ML18273A001
| ML18273A001 | |
| Person / Time | |
|---|---|
| Issue date: | 09/25/2018 |
| From: | Mccubbin S Acquisition Management Division |
| To: | Maldonado P Southwest Research Institute |
| References | |
| 31310018D0001 | |
| Download: ML18273A001 (31) | |
Text
CONTRACTOR ACCEPTANCE OF TASK ORDER 31310018F0113 Acceptance of Task Order No. 31310018F0113 under contract No. 31310018D0001 should be made by having an official, authorized to bind your organization, execute two copies of this document in the space provided and return one copy to the Contracting Officer. You should retain the other copy for your records.
Accepted Task Order No. 31310018F0113 under Contract No. 31310018D0001:
Name Title Date
2 SECTION B - Supplies or Services/Prices....................................................................................3 B.1 BRIEF DESCRIPTION OF WORK.....................................................................................3 B.2 CONSIDERATION AND OBLIGATION TASK ORDERS (AUG 2011)..........................3 (e) Fixed Fee Holdback Amount: $3,297.......................................................................................3 B.3 PRICE/COST SCHEDULE..................................................................................................4 Section C Statement of Work........................................................................................................5 SECTION D - Packaging and Marking........................................................................................19 D.1 BRANDING.......................................................................................................................19 D.2 PACKAGING AND MARKING.........................................................................................19 SECTION E - Inspection and Acceptance...................................................................................20 E.1 INSPECTION AND ACCEPTANCE BY THE NRC (SEP 2013).......................................20 SECTION F - Deliveries or Performance....................................................................................21 F.1 TASK/DELIVERY ORDER PERIOD OF PERFORMANCE (SEP 2013)..........................21 F.2 PLACE OF DELIVERY-REPORTS...................................................................................21 SECTION G - Contract Administration Data...............................................................................22 G.1 CONTRACTING OFFICERS REPRESENTATIVE AUTHORITY...................................22 G.2 2052.215-78 TRAVEL APPROVALS AND REIMBURSEMENT - ALTERNATE 1 (OCT 1999).......................................................................................................................................24 SECTION H - Special Contract Requirements............................................................................25 H.1 2052.209-72 CONTRACTOR ORGANIZATIONAL CONFLICTS OF INTEREST. (JAN 1993).......................................................................................................................................25 H.2 2052.215-70 KEY PERSONNEL. (JAN 1993).................................................................28 H.3 ANNUAL AND FINAL CONTRACTOR PERFORMANCE EVALUATIONS....................29 SECTION J - List of Documents, Exhibits and Other Attachments.............................................30
3 SECTION B - Supplies or Services/Prices B.1 BRIEF DESCRIPTION OF WORK (a) The title of this project is:
Technical Assistance For The Review Of The Storage, Transportation, And Disposal Of Advanced Reactor Fuel Types (b) Summary work description:.
The overall objective of this task order is to seek technical expertise from the CNWRA to assist the NRC identify and assess the significance of potential challenges associated the safe storage, transportation, and disposal of advanced reactor waste. For existing LWRs, the NRC prepared an EIS that examined the consequences of long-term storage of LWR fuel. The analysis specifically did not include advance reactor waste. The EIS said there would be new analysis for advanced reactor waste. This type of information will be helpful in assessing potential challenges that may need to be addressed in any applicants plans for long-term storage, transportation, and disposal of ARF fuel types and the associated high-level waste.
B.2 CONSIDERATION AND OBLIGATION TASK ORDERS (AUG 2011)
(a) The total ceiling of this contract for the products/services under this contract is $301,617
(
for the base period. The amount will increase upon exercise of optional periods as shown in Section B.3.
(b) This order is subject to the minimum and maximum ordering requirements set forth in the contract.
(c) The amount presently obligated with respect to this order is $300,000 of which represents costs and represents fee. The obligated amount shall, at no time, exceed the order ceiling as specified in paragraph (a) above. When and if the amount(s) paid and payable to the Contractor hereunder shall equal the obligated amount, the Contractor shall not be obligated to continue performance of the work unless and until the Contracting Officer shall increase the amount obligated with respect to this order, in accordance with FAR Part 43 -
Modifications. Any work undertaken by the Contractor in excess of the obligated amount specified above is done so at the Contractor's sole risk and may not be reimbursed by the Government.
