ML19221B458
| ML19221B458 | |
| Person / Time | |
|---|---|
| Issue date: | 08/09/2019 |
| From: | Mark Lohrmann Acquisition Management Division |
| To: | Amit Deva Deva & Associates, PC |
| References | |
| NRC-HQ-7N-17-A-0003 | |
| Download: ML19221B458 (11) | |
Text
1. CONTRACT ID CODE PAGE OF PAGES AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 2
- 2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)
P00001 See Block 16C CFO-19-0039
- 6. ISSUED BY CODE NRCHQ 7. ADMINISTERED BY (If other than Item 6) CODE NRCHQ U.S. NRC - HQ U.S. NRC - HQ Acquisition Management Division Acquisition Management Division Mail Stop: TWFN-07B20M Mail Stop: TWFN-5E03 Washington DC 20555-0001 Washington DC 20555-0001
- 8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)
(x) 9A. AMENDMENT OF SOLICITATION NO.
Deva & Associates PC Attn: Arun Deva 9B. DATED (SEE ITEM 11) 1901 RESEARCH BLVD STE 410 ROCKVILLE MD 208506120 x 10A. MODIFICATION OF CONTRACT/ORDER NO.
NRC-HQ-7N-17-A-0003 31310019F0026 10B. DATED (SEE ITEM 13)
CODE FACILITY CODE 05/16/2019 789017506
- 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing Items 8 and 15, and returning ___________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
- 12. ACCOUNTING AND APPROPRIATION DATA (If required) Net Increase: $41,164.00
- 13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT X ORDER NO. IN ITEM 10A.
FAR 52.212-4(c),Changes and FAR 52.232-22, Limitation of Funds B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER (Specify type of modification and authority)
E. IMPORTANT: Contractor is not x is required to sign this document and return 1
__________________ copies to the issuing office.
- 14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
GSA Contract #: GS00F136CA The purposes of this modification are (a) modify the statement of work to add the requirement to support NRC's Biennial Review of Fees for Delinquent Debt will be conducted (see Attachment 1, Updated Statement of Work); (b) to increase the ceiling price for the task order by $41,164.00, from $344,464.92 to
$385,628.92; and (c) to obligate funds in the amount of $41,164.00, thereby increasing the obligated amount from $344,464.92 Continued ...
Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
MARK S. LOHRMANN 15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16 16C. DATE SIGNED 08/09/2019 (Signature of person authorized to sign) (Signature of Contracting Officer)
Previous edition unusable STANDARD FORM 30 (REV. 11/2016)
Prescribed by GSA FAR (48 CFR) 53.243
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF CONTINUATION SHEET NRC-HQ-7N-17-A-0003/31310019F0026/P00001 2 2 NAME OF OFFEROR OR CONTRACTOR Deva & Associates PC ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT (A) (B) (C) (D) (E) (F) to $385,628.92.
New Total Ceiling for this Award: $385,628.92 New Total Obligated Amount for this Award:
$385,628.92 Authorized labor categories and associated fixed hourly rates include: Partner I Project Director at $227.47/hour, Sr. Accountant at
$102.91/hour and Accountant at $75.82/hour NEW ACCOUNTING CODE ADDED:
2019-X0200-FEEBASED-7N-7ND001-L1965-51-G-153-252A-7N-L1965 Period of Performance: 06/01/2019 to 05/31/2020 NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
Sponsored by GSA FAR (48 CFR) 53.110
P00001 - ATTACHMENT NO. 1 BPA NRC-HQ-7N-17-A-0003 Call Order # 31310018F0049 REVISED STATEMENT OF WORK (SOW)
(Level-of-Effort)
Accounting and Financial Services-Reconciliation and Project Title : biennial review Support for the Division of the Comptroller NRC Issuing Office : OCFO Period of Performance : June 1, 2019 - May 31, 2020 Job Code/Cost Center: L1965 Type of Competition:
Single award base BPA NRC-HQ-7N-17-A-0003 was competed, this call order #
31310018F0048 falls under this BPA base and thus was not competed.
