ML19350D588
| ML19350D588 | |
| Person / Time | |
|---|---|
| Issue date: | 05/11/1981 |
| From: | Mccutchen P, Perlman J NRC OFFICE OF ADMINISTRATION (ADM), SCOTTSBORO, AL |
| To: | |
| Shared Package | |
| ML19350D587 | List: |
| References | |
| CON-NRC-10-81-406 NUDOCS 8105180099 | |
| Download: ML19350D588 (9) | |
Text
FAG 4 C#
PCRM 1910 I
$T ANDER :)
Cr. tid saviCis 23. JULT AWARD /CCNTRACT 1
7 o-cast 2nCN 5
=
Pet i tCC. f tG. (a lCf ti 1 14.104
- 2. EFFICnvt 01TI
- 3. REQuismON/ PURCHASE RfCttiT/PRC; C7 NO.
- 4. CIAnrit0 5C4 Nr.rioNAt certhsg uncta BC$A l 1. CONtaACT f f**.t. lat. lse.r.J No.
'*"5"*'-
l NRC-10-81-406 RFPA ACM-81-406
"%2'"*'
A a
- s. ISSUED sy CODE 6
- 4. Acm.msttatD sv CODE {
- i. ctuvtur
"/"*"**""'
'c5 3'5"-
US Nuc 0 NAric~
G Divisi. lear RF=ulatory t. omission on of Contracts Small Purchases Section O <E'/'"
Washington, CC 20555 l
FACILITY CODE l t DasCOUNT PCs recurt ParmENT CODE [
I s. CONTaACCR NAME AND ACCEES$
NA r s, Scottsboro Public Library
- n. ; n. sa.,n.
..s ne ->
1002 South Broad Street Scottsboro AL 35768 5*"si r'o "Ac'cu's' s"Nc'=."M n"eCx '"t"'
5 r
,,-,A s
ii.smero m ca C0cei i 2. PA meNr wiu se = Ace av C00E!
US NucTear Regulatory Commission US Nuclear Regulatory Comission ATTN: Jona Souder, LPCR, 309 Office of the Controller Washington, DC 20555 Washingten, DC 20555
] t o U.S.C. 2 304 (.4 i
- 13. *his PtoC;stutNT was ] Ovttn5ED. O NEGOT1AftD. Ptt1UANT TO 8.i u.s.C. 252 m3 i -
- 14. ACCOL.NTWG AND APetCPetATICH DATA Appn:
31X0200.401 B&R:
46-20-25-902 $2,800.36 i..
i i.
ii.
i,.
- o.
i3 tit M NO.
SUP.ut1/11tviCES QUANnTY UNIT UNIT PRICE AMCUNT Maintenance and Operation of Local Public
$2,800.36 Document Rocms (LPCRs).
e Torn AucuNr er CesinACT 5 52,800.36 n.
CONTRACTING OFFICER tr'lLL CO.MPLETE BLOCK 22 OR 26 AS APPLICABLE 26.
AW ARD [(
fFMI.F.I..I Ff(.8Ffs I. fN(. 8h/9 sM.WfMd.)
T F.Nw
- 22. @ CCHinAC:Ca s NiconAftQ AGEEEMENT (C..srms.F #3 q.,rts #. ##(.
3
,4;, s..
,,,..s m.,.
ne,o,....., #,. ;
C.a c,.,.,,
s.uc.e.e N
. inci.d.a.
- i. r...a4 e.6..w.es....e sw. es m.
.. e e.,en w en,-.
.44.ei.a.., ca. age.
- e. my re..neen.ed.h.a.., en.a g...,. e f.,en.a Me e
44.nas.e es.
.ae a.=, oat.a
.a.c. sw m c 4 e a.ew.4 hw...
.h
- e. h y.ccer d.. e. th. ee I.ee.d m..ad a.av ceaha a.a eh.*'
fn. a g.e.
e
...e *. p.a... e. *=.. cww.o.n.a b.
.o e..ad e Th.. e4 coa ae. me sener.ce on.ca e.a
.e..# eh, s is
.ag 4.ci...ae.. (.t o
.k. c a.
4.c.e.a.a.ad N.
f m., c cn a dec e.. a...r.*
.d"..ad (H **..=.ed '<.aee.ce.
.a.4 m, en. tesi
,..c toe m... es ceaer.o. thi n.
ee..#
r.
.wy.
.ad 9
.cn w...
