ML19308C113
| ML19308C113 | |
| Person / Time | |
|---|---|
| Site: | Crane  |
| Issue date: | 07/17/1979 |
| From: | NRC OFFICE OF ADMINISTRATION (ADM) |
| To: | |
| Shared Package | |
| ML19308C110 | List: |
| References | |
| TASK-TF, TASK-TMR NUDOCS 8001210411 | |
| Download: ML19308C113 (20) | |
Text
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' form NRC-489 (1 76)
U. S. NUCLEAR REGULATORY COMMISSION NRC MANUAL
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TRANSMITTAL NOTICE CHAPTER NRC-5103 NRC REVIEW OF CONTRACTOR INV0 ICES SUPERSEDED:
TRANSMITTED:
Number Date Number Date TN 5100-2 Chapter Chapter NRC-5103 7/17/79 Page Page NRC-5103 7/17/79 Appendix Appendix REMARKS:
This new chapter and appendix establish a system for the review and approval of contractor invoices (vouchers) for payment under NRC contracts.
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U.S. ' NUCLEAR REGULATORY COMMISSION NRC MANUAL Volume:
5000 Procurement and Property Management
. Part :
5100 Procurement ADM 4
CHAPTER 5103 NRC REVIEW OF CONTRACTOR INVOICES 1
i 5103-01 COVERAGE T
This chapter establishes respousibilities and prescribes procedures for review-ing-and approving cost reimbursement and fixed price invoices for NRC con-tracts and purchase orders.
It does not provide for procedures relating to
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DOE /NRC interagency agreements.
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5103-02 OBJECTIVES 021 To. establish a system to receive, control (including follow-up action where necessary), review and approve contractor-submitted invoices for pay-ment due under NRC contracts and purchase orders.
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022 To enable contract specialists in the Division of Contracts (DC) to 4
become more aware of potential contract performance problems and impending contract difficulties earlier to allow sufficient time for preventive action wher-ever possible.
023 To assure that all payments made by NRC are for valid and reason-able costs and in accordance with the contract terms and conditions.
i 5103-03 RESPONSIBILITIES AND AUTHORITIES 031 Director, Division of Contracts (DC), Office of Administration:
a.
is final approval authority for determination of allowable costs for payment of contractor invoices for NRC contracts and purchase orders.
b.
provides guidance and assistance to NRC staff on questions relating 4
l to approval of costs to be paid under NRC contracts.
c.
advises contractors of all costs which are unallowable, suspended temporarily or require additional ' justification and support prior to a
_ payment.
d.
sets forth requirements and procedures to carry out the objectives provided for in 02, above.
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Approved: July 17,1979 i
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NRC-5103-032 NRC REVIEW OF CONTRACTOR INVOICES 032 Director Division of Accounting, Office of the Controller:
a.
has certifying authority and responsibility in conjunction with the Contracting Officer for the correctness and propriety of payment of all invoices.
b.
records obligations against those contracts that have been approved by DC and forwarded to the Division of Accounting assuring use of proper accounting citations, Fin., and Budget and Reporting Clas-sifications (B&R).
c.
receives all billings from contractors for work performed for NRC, and upon receipt of review and approval signatures from the cog-nizant project officer and Contracting Officer, certifies correct for payment through U.S. Treasury.
d.
maintains records of outstanding contractor unpaid obligations and files of unpaid billings and provides reports to NRC program offices and DC.
resolves day-to-day problems associated with billings through direct e.
contact with contractors (such as mathematical or clerical errors and fixed fee retentions).
033 Project Officer:
monitors day-to-day progress of contractor providing guidance and a.
assistance of a technical nature on work performed under NRC contracts.
b.
reviews all costs requested for reimbursement by contractors and submits recommendations for approval, disapproval or suspension to Director, DC.
c.
certifies NRC acceptance of contractor technical performance at completion of contract effort.
034 Director, Division of Facilities and Operations Support, Office of Administration, directs and administers the personal property management program Tor NRC in accordance with NRC 5201 and 5202, and applicable Federal Regulations.