Type of Contract/Order:
Labor Hour BPA Call Order Contracting Officers Representative (COR):
Name: Susan Jones Office: OCFO Street Address: 11545 Rockville Pike, mailstop O6H16 City, State and Zip code: Rockville, MD 20852 E-Mail: Susan.Jones@NRC.gov Phone: 301-415-6072 Alternate Contracting Officers Representative:
Name: Joy Tu Office: OCFO Street Address: 11545 Rockville Pike, mailstop O6 H16 City, State and Zip code: Rockville, MD 20852 E-Mail: Joy.Tu@NRC.gov Phone: 301-415-2980 Government-Furnished Property None
--- End of Executive Summary ---
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P00001 - ATTACHMENT NO. 1 DESCRIPTION/SPECIFICATIONS/WORK STATEMENT (Level-of-Effort)
Contents C.1 Title of Project C.2 Background C.3 Objective C.4 Scope of Work/Tasks C.5 Estimated Labor Categories, Key Personnel and Levels of Effort C.6 Certification and License Requirements C.7 Reporting Requirements Monthly Letter Status Report (MLSR)
C.8 List of Deliverables C.9 Required Materials/Facilities C.10 Release of Publications C.11 Place of Performance C.12 Recognized Holidays C.13 Hours of Operation C.14 Contractor Travel C.15 Data Rights C.16 Section 508 - Electronic and Information Technology Standards C.17 Applicable Publications (Current Editions)
DESCRIPTION/SPECIFICATIONS/WORK STATEMENT (Level-of-Effort)
C.1 Title of Project Reconciliation Support and Biennial Fee Review Support for the Division of the Controller C.2 Background It is the policy of the U.S. Nuclear Regulatory Commission to maintain its system of accounting and internal control in accordance with accounting principles and standards set forth in the Statements of Federal Financial Accounting Standards promulgated by the Federal Accounting 2
P00001 - ATTACHMENT NO. 1 Standards Advisory Board (FASAB) and to comply with the Budget and Accounting Procedures Act of 1950, as amended; the Federal Managers' Financial Integrity Act of 1982; the Chief Financial Officers Act of 1990; the Federal Financial Management Improvement Act of 1996; the Prompt Payment Act of 1999; and the requirements of other Federal statutes and Government regulations.
Additionally, the Chief Financial Officers (CFO) Act of 1990 requires the NRC Office of the Chief Financial Officer (OCFO) to perform biennial reviews of fees and other charges imposed for services and things of value it provides and makes recommendations on revising charges to reflect costs incurred by the NRC for providing those services and things of value (31 U.S.C.
902(a) (8)). Accordingly, on a biennial basis, the NRC is required to review the charges assessed for the following fees;
- Administrative charges assessed on delinquent debt,
- Orders, second notices, installment licenses, revocation of outstanding debt; performed as part of the administrative charge review,
- Indemnity fees,
- Freedom of Information Act (FOIA) requests,
- Administrative public use of the NRC auditorium,
- Daily and monthly use of the White Flint office complex parking garage,
- Criminal History Program (CHP),
- Information Access Authorization Program (IAAP),
- Materials Authorization Access Program (MAAP),
- Navy Porting Reviews,
- Small materials program, flat fees, and International Programs Material Licenses, Import/Export licenses C.3 Objective The objective of this task order is to obtain reconciliation support for NRCs Division of the Controller (DOC), Office of the Chief Financial Officer. The DOC is responsible for authorizing all non-payroll payments and recording such payments in the agency accounting system; managing the administrative control of funds of the NRC Central Allowance which includes all agency salaries and benefits (except for the Office of the Inspector General), Contractor support for 15 headquarters offices, and travel funds for all headquarters office (except for the Office of the Inspector General), and compiling the Agencys quarterly financial statements.
The DOC requires Contractor support to perform reconciliation activities for these functional areas. Contractor staff shall research and clear rejected items in the general ledger, clear suspense items, review vendor table data and/or perform related tasks.
Activities may include actions for any reconciliation area listed below.
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P00001 - ATTACHMENT NO. 1 Related areas may include clearing transactions for travel, commitments/obligations, contract closeout and other GL or suspense items for which issues have arisen, to ensure reconciliation of transactions is complete.
