ML20004C941
| ML20004C941 | |
| Person / Time | |
|---|---|
| Issue date: | 06/02/1981 |
| From: | Perlman J, Shelkrot E NRC OFFICE OF ADMINISTRATION (ADM), PENNSYLVANIA, COMMONWEALTH OF |
| To: | |
| Shared Package | |
| ML20004C939 | List: |
| References | |
| CON-NRC-10-81-404 NUDOCS 8106080060 | |
| Download: ML20004C941 (8) | |
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- 2. EFFECTfYE oATI l 3. EtCUI*'*M.JN/ ruRCal si (EGutsf / PROJECT NO.
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3, hCNreACT f f'NRC-10-81 4d. ra=#.) NO July 1,1981 RFf'A ADM-81-404 l5,t2/*'o' d
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U3 riuclear Regulatory Conmssion Division of Contracts
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State Library of Pennsylvania flA
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Government Publications Section
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Post 0ffice Box 1601 e
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Harrisburg, Pennsylvania 17105 yo,fa, to Acouss snowN - acCc
- 12. PAYMENT WILL bE MADE SY CooEl ll. SHIP IO/MAM FCR CooE l l
US Iluclear Regulatory Commission US fluclear Regulatory Commission ATTil: Jona Souder, LPDR, 309 Office of the Controller Nashington, DC 20555 Washington, DC 20555 0 io u5c 22o'tx i
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Q U A P.flT Y UNIT UNIT PflCE AMOUNT suPetles/ sERvicts tit m No.
Maintenance and Operation of Local Public
$8'934*57 Document Rooms (LPDRs)
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TOTAL AMOUNT OF CONTRACT $
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CONTRACTING OFHCER tVILL COAtPLETE BLOCK 22 OR 26 AS APPLICAULE voor ener
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ser the cons.decohon sto ed beee4.
r Thes award consvennotes tre co tract wk.ch cons.srs of the f olle..nq documents- (el idenef.ed above end on oay cant avohoa sheers n
The e.gMs on $ obhgot.oas of the,orbes to this coateoct shoH be swbiect to end gew-off ee, and (b) Obs emerd/coaltect.
No ereed by the follow.aq cocemeres- (el th s e=ord/combert. (b) the schc.tohon, el say,
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Elliot Le Shelkrot State Librarian 5/26/81 J0YCE PERLMArt
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t NRC-10-81-404 P. age 2 of 7 ARTICLE I - BACKGROUtlD The Local Public Document Room Branch within the Division-of Rules and Records, Office of Administration, US ttuclear Regulatory Co-ission (flRC), is responsible for the overall establishment and maintenance of Local Public Document Rooms (LPDRs). The LPDR Branch recommends, develops, and implements programs, plans, objectives, and activities of local public document rooms, as well as coordinates the distribution of documents to LPDRs.
The LPDR program provides scientific and technical information relating to nuclear power plants. The document collections permit and encourage the free exchange of ideas and criticisms by the general public in the licensing of nuclear power plant construction and operation. The LPDRs a
currently are maintained by volunteers in local librarics and other facilities in the vicinity of nuclear generating power plants.
The LPDR Branch is establishing a contract program to provide financial remuneration for services performed by the LPDRs and to insure that a uniform program of document maintenance and information services is provided for LPDR patrons. The services to be performed under this contract are discussed in Article III.
ARTICLE II
?4RC RESP 0ftSIBILITY The flRC will provide, normally on a weekly basis, the documents to be added to j
each local public document collection. The flRC will provide file folders, binders, labels, a log, postcards for reporting missing documents, envelopes
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for use in communicating with the flRC, and a User's Guide. Also, the ilRC, when notified by a library, will promptly replace any documents found missing l
from the local public document collection.
The flRC also will periodically visit each library which maintains a local public l
(bcument collection to review the collection, correct any problems that may be noted, and to provide guidance and instructions to the library staff.
l ARTICLE III - SCOPE OF WORK The Contractor shall perform the following services relative to the maintenance l
and operation of the LPDR:
l A.
Filing and File Maintenance Properly file paper copy documents or microfiche received from the flRC 1.
within one week of receipt in accordance with the filing system provided To meet the particular needs of library patrons, this filing by the flRC.
deadline may be extended upon the expressed approval of the Chief, LPDR Branch, flRC.
2.
Refile documents or microfiche used by patrons within the next business day.
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1 NRC-10-81-404 Page 3 of 7 3.
Prepare file folders and folder labels when necessary.
4.
Maintain the local public document collection and NRC-furnished equipment as a physically unified collection.
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5.
