASE ttOUEST/PROJtCT NO.
- 4. CrataD rOn NATIONAL Dif tN$t UNDER SDSA g
etc. 2 AND/O DMs a G. 1.
NRC.33-83-452-07 N 2 R 1op RS-0RM-83-452 uT'No.
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- 6. ADMiNavie!D sv coofI l 7 D<t'vsti-ros Di (if e,6,r,6.. u.a 3)
U.Se Nuclear Regulatory Commission N A TION Division of Contracts o,,,, g$,,
Washington, DC 20555 0 w->
. coma 4cion cour j 06-6779521 l uCiuTv coor L
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HAME AND ADDRE$$
Rehab Group, Inc.
rs,,,,,,,iri, 5827 Columbia Pike Net 30 Days.
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Falls Church, VA
- 10. susMs1 INvoscts (d copies unless othe Q t sped 6sd) TO ADOat$5 SHOWN IN BLOCK ll. $ HIP TO/ MARK FoR CODE l l
- 12. PAYMENT WILL BE MADE Sy CODE l
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U.S. Nuclear Regulatory t;ommission U.S. Nuclear Regulatory Commission r
ORM, Attn:
Mr. John Harves ORM, ATTN:
G0V/COM Accounts Washington, DC 20555 Division of Accounting and Finance Washington, DC 20555 10 U.S.C. 2304 (e)( )
- 13. THis PROCURtMENT WAS ADvitT15tD, NEGOff *TED, PUR5UANT TO:
in) 41 U S.C. 252 (cX IF/
- 14. t;CCOUNTING AND APPROPRIADON DATA N/A
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" Multiple Award Task Order Contract for ADP Development" The Contractor shall provide the necessary personnel, materials, and facilitics, on a competitive Task Order basis, to develop automated information systems such as feasibility and cost-benefit an'alyses, systems analysis, systems design and preparation of system specifications, program development and testing, and system documentation, training, testing and eveluation.
8302040465 830128 PDR CONTR
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- 23. DATE $sGNED
- 28. HAME OF CONTRACTING OF71 Cit (Type er pries)
- 29. DATE SIGNED E - kWEG Mary Jo Mattia Jg 2 81993
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4' S3 CcSMewf U.S. Gov e r.Nwf NT P RINT ING OF F ICE: 1976-200- 9:4 26 316
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Page 2
<a Table of Contents This contract consists of the following:
Schedule Statement of Work Article I Types of Work Required under Task Orders Article II Article III
- Task Order Reporting Requirements Article IV
- Task Order Procedure Article V
- Period of Performance Article VI
- Ceiling Amount Article VII
- Availability of funds Article VIII - Loaded Hourly Rates, Overhead and General and Administrative Article IX
- Other Direct Costs Article X
- Waiver of Facilities Capital Cnst of Money Article XI
- Travel Reimbursement Payment and Invoice Requirements Article XII Article XIII - Government Furnished Material Article XIV
- Technical Direction Project Officer Article XV Article XVI
- Inspection and Acceptance Article XVII - Private Use and Protection of Unclassified Government Information Article XVIII - Preservation / Packaging / Packing Article XIX
- Limitation on Future Contracting Article XX
- Subcontract for Work or Services Article XXI
- Security / Classification Article XXII - Privacy Act Article XXIII - Service Contract Act - Wage Determination Article XXIV - General Provisions / Alterations List of Attachments NRC Contractor Organizational Conflicts of Interest 1
NRC Security Fonn 187 3
Billing Instructions, Cost Type, Fixed Price 4
Service Contract Act Wage Determinations 5
General Provisions 6
w
Page 3 e
. a SCllEDULE
-ARTICLE I STATEMENT OF HORK A.nackoround The United " States flucicar Regulatory Commission is responsible for the protection of the public health and safety in the civilian use of nucicar power and nuclear materials.
In the performance. of its
- duties, the NRC utilizes a wide variety of, automatic data processing, encompassing numerous applications, including scientific, administrative and management information systems.
The Office of Resource Management (RM) is responsibic for ADp uithin the NRC.
RM is sophisticated telecommunications netuork, which links striving
'f cir a
all of its ADP capab i li ti es, and for an environment which strongly supports distributed processing, such as the use of hierarchical languages (i.e.,
ADABAS and 52K) and the introduction
,of office automation.
D.roulnment The NRC does not own a mainframe computer to perform large-scale data processing operations, and depends primarily on buying computer time (timesharing) from DOE National Laboratories, the National Institutes of Ilealth (NIH)
DCRT Federal Data Processing Center, and commer c i al sources.
NRC's ADP equipment to support timesharing consists of remote job entry
- stations, data terminals, and associated telecommunications equipment needed for data transfer and communication with the facility at which the computcr is located.
HRC now utilizes over 250 individual terminals and nine remote job entry stations.
The telecommunications equipment needed to accommodate this remote computer usage consists of about 260 modems of various types.
Most of these modems are used with dial-up telephone lines.
Six leased telephone circuits are also used -- two circuits connect NRC to the Central Scientific Computing Facility at Brookhaven National taboratory; one circuit is used to transfer encrypted, classified nuclear materials inventory data between NRC and the Oak Ridge Natianal Laboratory's Computer Science Division K-25 Computer Conter;
!one circuit connects NRC to the Germantoun, Maryland node of DOE's secure message network (SACNET); and two circuits connect the remote
- Job entry stations in the Phillips and East Nest Towers Buildings in Bethesda, Maryland to the N Ill DCRT.
f l
- u. g w HRC currently'ouns 10 minicomputers:
a Data General C330 is dedicated
~
to the Payroll
- System, a
second is used solely for the Autumated Personnel' System; and a third accommodates the Property and Supply System.
A fourth Data General C350 Eclipse is used by RM for system development, maintenance and backup to the first three dedicated minicomputers.
A fifth mini, a Data General S230 Eclipse, operated by RM, is used to provide small-scale, general purpose timesharing services.
.A sixth mini, a liculett-Packard 1000, is dedicated to the Commission's Public Document Room (PDR) document' indexing, storage and retrieval system.
The remaining four minicor.puters (two Data General C330's and tuo Data General C350's) are dedicated to the development, maintenance, and operation of the Document Control System.
