ML19341B754
| ML19341B754 | |
| Person / Time | |
|---|---|
| Issue date: | 12/22/1980 |
| From: | Brown R, Whitesell D NRC OFFICE OF INSPECTION & ENFORCEMENT (IE REGION IV) |
| To: | |
| Shared Package | |
| ML19341B752 | List: |
| References | |
| REF-QA-99900392 NUDOCS 8102270380 | |
| Download: ML19341B754 (8) | |
Text
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O U.S.
NUCLEAR REGULATORY COMMISSION OFFICE OF INSPECTION AND ENFORCEMENT REGION IV Report No.
99900392/80-02 Program No. 51300 Company:
Speedway Machine and Tool Co., Inc.
1802 North Luett Street Indianapolis, Indiana Inspection Conducted: December 9-12, 1980 l
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Inspectors:
Ross L. Brown, Contractor Inspector Date Component Section I Vendor Inspection Branch Approved By:
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[y. E. Initeseki, Chief Date
<cmponent Section I Vendor Inspection Branch Sumary Inspection on December 9-12, 1980 (99900392/80-02)
Areas Inscected:
Implementation of 10 CFR 50, Apoendix 3, including procurement control and quality assurance records. The inspection involved twenty-five (25) hours on site by one NRC inspector.
Results:
In the area inspected, no deviations from comitments or unresolved items were identified.
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m Details Section A.
Persons Contacted H. W. Tucker, Quality Assurance Manager B.
General Information 1.
The Speedway Machine & Tool Co., 11c. (SMATC0) has three (3) nuclear contracts for safety related compenent supports, the estimated com-pletion dates are May 1,1981.
2.
Since the last NRC inspection SMATCO has a new Quality Assurance manager.
It does not apoear that this rersonnel change has caused any changes to be made relative to: the organi:ational structure, authority or responsibilities.
C.
0A Records 1.
Objectives The objective of this area of the inscection was to examine the establish-ment and implementation of quality related procedures for collecting, filing, storing, maintaining, and discositioning of QA records to verify that:
a.
A Qt records system is defined, implemented, and enforced in accordance
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witn approved procedures, instructions, or other documentation for all groups performing safety related activities including OA, design, procurement, administration, and services.
b.
QA records are legible, completely filled out, adequately identifiable to the item involved, validated, and listed in an index that indicates:
the record retention time, where the record is to be stored, and the location of the record in the storage area. Any changes or modifications to these records are controlled.
c.
A specific submittal plan for QA records is established between the customer and contractor and records exist that ackncwledge the cus-taner's receipt of QA records.
d.
A designated authority has been assigned to control the receipt of QA records by a system which includes a list of QA records required, a record of QA records received, and an inspection of incoming records including a current assessment of the status of incoming records.
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A custodian has been designated to assure that QA records are in accordance with b. above ard to enforce a QA record storage filing system which includes a system description of the filing technique in storage area, rules of access and control of record files, accou-tability of records removed from records files and security re-quirements.
f.
The QA record storage facility is in compliance with applicable codes, standards, and regulations consistent with NRC Regulatory Guide 1.88.
g.
The QA record storage system is periodically audited to assure the re-cord control system is implemented.
2.
Methods of Accomolishment The preceding objectives were accomplis'.ed by a detailed review of the following documents, facilities, and discussions with cognizant personnel.
a.
SMATCO-Nuclear Quality Assurance Manual, Edition No. 2, date January 30,1980 (QAM) Section 11.0 " Documentation."
b.
Permanent Record files for SMATCO shop, order No.'s 4231N and 4480N.
c.
Non-permanent record files for SMATCO shop order No.'s 4231Nand 4480N.
d.
Record storage vault.
3.
Findinas No deviations or unresolved items were identified in this area of the inspection.
During the inspection the inspector verified the following information:
l a.
QAM Section 11.0 is divided into five (5) procedures:
(1)
Procedure No. 11.1 establishes the manner in which the final docwnentation (permanent and non-permanent) is to be stored and controlled when SMATCO is responsible for the maintenance of these records.
The procedure also assigns the responsibilities for these acti-vities.
(2)
Procedure No.11.2 assigns the QA Manager the responsibility for the preparation of a check list to be used in the accumulation of permanent and non-permanent records.
(3) Procedure No. 11.3 establishes the method and assigns the re-it
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responsibility for the identification and recording the identification of all QA records.
(4) Procedure No. 11.4 establishus the method by which the final documentation will be assembled for submittal to the customer.
(5)
Procedure No. 11.5 specifies the documentation to be pre-sented to the ANI for ASME Code items.
b.
The Permanent Record Files includes as a minimum:
(1) SMATCO's Certificata of Compliance (2) Approved Deviation Notice (3) Code Data Forms NF-1 and NF-2.
(4) Weld repair map.
(5)
Final NDE test reports (RT, MT, and V).
(6) Material cross reference.
(7) Certified Material Test Reports.
(8)
Photography of stamped name plate.
(9) Operation & Process Sheets (CPS) with original sign-off signature.
c.
Nonpermanent Record Files includes:
(1) Customer PD and Change Notices.
/2) Welding procedures, procedure qualifications and custcmer approvals..
(3) Nonconformance Repo-ts - properly dispositioned and signed.
(4) Receiving Inspection Reports.
(5)
In process NDE test reports (MT and V).
d.
