ML20010D632
| ML20010D632 | |
| Person / Time | |
|---|---|
| Issue date: | 08/14/1981 |
| From: | Mattia M NRC OFFICE OF ADMINISTRATION (ADM) |
| To: | Martin W ARMY, DEPT. OF |
| Shared Package | |
| ML20010D631 | List: |
| References | |
| CON-FIN-B-6981-1, CON-NRC-02-81-034, CON-NRC-2-81-34 NUDOCS 8108280394 | |
| Download: ML20010D632 (11) | |
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UNITED STATES
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NUCLEAR REGULATORY COMMISSION g
,, E WASHINGTON, D. C. 20555
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AUS 141981 U.S. Army Corps of Engineers U.S. Army Waterways Experiment Station Geotechnical Laboratory Vicksburg, MS 39180 ATTN: William R. Martin
Dear Sir:
Subject:
Proposed Interagency Agreement No. NRC-02-81-034 Entitled "Treach Design and Construction Techniques" Pursuant to the Economy Act of 1932, as amended 31 U.S.C. 686, the Nuclear Regulatory Commission (NRC) and the U.S. Army Corps of Engineers, Waterways Experiment Station, desire to enter into an agreement whereby the Waterways Experiment Station will assist the NRC by providing sers 5 s for the subject entitled above.
Accordingly, the parties hereto mutually agree to the following terms:
Article I - Statement of Work 1.
The U.S. Army Engineer Waterways Experiment Station (WES) will provide technical assistance to the U.S. Nuclear Regulatory Commission (NRC) to develop a detailed data base on trench designs and construction techniques for disposal of low-level nuclear waste.
Included in trench designs and construction techniques will be considerations of the soil types and climatic conditions for the proposed site, along with evaluations of any engineered modifications the applicant may propose to make. The WES will furnish the necessary personnel, facilities, and materials to perform the work. The assistance to NRC under this effort will be divided into four major tasks.
l Task 1 - Identify Practices Currently in Use 2.
The WES will review and evaluate domestic and foreign publications on the disposal of low-level radioactive wastes,
,l hazardous wastes, and sanitary landfills, assessing state-of-the-art practices. These practices will then be evaluated with respect l
to waste containment, surveillance, and maintenance requirements, l
ease of construction, and overall performance in accordance with 10 l
CFR Part 61 (propased). A task report will be prepared including l
brief summaries of each publication reviewed.
Task 2 - Assess Feasibility of using Existing Practices 3.
The WES will assess the feasibility of using each of the practices identified in Task 1 at some of the existing disposal 8108280394 810817 PDR CONTR ic NHC-02-81-034 PDR p i. c.[
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. sites. This assessment will include, but not be limited to, one of the two commercial sites located in the western United States, the Barnwell site, and one of three inactive commercial sites located in the eastern United States. The task report will highlight the advantages and disadvantages of each disposal technique reviewed and also contain recommendations of preferred trench designs and construction techniques for use in distinct geotechnical/ environmental settings.
Task 3 - Assess Engineered Improvements 4.
Using the information developed in Task 2, the WES will evaluate the feasibility of using various engineered modifications to improve the expected perform:nce of the recommended designs and construction techniques from Task 2.
Such evaluations should consider, but not be limited to, permeable and impermeable liners, modified trench bottom configurations, water collection systems, and features to prevent or reduce subsidence.
The task report will assess performance, cost, and safety among other aspects of the engineered improvements.
Recommendations will be made for use with each type of site evaluated.
Task 4 - Develop Review Procedures and Industry Guidance 5.
Using the guidance developed in Tasks 1-3, the WES will prepare a document in the same format used for NRC Branch Technical Positions providing the criteria for separating one type of site
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from another; specifying in detail, the recommended trench design and construction technique for each type of site; and providing detailed descriptions of the appropriate engineered modifications.
6.
A second Task 4 document will be prepared in the format of a NRC Standard Review Plan and will detail the critical parameters for review in each of the trench designs, construction techniques, and engineered modifications.
Such parameters shall include those which should be controlled through the issuance of license restrictions or specifications to ensure that the facility will function as expected.