Of the 10 minicomputers, only four provide dial-up, remote access capability the mini available for timeshared use; the mini dedicated'to the Automated Personnel System; the mini used for systems development and maintenance; and the PDR mini.
Beyond the required modems, no special lines or other telecommunication resources are used.
In addition, the NRC now has about 200 pieces of word processing equipment, including stand-alone and shared systems with cathode ray tubes and high-speed laser printers.
Capabilities range from stand-alone memory and magnetic card typewriters to networked, shared-logic systems.
Softuare Softu,re (computer programs) can be categorized as follows:
Category 1 Proprietary' softuure used to aid in applications development as supplied by the hardware or independent vendor.
Such software is used where applicable to significantly cut development and maintenance costs and to help non-ADP personnel use the computer as an information tool.
Category 2
- Proprietary software supplied by the hardware vendor reinted to computer systems operations.
Category 3
- User-developed software using higher-level languages and proprietary package interfaces.
Such software is developed to satisfy specific user requirements in business and scientific applications.
Proprietary software, as defined in Category 1,
is either purchased or leased from specific vendors and is often termed " package software."
It is designed to perform either specific or general functions.
Although the NRC has no specific applications packages at the present time, they might include accounts receivables, budget, and payroll.
Page 5 Ganeral use pa'ckages include processes such' as " complex data base
'us e,
generation of
- graphs, report generation, and statistical analysis.
The NRC has purchased and currently maintains four packages of this type; SYSTEM 200b complex data base manipulation and i quiry o
o MARK IV general file maintenance and report generation o IDEA - Data General screen format and data manipulation INFO'S - Dat$ General data base management system (DBMS) o Other general purposes packages software that the NRC has access to ares o TELEGRAF/DISSPLA graphics o SPSS - statistics I
o SAS - statistics o NYLBUR - text editing, word processing o IBM user application utilities (sort / merge, etc.)
o AZ-TEXT (Data General word processing package)
Proprietary
- software, as defined in Category 2,
includes computer-operating-systems-related support utilities that are not accessibic/changeabic by the applications programmer.
In the IBM environment at
- NIH, the operating system is termed OS/VS (Operating System / Virtual Storage).
Support utilities include those supplied by IBM for disk pack maintenance and similar housekeeping tasks.
Other software falling within this category includes language compilers (BASIC,
- COBOL, FORTRAN),
file and data management software (ISAM, i
VSAM), and communications hendlers (TSO and parts of WYLBUR).
The NRC currently has two operating systems (A05 and RDOS) used on its Data General Eclipse m i n i compu t ers.-
The H-P 1000 uses HP/ RTE-4B.
User designed and developed software, Category 3,
is the most used within the Commission.
Software of this type eminates from detailed speciftcations designed for a specific purpose within a given system (i.e.,
a daily report of personnel actions).
Programs of this type are usually written in high-level compiler languages such as
- COBOL, FORTRAN, or PL/1.
- However, proprietary software interfaces can be used with higher-level languages for data base access (i.e.,
SYSTEM 2000 DBMS).
The most commonly used compiler languages within the Commission are COBOL (administrative / management applications) and FORTRAN (scientific approximately 100 applications).
At the present
- time, there are administrative / management systems in operation which are made up of
- about 2400 computer programs.
Scientific codes currently in use number approximately 250.
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Page 6 e
e i
C.. Fnc'i l i t i ci NRC supports ADP activities at five regional offices and 10 hoedquarters buildings.
This distr *buted ADP environment requires the piecement of equipment at all.15 locations.
Some locations need only deta terminals and therefore require no special facilities; others house minicomputers and remote job entry stations which require special f a,c i l i t i e s such as power supplies, humidity and temperature controls, raised flooring, access controls, and storage space.
Remote job entry stations are located in each of the five regional offices and at four headquarters sites.
All 10 minicomputers are at headquarters in five different buildings.
Locations having access to systems developed under this contract are:
NRC Headqusrters - Washington, D.C.
20555 NRC Region I - King of Prussia, Pennsylvania 19406 NRC Region II - Atlanta, Georgia 30303 NRC Rehion III - Glen Ellyn, Illinois 60137 NRC R,egion IV - Arlington, Texas 76012 NRC Region V - Walnut Creek, Califorr.in 94596 i
Page 7 e,
D.
SCOPE OF WORK
'# h e contractors shall provide the necessary personnel, materials, and fecilities, except when otherwist noted in. approved task orders, to fulfill the requirements of any designated portion of this Statement of Work.
Computer time and use of NRC equipment and facilities may be mede available on an individual task order basis depending upon the scope of,the effort.
The requirements of this Statement of Work include the steps necessary to develop automated information systems in support of the objectives of the U.S.
Nuclear Regulatory Commission.
This involves the preparation of feasibility, cost-benefit and risk analyses, systems analysis, systems design and preparation of system specifications, preparation of program specifications and program development and testing.
This also involves system documentation, system training, system
- testing, and system evaluation.
'All activities performed under this Statement of Work shall be directed by designated officials within the Office of Resource Management (RM) in coordination with the Division of Contracts.
Projects t 'o be performed will be defined in approved task orders which specify the services to be
- provided, deliverables, schedules and resource allocations.
In general, it is estimated that the following types of personnel will be required to support these efforts:
Category Minimum Qualifications Project Manager College degree or equivalent plus ap-progressive proximately 10 years or more experience in data processing.
Experience should include performance of feasibility studies, systems
- analysis, syctems
- design, programming, testing and system installation plus at least two years recent experience in managing projects involving development ac-tivities.
Must have detailed knowledge of project management responsibilities.
Systems Analyst College degree or equivalent plus ap-progressive
~
proximately six years or more experience in data. processing.
Experience should include performance of feasibility studies, systems
- analysis, systems
- design, programming, testing and system installation with at least two years recent experience performing feasibility
- studies, systems analysis and design activities.
Must have detailed knowledge of data base management systems and design techniques for on-line, interactive applications.
P. age 8 Preprammer/ Analyst College degree er equivalent plus op-progressive proximately four years or more experience in data processing.
Experience should include performance of systems design, programming, testing and system installation with at Icast two years recent experience performing system design and lead programmer activities.