5103-04 DEFINITIONS For purposes of this chapter, the following definitions apply:
041 Fixed Price invoice - A claim submitted for services rendered or goods delivered under a fixed price contract or purchase order.
042 Progress Invoice - A claim submitted periodically for costs incurred under a cost type contract.
O Approved : July 17,1979
NRC REVIEW OF CONTRACTOR INVOICES NRC-5103-043 043 Expiration Invoice - A claim submitted for costs incurred for per-pformance-through the expiration date of a cost type contract.
-Final Invoice - A claim submitted after final audit, representing com-044 plete settleme. : of all amounts due under a cost type contract.
045 Project Officer - The individual in NRC who is responsible for moni-toring/ directing technical performance by a contractor / vendor under a contract or purchase order.
046 Contracting Officer - The individual who is the NRC's authorized agent for the purpose of negotiating and awarding contracts on behalf of NRC, to make changes and amendments to the contract, and to make final settlement on all invoices.
047 Contract Specialist - An administrative staff member of the contract team ' responsible for the procedural actions in the procurement / acquisition p rocess.
048 Certifying Officer - An NRC employee who has been designated as the authorized agency official to have the authority to certify invoices for payment and whose certified signature has been transmitted to the Department of the Treasury.
049 Commitment - An obligation is always preceded by a commitment.
This is an administrative reservation of funds made by the official responsible fs'for certifying the availability of funds.
A commitment authorizes obligation of he funds without further recourse to the certifying official.
Thus, when y!unds are committed against a procurement request, the Contracting Officer has the authority to obligate the Government.
050 Obligation - An obligation is a Governmental liability resulting from an agreement to acquire supplies or services under a contract, purchase order, or other document.
5103-05 BASIC REQUIREMENTS 051 Applicability - This chapter applies to and shall be followed by all individuals involved in the contract monitoring process and the review and approval of invoices suomitted by contractors for reimbursement of all costs incurred under NRC contracts and purchase orders.
Congress appropriates funds for the NRC programs but does not directly control their expenditure.
This control is provided by the laws and procedures that apply to the appor-tionment, allocation, allotment, commitment, and obligation of funds.
Fixed-price contracts containing the standard payments clause found at FPR 1-7.102-7 provide that the contractor shall be paid upon submission of properly certified invoices or vouchers, the prices contained in the contract i
schedule for supplies or services delivered and accepted.
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j Approved: July 17,1979
NRC-5103-052 NRC REVIEW OF CONTRACTOR INVOICES Payment in cost-reimbursement type contracts is made in accordance with the allowable cost, fee and payment clause at FPR 1-7.202-4.
This clause provides that upon performance of the contract the government will pay the contractor the cost as determined by the Contracting Officer in accordance with the cost principles in FPR section XV part 2, the terms of the contract, and the fixed fee, if any, as may be provided in the contract schedule.
It also provides for monthly or more frequent payments, if approved by the Contracting Officer,of costs plus a proportionate part of the fixed fee, with part of the fee withheld until completion of the contract.
The amount withheld, which may vary with agency procedures, is paid by the government when the contractor submits a form designated as a final invoice or completion voucher which, if approved, requires prompt payment by the government.
(The NRC fee policy is that 15% of the fee billed by contractors will be withheld on each invoice until the total amount of fee paid amounts to 85% of the fee negotiated.
Upon satisfactory completion of the contract, the remaining 15% is released to the, contractor. )
Final payment is made upon completion and acceptance of all work required under a contract by presentation of a properly executed and duly certified voucher or invoice presented to the disbursing officer showing the amount agreed upon, less amounts previously paid.
Payment on termination of contracts is provided for at FPR Section 8 for either negotiated settlement or settlement by determination.
Generally, the method of payment is set out in the contract schedule, and the amount of fee due is based on a determination by the Contracting Officer of the percentage of work completed under the contract.
Under cost-plus-fixed-fee contracts, normally no agreement can be reached as to the correctness of an amount charged to and paid by the government until the final audit is conducted. Only then can the government notify the con-tractor with respect to receipt by him of any overpayment.