......,...ae.e.....
c sc e..a...ad...sc......,.
ca.4
.ac.,
6, e.#
. ace n
. ( Ass aase.n.re hues esce...s 2 3. N AME CP CteT9ACIOR
- 27. UNerto start $ OF AMEMCA SY
- O '%1
- // /*
- .L sy s,p f
.e _....
.a.
a.-.., C.a ce.a, cs.,,
- 24. NAmt AND tr't! cp scNis ( ryp,,, p,,a8J
- 23. Qart 54Gesto
- 28. NAmt *P CONI CI@eO ' 81C12 i fpf.F petal) 29 QAft $1CNED h
- /
Ee a % /M Mn k /e, n. O/re A,,-
&SP/
M JOYCE ERLMAN f-#-F/
2wios
/
..m....._..,.A...
83051800M '
h hhk
(
A NRC-10 406 Page 2 of 7 ARTICLE I - BACKGROUND The Local Public Document Room Branch within the Division of Rules and Records, Office of Administration, US Nuclear Regulatory Commission (NRC), is responsible for the overall establishment and maintenance of Local Public Document Rocms- (LPDRs). The LPDR Branch recommends, develops, &nd implements programs, plans, objectives, and activities of local public document rooms,- as well as coordinates the distribution of documents to LPDRs.
The LPDR program provides scientific and technical information relating to nuclear power plants. The -document collections permit and encourage the free exchange of ide'as and criticisms by the general public in the
. licensing of nuclear pcwer plant construction and operation. The LPDRs currently are maintained by volunteers in local libraries and other facilities in the vicinity of nuclear generating power plants.
The LPDR Branch is establishing a contract program to provide financial remuneration for services performed by the LPDRs and to insure that a uniform program of document maintenance and information services is provided for LPDR patrons. The services to be performed under this contract are discussed in Article III.
ARTICLE II - NRC RESPONSIBILITf The NRC will provide, normally on a weekly basis, the documents to be added to each local public document collection. The NRC will provide file folders, binders, labels, a log, postcards for reporting missing documents, envelopes for use in communicating with the NRC, and a User's Guide. Also, the NRC, when notified by a library, will promptly replace any cocuments found missing from the local public document collection.
The NRC also will periodically visit each library which maintains a local public document collection to review the collection, correct any problems that may be noted, and to provide guidance and instructions to the library staff.
ARTICLE I.II - SCOPE OF WORK The Contractor shall perform the following services relative to the maintenance and operation of the LPDR:
l-A.
Filing and File Maintenance
- 1. -Properly file paper copy documents or microfiche received from the NRC within one week of receipt in accordance with the filing system provided by the NRC. To meet the particular needs of library patrons, this filing deadline may be extended upon the expressed approval of the Chief, LPDR Branch, NRC.
2.
Refile documents or microfiche used by patrons within the next business day.
I
.se
I NRC-10 406 Page 3 of 7
..J.
Prepare file folders and folder labels when necessary.
4.
Maintain the local public document collection and NRC-furnished equipment as a physically unified collection.
5.
Report promptly to the LPCR Branch the identification of documents found br reported to be missing from the collection.
t B.
User Ass cance i
1.
Provide sufficient instructions to familiarize users with the filing system of the local public document collection, the collection's User's Guide, the indexing system used for paper copies and microfiche copies of tne collection, and use of the microfiche reader printer.
2.
Provide users access to reproduction equipment for making paper copies of the collection.
C.
Administrative Services 1.
Insure that the microfiche reader printer is in good operating conditicn.
In the event that the equipment requires repair or servicing, the library staff shall arrange to have an authorized service representative designated by the NRC service the equipment. The invoice of charges should be fonvarded to the NRC, and the agency will pay the cost of the servicing.
If the estimate of costs exceeds $100, the library staff should first contact the Chief, LPDR Sranch, by calling the toll-free number, 800-638-8081.
2.
Prepare three quarterly reports and a final cumulative report in accordance with ARTICLE III, F.1.
- 3. Promptly inform the LPDR Branch of the NRC, either by the toll-free telephone number (800-638-8081) or in writing, of problems regarding the use or
. maintenance of the collection.
4.
Make available an NRC-furnished log which patrons may sign when using the collection.
D.
Soace Recuirements 1.
Provide adequate space to maintain the local public document collection in an orderly manner.
2.
Provide adequate space near the document collection to locate a microfiche reader printer, a table for the reader printer, and a Inicrofiche file cabinet.