Must have detailed knowledge of
~
interactive program development.
Senior Programmer College degree or equivalent plus ap-progressive proximately four years or more experience in data processing.
Experience should include performance of lead programmer activities and programming of interactive
~
edit / update appilcations with at least one year recent experience performing interactive program development.
equivalent plus ap-Programmer College degree or progressive proximately two years or more experience in data processing.
Experience should include programming of interactive edit / update applications with at least one year recent experience performing interactive program development.
Junior Programmer Approximately one year or more experience in data processing.
Experience should include translation of detailed specifications into high-level code and testing of resulting prngram.
Technical Writer College degree or equivalent plus ap-proximately two years or more experience in data processing technical writing.
Ex-perience should include collection and for-matting of information into the full range of documentation inr an on-line interactive system.
Must have detailed knowledge of FIPS documentation standards.
Experience in the field of education is desirable.
Data Entry Clerk Approximately one year or more experience i
performing keying of source code into com-puter acceptable media.
Experience must include use of hardware / software utilizing text edit funct, ions for
- adding, modifying and/or deleting data groups.
It is also expected that additional categories of personnel will 'be needed on a task order basis in order to satisfy the requirements of specific applications.
These may include, but are not limited to, such categories as reactor engineer, telecommunications specialist, accountant, financial planner or library scientist.
Page 9 a
Article II - TYPES OF WORK REQUIRED UNDER TASK ORDERS The, types of automated information system development work Ilkely to-be required under any given task order are defined below.
These are general definitions.
Task orders will reficct, but are not limited to, these definitions.
All tasks and deliverables util be undertaken in accordance with all applicable Federal Information Processing Standards (FIpS).
A.
reasibility, Cost-Denefit and Risk Ana1yses (a) The contractor shall investigate ~the need, feasibility, security and impact of development or modification of the system indicated.
Information review and intervicu techniques uilt be used by tlye contractor.
(b) The contractor shall produce a cost-benefit analysis presenting the
,results of the investigation and alternative courses of act, ion.
The format of the cost-benefit analysis must follow FIPS, guidelines.
B.
Systems Analysis (a) The contractor shall analyze specific and overall requirements of the system to be automated or of the major modifications to be made to an existing system.
The contractor shall review all available system and program documentation for the system specified and conduct interviews with all cognizant individuals identified by RM.
l (b) The contractor shall develop a document summarizing the results of the analysis and specifying functional and data requirements of the system being developed.
This document, which must follou FIPS guidelines, shall include, but not be limited to:
(1) Definition of the reporting universe.
(2) Compliance monitoring and control requirements.
(3) Data collection, reduction and automation requirements.
(4) Data edit, validation, and quality control requirements. ;
(5) Audit trails and document controls.
(6) Data storage, maintenance, and retrieval requirements.
(7) Information reporting and statistical requirements.
(8) Summary of intervieu notes and meet,ings.
(9) Preliminary system concept and overvicu.
(10) liardware recommendations, if appropriate.
(c) As a result of this analysis, the contractor shall provide a
project plan of the system and program development to indicate the anticipated elapsed
- time, task
- sequence, task interdependency, staffing requirements, hours per labor category, and milestones for each task to performed.
(d) The Office of Resource Management shall review the functional and data requirements document and project plan, for acceptance or revision, during which time the contractor may only proceed with other approved activities of the current task order.
-a.w. -
C.
Systems Dacign And Properot ten "of Sycted Specificot ienc
- ('o ) 'Besad en the functional end date requirements, as approved, the contractor shall develop detailed system design specifications.
These system design specifications shall define the overall system
- concept, including all manual and automated processing, data sources, files, reports and controls.
(b) System design specifications shall also consist of detailed statements, following RM documentation' guidelines, concerning development time for all aspects of t h'e proposed system.
The contractor shall prepare a
time-phased development plan of milestones and scheduled dates for all activities.
The contractor shall anticipate lead-time for finalization and required approval for any proposed data collection forms.
The contractor may not proceed with the development of the system until author i zed to do so, in writing, by RM.
D.
Preparation of Program Specifications Based on the systems specifications developed in 3.3, as approved or revised by the
- NRC, the contractor shall develop a
document containing program specifications outlining the
- purpose, input, output and development methodology for each computer program in the system.
This program-specifications document must follow FIPS guidelines.
In the case where an existing program is to be modified, program specifications shall be required outlining the extent of the modifications.
In both cases, to the maximum extent
- feasible, the contractor shall make use of FIPS programming standards and conventions.
No programming shall be performed until authorized by RM.
E.
Program Development and Testing Following review and approval of individual program specifications, the contractor shall proceed with program development and testing.
Programming and testing must be conducted in a
manner so that progress on individual programs and subsystems is not delayed by interdependencies, i.e.,
each program and system must have its own set of test data.
Program development and testing includes:
(a) Coding of computer programs.
(b) Testing of individual programs.
(c) Revision and refinement of specifications.
(d) Development and utilization of system batch and interactive execution procedures.
F.
System Documentation The contractor shall develop written procedures for the
- use, operation and maintenance of each system.
This documentation shall include such elements as source-document procedures, establishment and maintenance of data bases, and any other peripheral functions and procedures necessary for the operation, use and maintenance of the syst.cm by RM.
This documentation shall be in the form of user, operations and system maintenance manuals prepared following FIPS documentation guidelines.
' ~ ~
!ugg I [1
. G;.. System Training A system-training outline shall be prepared by the contractor and DPProved by
,RN.
Upon receiving
- approval, the contractor shall provide the training to appropriate NRC personnel.
The system-training outline ulll follow RM documentation guidelines and will consist of user, operations and maintenance i n s t r u c t i o n ~.
4 fl.
System Testing (a) The contractor shall develop a
test
- plan, following FIPS Suidelines, outlining the approach to be followed in demonstrating the functional capabilities of the system.
The demonstration shall provide evidence of all specified edits and error messages, successful execution of predictable
- results, i
successful recycling and correction of errors, and demonstration of audit trails.
The test plan shall also specify an appropriate methodology for desk
- checking, unit testing and systems integration.