A cost-plus-fixed-fee contractor must reimburse the government for any reductions in cost for which it has already been compensated. The government retains the right to sue for recovery of overpayments on contracts in spite of long continuance of illegal overpayments before the error of overpayments on contracts is dis-covered and regardless of how long the action to recover it is deferred.
Contracting Officers can and must seek recovery of any payments which have been made by mistake.
This is true even after final payment has been made since no officer has the authority to give away rights vested in the Government.
052 Appendix 5103 - states procedures for review and approval' of in-voices and preparation of applicable forms.
053 Reports and Forms a.
NRC Form 292 - This form is to be used to approve costs requested for reimbursement on all NRC contracts. (See Exhibit 1. )
O Approved:
July 17, 1979
NRC REVIEW OF CONTRACTOR INVOICES NRC-5103-054 b.
NRC Form 291 - This form is to be signed by the NRC Contracting Officer to certify completion of the contract / purchase order and
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' indicate thereby full compliance by the contractor with all terms and conditions of performance and acceptability of total costs billed therefor. (See Exhibit 2.)
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c.
NRC Form 295 - This form is to be completed and maintained in the official contract file by the cognizant contract specialist in the DC for each individual cost reimbursable contract to indicate the pay-ments under the contract and the balance of obligated funds expended. (See Exhibit 3.)
d.
NRC Form 103b - This form is completed and signed for full or par-tial shipments of supplies or services received and forwarded to:
(1)
Division of Accounting; (2) Division of Contracts.
(See Exhibit 4.)
054 References a.
31 U.S.C. 665 - Anti-Deficiency Act provides that no Gcvernment officer or employee shall authorize or create any obligation, or make any expenditure, in excess of an apportionment of administrative subdivision of appropriated funds.
It requires the executive agencies to ' prescribe regulations that make it possible to fix responsibility for creating such overobligations or overexpenditures.
To enforce this prohibition, the Act requires administrative disci-plinary action for those who inadvertently exceed their authority.
It requires criminal penalties for those who do so knowingly and g
g willfully.
b.
31 U.S.C. 200 - An obligation must be supported by documentary evidence of a binding agreement in writing between the Government and a contractor.
1.
Period Available for Obligation (a) Time Limits.
Appropriations ordinarily are categorized as either one-year, multiple-year, or continuing.1 These time limits define only the period for which the appropria-tions are available for obligation; the Government's appro-priation structure rests on an obligation rather than an expenditure basis. By statute, the funds provided in the annual Appropriation Acts are one-year appropriations unless the Act specifically provides otherwise.
A one-year appropriation is one that is available for obligations incurred for only a specified year.
A multiple-year appropriation is one that is available for obligations incurred for a definite period in excess of one fiscal year.
A no-year (continuing) appropriation is one that is i
available for an indefinite period of time.
NRC operates under no-year
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funding.
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Approved: July 17,1979 l
r NRC-5103-054.b NRC REVIEW OF CONTRACTOR INVOICES (b) Establishing the Validity of Obligations--The Needs Theory.
The basic principle in obligating Government funds has been stated by the Comptroller General as follows:
The general rule for lawfully obligating a fiscal year appropriation is that the supplies or services are intended to serve a bona fide need of the fiscal year in which the need arises or to replace stock used in such fiscal year.
If appropriations are not used for the particular purpose designated by the Congress, it is a fundamental rule that they cannot be used for any other purpose.
The Comptroller General has enforced this rale in the performance of his statutory function of settling and adjusting all accounts and claims in which the United States is involved.
Each obligation must be supported by documentary evidence of the transaction involved.
This generally requires, for procurement transactions, that an obligation may not be recorded unless there is "a binding agreement in writing between the parties thereto. " The agreement must call for specific goods to be delivered, real property to be purchased or leased, or work or services fo be performed. "
An obligation may also be recorded on the basis of a unilateral purchase order issued under small purchase procedures.
(c) Incremental Funding.
In some instances, larger projects and programs may be funded on a partial or incremental basis.
Such funding may be defined as the obligation of funds to a contract--which contains a total or estimated price--in periodic installments as the work progresses, rather than in a lump sum at the outset.