Report promptly to the LPDR Branch the identification of docunents found or reported to be missing from the collection.
B.
User Assistance 1.
Provide sufficient instructions to familiarize users with the filing system of the local public document collection, the collection's User's Guide, the indexing system used for paper copies.and microfiche copies of the collection, and use of the microfiche reader printer.
2.
Provide users access to reproduction equipment for making paper cop.ies of the collection.
C.
Administrative Services 1.
Insure that the. microfiche reader printer is in good operating condition.
In the event that the equipment requires repair or servicing, the library staff shall arrange to have an authorized service representative designated j
by the NRC service the equipment. The invoice of charges should be forwarded to the NRC, and the agency will pay the cost of the servicing.
If the 4
estimate of costs exceeds $100, the library staff should first contact the' Chief, LPDR Branch, by calling the toll-free number, 800-638-8081.
2.
Preparetthree quarterly reports and a final cumulative report in accordance with ARTICLE III, F.1.
- 3. Promptly inform the LPDR Branch of the NRC, either by the toll-free telephone number (800-638-8081) or in writing, of problems regarding the use or maintenance of the collection.
4.
Make available an NRC-furnished log which patrons may sign when using i
the collection.
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D.
Space Requirements i
1.
Previde adequate space to maintain the local public document collection in an orderly manner.
2.
Provide adequate space near the document collection to locate a microfiche reader printer, a table for the reader printer, and a microfiche file cabinet.
3.
Provide adequate reading space and lighting for users to review the documents in the collection.
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NRC-10-81-404 Page 4 of 7 i
E.
Supply Require?pnts_
l.
Maintain adequate supply of paper for the microfiche reader printer.
2.
Maintain adeqeate supply of electric lamps for the microfiche reader printer.
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F.
Reporting Requirements i
1.
Frequency and Content A performance report will be submitted by the library to the NRC within twenty (20) days after the end of the first, second, and third contract In addition, the library shall submit a final cumulative j
quarters.
report at the end of the contract year. Each report shall include an estimate of the number of people using the collection, frequency of use, j
the estimated number of copies made of documents, conditions of the collection and whether the filing is up to date, any significant problems which may have occurred in the maintenance and use of the document collection, and any equipment maintenance which may have occurred during-the period. The format to be followed in submitting the quarterly and final reports is shown in Attachment A to this contract.
4 2.
Copies
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One copy of the report shall be submitted to the NRC Contracting Officer l
and one copy to the. Chief, LPDR Branch.
ARTICLE IV - PERIOD OF PERFORMANCE The period of performance with respect to this contract shall commence on the-date of execution of the contract and shall be in effect for one (1) year.
f ARTICLE V - GOVERNMENT-FURNISHED PROPERTY I
i The following Government equipment and materials shall be furnished to the Contractor for performance of the services required hereunder:
1.
3M "800" Microfiche Reader / Printer, Model 475AG, S/N 152688 (one(1)each).
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'2.
Vertical Visible Upright Cabinet for Cards and Microfiche, 4x6 size, 7-drawers, 40" high,16" wide, 27" deep, with High Leg Base, Steel 12" high, Shaw-Walker Co Model C-1419 (one (1) each).
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4 3.
Reader-Printer Sit-Down Stand, 30" High, Top 36" x 30", Bell and Howell Catalogue No. 123002 (one (1) each).
4.
Lamps for Model "800" Microfiche Reader-Printer, 3M tio. 78-8012-3601-5 (one (1) each).
5.
Dry Silver Paper, Type 795, 8-1/2" x 250" (4 rolls per' carton) (one (1) ctn).
The flRC will furnish the initial box-of paper and an extra lamp (items 4 and 5 above) for the microfiche reader-printer. Thereafter, responsibility for additional paper and lamps rests with the library. The NRC authorizes the library to charge for copies made on the reader-printer to recoup expenses for paper and lamps.
The NRC also authorizes the library, without cost to the NRC, to install a coin-operated attachment to. the reader-printer. 'In either case, however, the cost a library may charge for copies from microfiche may not exceed $0.25 per page copy unless it can demonstrate to the Chief, LPDR Branch, that operating costs require a higher per-page cost.
l ARTICLE VI - LIABILITY
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The Contractor assumes all ' risks and liabilities resulting from the use of.
I the Government-Furnished Property herein enumerated in performance of the work as set forth herein. The Contractor further agrees to hold harmless
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the Government, the Nuclear Regulatory Commission, including their officials, employees, or agents, for any liability to anyone arising out of or in connection with the use of said Government-Furnished Property during the performance of the work as set forth herein.
