ML19318C792

Final Proposal Evaluation Rept & Recommendation,Solicitation RS-77-38, Audit of Supergrade Positions. Info Partially Withheld:Nrc Advice & Opinions (Ref FOIA Exemption 5)

ML19318C792
Person / Time
Issue date:	06/23/1977
From:	Clint Jones, Mattia M NRC COMMISSION (OCM), NRC OFFICE OF ADMINISTRATION (ADM)
To:
Shared Package
ML19318C786	List: ML19318C785 ML19318C787 ML19318C792
References
FOIA-79-69 NUDOCS 8007020292
Download: ML19318C792 (14)

Text

{{#Wiki_filter:_ - _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ~ ') ( (~ l 1_ FINAL PROPOSAL EVALUATION REPORT AND RECOMMENDATION SOLICITATION RS-77-38, DATED MAY 17, 1977 AUDIT OF THE SUPERGRADE POSITIONS I. COMPETITIVE RANGE DISCUSSIONS Following the SSB's initial evaluation of the proposals and approval ~ on June 23, 1977 of the Proposal Evaluation Report by the D.0. and C.0., letters dated June 24, 1977, were issued notifying the three offerors within the competitive range that discussions were contemplated with their company. By separate letters, dated July 12, 1977, the four unsuccessful offerors were infonned that their proposals were determined to be unacceptable and that no discussions were contemplated with that company an'd a revision to their proposal would not be considered. Oral presentations and discussions were held at the NRC with those offerors in the competitive range during the period July 6 through ,y 8, 1977 as follows: Date-July Time Company 6th 1:00 p.m. Damans and Associates (Damans) 7th 2:00 p.m.. Cresap, McCormick & Paget, Inc. (Cresap) 8th 10:30 a.m. The Iiistitute for Manpower Management (IMM) Bill Dorie, Greg Benoit, Jerry Black and Noff Lockard, 0&P, and Jo Mattia, DC, represented the NRC during the discussions with Damans and Cresap. Mr. Nate Bentson in lieu of Noff Lockard attended the IMM discussions. A list of attendees representing their respective companies is filed in the contract folder. A one-half-hour presentation was allowed for each offeror, if they so requested. The method and content of tha presentation was left to the individual company. These discussions began with Jo Mattia giving introduction remarks and a discussion of the following with each offeror: Role and authority of herself, Bill Dorie, Greg Benoit, a. Jerry Black and Noff Lockard during the discussions and any resulting contract. 8007020.?

O O 2 b. Objective and prime purpose and the extent of the discussions (all areas e.g. technical, management, administrative exclusive of cost and fee). Cost and fee areas were to be discussed at a later date upon receipt of audit information from the cognizant DCAA. c. Source selection process and evaluation criteria. d. Establishment of July 15, 1977, 3:00 p.m. for the receipt of any revisions to the proposals initially submitted and the treatment of late Best and Final Offers. Also, the format for submittal of revisions, if any. Each offeror was requested to include data concerning categories of labor and hours, materials, proposed subcontract categories of labor and hours, travel, etc., as part of the technical proposal without any reference to cost elements, e.g., labor rates, overhead rates, profit, etc. ,. y The technical team discussed certain deficiencies and/or areas where there could be more elaboration in the technical and management areas of the proposal in order to clarify or substantiate the areas judged deficient. This was done with each offeror, utilizing the written questions developed by the technical team based upon their evaluation of the respective proposal. Offerors were encouraged to engage in conversations regarding these areas a,nd'to ask questions at any time during the discussions. As a result of the answers given i.Y each offeror, additional questions were 9 nerated. These 4 were dov;mented after each meeting for inclusion.in. the Best ad Final letter. Terms and' conditions'such as the key personnel cbuse and government-furnished property were also discussed. Discussions were concluded with the reiteration of the common cut-off date and that if offerors were to have further questions they were to be directed to the Divisions of Contracts, Jo Mattia. Upon receipt of the audit information, weak areas were discussed with each offeror on the following days: Date-July Company 12th The Institute for llanpower Management (ItE) 13th DamansandAssociates(Damans) 14th Cresap, McCormick &'."aget, Inc. 4 (Cresap) 1 1