(d) Unauthorized Procurements.
Within
- NRC, Contracting Officer Authority has been delegated in writing through channels to the Director, DC, and to certain Branch Chiefs within that Division who have day-to-day contracting responsibilities for the various NRC program and administrative activities.
Only staff members having such written delegation may direct a contractor to perform work which creates a new obligation for Government paymen ts.
This includes new con tracts,
contract renewals, and direction of work outside of the scope and dollars of existing contracts.
O Approved:
July 17,1979
NRC REVIEW OF CONTRA'CTOR INVOICES N RC-5103-054.c If, in spite of everyone's best efforts, an unauthorized s
procurement does take-place, the' program office involved
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must promptly prepare a statement describing the situa-tion. The statement should inform the Director, DC: (1) why the Contracting Officer channel was not used; (2) why the organization or individual in question was
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selected;- (3) other sources considered; (4) the nature, estimated cost, and degree of completion of the work; and (5) any circumstance surrounding the incident believed
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pertinent.
In addition, any available a_ccounting data, invoices, etc. should be attached to this statement.
41 U.S.C. 255, Federal Property and Administrative Services Act of c.
1949, Section 305 provides basic authority for payments under con-tracts for property or services.
d.
Chapter 1-30.2, Federal Procurement Regulations, provides basic policy for payments to contractors.
e.
Chapter 1-7.202-4, Federal Procurement Regulations, Allowable Cost Fee and Payment, a mandatory Clause used in all NRC cost reim-bursement contracts.
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Approved: July 17,1979 i
NRC REVIEW OF CONTRACTOR INVOICES NRC Appendix 5103 h
PROCEDURES FOR REVIEW AND APPROVAL OF CONTRACTOR INVOICES
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A.
Procedures for Progress Invoices on Cost Reimbursement Contracts and Fixed Priced Invoices 1
1.
Division of Contracts:
a.
Receives from Division of Accounting two copies of contractor's invoice.
b.
Prepares copies of NRC Form 292 and forwards Form 292 and one copy of unp9d invoice to designated Project Officer for return within 14 cawndar days.
c.
Maintains necessary follow-up with desigcated Project Officer within 14 calendar days.
d.
Upon receipt of completed copy of NRC Form 292:
(1) determines allowability of amount to be paid.
(2) makes recommendation on amount to be retained (for Expiration invoice only) pending final audit.
m (3) completes NRC Form 292, signs and forwards to Controller.
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(From receipt of invoice to payment no more than
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30 calendar days shall elapse.
This means that normally DC shall forward a completed NRC Form 292 to the Division of Accounting with 23 calendar days from date of rece: 3 of invoice from the Division of Accounting).
(4) if there are suspensions: (a) prepares letter to contractor advising of amount withheld and reasons therefor; (b) attaches copy of suspension notice to Form 292.
(5) after voucher has been scheduled for payment, receives copy of invoice stamped " Paid", with copy of NRC Form 292, from Controller to be retained for record pur-1 i
poses in DC contract file.
e.
On all invoices received where prompt payment discounts are involved, assures that approval documentation is returned to the Division of Accounting in a timely manner so that discount can be taken. DC follow-up procedures will assure that invoices are l
received in Division of Accounting at least four working days prior to expiration of the discount period.
f.
Documents contract files appropriately.
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Approved: July 17,1979 I.
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NRC App ^ndix 5103 NRC REVIEW OF CONTRACTOR INVOICES 2.
Division of Accounting, Office of the Controller:
a.
Serves as agency official point of contact for receipt of original and four copies of contractor requests for payments (invoices) for work-performed under NRC contracts.
b.
?eviews invoice to insure compliance with contract terms and Contracting Officer's authorization.
c.
Sends two copies of invoices to DC for proc % sing in accordance with this manual chapter.
d.
Upon receipt of NRC Form 292, approved by the Contracting Officer, processes the invoice for payment as authorized.
e.
After invoice has been scheduled for payment, forwards two copies of invoices stamped " Paid" to Contracting Officer with copy of signed NRC Form 292.
f.