(b) After RM approval of the test plan, the contractor shall execute the test according to the plan and prepare a test analysis report.
The test analysis report must follou FIPS documentation guidelines.
(c) Using the test analysis report, addenda to the test plan will be
- prepared, approved and executed to fully resolve all system problems.
As the test plan addenda are
- executed, appropriate addenda to the test analysis report will be prepared by the contractor.
I.
System Evaluation The contractor shall review documentation, observe operation and interview appropriate personnel in order to perform an evaluation of the effectiveness, efficiency and need of a system.
The resulting system evaluation report must follow FIPS documentation guidelines.
J.
SYSTEMS ENVIRONMENT Types of systems to be developed will include, but will not be limited io, (1) work assignment management, (2) information transfer, (3)
,i project control and reporting, (4) resource management, (5) licensee
~
reporting, (6) nuc1 car reactor data and (7) reactor modeling.
Potential applications in FY83 may involve:
1.
ACRS Keyword Index 2.
ASLBP Staffing and Management 3.
NRC Annual Report
- 4. - Te lecommun i c a t i or,3 Service Order Tracking 5.
Regional Inspector Program 1
6.
License Fee Billing 7.
Regional Tracking of Licensing Actions 8.
RM Manpower Utilization
'9.
'RM Statistical Package for Resource Utilization
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ADM Document ID, Location and Control 11.
ADM Integrated Library 12.
ADM Publication Management 13.
ADM Micrographics I...;. n t o r y 14.
ADM Publications and Graphics Tracking 15.
ADM Secure Foreign Intelligence Information 16.
ADM Personnel Security 17.
ADM Property S'upply and Facilities 18.
EDO Licensee Requirements 19.
RM Facili ty License Applications Record 20.
RM Generic Reporting for Technical Assignment Control 21.
11RR Dperator Licensing Article III - Task Order Reporting Requirements The Contractor shall deliver to the NRC project officer all manuscripts, or other written materials required under any resultant task orders, based on the following criteria:
(a) Such material shall be in accordance with all applicable FIPS documentation standards and NRC Manual Chapter 3202.
(b) Such material shall conform to normally accepted criteria for grammar, organization, unity, coherence and clarity.
Upon receipt by the Contractor of written approval of the materials submitted, the Contractor shall prepare and submit one (1) manuscript copy and five duplicated copies, the distribution of which shall be specified in the individual task order.
In the event of nonconformity with the criteria outlined above, the NRC may return the materials for correction, rewrite or other such action as may be deemed appropriate.
Article IV - Task Order Procedure NRC will, from time to time, issue individual proposed task orders which will be numbered consecutively with a three-digit number commencing with "001" with appropriate prefixes and suffixes for NRC control purposes.
Each proposed task order shall be sent to each Contractor and will include:
1.
Statement of Work and Deliverables 2.
Period of Performance 3.
Name of Technical Contact r porting Requirements 4.
x 5.
iipplicable Security Requirements and/or Privacy Act Considerations 6.
Response Date for Receipt of Proposals 7.
Task Order Type (Firm fixed Price, Cost Plus Fixed Fee or Labor Hour) 8.
Additional Labor Categories 9.
Special Terms and Conditions, As Applicable Each c o n t r'a c t or. m u s t submit a bona fide _ technical and cost proposal for all proposed task orders received.
Failure to do so may result in Termination for Default.
All propenals submitted in response to each proposed task order must be received by 11R C within tuo uecks of the
Tt.ge 1.5
~,
date of issuance.
Any proposal received after that date will not be 4
considered.
For purposes of award, each task order shall specify a selection plan as set forth below to be used as the basis for the decision:
1.
Reasonableness of price / cost; and/or 2.
On the basis of technical evaluation of initial proposals with oral or written discussions with those in the competitive range; or 3.
On the basis of technical evaluation and discussions with the selected offeror only (i.e., award on the basis of initial proposals).
The selection plan may vary from one proposed task, order to another.
proposgd task order at any The NRC reserves the right to withdraw a time prior to its formal award.
A.
cDNTENT OF TASK ORDER TECHNICAL PROPOSAL f
The task order technical proposal shall substantiate the contractor's understanding of the requirements of the task order.
Statements which paraphrase the statement of work of the task order without l communicating the specific state-of-the-art approaches requested by the
- NRC, or statements to the effect that the contractor's understanding can or will comply with the statement of work may be construed as an indication o/ the contractor's lack of understanding of the statement of work and deliverables.
The contractor shall, when applicable, state its objectives, methods and any other information explaining how the task will be accomplished.
Any exceptions or deviations to the period of performance or reporting requirements shall also be noted.
Individuals considered to be essential to the successful performance of each task order awarded hereunder shall be identified as key personnel in each task order proposal and shall not be replaced without prior approval of the Contracting Officer.
In such event, the Contractor agrees to substitute persons possessing substantially equal abilities and qualifications satisfactory to the Contracting Officer.
Resumes shall be submitted for all personnel identified who are not already on file with the NRC.
Personnel
- shall be considered to be on file for all resumes submitted with the original proposal and all resumes submitted with subsequent task order 1
proposals. On occassion, task orders may contain requests for labor categories which are deemed necessary for the effective completion of the task, but which were not otherwise identified in this document.
For example,
- these may include such categories as reactor engineer, telecommunications
- specialist accountant, financial planner or library scientist.
Resumes for
- the perso.nel proposed to fill these categories shall be submitted on an
'individutI task order basis.
Costs, including hourly rates, will be negotiated on an individual task order basis.
a wysrms
'D*.
CbHTENT VF TASK DRDER COST PRDPDSAL e
Using the ' Optional Fora 60, each task order cost proposal shall be; fully supported by cost and pricing data adequate'to bstablish the reasonableness of the proposed nmounts.
The following information shall be provided in each cost proposal:
1.
Labor flour Task Order Proposals a.
Identification of proposed personnel and labor category.
h.
Loaded hourly rates for each category.
c.
Estimated hours for each category.
d.
Total estimated cost.
DR 2.
Cost Plus Fixed Fee Task Order Proposals a.
Direct labor by categories, quantity of hours and applicable hourly rates and ex. tensions thereof.
b.