Additionally, the OCFO is required to perform a review of its fees program on a biennial basis to ensure continued compliance with applicable laws and regulations and to ensure appropriate charges are assessed based on actual costs incurred to administer the fees. The objective of this task order is to obtain professional accounting support and assistance to the NRC Office of the Chief Financial Officer (OCFO). The Contractor shall provide support to the OCFO to perform biennial fee reviews to include project planning, initial discovery, data collection and analysis, assessment of compliance with laws and regulations, recommendations for changes to fee charges assessed, and final report development C.4 Scope of Work/Tasks The Contractor shall perform account reconciliations and cost analysis for the DOC, including recommending specific actions to be taken by NRC to correct any issues that arise during the course of the reconciliations and analyses. The Contractor shall provide qualified personnel to perform the following tasks:
C.4.1 Reconcile spreadsheets, contract files, accounting reports and various other accounting records as assigned by the COR. The reconciliations shall be completed within 10 business days of the close of the accounting period unless a later date is designated by the COR based on the length or level of detail of the assignment. The deliverable shall be the workpapers clearly showing the completed reconciliation(s). The Contractor shall perform some or all of the following reconciliations:
C.4.1.1 Depreciable Equipment Reconciliation The Contractor shall determine the value of all NRC depreciable equipment by direct review and analysis of payment documents and maintain detailed accounting data (e.g., contract invoices, receiving reports) sufficient for support of the general ledger property account balances. The Contractor shall prepare adjustments to the general ledger property accounts as necessary and reconcile the ledger with the NRCs Space and Property Management System (SPMS) inventory. The Contractor shall develop a depreciation schedule reflecting the amounts to be charged monthly for each piece of depreciable equipment.
Following the close of each month, the Contractor shall provide to the COR: (a) a list of discrepancies identified between SPMS and the detailed accounting property system; (b) a list of adjustments for the general ledger and for SPMS; (c) a summary of the effect on the general ledger account balances; (i.e.,
adjustments, ending balance) and, (d) an analysis of chronic problems and recommended solutions. Following the close of each quarter, the Contractor shall provide a detailed depreciable equipment inventory listing including the current period depreciation schedule.
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P00001 - ATTACHMENT NO. 1 C.4.1.2 ADP Software Reconciliation The Contractor shall determine the value of all NRC Automated Data Processing (ADP) contractor-developed and off-the-shelf software by direct review and analysis of payment documents (invoices) and maintain detailed accounting data sufficient to support the general ledger ADP capitalized software account balances and the associated monthly amortization expense. Following the close of each month, the Contractor shall provide to the COR: (a) a list of adjustments to the general ledger ADP property accounts as necessary; (b) a summary of the effect on the general ledger account balances; and, (c) an analysis of chronic problems and recommended solutions. Following the close of each quarter, the Contractor shall provide a detailed financial ADP software inventory listing including the current period amortization schedule for each piece of depreciable software. The Contractor shall review the annual survey of ADP software projects in development or production to ensure that all projects are properly recorded in the NRCs accounting system.
C.4.1.3 Leasehold Reconciliation The Contractor shall determine the value of leasehold improvements by direct review and analysis of payment documents and maintain detailed accounting data sufficient for support of the general ledger capitalized leasehold improvement account balances and the associated monthly amortization expense. Following the close of each month, the Contractor shall provide to the COR: (a) a list of adjustments to the general ledger leasehold improvement accounts as necessary; (b) a summary of the effect on the general ledger account balances; and, (c) an analysis of chronic problems and recommended solutions. Following the close of each quarter, the Contractor shall provide a detailed financial leasehold improvement inventory including the current period amortization schedule for each leasehold improvement.
C.4.1.4 Payroll Reconciliation The Contractor shall review all NRC payroll data for each pay period maintained in the payroll system and reconcile with the payroll recorded in the general ledger by account and object class. Following the close of each month, the Contractor shall provide to the COR: (a) a list of adjustments to the general ledger; (b) a summary of the effect on the general ledger account balances; and (c) an analysis of chronic problems and recommended solutions.
C.4.1.5 Cash Reconciliation The Contractor shall review the cash reconciliation report each month to assure accuracy, timeliness, and completeness. Following the close of each month, the Contractor shall provide a summary of any discrepancies encountered and suggested corrective action to the COR, as necessary.
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P00001 - ATTACHMENT NO. 1 C.4.1.6 Deposit Clearing Account Reconciliation The Contractor shall review the deposit and clearing account reconciliation each month to ensure accuracy, timeliness and completeness. Following the close of each month, the Contractor shall provide a summary of any discrepancies encountered and suggested corrective action to the COR, as necessary.
C.4.1.7 General Account Reconciliation The Contractor shall perform general review and oversight of all general ledger accounts to ensure accuracy. In addition to the accounts specifically outlined above, the Contractor may be required to perform monthly reviews of other general ledger accounts containing material account balances. The review shall be thorough in nature to ensure that year-end compilation work papers can be completed without major adjustments.