'/ ~ O O ~ 3 A copy of the cognizant DCAA Report is filed in the contract folder. 'The proposed cost and fee will be discu,ssed further under Paragraph III. II. TECHNICAL EVALUATION OF BEST AND FINAL OFFERS Revist d proposals were received from the three offerors within the competitive range by the date and time specified for receipt of Best and Final Offers. The revised proposals were distributed to the technical staff of the Source Selection Board on the same day, July 15, 1977, for re-evaluation of each proposal as it now exists in accordance with the evaluation criteria set forth in the solicitation. Enclosure (1) provides an abstract of the evaluation criteria, the weighting factors and the numerical ranking of each proposal. After a thorough review of the proposals by the technical evaluation members of the SSB, a Technical Evaluation Summary Report was ' 'f prepared and completed on July 20, 1977, Enclosures (2), (3), and (4). This report provides a detailed narrative supporting the grades for each evaluation factor and points out strengths and weaknesses of the offerors' proposals. In addition to the technical ' evaluation, a review of the reasonableness of the quantitative and qualitative aspects of the proposed direct labor hours, including consultants, travel, and material costs was made by the technical evaluators and forms a part of the technical evaluation summary report. These grades and narratives were used By th.e SSB to support its findings and recommendations to the D.O. and C.O." III. ESTIMATED COST AND FIXED FEE Cost An analysis of each prospective Contractor's cost proposal is attached as Enclosures (5), (6), and (7). Comments regarding the quantitative and qualitative aspects of the proposed direct labor hours, consultants, travel, and material costs from a technical standpoint and the level of effort to be performed have been incorporated in Enclosure (2). An audit of each cfferor's proposal was conducted in accordance with FPR 1-3.809(b) and any areas of cost questioned, unsupported or unsolved were discussed with each offeror. An abstract of the total costs initially submitted and the total Best and Final Costs are as follows: l l

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es ~. u .:==..,. .m.. , v.... u. ~; i.:. -~ e_ . m ~ IV. TERMS AND CONDITIONS Proposal clarification to the terms and conditions contained in the solicitation were raised to each offeror as set forth below. All offerors were requeste'd to confirm that the terms and conditions set forth below and all remaining terms and conditions of the solicitation were acceptable. Each offeror did so in their Best and Final. a. Damans l 1. NRC will provide space for interviews, telephone for arrangements and passes for the shuttle bus only. I 4

e.. O O i 5 I. 3 2. No additional GFM other than what is specified in the RFP on Page 20.will be required. I 3. Pursuant to Clause 40 of the General Provisions, the NRC will incorporate Mr. Sam Molk as a key person in any resulting contract. 4. The scope of work under,the subject effort does not include the preparation of new benchmark position descriptions and/or to revise those already in effect. t l l b. IMM 1. NRC will not be able to provide the space and utilities described on Page 6 of your technical proposal. NRC will provide space for interviews, telephone fcr arrangements and passes for the shuttle bus. 2. No sdditional GFM other than what is specified in the RFP on Page 20 will be required. 3. Pursuan't to Clause 40 of the General Provisions, the NRC will incorporate Mr. Chester Beaman as a key person in any resulting contract. f '4-c. Cresap NRCwillprovidespacef'orintervi'eYs',telephonefor ~ 1. arrangements and passes for the shuttle bus only. '2. No additional GFM other than what is specified in the RFP on Page 20 will be required. 3. Pursuant to Clause 40 of the General Provisions, the s NRC will incorporate Mr. Charles F. Hendricks, the ~ designated Project Manager, and Mr. James J. Sullivan, the designated Project Director, as key personnel in any resulting contract. j e