Indirect cost rates, general and administrative, fringe, overhead, and extensions thereof.
c.
Itemized material costs, when applicable, d.
Itemized subcontract costs, when applicable, e.
Itemized travel costs, when applicable, f.
Fee.
9 Total estimate'd cost.
DR 3.
Firm Fixed Price Task Order Proposals a.
Direct labor by categories, quantity of hours and applicable hourly rates and extensions thereof.
b.
Indirect cost rates, general and administrative, fringe, overhead, and extensions thereof.
c.
Itemized material costs, when applicable.
d.
Itemized subcontract costs, when applicable.
c.
Itemized travel costs, when applicable, f.
Profit.
g.
Total firm fixed price.
Following negotiation of the contractor's task order proposals, the Contracting Officer will issue a formal, definitized task order.
This will include a full set of administrative procedures to be followed during the performance of the task.
The contractor shall not, under any circumstances, commence work on any task order prior to receipt of the definitized task order signed by the Contracting Officer.
Each task order issued will reflect a
dollar ceiling which the contractor may not exceed, except at its own risk.
The dollar ceiling of a task order may be increased by the Contracting Officer with the exception that the total dollar amount of all completed and out s tanding task orders may not exceed the total dollar ceiling set lforth in this contract.
Task orders may be issued at the sole option lof the NRC, and it is understood that the NRC undertakes no obligation lto issue taqk orders hereunder.
The provisions of this contract shall govern all task orders issued hereunder.
Each task, order shall be competitive basis.
No contractor is guaranteed receipt jouarded on a
!of a minimum number of task order awards.
s s
Article y I-Period of Perfonnance The performance oT work described in Article I hereof shall commence as of the 4
effective date of this contract and shall continue througfL31. Julpl984.
Any Task Orders issued during the period of performance and not com expiration of that period shall be completed within the time specified on th individual Task' Order.
Article VI - Ceiling Amount 4
The aggregate amount of funds available for obligation under this total effort The obligational ceiling specified above may be increased by the Contracting Officer at his discretion from time to time by written is l',500,000.00.
notice to the Contractor.
Article VII ~ Availability of Funds funds are not presently available for performance under these contracts b When funds are made the first twelve (12) months past the effective date.
()
available to the Contracting Officer for obligation on Task Orders, the Contra shall be notified in writing.-
Article VIII-Loaded Hourly Rates, Overhead and General and Administrative Rates A.
Labor Hour Task Orders:
- The following labor categories and loaded hourly rates (which include a base hourly rate, a benefits rate of 27%, and an overhead rate of 40%, shall be applicable during the term of the contract:
Loaded Hourly Rates Category FY 1983 FY 1984 Program Manager 37.00 39.59 25.49 27.27 Analyst Programmer Analyst 20.47 21.91 Senior Programmer 18.16 19.42 15.26 16.32 Programmer Jr. Programmer 12.29 13.15 Technical Writer 17.14 18.33 Data Entry Clerk 9.63 10.32 fees to be applied to the above cited loaded hourly rates shall be negotiated on;a Task by Task basis.
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B.
Cost Plus Fixed Fee Task Orders:
1.
Pending the establishment of final overhead rates which shall be negotiated based on audit of actual costs, the Contractor shall be reimbursed for allowable indirect costs hereunder at the provisional ceiling rate of 40% of direct labor and benefit costs.
This rate is subject to downward adjustment only.
2.
Pending the establishment of final benefit rates which shall be based on audit of actual costs, the Contract shall be reimbursed at a rate of 27% of direct labor.
3.
Notwithstanding B.) and B.2 of this article, said provisional overhead and benefit rates may be adjusted as appropriate during the term of the contract upon acceptance of such revised rates by the Contracting Officer.
Article IX - Other Direct Costs Other direct costs proposed on any resultant Task Order and approved by the Contracting Officer shall be reimbursed to the Contractor at actual cost.
Article X - Waiver of Facilties Capital Cost of Money (Oct 1980)
The Contractor is aware that facilities capital cost of money is en allowable cost but waives the right to claim it under this contract.
Article XI-Travel Reimburseme..t Travel reimbursement costs for travel outside the Washington, DC Metropolitan area incurred by the Contractor shall be reimbursed in accordance with rates established in Cahpter 1 of the Federal Travel Regulations (see FPMR 41 CFR 101-7) in effect on the day the actual travel occurred.
To the extend provided tharein, the Contractor will be reimbursed for the following reasonable domestic travel costs incurred directly and specifically in the performance of this contract and accepted by the Contracting Officer:
1.
Per diem for other than high rate areas shall be reimbursed at a daily rate allowed by the Federal Travel Regulations.
The current rate is $23.00 per day, plus lodging not to exceed $50.00. The $23.00 covers meals and miscellaneous expenses.
Receipts are not required for per diem.
e 2.
When travel is to one of the high-rate geographical areas, actual subsistence costs shall'be reimbursed at a daily rate not to exceed the rates indicated in the Federal Travel Regulations.
Receipts are required for lodging, meals and miscellaneous expenses v.iich exceed $15.00.
3.
The cost of travel by privately owned automobiles shall be reimbursed at mileage rates specified in the Federal Travel Regulations.
The current rate is 20c per mile.
4.
The cost of travel by rented automobile shall be reimbursed on.a reasonable actual expense basis.
The provisions of Paragraph 1-3.2c shall not apply to the contractor.
The expense of additional insurance as referred to therein shall be reimbursable in a reasonable anount.
5.
All conmon carrier travel reimbursable hereunder shall be vai economy class rates when available.
If not available, reimbursement vouchers will be annotated that economy class accommodations were not available.
First-class air travel is not authorized.
6.
Receipts are required for common carrier transportation and lodging.
Receipts are also required for miscellaneous. items in excess of $15.00.
Paga 18 e
Article XII Invoice Requirements and payment 4
The Contractor shall submit a monthly invoice reflecting all Task Orders issued under this contract and requiring payment for each thirty day period.
A.
Invoice Requirements Invoices submitted under this contract shall be prepared in the following manner.
Each invoice shall be consistent with periodic contract status-reports submitted by the Contractor in accordance with the administrative procedures cited herein and as futher stipulated in each Task Order.