C.4.1.8 Adjustment Processing The Contractor shall assist NRC staff with processing journal entries in the agency core accounting system for the following; Journal voucher adjustments, recurring standard vouchers for accruals, property adjustments, reimbursable carryover adjustments, and annual close entries. All entries will be reviewed and approved by an NRC staff or manager.
C.4.2 Research and clear rejected items in the general ledger, clear suspense items, and perform related tasks. This assignment shall be monitoring and maintaining the accounting system suspense/reject file. Corrections shall be made within 7 business days of the assignment. The deliverable shall be the workpapers clearly showing the completed reconciliation.
C.4.3 Analyze the effects of any issues the COR identified in the reconciliation/items clearance. Recommend corrective actions to NRC, if necessary. Provide recommendation to the COR within 5 business days of completing the analysis. The deliverable shall be the completed workpapers detailing the disposition of clearance and/or reconciliation.
C.4.4 Analyze workflow and processes to determine the most efficient approach and prepare business case, alternatives and/or cost-benefit analyses including available options, level of effort, resource requirements, and recommendations. The analyses shall be completed within 4 to 6 weeks from the assignment, as determined by the COR. The deliverable shall be a completed analysis addressing the above items, as applicable.
C.4.5 Perform various reviews to include, but not limited to the following: Biennial review of administrative charges; review of recoverable charges and appropriate fee charges for security clearance costs; and assessment of internal controls for fee quarterly billing processing. Additionally, the biennial review of fees for delinquent debt will be conducted.
These reviews may result in recommendations for improvements to internal controls and/or systems.
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P00001 - ATTACHMENT NO. 1 NRC will furnish access to systems and personnel necessary for the completion of these tasks.
C.5 Estimated Labor Categories, Key Personnel and Levels of Effort Labor Categories, Requirements and Key Personnel. Personnel working under this task order shall meet the minimum requirements for experience and education, as follows Labor Category Position Minimum Requirements Key Personnel*
(yes or no)
Partner The Partner shall possess a four-year degree in Yes Accounting and be a Certified Public Accountant. The Partner shall have ten years of experience in Accounting, of which five years shall have been gained in Federal Government Accounting, and shall include preparation of Federal Financial Statements.
Senior Accountant The Senior Accountant shall possess a four-year Yes degree in Accounting. The Senior Accountant shall have five years of experience in Accounting, of which two years shall have been gained in Federal Government Accounting, and shall include preparation of Federal Financial Statements.
Accountant The Accountant shall possess a four-year degree Yes in Accounting and shall have no less than two years of experience in Accounting.
The level of effort (LOE) is estimated at 4756 hours0.055 days <br />1.321 hours <br />0.00786 weeks <br />0.00181 months <br />, including 40 Partner hours, 700 Senior Accountant hours and 4016 Accountant hours. This LOE represents an increase of 400 Senior Accountant hours above the base award to complete an additional biennial review, highlighted above.
C.6 Certification and License Requirements The contractor is responsible for ensuring that its employees assigned to this Government contract/order possess and maintain the following professional certifications and/or licenses:
- 1. The partner must be a Certified Public Accountant C.7 Reporting Requirements The contractor shall provide a Monthly Letter Status Report for this order.
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P00001 - ATTACHMENT NO. 1 C.8 List of Deliverables Account Reconciliation Within 10 business days after the close of the monthly accounting period Biennial Review of Fees report Within 10 business days after the conclusion of the fieldwork.
C.9 Required Materials/Facilities N/A C.10 Release of Publications Any documents generated by the contractor under this contract/order shall not be released for publication or dissemination without CO and COR prior written approval.
C.11 Place of Performance The work to be performed under this contract/order will be primarily performed at NRC Headquarters, 11545 Rockville Pike, Rockville, MD.
C.12 Recognized Holidays New Years Day Labor Day Martin Luther King Jr.s Birthday Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day C.13 Hours of Operation The contractor shall provide required support Monday through Friday during the core hours of 7am to 3pm except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings C.14 Contractor Travel No travel required.
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P00001 - ATTACHMENT NO. 1 C.15 Data Rights The NRC shall have unlimited rights to and ownership of all deliverables provided under this contract/order, including reports, recommendations, briefings, work plans and all other deliverables. All documents and materials, to include the source codes of any software, produced under this contract/order are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without prior written authorization from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.
C.16 Section 508 - Electronic and Information Technology Standards N/A C.17 Applicable Publications (Current Editions)
N/A 9