ARTICLE VII - CONSIDERATION In full consideration of the Contractor's performance hereunder the NRC l
shall pay the Contractor the fixed price of $8,934.57.
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- p NRC-10-81-404 Page 6 of 7 ARTICLE VIII - PAYMENT Payment shall be made in accordance with Clause 2 of the General Provisions entitled " Payments." Partial. payments, in the amount of one-fourth of the agreed annual contract cost, shall be made upon submission and acceptance by 4
the Chief, LPDR Branch, of the quarterly reports reiterated in ARTICLE III, F.1.
above; provided, however, thct said payment (s) shall not be deemed to prejudice any rights which the Government may have by law or under other provisions of this contract.
ARTICLE IX - OBLIGATION The amount presently obligated by the NRC with respect to this contract is
$8,934.57.
ARTICLE X - PROJECT OFFICER Jona Souder is hereby designated as the Contracting Officer's authorized representative (hereinafter called Project Officer) 'for technical aspects of this contra ct. The Project Officer is not authorized to approve or request j
any action which results in or could result in an increase-in contract cost;
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nor to terminate. or settle any claim or dispute arising under the contract; nor issue any unilateral directive whatever.
The Project Officer is responsible for-l.
monitoring the Contractor's technical progress, including surveillance and assessment of performance, and recommending to the Contracting Officer I
changes in requirements; 2.
interpreting the scope of work; 3.
performing technical evaluation as required; 4.
perfoming technical ~ inspections and acceptances required by this contract; and 5.
assisting the Contractor in the resolution of technic.al.. problems encountered during performance.
Within the purview of this authority, the Project Officer is authorized to review all costs requested for reimbursement by contractors and submit
. recommendations for approval, disapproval, or suspension for supplies /
services required under the contract. The Contracting Officer is responsible for directing or negotiating any changes in terms, conditions, or amounts cited in the contract.
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NRC-10-81-404 Page 7 of 7 s
l For guidance from the Project Officer to the Contractor to be valid, it must:
1.
be consistent with the description of work set forth in this contract; 2.
not constitute new assignment of work or change of the expressed terms, conditions, or specifications incorporated into this contract; 3.
not constitute a' basis for an extension to the period of performance I
or contract delivery schedule; and q
4.
not constitute a basis for any increase in the contract price.
i ARTICLE XI - TRAINING, Tha library shall have a staff person with the responsibility for maintaining the local public document collection participate in a two-day workshop. to be held at NRC Headquarters in Bethesda, Maryland, or at one of the NRC Regional l
Offices. The workshop, currently being planned, will provide information regarding the NRC regulatory program, the licensing process, the NRC's.
1 computerized document control system, and specific details concerning the administration of the program for local public document collections. The charges for the workshop attendance will be negotiated at a later date and incorporated into this contract by modification. The date and additional information concerning the workshop will be provided at a later time.
ARTICLE XII - GENERAL PROVISIONS This contract is subject to the Fixed Price Research and Development Contracts Under $10,000.00, datsd November 14, 1977, which incorporates the FPR Changes i
and Additions and NRC Additions, attached hereto and made a part hereof.
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Clause 14 entitled " Patent Rights - Acquisition by the Government" is deleted 1
in its entirety.
ARTICLE XIII - ATTACHMENTS The following documents'are attached hereto and incorporated herein by reference:
A.
Report for NRC Local Public Document Collection (2 pages).
B.. General Provisions, Fixed Price Research and Development Contracts Under
$10,000.00, dated November 114,1977.
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Report For NRC Local Public Document Collection
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s.
".. Use of the Collection:
1.
Estimate of the frequency of use of the documents during the last quarter (i.e. number of persons using the collection per day, week, or month).
Comments:
2.
Estimate how many copies of documents were made during the quarter.
F
- 1) From Paper Copies
- 2) From Microfiche B.
Condition of the LPDR Collection:
l 1.
Has filing been kept up-to-date (filed within one week'of receipt from
)
flRC and within.one business-day after use by patrons)? If not, what actions i
are being taken' to maintain collection up-to-date?
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l 2.
Have documents been reported missing during the quarter?
(Please indicate l
on attachment, if the flRC LPDR Branch has. not been previously notified,.
l any documents which are missing).
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Attachment A
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2 C.
Equipment Maintenance:
List the cost of any maintenance of the microfiche reader / printer, the date of the service, and describe the problems requiring the service.
DATE PROBLEM COST i
D.
Problems:
Please describe any significant problems which have occurred in the maintenance and use of the collection which have not been previously reported to the f1RC and resolved.
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Date Signature Title O
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