3.
Provide adequate reading space and lighting for users to review the documents in the collection.
c
...^
NRC-10-81-406-Page 4 of 7 i
Ec-sucoly Recuirements 1.
Maintain adequate supply of_' paper for the microfiche. reader printer.
2.
Maintain adequate supply of electric lamps for the m'crofiche reader l
printer.
i F.
Recorting keouirements f
1.
Frecue'n~cy and Content A performance report will be submitted by the library to the NRC within twenty (20) days after the end of the first, second, and third contract quarters.
In addition, the library shall submit a final cumulative
?
report at the end of.the contract year.
Each report shall include an estimate of the number of people using the collection, frequency of use, the ~ estimated number of copies made of documents, conditions of the collection and whether the filing is up to date, any significant problems which may have occurred in the maintenance and use of the document collection, and any equipment maintenance which may have occurred during the period. The format to be folicwed in submitting the quarterly and final reports is shown in Attachment A to this contract. ~
2.
Copies One copy of the report shall be submitted to the NRC Contracting Officer and one copy to the Chief, LPDR Branch.
ARTICLEIV-PER[0DOFPERFORMANCE The period of performance with respect to this contract shall commence on the date of execution of the contract and shall be in effect for one (1) year.
ARTICLE V ' OPTION TO EXTEND THE PERIOD OF PERFORMANCE
~
This cnr. trac may be ex: ended for a period of one (1) year at the prices set forth herein, at the option of the Government, by the Contracting Officer giving written notice of the Government's exercise of such option to the Contractor not later than the last day of the term of the contract. The Contracting Officer may give preliminary written notice of an intent to exercise such option within thirty (30) days prior to the last day of the term of the. contract. Such preliminary notice shall not be construed as an exercise of the option.
If the Government exercises such option, the total duration of-this contract, including the exercise of any option under this clause, shall not exceed two (2) years.
(
Page 5 of 7
+-
ARTICLE VI - GOVERNMENT-FURNISHED PROPERTY The_ f,ollowing Dovernment equipment and materials shall be furnished to the Contractor for performance of the services required heraunder:
1.
3M "800" Microfiche Reader / Printer, Model 475AG, S/N -304439 (one (1) each).
2.
Vertical Visib.le Upright Cabinet for Cards and Microfiche, 4x6 size, 7-drawers, 40" high,16" wide, 27" deep, with High Leg Base, Steel 12" high, Shaw-Walker Co Model C-1419 (one-(l) each).
~
3.
Reader-Printer Sit-Ccwn Stand, 30" High, Top 36" x 30", Bell and Howell Catalogue No. 123002 (one (1) each).
4.
Lamps for Model "800" Microfiche Reader-Printer, 3M No. 78-8012-3601-5 (one (1) each).
5.
Dry -Silver Paper, Type 795, 8-1/2" x 250" (4 rolls per carton) (one (1) ctn).
The NRC will furnish the initial box of paper and an extra lamp (items 4 and 5 above) for the microfiche reader-printer. Thereafter, responsibil!ty for additional pacer and lamps rests with the library. The NRC authorizes the library to charge for copies made en the reader-printer to recoup expenses for paper and lamps.
The NRC also authorizes the library, without cost to the NRC, to install a coin-operated attachment to the reader-printer.
In either case, however, the cost a
-library may charge for copies from microfiche may not exceed $0.25 per page copy unless it can demonstrate tc tne Chief, LPDR Branch, that operating costs require a higher per-page cost.
ARTICLEVII-LIkBILITY The Contractor assumes all risks and liabilities resulting from the use of the Government-Furnished Property herein enumerated in perfonnance of the work as set forth herein. The Contractor further agrees to hold harmless the Government, the Nuclear Regulatory Commissicn, including their officials, employees, or. agents, for any liability to anyone arising out of or in connection with the use of said Government-Furnished Property during the perfonnance of the work as set forth herein.
ARTICLE VIII - CONSIDERATION f,. Basic Year In full consideration of the Contractor's performance hereunder, the NRC shall pay the Contractor the fixed price of $2,800.36.
B.
00 tion Year In full consideration of the Contractor's performance hereunder, the NRC shall pay the Contractor the fixed price of $3,100.00.