Issues monthly report from the Integrated Financial Management System to the program office and DC, including the following information :
(1) Name of contractor (2) Contract number (3) Invoice number (4) Amount paid (5) Date schedule for payment 3.
Project Officer:
a.
Receives from DC NRC Form 292 with copy of unpaid invoice.
b.
Completes the NRC Form 292, indicating concurrences or recom-mendations for suspension.
If material or services invoiced by the contractor have not been received or are not fully accept-able, the project officer should contact DC immediately upon receipt of the NRC Form 292.
(For further guidance in this
- area, refer to the NRC Procurement
- Handbook, NRC Appendix 5101, Part V, Contract Administration. To be issued. )
c.
Signs the NRC Form 292 and forwards with copy of unpaid invoice to Contracting Officer (within 14 calendar days) for final determination of amount to be paid.
d.
Retains copy of NRC Form 292 for record purposes.
c.
After invoice has been scheduled for payment, receives copy of invoice stamped " Paid" from DC to be retained for record purposes.
O Approved: July 17, 1979 2
1 NRC REVIEW OF CONTRACTOR INVOICES NBC Appendix 5103 l
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l B.
Procedures for Final Invoices and Invoices Reclaiming Withheld Fixed Fee 1.
Division of Contracts:
a.
Receives from Division of A'ccounting two copies of invoice.
b.
Prspares NRC Form 292 and forwards to Project Officer with one copy of invoice.
1 c.
' Forwards one copy of unpaid invoice to' DCAA J Audit Activity j-with request to - perform final audit (if not previously j
requested).
J' d.
Maintains necessary ' follow-up with Audit Activity and with Project Officer.
Upon ' receipt of DCAA Audit Report with recommendations and f
e.
l Form 292 from Project Officer:
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(1) for withheld fixed fee invoices, completes copy of Form 292 j
and forwards with two copies of unpaid invoice to-l Controller.
(2) for Final Invoices, upon receipt of final audit recommen-dations and after completion of contract close-out requirements:
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s (a) prepares Form 291 certification of total allowable costs j
under the contract.
(b) completes copy of Form 292.
1 (c) forwards copies of NRC Forms 292 and 291 with two copies of unpaid invoice to Controller.
i (3) after invoice ~ has been scheduled for payment, receives l
copy of invoice stamped " Paid" with copy of Form 292 from Controller to be retained for record purposes.
2.
Division of Accounting, Office of the Controller:
l l
a.
. Receives from Contracting Officer.
(1) for Withheld Fixed-Fee invoice, a copy of unpaid invoice and comphted Form 292.
t (2) for Final Invoice, a copy of unpaid invoice with completed copies of NRC Forms 292 and 291.
b.
Reviews invoice to insure compliance with contract terms and Contracting Officer's authorization.
j
,j c.
Pro' cesses invoice for payment.
3 Approved:
July 17,1979 i
NRC Appendix 5103 NRC REVIEW OF CONTRACTOR INVOICES d.
After invoice has been scheduled for payment, forwards two copies of invoice with NRC Form 292 stamped " Paid" to Con-tracting Officer 3.
Project Officer:
a.
Receives from DC NRC Form 292 with copy of unpaid invoice.
b.
Completes the NRC Form 292 indicating concurrences or recom-mendations for suspension.
If material or services invoiced by the contractor have not been received or are not fully accept-able, the project officer should contact DC immediately upon receipt of the NRC Form 292.
c.
Signs the NRC Form 292 and forwards with copy of unpaid invoice to Contracting Officer (within 14 calendar days) for final determination of amount to be paid.
d.
Retains copy of NRC Form 292 for record purposes.
c.
After invoice has been scheduled for payment, receives copy of invoice stamped " Paid" from DC to be retained for record purposes.
C.
Procedures for Purchase Orders 1.
Division of Contracts:
a.
Prepares purchase order (NRC Form 103b) and transmits three copies of receiving report portions of the Form to the Warehouse Section, Property and Supply Branch, Division of Facilities and Operations Support or other User.
b.
Receives completed copy of receiving report (Form 103b) from Warehouse or other User.
c.
