ML18347A414
| ML18347A414 | |
| Person / Time | |
|---|---|
| Issue date: | 12/31/2018 |
| From: | NRC/OCIO |
| To: | |
| References | |
| Download: ML18347A414 (9) | |
Text
NRC BOX-EFSS Login Guide for External Collaborators December, 2018
This document will provide detailed steps and screens to aid an external collaborator through the NRC BOX EFSS login process and access the shared files.
In order to collaborate on files that has been shared by NRC, the external collaborator needs to login to BOX and accept pending notification to access the shared files.
There are two ways to access the shared files:
Invitation Email from NRC
- i.
Once a NRC collaborator invites an external user to collaborate on a file/folder, an invitation email as follows would be received by the external collaborator.
ii.
To proceed, the external collaborator should click the Accept Invite button available in the email.
If the external collaborator,
- a. Does not have an existing BOX account, they will see the following account creation screen once they click the Accept Invite button from their emails.
The collaborator should Sign up for a BOX account by filling the required information in the account creation form and click Submit.
Please note: To sign up, the user should use the same email address where the NRC collaborator has sent an invitation email to collaborate.
Once the user clicks Submit following 'Welcome' screen would be displayed. The collaborator can navigate through these screens by clicking 'Next' or choose to skip by selecting the Skip this and go straight to Box link.
User would now have been able to successfully log into to BOX.
- b. Has an existing BOX account, they will see the following Sign in screen once they click the Accept Invite button from the invitation email. To sign in, user should enter the email address where they have received the Box invitation to collaborate and click Next.
Clicking Next will launch the following screen where the user needs to enter the password they have setup to access their Box account.
- c. External Collaborator whose organization is already using BOX should navigate to the Notifications section after logging in to Box. All pending invitations could be found here. Please follow the steps 4 - 6 to accept the invitation iii.
Following BOX-EFSS home screen would be displayed after the user has successfully logged in to BOX.
Please note the user will not see the folder to which they have been invited to collaborate yet. There will be a notification on the top of the screen stating, You have pending invitations to collaborate.
Select See Invitations button to go to the invitations screen.
Alternatively, users can also click on the Notifications section available on the left navigation panel to view pending invitations.
iv.
Once the user is in the notifications view, they would be able to see all the pending invitations that needs to be accepted before they can view and collaborate on shared files/folders.
- v.
Click Accept and following confirmation window will be displayed. To view the folder, click Yes from the following screen.
vi.
The file/folder the user has been invited to collaborate should be now available in the All Files view.
Using Box EFSS URL There could be times when an invitation email to collaborate could get accidently deleted or lost in a collaborators mail box. In that case the external collaborator could use the BOX EFSS URL to log in to BOX and accept the invitation to collaborate.
Follow the steps below to log in to BOX EFSS and accept pending invitation to collaborate.
- i.
Go to https://usnrc.account.box.com/login.
ii.
Select Not a part of Nuclear Regulatory Commission? from the screen below.
iii.
Select Sign Up from the login screen below.
iv.
Select Individual Plans from the following Choose a Plan screen.
- v.
Sign up for the free individual plan.
vi.
Enter the required information in the following sign up screen. Ensure you use the same email address that has the invitation from NRC individual to collaborate.
vii.
Once you have created the account, log in to Box at https://usnrc.app.box.com/ using the credentials used to create the account in last step.
viii.
Following BOX-EFSS home screen would be displayed after the user has successfully logged in to BOX.
Please note the user will not see the folder to which they have been invited to collaborate yet. There will be a notification on the top of the screen stating, You have pending invitations to collaborate.
Select See Invitations button to go to the invitations screen.
Alternatively, users can also click on the Notifications section available on the left navigation panel to view pending invitations.
ix.
Once the user is in the notifications view, they would be able to see all the pending invitations that needs to be accepted before they can view and collaborate on those files/folders.
- x.
Click Accept and following confirmation window will be displayed. To view the folder, click Yes from the following screen.
xi.
The file/folder the user has been invited to collaborate should be now available in the All Files view.