ML19163A147
| ML19163A147 | |
| Person / Time | |
|---|---|
| Issue date: | 06/19/2019 |
| From: | Maureen Wylie NRC/OCFO |
| To: | Baker B NRC/OIG/AIGA |
| TAW | |
| References | |
| OIG-15-A-12 | |
| Download: ML19163A147 (3) | |
Text
UNITED STATES NUCLEAR REGULATORY COMMISSION WASHINGTON, D.C. 20555-0001 June 19, 2019 MEMORANDUM TO: Dr. Brett M. Baker Assistant Inspector General for Audits Office of the Inspector General FROM: Maureen E. Wylie /RA/
Chief Financial Officer
SUBJECT:
STATUS OF RECOMMENDATIONS: AUDIT OF THE U.S.
NUCLEAR REGULATORY COMMISSIONS INTERNAL CONTROLS OVER FEE REVENUE (OIG-15-A-12)
Please see below a status update pertaining to the subject audit report of March 19, 2015, and the Office of the Inspector General (OIG) correspondence of March 28, 2019.
Recommendation 1 Establish policies and procedures to centralize the control of Task Assignment Control (TAC) setup.
Status Agree. The Office of the Chief Financial Officer (OCFO) implemented the Cost Activity Code System (CACS) as the central authoritative source for creating and managing CAC codes, effective October 1, 2017. During Fiscal Year (FY) 2018, the OCFO merged the policy for creating and managing Enterprise Project IDs into the existing CAC guidance to create a single policy and guidance document for creating and managing labor reporting codes. The OCFO issued the final Labor Reporting Policy and Guidance in October 2018. The OCFO continues to work with the Office of Administration (ADM) on updating the agency policy and procedures in Management Directive (MD) 10.43, Time and Labor Reporting. The OCFO submitted NRC Form 521 Request for Publication or Elimination of an NRC Management Directive to ADM on 05/10/19. Based on a request from ADM, the package was resubmitted on 05/23/19. The OCFO has completed all requirements for the updating and publication of MD 10.43. The final issuance and release of MD 10.43 will be in accordance with ADM guidelines and schedule.
Milestones:
- 1. Centralize in the OCFO the control of setup for CACs that are non-billable, non-docket -
Complete (Interim CAC Guidance, ML15328A273, and Yellow Announcement, YA 0016, 02/19/2016).
CONTACT: Carl Fredericks, OCFO/DOC (301) 415-6285
B. Baker 2. Provide guidance and conduct CAC system user training about: the procedures for CAC setup, the data exchange in relation to the program office workload management systems, and the OCFO approval/governance role - Complete (Integrated Training Documents for CAC System and Human Resources Management System (HRMS),
ML17299A170, and Yellow Announcement, YA-17-0074, August 16, 2017).
Recommendation 1 Milestones (Continued)
- 3. Establish policies and procedures to centralize the control of CAC setup for billable, docket-related, and/or project-related CACs - Complete (Labor Reporting and Policy Guidance), ML18268A217, and Yellow Announcement, YA-18-0098, October 18, 2018).
- 4. Update Management Directive 10.43, Time and Labor Reporting - The OCFO is awaiting the final issuance of MD 10.43. The OCFO lead is Erikka LeGrand.
Recommendation 2 Design and implement internal controls that would allow user access in HRMS to TACs related only to their job functions.
Status Closed (ML18143B637, May 23, 2018).
Recommendation 3 Standardize and link TACs to specific tasks.
Status Closed (ML18143B637, May 23, 2018).
Recommendation 4 Design and implement a plan to improve the TAC validation process.
Status Agree. The actions to complete the new standard fee billing validation process began during FY 2018 after implementation of the new CAC/EPID coding structure and the CACS system.
The OCFO formed an intra-agency workgroup to design and implement a standard fee billing validation process. The workgroup developed the new process that improves accountability and control by adding management oversight and awareness concerning the use of the EPID for capturing fee billable labor hours. Training on the new process began in May 2019 and will continue until June 27, 2019. The OCFO is on target to go-live after the training. The first fees validation period under the new process will occur in August 2019 with the offices reviewing and certifying pay period 14/2019 - 16/2019 data.
B. Baker Recommendation 4 (Continued)
Milestones:
- 1. Design a plan to standardize and improve the staff hours validation process - Complete (ML17290A261, October 16, 2017).
- 2. Design and complete a more effective validation report - Extended to June 30, 2019.
The OCFO lead is Jawanza Gibbs-Nicholson.
- 3. Provide guidance and training for the standard validation process - Extended to June 30, 2019. The OCFO lead is Jawanza Gibbs-Nicholson.
- 4. Implement the improved CAC validation process - Extended to June 30, 2019. The OCFO lead is Jawanza Gibbs-Nicholson.
Recommendation 5 Develop and implement a project manager and resident inspector overhead allocation methodology that will produce accurate, timely, and reliable overhead cost data for invoicing.
Status Closed (ML16048A015, February 17, 2016).
Recommendation 6 Design and implement procedures and processes that provide sufficient contractor information on the validation reports for NRC project managers and resident inspectors to identify and validate the specific tasks performed and related reimbursable contractor costs.
Status Closed (ML15153A399, June 2, 2015).
Recommendation 7 Design and implement procedures and processes that provide sufficient contractor information on invoices for licensees and applicants to identify the specific tasks performed and related reimbursable contactor costs.
Status Closed (ML16048A015, February 17, 2016).
cc: S. Zane, OIG E. Rivera, OIG J. Storch, OIG J. Jolicoeur, OEDO
ML19163A147 *EMAIL CONCURRENCE PROVIDED OFFICE OCFO/DOC/LAFB OCFO/DOC/LAFBB OCFO/DOC/FSOB/ OCFO/DOC/FSOB OCFO/DOC/LAFBB B
NAME JGibbs-Nicholson* MBlair* ELeGrand LCrawford CFredericks*
DATE 06/13/19 06/12/19 06/13/19 06/13/19 06/12/19 OFFICE OCFO/DDOC OCFO/DOC DCFO CFO NAME DDAbate GSPeterson BFicks MEWylie DATE 06/ /19 06/14/19 06/19/19 06/19/19