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(:) ~ ~ 6 8 1 AO'!A'!CE PAYt'Et:TS OF Fil A! CI ALMIST.WCE V. Payr.cnt under the proposed contract will be on a cost-reimbursment basis with monthly billings on an actual incurred cost arrangement and a provisional billing rate subject to final audit and negotiations. The cost-reimbursement centract represents a greater risk to the Government as it is impossible to firmly estimate costs as the nature and extent of the work covered by the proposed procurecent and the precise method of performing that work cannot be established in advance, but must be freely subject to improvisation and change as the work progresses. f ...t,' I Generally,$pxcept for (1) contracts with non-profit educational or research;i stitutions for experimenta1', developmental, or research work, and (2) contracts solely for the-management and operation of Gpvernment-owned plants, advance payments should not be authorized unless no other means of adequate financing are available to the contractor (not including loans or credit (i) at excessive interest rates or other exorbitant charges, or (ii) from other agenci.es of the Government), and the amount of the authorization is predicated upon use of the C;ntractor's own working capital to the extent This area is brought to the attention,of the'SSB for possible. 'l review and evaluation under the criteria establishe.d,.in~the solicitation. I l l VI. b e i s la. q I e

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~ p....- .M<.... f... aw w:.4. ?:s.....y.w.., n M w,.:a.m =v:wr m.r:. Mu-em.. w.wi -n. w.4. u. .....n.m.,,e.m.ey"mm.e.,-,.,.e m3c.s.n' .',s.u,.r.ig.m.e+g.r.:..:. -.-..S.,u.y.,. a ..~ ~... n. v.n. w# i..c-via 4 5..y.mw.. c.r w_- r a w .4.J.,. r sfm.#;pw..m. .. e. 7. m.s. .y.. ; . m_..s.. m,. w.~ >.,... ce.a. s..c.s.n. ~ ,u.-.. m m,. . w.m ~w, m.m.w3...wn u .r.n..._ B. Work Experience of the Firm For Damans, the Best and Final proposal describes work for the Office of Education and Cook County Hospital. Chicago, Illinois, that included as part of each, project the evaluation of several supergrade or equivalent positions. .t s l a e i

~. - s. n v 12 n-jv . r.; 4 VII. SPECIAL CLAUSES tio re-determination or escalation clauses affecting costs quoted will be used in the contract. All costs determined by the C.O. to be allowable shall be in accordance with FPR Subpart 1-15.2. O sp ?* .','"1**** y I , % s.. ) 0.1 S..,. S. $ 9 O ee s... .\\ ....~..'.'.:

'.b. - 9 l 13 7 l VIII. CONFLICT OF INTEREST _ Based upon the review of the contractual and organizational relationship i of the proposed successful offeror, their employers or expected subcontractors on this effort with industry associations and suppliers, the Board has detemined that an apparent or actual conflict of interest would not result if award were made to this fim. IX. CERTIFICATE OF CURRENT COST OR PRICING DATA In accordance with FPR 1-3.807-3, the successful Contractor has submitted a certificate of current cost or pricing data as part of its Best and Final Offer. The certificate is on file in the contract folder. i l X. FUNDS i i Funds in the aniount of $155,517 have been certified available for I the proposed contract. The " Limitation of Costs" clause will fom a part of the resulting contract. XI. DETERMINATION _ ~ Based upon the information contained herein, it i,s hereby determined ~ that a CPFF award at a total estimated cost of $155,517, including fee, results in a fair and reasonable cost and is in:the best interest of the Government all factors ' considered. p.. Pursuant to 41 U.S. Code 254(b), the Contracting Officer hereby determines that the estimated cost of $143,466 exclusive of fee, and that the fee in the amount of $12,051 is 8.4% of the estimated cost, exclusive of fee, and that the fee is within statutory and administrative limits. l e e S h

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.\\, ~} .j SOURCE SELECTION BOARD l d William Dorie, Chairman s i Greg Beno;4, ADM \\ rry BlptK, ADM i. 2%,Gham Marf do f$fttf#, ADM + &j S. &ko) '. '.h - Noffutockard, ADM j .[ APPROV ( SAPPROVED( ) d4L C-C+' / l Brenda Gardner, CON CalHn C. Jones Tirector Division of Ohj$1Tization and Personne. n APPROVED ( DISAPPROVED ( ) Ron Dixon, ELD /* ~ M d P.ary Jo Ptt i Contracting fficer s n o N k#l .L- ,.}}