ML20009A802
| ML20009A802 | |
| Person / Time | |
|---|---|
| Issue date: | 06/24/1981 |
| From: | Crain N, Perlman J NRC OFFICE OF ADMINISTRATION (ADM), OCONEE COUNTY, SC |
| To: | |
| Shared Package | |
| ML20009A800 | List: |
| References | |
| CON-NRC-10-81-381 NUDOCS 8107140234 | |
| Download: ML20009A802 (9) | |
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- 3. AtOUtSITDN/PURCHAst atQutST/P2OJECT NO.
- 4. CitfifitD 804 N1flONAL Otf tNSE UNDet SDSA NRC-10-81381 6-24-81 RFPA ADM-81-381 fA%'o^" ' ' "' " *' ' -
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US-Nuclear Regulatory Lommission Division of Contracts Small Purchases Section Washington, DC 20555
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- 9. MCOUN1 fCR PMMM PAmtNT HAME AND AD0ft$$
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Oconee County Library
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- 10. SU8Mit INvotCES (d sepser.elers 84ey.
Walhalla, South Carolina 29691
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- 12. FAYMENT WILL SE MADE By CODCl US Nuclear Regulatory Commission US Nuclear Regulatory Commission ATTN: Jona Souder, LPDR, 309 Office of the Controller Washington, DC 20555 Washington, DC 20555 10 U.S C. 2304 (.X
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- 13. fHis PROCuaturNt was ] ADvitfl$tD, @ NEGOfiA11D. PUR5UANT TO.
'O 4I U.5 C. 232 (cx3 i
- 14. A.CCOUNTING AND APPROfflAflON DATA Appn:
31X0200.401 B&R:
46-20-25-902
$3,696.00 le 17, 18.
19 20.
13.
O U A NTIT Y UNIT Unit PatCE AMOUNT SUPPtit s / SE Rvicts ittM N O.
Maintenance and Operation of Local Public
$3,696.00 DocumentRooms(LPDRs)
TOTAL AMOUNT OF CONTRACT s DJ,b9b.UU 21.
CONTRACTING OFl!CLR WILL Co.\\fi'LETE IILOCK 22 OR 26 AS APPL 1CAllLE
- 22. Q CON 1aAC10n s stootnAtt0 AsnttutNs (C..or.uo.r in required e, sise 1s. ] AwAa0 (Cen raaer u n s requirrJ o. use this Juanerno.)
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NRC-10-81-381 Page 2 of 7 4
ARTICLE I - BACKGR00flD The Local. Public Document Room Branch within the Division of Rules and Records, Office.of-Administration, US Nuclear Regulatory Commission (flRC), is responsible for.the overall establishment and maintenance of Local Public Document Rooms (LPDRs). The LPDR Branch recommends, develops, and implements programs, plans, objectives, and activities of local public document rooms, as well as coordinates the distribution of documents to LPDRs.
The LPDR program'provides scientific and technical information relating to nuclear power plants. The document collections permit -and encourage
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.the free exchange of ideas and criticisms by the general public in the licensing of nuclear power plant construction and operation. The LPDRs~
currently are maintained by volunteers in local libraries and other facilities in the vicinity of nuclear generating power plants.
The'LPDR Branch is establishing a contract program to provide financial remuneration. for services performed by the LPDRs and to insure that a uniform program of document maintenance and information services is
- provided.for LPDR patrons. The services to be performed under this contract are discussed in Article III.
ARTICLE II - NRC RESP 0flSIBILITY The flRC will provide, normally on a weekly basis, the documents to be added.to each local public document collection. The flRC will provide file folders, binders, labels, a log, postcards for reporting missing documents, envelopes for use in communicating with the flRC, and a User's Guide. Also, the flRC, when notified by a library, will promptly replace any documents found missing from the ~ local public document collection.
The NRC also.will periodically visit each library which maintains a local public
-document collection to review the collection, correct any problems that may be noted, and to provide guidance and instructions to the library staff.
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ARTICLE III - SCOPE OF WORK The Contractor shall perform the following services relative to the maintenance and operation of the LPDR:
-A.
Filing and File Maintenance
)
1.
Properly file paper copy documents or microfiche received.from the flRC within one week of receipt in accordance with the filiiij system provided by the flRC. To meet the particular needs of library patrons, this filing deadline may be extended upon the expressed approval of the Chief, LPDR Branch,. NRC.
2.
Refile documents or microfiche used by patrons within the next business day.
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- NRC-10-81 -381 Page!3 of 7 Ot 3.
. Prepare file' folders and folder labels when necessary.
.- 4.
Maintain the local public document collection and NRC-furnished equipment as a physically unified collection.
5.
Report promptly to the LPDR Branch the identification of documents found or reported to < be missing _ from the collection.
B.- User Assistance
..1. ' Prcede sufficient instructions to familiarize users with the filing system;cf the local public document. collection, the collection's User's Guide, the indexing system used for paper copies and microfiche copies of the collection, and use of the microfiche reader printer, t
2.