Receives from Division of Accounting one copy of invoice.
d.
Reviews request for proper compliance with terms of purchase
- order.
e.
If any problem encountered which should pre rent payment, contacts Controller within five days from receipt of invoice.
f.
After invoice has been scheduled for payment, receives copy of invoice stamped " Paid" from Controller to be retained for record purposes in purchase order file.
2.
Division of Accounting, Office of Controller:
a.
Receives invoice (original) and two copics from Vendors for payment.
Approved:
July 17,1979 4
. NRC -REVIEW-OF CONTRACTOR INVOICES NRC Appendix 5103 d
b; Reviews invoices to. insure compliance with purchase order terms 3 V and conditions.
c.
In 'those cases where Division' of Accounting has received a signed Receiving Report (NRC Form 103b) for supplies or ser-I vices, payment is made after verification of files within the Division of Accounting provided there is no objection to payment i
received from DC within five days.
i-
~d.
In cases where no receiving report is received at the time of l
receipt of invoice, contacts Small Purchase Section, DC, for resolution.
i e.
Maintains necessary follow-up.
t f.
Assures that prompt payment discounts are timely noted.
r-i g.
After invoice has been. scheduled for payment, forwards one f
copy of invoice stamped " Paid" to Contracting Officer.
3.
User:
a.
Receives from Small Purchases Section, DC, three copies of l
Form 103b, including two copies of the receiving report portion j
of the Form.
t b.
Upon receipt of purchased items,
completes Form 103b, j
Receivhlg Report, and forwards one copy to Division of l
Accounting and one copy to DC.
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' Approved :. July 17, 1979 l
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NRC REVIEW OF CONTRACTOR INVOICES NRC Appendix 5103
' Exhibit:1 N
N8tC FORM 292 U.S. NUCLEAR REGULATORY COMMIS$10N TO.
MA4,sToP (S 701 VOUCHER TRANSMITTAL FOR REVIEW AND APPROVAL PRIOR TO PAYMENT voucher huMBER DAtt The attached (see item checked below) which was received by the Drvi-sion Of Contracts on is forwarded CONTRACT NuM8ER coNtRACioR for your ; review and recommendation for approval / suspen.
sion/ disallowance prior to payment.
e er R Nuva6R fin NuMasR AMOUNT AFC NUMBER Progress Eno,tation lWithheid Fined I
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'8 8
Fued Preca Final PART 1 NRC Protect Officer wilt complete within 14 calendar davs PEPoRTING PERIOD Plea.e answer all questens "yes' or "rio" to the best of your knowledge. Esplain att "no" answers for questens 4 thru 12 under comments or on a separate attachmerit.
QUESTION YES NO
- 1. Osd the Protect Officer visit the contractor or d,d the i:antractor ett NRC dunng this reoorting penod?
- 2. Was e report of the visit submitted to the contracting c'f ce?
- 3. If the answer to question l is "no*, has there t;een ot er contact with the contractor durmg inis per,od7 h
- 4. Is the contractor perforerung sat sfactordy and wthm the secoe of the contract?
- 5. Has the contractor submitted a.4 reau. red reports in acceptaoie order and in a timely rnanner?
6 Is the contractor using personnel wth the retzu red sa.as for man, mum performance?
- 7. Is the contractor dedicatmq the effort set forth m tre contract?
8 Wdi the t ontractor meet the comptet:on date soecif.ed m the contract?
- 9. Are the unexpended funds suffectent to complete the serv ces required in the contract?
- 10. Has the caritractor been supplied 44 government furneshed property required m the comract?
- 11. Were all probtems that may adversely affect performance and/oe cost brought to the attent.on of the contracting officer in a tirnety manner?
- 12. tias the contractor met the detwery schedule as set fortn in the contract) l
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- N 13 COMMENTS T
I have enammed the referenced voucher in relation to the contractor's progress and technical aspects of the items claimed and recommend the followmg:
l Payment in the amount of 4 l l Withholding payment pending clarificat.on m the followmg areas of concerm SIGNATURE-PROJECT OFFICER l DATE SIGNATURE tif requered by your division or other authorued I
representatived PART ll-Contractmg Officer will complete with4n 10 calendar days.