Invoices shall be submitted in an original and 4 copies to the U.S. Nuclear Requlatory Commission, Division of Accounting and Finance, Office of Rescu ce i
Mcaagement, ATTN:
GOV /COM Accounts Section, Washington, DC 20555.
To constitute a proper invoice, the in~oice must include the following information and/or attached documentation:
(1) Name of the business concern and invoice date.
(2) Contract number, Task Order number, or other authorization for delivery of property or services, (3)
Description price and quantity of property and services actually a
delivered or rendered.
(4) Shipping and payment terms.
(5) Name (where practicable), title, phone number, and complete mailing address of responsible official to whom payment is to be sent.
The invoice shall be broken down into three (3) sections, Babor Hour type Task Orders, Cost Plus Fixed Fee Task Orders and Firm Fixed Price Task Orders.
Each section shall reflect costs incurred for each individual Task Order as follows:
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1.
Labor Hour Type Task Orders a.
Employee Name b.
Labor Category c.
Hourly Rate d.
Number of Hours Expended by Each Individual e.
Cost 2.
Cost Plus Fixed Fee Task Orders Following instructions spelled cut in the Attachment Entitled, Billing Instructions For NRC Cost-Type Contracts. (Attachment 4 )
3.
Firm Fixed Price Task Orders Follow instructions spelled 'out in the Attachment Entitled, Billing Instructions For Fixed Price Contracts and Purchase Orders (Attachment 4 )
Note: Unless otherwise approved by the Contracting Office, billing for Firm Fixed Price Task Orders shall not be initiated by the Contractor until final delivery is made and NRC acceptance obtained for the services performed.
B.
Payments 1.
Unless otherwise set forth in the Schedule, five percent of the amount due under this clause, excluding amounts claimed under fixed price Task Orders, shall be withheld from each payment hy the Contracting Officer but the total amount withheld shall not exceed $5,000.
Such amounts withheld shall be retained until the execution and delivery of ~ a release by the Contractor.
2.
Unless provisions of the Schedule hereof otherwise specify, the hourly rate or rates set forth in the Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis.
If no overtime work is approved in advance hy the Contracting Officer, overtime rates will be negotiated.
Failure to agree upon these overtime rates will be treated as a dispute under the " Disputes (
clause of this contract.
If the Schedule providet rates for overtime, the premium portion of those rates will be reimbursable only to the extent the overtime is approved by the Contracting Officer.
3.
Payment shall be made on each type of Task Order as follows:
a.
Labor Hour Task Orders _
The Contractor shall be paid an. amount computed by multiplying the appropriate nourly rate, or rates, set forth in the Schedule of the contract, by the number of direct labor hours performed, which rates shall include wages, overhead, genera and administrative expense and profit.
Fractional parts of an hour shall be payable on a prorated basis.
Vouchers shall be submitted once each month.
The Contractor must maintain records which may be used to substantiate vouchers by evidence of actual payment and by individual daily job timecards, or such other substantiation
appr:ved by th2 Ccntracting Offictr.
Promptly aftsr r ceipt cf
-such substantiated voucher,:the Government shall, except as otherwise provided in this-contract, make payment thereon as approved by the Contracting Officer.
b.
Cost Plus Fixed Fee Task Orders The Contractor shall be paid an amount approved by the Contracting Officer after submitting an. invoice for allowable costs incurred on each Task Order on a monthly basis.
The invoide shall identify the individuals working.on the Task Order, their hourly rate, indirect c.harges, any material charges and fee.
The Contractor must maintain records which may be used to substantiate vouchers by evidence of actual payment and by individual daily job timecards, or such other substantiation approved by the Contracting Officer.
Promptly after receipt of such substantiated voucher, the Government shall, except as otherwise provided in this contract, make payment thereon as approved by the Contracting Officer.
Additional provisions relating to payment for Cost Plus Fixed Fee Task Orders are contained in the General Provisions attached hereto dated 12/1/81 under Section No. 5 (Attachment 6).
i Firm Fixed Price Task Orders
- c. The Contractor shakl be paid, upon the submission of a proper invoice, the price stipulated on each Task Order for services rendered, and acce,pted by the Project Officer.
C.. Task Order Ceiling
~
Cost Plus fixed Fee and Lab.or Hour Task Orders:
Cost ceilings will be plhced in each Cost Plus Fixed-Fee and Labqr llour Type Task Order issued under the contract.
Such ceilings may be increased by the Contracting Officer at his discretion from time to time by notice to the Contractor in writing.
The Contractor shall promptly notify the Project Officer in writing whenever he believes that the t' hen pertinent ceiling for any Task Order is insuf ficient.
When and,if the amount (s) paid and payabic to the Contractor under such pertinent Task Order shall equal the then pertinent ceiling, the Contractor shall not be expected to perform further unless the Contracting Officer increases such ceiling in an amount sufficient to cover additional work thereunder.
The Government shall not be obliged to pay the Contractor any amount in excess of such ceiling.
Firm fixed Price Task Orders; A fixed amount will be reflected on each firm fixed. price task order.
The Contractor shall satisfactorily perform the services required at the agreed fixed price.
Page 21
' ' Article XIIIGovernment Furnished Material.
The flRC shall not be responsible for providing the contractor office space.
The llRC will however provide computer time and use of NRC equipment, i.e....
terminals, remote job entry stations (RJE's) and facilities on an individual Task Order basis depending upon the scope of the effort.
Each proposed Task Order will reflect the Government' Furnished Material to be provided, if any, at time of issuance.
ARTICLE XIV - TECHNICAL DIRECTION A.
Performance of the work under this contract.shall be subject to the tech-XV nical direction of the NRC Project Officer, or his Des.ign.ee camed in Article of this contract. 'The term " Technical Directiori" is-defined to include the follWirig:.
l.
Technical direction to the contractor which shif ts work emphasis between areas of work or tasks, requires pursuit of certain lines of inquiry, fills in details or otherwise serves to accomplish the con-tractual scope of work.
Providing assistance to the contractor in the preparation of drawings, 2.
specifications or technical portions of the work description.
3 Review and where required by the contract, approval of technical reports, drawings, specifications and technical information to be delivered by the contractor to the Government under the contract.