Provide users access to reproduction equipment for making paper copies-of-the collection.
1
'C.
' Administrative Services l.
Insure that the microfiche reader printer is in good operating condition.
In the event that the equipment requires repair or servicing, the library staff shall arrange to have an authorized service representative designated by the ilRC service the equipment. The invoice of charges should be forwarded to the NRC, and the agency will pay the cost of the servicing.- If the estimate of costs exceeds $100, the library staff should first contact the Chief,'LPDR Branch, by calling the toll-free number, 800-638-8081.
i 2.
Prepare three quarterly reports and a final. cumulative report in 'accordance with ARTICLE III, F.1.
- 3. Promptly inform the LPDR' Branch of the NRC, either by the toll-free telephone number (800-638-8081) or in writing, of problems regarding the use or i
maintenance of the collection.
- 4. ' Make available an NRC-furnished log which patrons may sign when using the collection.
D.
Space Requirements
- l '.
Provide adequate space to maintain the local public document collection in an orderly manner.
-2.
Provide adequate space near the document collection to loc'te a microfiche reader printer, a table for the reader printer, and a microfiche file cabinet.
3.
Provide adequate reading space and lighting for users to review the
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documents in the collection.
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-E.
Supply Requirements,
- 1.
Maintain' adequate _ supply of paper. for the microfiche reader printer.
2.
Mainta'n; adequate supply of electric lamps _for the microfiche reader
. printer.
- F. l Reporting Requirements 1.
Frequency and Content A performance report will be submitted by the library to the NRC within twenty (20) days after the end of the first, second, and third contract.
. qua rte rs.
In addition, the_ library shall suomit a final cumulative
- report at the end of the contract year. Each report shall include an estimate of the number 'of. people using the collection, frequency of use, the estimated number of copies made of documents, conditions of the collection and whether the filing is up-to date, any. significant problems which may.have occurred in the maintenance and use of the document
. collection, and any equipment maintenance which may have occurred during the period. The format to be followed in submitting.the quarterly and -
final reports ~ is shown in Attachment A to this contract.
- 2.. Copies One copy of the report shall be submitted to the NRC Contracting Officer and one copy to the Chief, LPDR Branch.
ARTICLE IV - PERI D'0F PERFORMANCE The period of performance with respect to this contract shall commence on the date of execution of the contract and shall be in effect for one (1) year.
ARTICLE V - OPTION TO EXTEND Tile PERIOD OF PERFORMANCE This cor. tract may be extended for a period of one (1) year at the prices set
- forth herein, at the option of the Government, by the Contracting Officer giving ~ written notice of the Government's exercise of such option to the
. Contractor. not later than the last day of the term of the contract. The Contracting Officer may give preliminary written notice of an intent to exercise such option within thirty (30) days prior-to the last day of the term of the contract.
Such preliminary notice shall not be cons ued as an exercise of the option.
If the Goverr. ment exercises such optic.
he total duration of this contract, including the exercise of ahy option under this clause,'shall not exceed two (2) years.
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ARTICLE VI - G0VERNMENT-FURNISHED PROPERTY The following Government' equipment and materials shall be furnished to the Contractor for'perforance of the services required hereunder:
1.
3M "800" Microfiche Reader / Printer, Model 475AG, S/fl 155233 (one (1) each).
2.
Vertical Visible Upright Cabinet for Cards and Microfiche,.4x6 size, 7-drawers, 40"- high,16" wide, 27" deep, with High Leg Base, Steel 12" high, Shaw-Walker Co Model'C-1419 (one (1) each).
'3.
Reader-Printer Sit-Down Stand, 30" High, Top 36" x 30", Bell and Howell.
Catalogue No. 123002 (one (1) each).
4.
Lamps' for Model "800" Microfiche Reader-Printer, 3M No. 78-8012-3601-5
-(one (1) each).
5.
Dry Silver Paper, Type.795, 8-1/2" x 250" (4 rolls per carton) (one (1)
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The-ilRC will furnish the initial box of paper and an extra lamp (items 4 and 5 above) for the microfiche reade'r-printer. Thereafter, responsibility for additional paner and lamps rests with the _ library.
The NRC authorizes the library to charge for copies made on the reader-printer to recoup expenses for paper and lamps.
The flRC also authorizes the library, without cost to the flRC, to install a coin-operated attachment to the reader-printer.
In either case, however, the cost a 4
' library may charge for copies from microfiche may not exceed $0.25 per page copy unless it can demonstrate to the Chief, LPDR Branch, that operating costs.
require a higher per-page cost.
~ ARTICLE-VII - LINBILITY The Contractor assumes all risks and liabilities resulting from the use of-the Government-Furnished Property herein enumerated in performance of the work as set forth herein. The Contractor. further agrees to hold harmless the Government, the fluclear Regulatory Commission, including their officials,
.cmployees, or agents, for any liability to anyone arising out-of or in connection with the use of said Government-Furnished Property during the performance of the work as set forth herein.