W
-(1 NRC-10 406 Page 6 of 7
...a ARTICLE IX-PAYMENT Payment shall.be made in accordance with Clause 2 of the General Provisions entitled " Payments." Partial payments, in the amount of one-fourth of the agreed annual contract cost, shall be made upon submission and acceptance by the Chief, LPOR Br:anch, of the quarterly-reports reiterated in ARTICLE III, F.1.
above; provided,-however, that said payment (s) shall not be deemed to prejudice any rights which the Government may have by law or.under other provisions of this contract.,
' ARTICLE X - OELIGATIONS The amount presently obligated by the NRC with respect to this contract is
$2,800.36.
ARTICLE XI -- PROJECT OFFICER Jona Souder is hereby designated as the Contracting Officer's authorized representative (hereinafter called Project Officer) for technical aspects of-this contra c:. The Project Officer is not authorized to accrove or request any action which results in or could result in an increase in contract cost; nor to terminate or settle any claim or ciscute arisino uncer the contract; nor issue any unilateral directive whatever.
The Project Officer is responsible for:
1.
monitoring the Contractor's technical progress, including surveillance and assessment of performance, and recommending to the Contracting Officer changes in requirements; 2.
interpreting the scope of work; 3.
performing technical evaluation as required; 4.
performing technical inspections and acceptances required by this contract; and 5.
assisting the Contractor in the resolution of technical problems encountered during performance.
Within the purview of this authority, the Project Officer is authorized to review all costs requested for reimbursement by contractors and submit recommendations for approval, disapproval, or suspension for supplies /
services required under the contract. The Contracting Officer is responsible for directing or. negotiating any changes in terms, conditions, or amounts cited in the contract.
D l
\\
t
4
~*
NRC-10-81-406 Page 7 of 7 For tfuidance from the Project Officer to the Contractor to be valid, it must:
1.
be consistent with the description of work set forth in this contract; 2.
.not constitute new assignment of work or change of the expressed terms, conditions., or. specifications incorporated into this contract;
~
3.
not constitute a basis for an extension to the period of performance
-or contract delivery schedule; and 4.
not constitute a basis for any increase in the contract price.
l ARTICLE XII - TRAINING l.-
' The library shall have a staff person with the responsibility for maintaining -
the local public document collection participate in a two-day workshop to be held at NRC.Feadquarters in Bethesda, Maryland, or at one of the NRC Regional Offices. The workshop, currently being planned, will provide information regarding the ilRC regulatory program, the licensing process, the NRC's computerized document control system, and specific details concerning the i
administration of the program for local public document collections. The r
charges for the workshop attendance will be negotiated at a later date and
. incorporated into this contract by modification. The date and additional l
information concerning the workshop will be provided at a later time.
ARTICLE XIII - GENERAL PROVISIONS l
This contract is. subject to the Fixed Price Research and Development Contracts i
Under $10,000.00, dated November 14, 1977, which incorporates the FPR Changes
-and Additions and NRC Additions, attached hereto and made a part hereof.
Clause 14 entitled " Patent Rights - Acquisition by the Government" is deleted L
in its entirety.
ARTICLE XIV - ATTACHMENTS The following documents are attached hereto and incorporated herein by reference:
A.
Report for NRC Local Public Document Collection (2 pages).
l B,.
General Provisions, Fixed Price Research and Development Contracts Under j
$10,000.00, dated November 14, 1977.
5 l
n.
b; Report for flRC, Local Public Document Collection
- A.
Use of the Collection:
1.
Estimate of the frequency of use of the documents during the last quarter (i.e. number of' persons using the. collection per day, week, or month).
Comments:
i 2.
Estimate how many copies of documents were made during the quarter.
- 1) From Paper Copies
- 2) from Microfiche B.
Condition of the LPDR Collection:
1.
lias filing been kept up-to-date (filed within one week of receipt from flRC and within one business day af ter use by patrons)? If not, what actions are being taken to maintain collection up-to-date?
4 Y
- 2. 1 Have documents been reported missing during the quarter? (Plcase indicate on attachment, if the liRC LPDR Branch _has not been previously notified, any documents which are missing).
Attachment A f
-u.
,,-y..
e
~
~
l O
h.
e -
..s.
~
C.
Equipment Maintenance:
List the cost of any maintenance of the microfiche reader / printer, the date of the service, and describe the problems requiring the service.
DATE PROBLEM COST e
D.
Problems:
Please describe any significant problems which have occurred in the maintenance and use of the collection which have not been previously reported to the NRC and resolvad.
T Date Signature Title O
O I
O
.. _.. _.