I have examined the referenced voucher. considered the recommendatrons of the reviewing Project Officer, and request the following action be taken: (For suspension and/or disallowances, please attach Omsion of Contracts letter of empianation to contractora Payment m the arnount of $
REASONS FOR SUSPENSIONiOl$ ALLOWANCE Suspenseon in the amount of $
Disatiowance its the amount of S SIGNATURE + CON TR ACTING OFFICER OATE
'r PART lti-NRC Controller will complete.
Payment in the amount of $
has been rnade.
A deduct +on :n the amount of $
has been made from the voucher and the remaining payment m the amount of 5 has been made.
SIGNATURE CONTROLLER REPRESENTAllVE OATE 7
%j DC CONTRACT FILE 7
Approved: July 17, 1979
NRC App;ndix 5103 NRC REVIEW OF CONTRACTOR INVOICES Exhibit 2 NRC Fomu 291 U.S. NUCLEAR REGULATORY commission CoNTR AcT NvMBER
.9-78)
VoVCHE R (Invo.cel NUMBE F4 FINAL CERTIFICATION OF ACCEPTABLE COSTS FOR NEGOTIATED CONTRACTS AMoVNT I hereby certify that I have examined the Contractor's voucher (invoice) representing final costs under the referenced contract and that to the best of my knowledge and belief, the items for wnich reimburse-rnent is to be made, together with all costs previously claimed and reimbursed, for a total amount of under this contract were necessarily incurred in the performance of the work under Said contract.
The contractor performed services stated and is not now in default under said contract in fumishing reports, disclosures, licenses, equipment, or any other tangible articles required under the terms of the contract. -
Therefore, final payment in the amount of $
is hereby approved.
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CONTR ACTING OFFICE R'S slGNATURE DATk N aC F O RM 291 (5-7s.
Approved: July 17,1979 8
NRC REVIEW OF CONTRACTOR INVOICES NRC Appendix 5103
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Exhibit 3 i
NRC FORM 295 U.S. NUCLEAR REGULATORY COMMISSION CONTR ACT NUMBER (b78)
CONTRACTOR VOUCHER LOG PROJECT OF FICE R PROGRAM AREA CONTR ACT SPECI ALIST PERIOD OF PERFORMANCE ORIGINAL ESTIMATED COST FlXED FEE TOTAL MODIFICATION NUMBER COST DATE VOUCHER NUMBER PERIOD AMOUNT PAID BALANCE em.
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NRCFOPM 295
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Approved: July 17,1979
NRC Appendix 5103 NRC REVIEW OF CONTRACTOR INVOICES t%?df'* m*
Exhibit 4 ORDER O
1 MIS NUVBE R MUST APP ( AR ON ALL PAC A.
m ~ **" s ana~m '~s om a ORDE R NO.
U. S. NUCLEAR REGULATORY COMMISSION POINT OF ISSUE.
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WASHINGTON, D. C. 20555 U^
O PURCHASE ORDER PE R YOUR OF O DELIVERY ORDER UNDER CONTRACT NO COST SYMBOL ALLOT M E NT APPROPRIATION SYMBOL AND TITLE TO CONSIGNEE AND DESTINATION S
S E
H L
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P E
T O
VIA Re: P. O. No.
TIME FOR DELIVERY GOV'T 8'L NO.
DISCOUNT TERMS
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Picase furnish the f ollow*ng on the terms specifed on both sides of this sheet and on the attached sheets, if any, except that any such terms which might be inconsistent with the terms of any existing Federal contract or agreement under which this order is placed will not apply.
Item No.
ARTICLES OR SERVICES QUAN.
UNIT UNIT PRICE AMOUNT O
Submit invo.ces in DUPLIC A TE m accordance with enstruct'ons on reverse and forward to U. S. NUCLEAR REGULATORY COMMISSION OFFICE OF THE CONTROLLER ie ME WASHINGTON, D. C. 20555 RE. P. O. NO.
tittr Approved: July 17, 1979
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