Article II - Period of Performance The period of performance shall commence from the effective date of the agreement and the schedule for submission of task reports shall be as follows:
Draft Task Report - Task 1 October 31, 1981 Draft Task Report - Task 2 January 31, 1982 j
Draft Task Report - Task 3 April 30,1982 Draft Task Report - Task 4 July 31,1982 Draft Final Report July 31,1982 Final Report September 30, 1982
. Article III - Estimated Cost & Obligation of Funds A.
The estimated cost of the work to be performed under this agreement, exclusive of travel is $230,000.00.
B.
The amount presently obligated for the performance of work under thir agreement is $211,800.00.
C.
NRC Accounting Data:
B&R Symbol:
50-19-03-02 FIN No.:
B-6981-1 Articie IV - Travel and Meetings 1.
Travel All travel costs associated with this effort will be borne by NRC.
The authorization of travel and pr,eparation of necessary paperwork will be handled as a direct transaction between COE and their employees.
However, all actual travel disbursements will be made direct by NRC to the employee as tne common carrier.
A.
Estimated Cost NRC estimates that travel associated with this agreement for the remainder of FY 1981 (ending September 30, 1981) will be
$5,000.90 and hereby obligates that amount to this agreement.
Travel for FY 1982 will be subject to the availability of FY 1982 funds.
Upon availability such funds will be provided by unilateral. modification to the agreement signed by the NRC Contracting Officer.
B.
Funds Citation Appropriation Symbol:
31X0200.501 B&R No:
50-21 Subunit:
50-36 C.
Preparation of Orde rs NRC will notify the employee of an upcoming trip.
The employee, through his normal channels, will arrange the trip.
C0E will issue the orders, authorize the trip and issue the tickets (or provide the employee with a GTR).
The GTR's issued must bear the following billing instructions:
Payment will be made by:
U.S. Nuclear Regulatory Commission Office of the Controller Division of Accouating Government and Commercial Accounts Washington, DC 20555
. and should carry our appropriation symbol 31X0200.501 and reference the interagency agreement NRC-02-81-034.
At the time of issuance of the GTR, a buff copy must be sent to NRC by COE to the above address to hold for retention until billed by the carrier.
In addition, COE should also send an advance file copy of each order after its issuance. The orders should also cite the above referenced agreement number.
D.
Preparation of Vouchers Upon completion of the trip, the COE employee is to prepare his voucher in accordance with applicable COE regulations and submit to the WES Administrative Office. The WES Travel Office will examine the voucher as they would in their usual voucher review procedure and then sign a statement to that effect.
The employee's original voucher, with attached receipts, airline tickets, and a copy of his orders, shall be immediately sent to the NRC at the above address for direct payment by NRC to the COE employee.
If the enployee issued his own GTR, the buff copy must accompany the voucher.
Please note, that no COE employee is authorized to incur costs that will be billed directly to NRC other than a GTR.
If additional expenses are required such as a rental car or typing or stenographic services, his orders should reflect this.
E.
Payment l
NRC will r.ake payment directly to the COE employee at the address indicated on his voucher for travel costs incurred, as audited and approved by C0E.
Upon receipt of a completed SF 1113 from a common carrier for GTR's, NRC will make payment directly to the carrier using our normal payment procedures and forward the bill to GSA for post-audit of the transportation charges.
2.
Meetings
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WEC shall meet with the NRC Project Officer within ten (10) days of l
the effective date of the Agreement and at the conclusion of each task to discuss results of the work to date. These meetings will usually be of one to two days duration and be held at the NRC Offices in Silver Spring, MD.
Upon completion of the draft final report, WES shall brief the NRC staff on the report at the NRC l
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. WES shall also be expected to visit the Barnwell Waste Disposal Facility in South Carolina, one of the commercial sites located in the western United States, in order to assess current site operations and their effects as required by this Agreement. Additional site visits shall be made onlj with the approval of the Project Officer.
Article V - Reporting Requirements A draft task report doc ~ menting results of each task (Tasks 1, 2, 3 and 4) shall u
be prepared a'nd submitted by the performing organization within three (3) weeks of the completion of each task.