(d) The Contractor shall comply with the provisions of FAR 52.232 Limitation of Funds, for incrementally-funded delivery orders or task orders.
(e) Fixed Fee Holdback Amount:
5 Section C Statement of Work PROJECT TITLE: TECHNICAL ASSISTANCE FOR THE REVIEW OF THE STORAGE, TRANSPORTATION, AND DISPOSAL OF ADVANCED REACTOR FUEL TYPES
1.0 BACKGROUND
Should the development of commercial reactors using non-LWR fuel progress in the near future, the NRC staff needs to have an understanding of the potential challenges associated with the storage, transportation, and disposal of ARF types to be prepared to undertake appropriate regulatory actions (e.g., revisions to guidance documents and regulations). A potential challenge is the technology for providing canisters and casks to be used for long-term storage, transportation, and disposal of the waste from these new fuel types such as metal fuel, TRISO pebbles, and molten salt.
A primary question is understanding the compatibility of current approaches and technology for storing, transporting, and disposing of the ARF types, including the high-level waste resulting from the use of ARF types. For example, the NRC is interested in examining whether the chemical and physical characteristics of the waste form increase or create new degradation processes for the containers used to store, transport, and dispose of the ARF types and potential waste forms.
The Center for Nuclear Waste Regulatory Analyses (CNWRA) has assisted NRC staff in a wide range of technical areas supporting the development of regulations and guidance documents related to the storage, transportation and geological disposal of radioactive materials, including, but not limited to chemical engineering, geochemistry, material science, and environmental.
CNWRA staff have assisted in both regulatory reviews and support the development of regulatory bases and guidance documents.
2.0 OBJECTIVE The overall objective of this task order is to seek technical expertise from the CNWRA to assist the NRC identify and assess the significance of potential challenges associated the safe storage, transportation, and disposal of advanced reactor waste. For existing LWRs, the NRC prepared an EIS that examined the consequences of long-term storage of LWR fuel. The analysis specifically did not include advance reactor waste. The EIS said there would be new analysis for advanced reactor waste. This type of information will be helpful in assessing potential challenges that may need to be addressed in any applicants plans for long-term storage, transportation, and disposal of ARF fuel types and the associated high-level waste.
6 For the purpose of this task order, the specific areas for the technical assistance, as listed below, are defined as four (4) separate task areas under Section 3.0 - SCOPE OF WORK AND DELIVERABLES:
Task Area 1 - Transportation of Fresh (Unirradiated) ARF types
Task Area 2 - Storage of Spent (Irradiated) ARF types and associated high-level waste
Task Area 3 - Transportation of Spent (Irradiated) ARF types and associated high-level waste
Task Areas 4 - Disposal of Spent (irradiated) ARF types and associated high-level waste 3.0 SCOPE OF WORK AND DELIVERABLES 3.1 TASK AREA 1 - TRANSPORTATION OF FRESH (UNIRRADIATED) ARF TYPES Technical assistance required under this Task Area 1 is identified as subtasks below and are driven by NRCs activities and priorities. The initial estimate of the Level of Effort for each subtask is based upon the NRCs current priorities and activities. However, it may be necessary to increase or decrease the scope of work for several subtasks at one time, if priorities or activities change because this will be dependent on the ARF types being proposed. As conditions warrant, NRC COR may provide revised technical direction to CNWRA and adjust the scope of each Task Area. Changes such as this will be made by bilateral modification to this task order. An integrated schedule which includes all deliverables for these subtasks is presented in Appendix A. The travel associated with each subtask is summarized in Section 5.0
- MEETINGS AND TRAVEL of this task order.
3.1.a Subtask 1 - Literature Review of Transportation Experience with Fresh ARF Types The CNWRA shall collect and review current information regarding experience with transportation of fresh (unirradiated) ARF types (e.g., metal fuel, HTGR fuel, molten salt fuel).
The review will consider both domestic and international experience. Available information on the nature of the fuel, the transportation experience (e.g., any degradation of the fuel) will be collected and the experience summarized. The review will identify degradation mechanisms observed as well as ones postulated but possibly not observed because of limited operational experience.