B.
Technical direction must be within the general scope of work stated in the con tra c t..
The Project Of ficer does not have the authority to ana may not issue any technical direction which:
1.
Constitutes an assignment of additional work outside the general scope of the contract.
2.
Constitutes a change as defined in the clause of the General Provisions, enti tled " Changes."
3.
In any way causes an increase or decrease in the total estimated contract cost, the fixed fee, if any, or the time required for contract performance.
Changes any of the expressed terms, conditions or specificstions of 4.
the contract.
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ALL TECHillCAL DIRECTIONS SilALL BE ISSUED IN WRITING BY THE PROJECT OFFICER OR SHALL BE CONFIRMED BY SUCH PERSON IN WRITING WITHIN TEN (10) WORKING DAYS AFTER VEREAL ISSUANCE.
A copy of said written direction shall be submitted to the Contracting Officer.
The contractor shall proceed promptly with the performance of technical directions duly issued by the Project Officer in the manner prescribed by this article and within such person's authority under the provisions of this article.
If, in' the opinion of th contractor, any instruction or direction' issued by the Project Officer,is within one of_ the categories as defined in B(1) through (4) abov6, the contractor shall not proceed but shall notify the Contracting Officer in writing within five (5) working days after the receipt of any such instruction or direction and shall request the Contracting Officer to modify the contract accordingly.
Upon receiving such notification from the contractor, the Contracting Officer shall issue an appropriate contract modification or advise the contractor in writing that, in the Contracting Officer's opinion, the technical direction is within the scope of this article and does not constitute a change under the Changes Clause.
D.
Any unauthorized commitment or direction issued by the Project Officer which is acted upon-by. the contractor may result in an unnecessary delay in the contractor's
. performance, and niay' even result'irl lh'e contractor. expending funds-for unallowable costs under the contract for which he shall be liable.
E.
A failure of the parties to agree upon the.1ture of the instruction or direction or upon the contract action to be taken with respect thereto shall be subject to the provisions of the contract clause entitled " Disputes."
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f John harves is hereby designated as the contracting Officer's authorized representative (hereinafter called Project Officer) for technical aspects of this The Project Officer is not authorized to aoprove or reouest any action contract.
which results in or could result in an increase in contract cost; or terminate.
settle any claim or dispute arising under the contract; or issue any unilateral _
directive whatever.
(1) monitoring the contractor's technical The Project Officer is responsible for:
Progress, including surveillance and assessment of perfonnance, and recommending to the Contracting Officer changes in requirerrants; (2) interpreting the scope of work; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting the contractor in the resolution of technical problems encountered during performance.
Within the purview of this authority, the Project Officer is authorized to review all co;;ts requested for reimbursement by contractors and submit recormiendations for approval, disapproval, or suspension for supplies, services required under The Contracting Officer is responsible for directing or neSotiating the contract.
any changes in tenns, conditinns, or amounts cited in the contract.-
For guidance from the Project Officer to' the contractor to be valid, it must:
(2) not (1) be consistent. with tne description of work set.forth in the contract; tute new assignment of work or change to the expressed terms, conditions const#
or spe.ifications incorporated into this contract; (3) not constitute 3 basis for an extension to the period of performance or contract delivery schedule; and, as stated above, (4) not constitute a bcsis for at:y increase in the contract cost.
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etermination of acceptability on each completed task order will be made by Each he Contracting Officer's Technical Representative and provided.in writing.
ask.shall be com~pleted in' a. responsible and professional manner and in accordance viith ny spccifications, schedules or test plans specified-herein.
ny prcducts such as reports, manuals, or other documents will be reviewed the government within 10 working days after they are received.
Any
,eficiencies shall be corrected within a period of time agreed upon the iovernment and the contractor.
- PRIVATE USE AND PROTECTION OF UNCLASSIFIED GOVERNMENT INFORMATION RRTICLE XVII Except as s ecifically authorized by this contract, or as otherwise approved by the contracting officer, records or other information, documents and material furnished by the Commission to the contractor in the performance of this contract, or information developed by the contractor in the course of the work hereunder, shall be used only in connection with the work performed under this contract.
The contractor shall, upon completion or termination of this contract, transmit to the Commission all records or other information, documents and material, and any copies thereof, furnished by the Comission to the contractor or developed by the contractor in performance of this contract.
The contractor shall be responsible for safeguarding from unautharized
- ).
disclosure any information or other documents and material exempt from public disclosure by the Commission's regulations and made available to the contractor in connection with the performance of The contractor agrees to conform to all work under this contract.
regulations, requirements, and directions of the Comission with respect to such material.
The contractor's duties under this clause shall not be construed to limit or affect in any way the contractor's obligation to conform to all security regulations and requirements of the Comission pertaining to classified information and material.
filCLE AVIII - PRESERVATION / PACKAGING / PACKING
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11 materials to be delivered under this contract shall be afforded the egree of packaging (preservation and packing) required to prevent eterioration and/or damages due to hazards of shipment, handling, and Such packaging shall be accomplished in such a manner as to torage.
nsure safe delivery at destination.
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It is cgre:d by the cartics to this cortract that th Contrcct' r, its affiliates, and subcontractors under this contract will be restricted in its future contracting with HRC to the manner described be, low.
Except as specifically provided in the clause, the Contractor shall be free to compete for NRC business on an equa.1 basis with other companies.
B.
If the Contractor, under the terms of this contract, or through the performance of tasks pursuant to this contract, is required to develop specifications or statements of work and such specifica-tions or statements of work are to be incorporated into a competi-tive solicitation, the Contractor shall be ineligible to perform the work described within that solicitation as a prime or first-tier subcontractor under an ensuing NRC contract.
Such restric-tiods shall remain in effect for three years following the date of,the initial solicitation.
C.
To the extent that the work under this contract requires access to proprietary, business confidential, or financial data of other companies, and as long as such data remains pr oprietary or confi-dential, the Contractor shall protect such data from unauthorized use and disclosure and agrees not to use to compete with such companics.
D.
The NRC may waive the restrictions of Paragraph 8 in accordanca with its General Statement of Policy on the avoidance of Contractor organizational conflict of interest which appeared in Vol. 42 of the Federal Register, page 21673, dated April 28, 1977.