Copies of the draft task reports shall be distributed as follows James D. Thomas NRC Project Officer (1)
John B.-Martin, Director Division o~f Waste Management (1)
Office of the Director, NMSS (Attn:
ProgramSupportBranch)(1)
M.J. Mattia, Division of Contracts (1)
The NRC Project Officer will provide, the performing organization with comments on each draft task report within four (4) weeks of receipt of each report.
Any such comments will be reviewed and incorporated in the final report.
After completion of all tasks, the performing croanization shall prepare and submig a draft final report (within thirteen (13) nonths of the effective date of this Agreement).
The draft final report shall document work
, accomplished under this Agreement including:
a.
all documents reviewed for tasks; b.
rationale for sel.ecting any particular trench design, construction
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technique or engineered modification; and c.
rationale for rejecting any particular trench design, construction technique or engineered modification discussed in the literature reviewed in Task 1.
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. The tiRC Project Officer will furnish comments on the draft final report within 30 days of receipt.
Based upon those comments, the perfonning organization shall revise the draft final report and submit (J.2 final report in eleven (11) copies (including one (1) camera ready copy.) to the Project Officer, one (1) to the Division of Contracts, one (1) to the Division Director of Haste fianagement, and one (1) to the office of the Director, tiMSS (Attn: Program Support Branch) within 30 days of receipt of the fiRC Project Officer's comments.
This statement of work identifies an overall project schedule and a schedule for the submission of task repotts following the completion of the various tasks.
The tiRC would expect that Task 1 of the project should be completed within 60 days of the eff ective date of the Agreement.
However, the schedule for the remaining tasks within this project will be established through negotiation.
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MONTHLY LETTER REPORT:
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Each month, the performing organization shall submit three -(3) copies of a brief letter report which summarizes:
(1) the work performed during the previous month; (2) personnel time expenditures during the previous month; and (3) costs;
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(i) current period, (ii) cumulative to date, and (iii) cost projection by month to completion of the work effort.
(The first monthly report shall provide the initial cost projections or indicate "no change in the cost projection.")
The reports 'shall be due by the 15th of each mont.h with distribution as follows:
James D. Thomas NRC Project Officer (1)
Office of the Director, fiMSS (Attn:
Program Support) (1)
Mary Jo Mattia, Contracting Officer (1)
FORMAT OF TASK AND FINAL REPORTS:
Task and final reports prepared under the. provisions of this agreement shall have a format which is in accordance with the. provisions as stated in HRC Manual Appendix 3202 for either " Formal Contractor Documents" or " Interim Contractor Documents" as appropriate.
QUALITY ASSiJRANCE:.
.For all draft and final technical reports delivered under this Agreement, the performing organization shall assure that an independent review and verification l
of all numerical computations and mathematical equations and derivations are performed by qualified personnel other than the original author (s) of the reports.
If the performing organization proposes to verify / check less_ than 100 percent of all computations and mathematical equations and derivations in the report (s),
(such as might be the case when there are a large number of routine, repetitive c
calculations), the performing organization must first obtain written approval l
from the NRC Project Officer.
Computer-generated calculations will'not require verification where the computer program has already been verified.
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In addition, for all reports, including those which do not contain numerical analyses, a management review shall be conducted by the contractor's Project Manager prior to submission to the NRC.
All reports shall be annotated to indicate that the review and verification has been accomplished prior to their submission to the NRC.
(This may be accomplished by use of a cover letter accompanying the report, if preferable.)
Article VI - NRC Furnished Material Within ten (10) days of the effective date of the Agreement, the NRC Project Officer shall supply the following material to the performing organization:
1.
report containing a review and analysis of land burial of low-level radioactive wastes 2.
a copy of a branch technical position (for example purposes only) 3.
a copy cf a Standard Review Plan (for example purposes only) and 4.
Information on the construction practices used at existing commercial shallow land burial sites which NRC possesses.
Article VII - NRC Contacts l
The Project Officer is designated as James D. Thomas (301) 427-4528.
Techr. scal direction and guidance shall be provided by the Project Officer. As used herein, technical direction and guidance are instructions to the Agency which provide details, suggest possible lines of inquiry, or otherwise complete the general scope of work set forth herein.
Paul Edgeworth shall be responsiole for all contractual inquiries and can be reached at (301) 492-4294.
