ML19298A118
| ML19298A118 | |
| Person / Time | |
|---|---|
| Issue date: | 11/07/2019 |
| From: | Division of Operating Reactor Licensing |
| To: | |
| References | |
| Download: ML19298A118 (3) | |
Text
Operating Reactor Technical Assistance Request (TAR)
Summary of Action Steps DRAFT 1
No.
Action Action-taker General (Gen) Program Actions:
Gen1 Maintain a log of completed and active TARs on SharePoint TAR Coordinator Gen2 Perform periodic NRR Executive Team briefing on active TARs TAR Coordinator Gen3 Submit status report for monthly NRR workload meetings TAR Coordinator Intake (Int) Phase: ( 8 hours9.259259e-5 days <br />0.00222 hours <br />1.322751e-5 weeks <br />3.044e-6 months <br /> level of effort)
Int1 Initiate a TAR via email to the TAR Coordinator, using a partially-populated TAR Intake Form RO Staff/BC Int2 Assign a TAR # to the incoming, add to TAR log, and notify DORL BC and management of the incoming and identify schedule priorities TAR Coordinator Int3 Review TAR Intake Form, and discuss pre-screening applicability criteria including acceptance (Section 4.2 - 4.5) with RO (as necessary)
TAR Coordinator Int4 If a decision has been reached to close the TAR, proceed to closure at the bottom of this table (Closure Outcome 1 or 2)
TAR Coordinator Int5 Complete TAR Intake Form with all supporting documents and factual information from all relevant sources 1(put package in non-public ADAMS)
TAR Coordinator and RO Int6 Obtain RO management authorization to proceed to Screening and Evaluation if acceptance criteria is met TAR Coordinator and RO Int7 Grant authorization to proceed to S&E and request to DORL management to move issue to next phase (S&E initiation)
RO Division Management Screening and Evaluation (S&E) Phase: ( 30 days from S&E Integrated Team (IT) Kickoff Meeting)2 S&E1 Identify and engage the SES Chairperson for the Integrated Team with DORL management support TAR Coordinator S&E2 Obtain an EPID through RRPS (non-fee-billable charge code), including establishment of milestones TAR Coordinator S&E3 Stand-up the IT 3 (within 7 working days of S&E initiation)
TAR Coordinator S&E4 Work with the RO and/or plant PM (when relevant) to hold a conference call (typically non-public, depends on the process the TAR serves) with the licensee regarding the start of a new TAR TAR Coordinator S&E5 Lead the IT Kickoff Meeting Chairperson and TAR Coordinator S&E6 Hold meetings or calls as necessary to expeditiously scope the request and iterate and frame appropriate unresolved TAR questions TAR Coordinator and IT members S&E7 Engage licensee, if relevant (e.g., if there are diverse facts). 5 days or as agreed to submit any new information (voluntary or additional4) with respect to the intake form TAR Coordinator, IT, and licensee S&E8 Assess the issues significance using the TAR Safety Significance Determination Instructions and associated Template Risk analyst and Topical SME S&E9 Perform screening for referral to other processes or evaluate for early resolution if easily achievable, including review of LB standing with the gathered facts IT 1 Assumes licensee information collected prior to entering intake 2 Days are calendar days unless specifically mentioned otherwise 3 Integrated Team: Lead Chairperson (typically an SES executive), TAR Coordinator, DORL plant PM, RO staff, NRR topical SME, SME (backfit, generic concerns etc.), OGC, OE (if required), and NRR risk analyst(s) 4 Additional information-these are not like RAIs in license amendment requests. Can be submitted by e-mail.
Operating Reactor Technical Assistance Request (TAR)
Summary of Action Steps DRAFT 2
No.
Action Action-taker S&E10 IT holds interim meeting to discuss ongoing assessment and refine understanding of issue, as needed, and holds a meeting to align on the path forward with the Chairperson as the decision-maker. IT will document the results and conclusion in the Screening and Evaluation Results Memorandum5 to the RO IT and Chairperson S&E11 If the IT concludes the TAR should be closed, proceed to closure at the bottom of this table (Closure Outcome 1, 2 or 3) using the Screening and Evaluation Results Memorandum Template, including licensee notification (when relevant) through the RO and/or plant PM TAR Coordinator S&E12 If the IT has reached an impasse, elevate to resolve disagreements (optional guidance)
Chairperson, TAR Coordinator, Office management S&E13 If an exception to the entrance criteria for in-depth review is being pursued, take associated actions of seeking higher authorization at office director level from both NRR and RO organizations TAR Coordinator S&E14 If the issue should proceed to an in-depth review, the Screening and Evaluation Results Memorandum should document the acceptable questions for the in-depth review and notify RO Division management (in-depth review initiation)
TAR Coordinator S&E15 Distribute Screening and Evaluation Results Memorandum to RO and others (non-public in ADAMS)
TAR Coordinator In-Depth Review (IDR) Phase: ( 80 days from IDR Initiation)
IDR1 In-Depth Review Phase initiation and status the EPID for continuation of TAR TAR Coordinator IDR2 Identify the TAR review team6 TAR Coordinator IDR3 Facilitate a kick-off meeting or call (non-public typically) with the requestor and the licensee, when relevant and TAR review team, share relevant information and TAR questions TAR Coordinator IDR4 Licensee additional information (voluntary or otherwise) 7 days or as agreed4 Licensee IDR5 During evaluation of the issue, facilitate follow-ups with RO and OGC, as needed TAR Coordinator IDR6 Compile draft TAR response and transmit to RO for 7-day comment period7 TAR Coordinator IDR7 Transmit comments on draft TAR response to TAR Coordinator RO IDR8 Schedule and facilitate an NRR Executive Team alignment brief TAR Coordinator IDR9 Schedule and facilitate a de-brief with the RO and review team TAR Coordinator IDR10 Record the in-depth review result and conclusion using the In-depth Response Memorandum Template. Route the TAR response for concurrence, including NRR, OGC (NLO), and OE (as needed)
TAR Coordinator IDR11 Sign final TAR response addressed to RO Division management DORL Deputy Director IDR12 Distribute the IDR TAR response to RO and others (non-public ADAMS)
TAR Coordinator IDR13 Proceed to closure below (most likely Outcome 1)
TAR Coordinator IDR14 RO staff or DORL plant PM notifies licensee (if relevant) of closure of the TAR RO staff or DORL plant PM 5 IT concurs on the Screening and Evaluation Results memorandum (includes requesting office staff and BC) 6 TAR Review team (in-depth review): TAR Coordinator, DORL plant PM, NRR technical staff, OGC, OE (if required) 7 RO does not concur on IDR TAR response
Operating Reactor Technical Assistance Request (TAR)
Summary of Action Steps DRAFT 3
No.
Action Action-taker Closure (Clo) Phase:
Clo1 Close the TAR in the log with one of the three possible outcomes:
- 1. Issue is resolved including response to the requesting office
- 2. A recommended referral is made to another process
- 3. The issue is recommended for no further action based on safety significance and other criteria DORL = NRRs Division of Operating Reactor Licensing IT = Integrated Team RO = Requesting Office SME = Subject Matter Expert TAR = Technical Assistance Request TAR Coordinator = Technical Assistance Request Program Point of Contact and Coordinator