Article XX
- Subcontracts for Work or Services No contract shall be made by the Contractor with any other party for f urnishing any of-the work or service herein contracted for without approval of the Contracting Officer, but this provision will not be taken as requiring the approval of contracts of employment between the Contractor and personnel assigned for services hereunder.
Article XXI - Security / Classification (Subject to Security Clearance)
The Contractor and contractor's personnel will be governed by (i) the provisions of the Security / Classification Requirements, NRC fom 187, incorporated herein by this reference and attached hereto as Attachment.
l
-(ii) Notwithstanding Clause 2.4 of the General Provisions entit eld
" Security," to the contrary, and in addit. ion thereto, the parties hereto agree that the NRC contact shall be the Authorized Classi-
'fier for all c assi fied i nfomation or material delivered under l
this contract and NRC sliall provide classification guidance to the contractor as required in the perfonnance of this~ contract.
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w (iii) T'h2 C:ntract r and contractor's personnek will be governed by,
" * ' and shall assign classification markings to information or material, originated or generated by the contractor as determined by the Project contact.
(iv) If subsequent to the date of this contract, the secu'rity level under the contract is changed by the Commission and such change causes an increase or decrease in the estimated cost or the time required for performance under this contract, the. contract cost, delivery schedule, or both and any other provisions of the contract that may be affected shall be subject to an equitable adjustment by reason of such increased or decreased costs.
ARTI CLE XXII.-
P1IVACY ACT (FpR l-1.327-5(c))
4.
The Contractor agrees:
(1)
To comply with the Privacy Act of 1974 and the rules and regulations issued pursuant to the Act in the design, development, or operation of any rystem of records on individuals in order to accomplish an agency function when the contract specifically identifies (i) the system or systems of records and (ii) the work to be performed by the contractor in terms of any one or combination *of the following: (A) design, (B) development, or (c) operation; To include the solicitation notification contained in this (2) contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation when the the statement of work in the proposed subcontract requires the design, development, or operation of a system of records on individuals to accomplish an agency function; and To include this clause, including this paragraph (3), in. all (3) subcontracts awarded pursuant to this contract which requires the design, development, or operation of such a system of records.
In the event of violations of the Act, a civil action may be brought against the agency involved where the violation concerns the design, development, or operation of a system of records on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers of employees of the agency where the violation concerns the operation of a system of records on individuals to-accomplish an agency function.
For purposes of the Act when the contract is for the operation of a system of records on individuals to accomplish an agency' function, the contractor is considered to be an employee of the agency.
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The trms used in this cicuse have the f ollowing meanings:
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(1)
"bh:ratinn of a syst em of records" means perfora doce of any of the activities ossocicted with maintaining the tyrt r m of rccords including the collection, use, and dissemination of records.
(2)
" Record" means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, his education, financial transactions, medical history, and criminal or employment history and that contains his name, or the identifying number, symbol, or other identifying particular assigned to the. individual, such as a finger or voice print or a photograph.
(3)
" System of records" on individuals means a group of any records under the control of any agency f rom which information is retrieved by the name of the individual or by some identifying
- number, symbol, or other identifying particular assigned to the individual.
4RflCLE XXIII SERVICE CONTRACT ACT - WAGE DETERMINATION he following -U.S. Department of Labor Wage Detennination Register is ncluded herein as Attachment No. 5 ' and incorporated herein by reference:
Wege Det.ermination No. ' 80-1294 (R3) dated 7/6/81 i
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- NRT'ICLE XXIV - gel 1ERAL PROVISI0llS/ALTERATI0ls This contract is subject to the attached provisions of Attachment 5, General Provisions, entitled " Cost Type T:esearch and Development Contracts With Conener.cial Organizations," dated 12/1/81,.and " Fixed Price Supply. Contract,"
dated 7/30/80.
Provisions Added:
- 3. i2 Labor Surplus Area Subcontracting Program (1-1.805-3(b))
(a) The Contractor agrees to establish and conduct a program which will encourage labor surplus area concerns to compete for subcontracts within their capabilities.
In this connection, the Contractor, shall--
(l') Designate a liaison officer who will (i) maintain liaison with duly author,ized representatives of the Government on labor surplus area matters, (ii) supervise compliance with the Utilization of Concerns in Lacor Surplus Areas clause, and (iii) administer the Contractor's " Labor Surplus Area Sub-contracting Program;"
(2) Provide adequate and timely consideration of the potentialities of labor surplus area concerns in all "make-or-buy" decisions; (3) Assure that labor surplus area concerns will have an equitable opportunity to compete for subcontracts, particularly by arranging solicitations, time for the preparation of bids, quantities, specifications, and delivery schedules so as to facilitate the participation of labor surplus area concerns; (4) liaintain records showing the procedures which have been adopted to comply with the policies set forth in this clause and report subcontract awards (see 41 CFR l-16.804-5 regarding use of Optional Fonn 61).
Records maintained pursuant to this clause will be kept available for review by the Government until thc expiration of 1 year after the award of this contract, or for such longer period as may be required by any other clause of this contract or by applicable law or regulations; and (5)
Include the Utilization of Concerns in Labor Surplus Areas clause in subcontracts which offer substantial labor surplus area subcontracting opportunities.
(b)
(1) The term " labor surplus area" means a geographical area identified by the Department of Labor as an area of concentrated unemployment or under-employment or an area of labor surplus.
(2) The term " concern located in a labor surplus area" means a labor surplus area concern.
(3) The term " labor surplus a. ea concern" means a concern that, together with its first t.ier subcontractors, will perform substantially in labor surplus areas.
(4)
The term " perform substantially in labor surplus areas" means that the costs incurred on account of manufacturing, procuction, or apprc::riate services in labor surplus areas exceed 50 percent of the contract price.
(c) The Contractor further agrees to insert, in any subccntract hereunder which may exceed 5500,000 and which contains the Utilization.of Concerns in-Labor Surplus ' Areas clause, provisibns.which shall confora s'ubstantially -to the language of this-clause, including-this paragraph-(c),'and to notify the-Contracting.
Officer of the names of. such subcontractors..
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