ARTICLE VIII - CONSIDERATION
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A.
By.ic' Year In full consideration of the Contractor's performance hereundeh, the flRC shall
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pay the Contractor the fixed price of $ 3,696.00.
B.
_0ption Year In full consideration of the Contractor's performance hereunder, the NRC shall pay the Contractor the fixed. price of $ 4,065.60.
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NRC-10-81 381 Page 6 of 7
' ARTICLE IX-PAYMENT Payment shall be made in accord'nce with Clause 2 of the General Provisions entitled " Payments." ' Partial p.yments, in the amount of one-fourth of the agreed annual contract cost, shall be made upon submission and acceptance by
.the. Chief, LPDR Branch, of the quarterly reports reiterated in ARTICLE III, F.1.
above; provided, however, that said payment (s) shall not be deemed to prejudice any ' rights which the Government may have by law or under other provisions of
-this contract.
ARTICLE X -'0BLIGATIONS
~ The amount presently obligated by the NRC with respect to this contract is
$3,696.00.
' ARTICLE XI - PROJECT OFFICER Jona Souder is hereby designated as the Contracting Officer's authorized representative (hereinafter called Project Officer) for technical aspects of this contra ct. The. Project Officer is not authorized to approve or request any action which results in or could result in an increase in contract cost; nor to terminate. or settle any claim or dispute arising under the contract; nor issue any unilateral directive wha".ever.
-The Project Officer-is responsible for:
1.
monitoring-the Contractor's technical progress, including surveillance and assessment of performance, and recommending to the Contracting Officer changes in re'uirements; q
2.
~ interpreting the scope of work; 3.
performing technical evaluation as required; 4.
performing technical inspections and acceptances required by this contract; and
- 5.
assisting the Contractor in the resolution of technical problems encountered during performance.
Within the purview of this authority, the Project Officer is authorized to review all costs requested for reimbursement by contractors and submit recommendations for approval, disapproval, or suspension for supplies /
. services required under the contract. The Contracting' Officer is responsible for-directing or negotiating any changes in terms, conditions, or amounts cited
'in the contract.
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.g NRC-10-81 -381 Page 7 of' 7 For guidance from the Project Officer to the Contractor to be valid, it'must:
1.
be consistent.with the description of work set forth in this contract; 2.
not constitute new assignment of work or change of the expressed terms, conditions, or specifications -incorporated into this contract; 3.
notl constitute a basis for an extension to the period of performance or contract de1ivery schedule; and 4.
.not constitute a' basis for any increase in the contract price.
ARTICLE XII - TRAINING The library shall have a staff person with the responsibility for maintaining the local public dccun.ent collection participate in a two-day workshop to be held at 11RC Headquarters in Bethesda, Maryland,.or at one of the NRC Regional Offices. The workshop, currently being planned, will provide information
. regarding the. NRC. regulatory program, the licensing process, the NRC's computerized document control system, and specific details concerning the administration of the program for local public document collections. The charges for the workshop attendance will be negotiated at a later date and incorporated into this centract by modification. The date and additional information concerning the workshop will be provided at a later time.
ARTICLE-XIII - GENERAL PROVISIONS This contract is subject to the Fixed Price Research and Development Contracts Under -$10,000~.00,5 dated November 14, 1977, which incorporates the FPR Changes and Additions and NRC Additions, attached hereto and made a part hereof.
Clause 14 entitled " Patent Rights - Acquisition by the Governmer,t" is deleted in its _ entirety.
-ARTICLE XIV - ATTACHMENTS The following documents are attached hereto and incorporated herein by reference:
'A.
Report for NRC Local Public Document Collection (2 pages).
B.
General Provisions, Fixed Price Research and Development Contracts Under
$10,000.00, dated November 14, 1977.
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Report For flRC Local Public Document Collection
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A.
Use of the Collection:
l.
Estimate of the frequency of use of the documents during the last quarter (i.e. number of persons using the collection per day, week, or month).
Comments:
7 ss 2.
Estimate now many copies of documents were made during the quarter.
1)
From Paper Copies
- 2) From Mic.~ofiche B.
Conditic.1 of the LPDR Collection:
1.
Has filing been kept up-to-date (filed within one week of receipt from NRC and within one business day af ter use by patrons)?
If not, what actions are being taken to maintain collection up-to-date?
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f 2.
Have documents been reported missing during the quarter?
(Please indicate on attachment, if the NRC LPDR Branch has not been previously notified, any docuncnts which 're missing).
L Attachment A l
C.
Equipment Maintenance:
List the cost of any maintenance of the microfiche reader / printer, the date of the service, and describe the problems requiring the service.
i DATE PROBLEML COST 1
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4 D.
Problems:
Please describe any significant problems which have occurred in the maintenance and use of the collection which have not been previously reported to the flRC and resolved.
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