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. Article VIII Responsibilities of the Project Officer The Project Officer is responsible for:
(1) Monitoring the agreement's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work; (3) perfonning technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting WES in the resolution of technical problems encountered during performance.
Within the preview of this authority, the representative is authorized to approve payment vouchers for supplies /v; vices required under the contract.
The Contracting Officer is responsible for directing or negotiating any changes in terms, conditions, or amounts cited in the contract.
For guidance from the Project Officer to WES to be valid, it must:
(1) be consistent with the description of work set forth in this contract; (2) not constitute new assignment of work or change to the expressed terms, conditions, or specifications incorporated into this contract; (3) not constitute a basis for an extension to the period of performance or contract delivery schedule; (4)notconstituteabasis for any increase in the contract price.
If WES receives guidance ftom the Project Officer which WES feels is not valid under the criteria cited above, WES shall immediately notify the Project Officer.
If the two are not able to resolve the question within 5 days, WES shall notify the Contracting Officer.
James D. Thomas, is designated as the NRC Project Officer for this contract.
Article IX Billing Instructions l
WES, to receive reimbursement for costs incurred, shall submit invoices in accordance with Attachment I, Billing Instructions for NRC/WES Interagency Agreement, which is attached and made a part hereof.
If you agree with the provisions of this agreement, please so indicate by signing in the space provided below and returning three (3) signed copies to this office.
Upon receipt of the signed co them on behalf of the Commission, and one (1) pies, I will execute fully executed copy will be returned to you. Any questions concerning this agreement should be directed to Mr. Paul Edgeworth of my staff on (301) 492-4294.
Sincerely, b ),h.
NdOc.~
Mary Jo Mattia, Chief Technical Assistance Contracts Branch Division of Contracts
Enclosure:
As stated l
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ACCEPTED:
ACCEPTED:
U.S. Army Corps of Engineers U.S. Nuclear Regulatory Commission U.S. Army Waterways Experiment Technical Assistance Contracts Branch Station, Geotechnical Laboratory Washington, DC M-Y:
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BY:
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d j I b lTLE: Chief, T nical Assistan::e Contracts Branch DATE: Mm DATE:
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BILLING INSTRUCTIONS FOR KRC/ WES INTERAGENCY AGREEMENT General.
WEB shall submit vouchers for cost-reimbursement in the following manner.
Form.
Claims shall be submitted on the Standard Form 1080, Voucher for Transfers Between Appropriations and/or Funds.
Number of Copies.
An original and four* copies shall be mailed to the NRC office identified below.
Frecuencv.
WES shall submit claims for reimbursement once each month.
Billing of Costs After Expiration of Agreement.
If cost-reimbursements are incurred during the agree =ent period and claimed af ter agreement has expired, the period during which these costs were incurred must be cited.
Preparaf..on and Itemization of the Voucher.
WES shall furnish the informa-t tion set forth in the explanatory notes below.
(a) Payor's Name and Address.
Address the original voucher (with copies) to:
U.S. Nucicar Regulatory Commission, Division of Accounting, Office of the Controller, ATTN: GOV /CCM Accounts Section, Washingten, DC
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i 20555.
(b) Voucher Number.
Insert the appropriate serial number of the voucher.
Thin must be in sequential order beginning with 001 as the number to be used for the first voucher submitted under this agreement.
j (c) Date of Voucher.
Insert the date the voucher is prepared.
(d)
Contract Number and Date.
Insert i'; ISSA number and the effective date of the agreement.
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(c) Payee's Kame and Address.
Show the name and address of WES and include i
l name of voucher preparer and telephone number.
(f)
Billing Period.
Insert the beginning and ending dates (day, month, and year) of the period in which costs were incurred and for which reimburse-ment is claimed.
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(g)
Billing Detail.
Insert the major cost elements as follows:
(g) (1) Direct Labor. This consists of salaries and wages paid (or accrued) for direct performance of the contract.
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(g) (2) g terials and Supplies _. This is consumable materials and supplies and equipment.
Specify separately all items over $1.000.
l (g) (3)
Other.
List all other direct costs.
(g) (4) overhead.
Show that amount of the billing which is overhead.
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(h) Amount Billed for Current Period.
Insert the amount billed for i
i adjustments and adjusted amounts for the period.
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