Records are maintained in locked file cabinets inside a concrete vault with a vault door (four (4) hour certified), it appears this arrangement would afford protection from loss, deteriora-tien and damage.
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Procurement Control
- 1. Objectives The objectives of this area of the inspection were to verify that proce-dures have been established and implemented that provide for:
a.
Procurement Source Selection Procurement Sourse Selection, bid evaluation and contract award by designated authority, approved by responsible management, and reviewed by the QA.
b.
Procurement Document Control (1) The organi:atiens involved in the execution of procurement acti-vities and their responsibilities delineated.
(2)
Procurement documents that include Me scoce of work to be per-formed by the supplier, the technica. requirements, material and equipment specifications, procedures and instructions, test and inspection requirements, acceptance recuirements, and iden-tification, packaging, handling, and shipping requirements.
( 3')
Procurement documents that require the supplier to have 2 docu-mented quality assurance program consistent with 10 CFR 50, Appendix B.
(a) The supplier is required to inccrporated accropriate quality assu-rance program requirements in sub-vendor procurement documents.
(5) Procurement documents that provide 'ights of access to the supplier's plant facilities and records, identification of manufacturing hold points, witness points and notification of time of these events, documentation requirements, records requirements, and requirements for reporting and approving of the oisposition of ncnconformances.
(6) Procurement documents are reviewed by the QA organization before transmittal to the prospective suppliers and these reviews are
,cumented.
(7) Changes to procurement documents undergo the same degree of review and controls as the original documents.
c.
Evaluation of Sutolier Performance The effectiveness of the control of quality by the saoplier to be assessed by the purchaser at intervals consistent with the impor-tance, complexity and quality of the product or service.
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Method of Accomolishment The preceding objectives were accomplished by a detailed review of the following documents:
a.
QAM Section 4.0, " Procurement Control."
b.
QAM Section 14.0, " Inspection System."
Procedure No. 14.4 Source Inspection.
c.
Customer's general purchase order.
P0 No. 546-APX-283080-BN date August 21, 1978 and change order through C/N 007 date April 23, 1980 for CROM Seismic Support Tie Rod Assembly and referenced project P0 No. 546-CPK-283085-BN, date February 13, 1980 and change notices through C/N 002.
(SMATCO Job Order No.
4480N).
d.
Customer's general order P0 No. 546-APK-27110-BN, date October 19, 1977, for CRCM Seismic Support Platform and referenced No. 546-CPK-271109 through C/N 005 that changed the project number to 546-CMH-407881-BN date May 12, 1980.
(SMATCO Job Order No. 4231N).
e.
Approved Vendor List date November 18, 1980.
f.
Five (5) vendor qualification surveys reports.
g.
Four (4) vendor annual audit reports.
h.
Material Lists for Job Order No. 's 4480-N and 47.31-N.
- i. Certified Material Test Reports (CMTR) for code materials (including welding materials for Job Order No. 's 4480-N and 4231-N.
- j. Receiving Inspection Reports for Job Crder No. 's 4480-N and 4231-N.
3.
Findincs a.
The inspector verified the folicwing infor nation:
(1) The OAM Section 4.0:
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(a) Procedure No. 4.1 establishes the requirements for a material list, purchase order and approved vendor list.
It also assigns the responsibility for preparation, review, and control of each.
(b) Procedure No. 4.2 describes the system #or the establishing i
of material requirements, preparation of material lists and the necessary reviews to assure compliance with codes, standards, and specification requirements.
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_3 (c) Procedure No. 4.3, establishes the manner in which P0 for material and services will be prepared and approved and assigns the responsibilities for these functions.
(d) Procedure No. 4.4, establishes the method in which Certified Material Test Repor" and Certificate of Compliance will be obtained and handlet.
(e) Procedure No. 4.S, states how vendors will be qualified and placed on the " Approved Vendor List."
It also establishes the audit frequency for non-holders of ASME Certificates.
(f) Procedure No. 4.5, describes the interface with the vendor of subcontracted services, i.e., heat treating, NDE, design report and calibration services.
(2) The customer documents identified in 0.2.c. and d. states in part the aoplicable ASME Code isSection III, Subsection NF, 1977 Edition including Summer 1977 Addendum; the specific materials, records, and/or documents to be submitted and submittal, schedule; the applicable code cases including N242.
(3) The Approved Venders List contains the vendor's name and address, material or services approved for and limitations (if any) date approved, date of last audit and an expiration date.
(4) The vendor qualification survey reports and audit recorts noted in 0.2.f. and g. indicate the activity was conducted in accor-dance with prepared checklist.
The reports indicate the deficiencies were identified, corrective action requested and corrective action reviewed prior to approval as a supplier.
(5) The material lists appears to t e in conformance with the custcmer and code requirements.
(6) The CMTR's for the certified materials including welding materials appear to be in ccmpliance with job requirements ar.d include the quality orogram statement in accordance with Code Case N 242-1.
- b. - No deviations from cannitment or unresolved items were identifiad in this area of the inspection.
F.
Exit Interview The inspector conducted an exit meeting with following SMATC0 management re-presentatives at the conclusion of the inspection:
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. L. A. Roth, President H. W. Tucker, Quality Assurance Manager Tony Alejos, Engineering Manager The inspector discussed the scope of the inspection and the findings. The vendor coments were for clarifications only.