The technical assistance provided to the NRC on this subtask should be documented in a single deliverable. (See Appendix A for the description of deliverables and the scheduled dates).
3.1.b Subtask 2 - Identification of Potential Challenges with Transportation of Fresh (Unirradiated) ARF Types The CNWRA shall assess the potential challenges for transportation of fresh (unirradiated) ARF types, with a focus on the compatibility of current approaches and technology used for transporting fresh (unirradiated) LWR fuels. Primary considerations are whether there are
7 important degradation processes and whether current transportation package materials and designs are available to allow transport in compliance with the requirements in 10 CFR Part 71.
The technical assistance provided to the NRC on this subtask will be documented in a single deliverable associated with each fuel type identified by the NRC TPM. (See Appendix B for the description of deliverables and the scheduled dates).
3.1.c Subtask 3 - Identification of Potential Information Needs Associated with Transportation of Fresh (Unirradiated) ARF Types The CNWRA shall identify information needs associated with the evaluation of the safety of materials and designs used for transportation of fresh (unirradiated) ARF types. The identification shall include the materials and designs that may be used to address new degradation mechanisms, including the development of revised procedures for loading transportation packages.
This subtask will be initiated at the direction of the NRC COR. Should this subtask be initiated the NRC will request a letter report stated in Task 1 Schedule and Deliverables.
3.1.d Task 1 Schedule and Deliverables (Appendix A)
APPENDIX A TASK 1 SCHEDULE AND DELIVERABLES DELIVERABLE DESCRIPTION SCHEDULE 1
One letter report (5 -10 pages) which summarizes the results of subtask 1.
Deliverable due 1 months after initiation of Task 1.
2 One letter report (5 -10 pages) which summarizes the results of subtask 2.
Deliverable due 2 months after initiation of Task 1.
3 One letter report (5 -10 pages) which summarizes the results of subtask 3.
Deliverable and schedule will be provided if and when this subtask is initiated by the COR.
4 Letter Report - Draft Periodic Monitoring Report (PMR).
Deliverable and schedule will be provided if and when this subtask is initiated by the COR.
8 3.2 TASK AREA 2 - STORAGE OF SPENT (IRRADIATED) ARF TYPES Technical assistance required under this Task Area 2 is identified as subtasks below and are driven by NRCs activities and priorities. The initial estimate of the Level of Effort for each subtask is based upon the NRCs current priorities and activities. However, it may be necessary to increase or decrease the scope of work for several subtasks at one time, if priorities or activities change because this will be dependent on the ARF types being proposed. As conditions warrant, NRC COR may provide revised technical direction to CNWRA and adjust the scope of each Task Area. Changes such as this will be made by bilateral modification to this task order. An integrated schedule which includes all deliverables for these subtasks is presented in Appendix A. The travel associated with each subtask is summarized in Section 5.0
- MEETINGS AND TRAVEL of this task order.
3.2.a Subtask 1 - Literature Review of Storage Experience with ARF Types The CNWRA shall collect and review current information regarding experience with storage of irradiated fuel material (e.g., metal fuel, HTGR fuel, irradiated molten salt fuel). The review will consider both domestic and international experience. Available information on the nature of the fuel, the storage conditions and storage experience (e.g. any degradation of the fuel) will be collected and the experience summarized. The review will identify degradation mechanism observed as well as ones postulated but possibly not observed because of limited operational experience.
The technical assistance provided to the NRC on this subtask should be documented in a single deliverable. (See Appendix B for the description of deliverables and the scheduled dates).
3.2.b Subtask 2 - Identification of Potential Challenges with Storage of Spent (Unirradiated)
ARF Types The CNWRA shall assess the technical potential for long-term storage of the ARF types, with a focus on the compatibility of current approaches and technology used to stored light-water reactor waste. Primary considerations are whether there are important degradation process (e.g., radiolysis that leads to high pressure) and whether current canister materials and designs are available to contain the material for anticipated storage periods.
The technical assistance provided to the NRC on this subtask will be documented in a single deliverable that addresses the advance reactor waste identified by the NRC TPM. (See Appendix B for the description of deliverables and the scheduled dates).
9 3.2.c Subtask 3 - Identification of Information Needs Associated with Storage of Spent (Irradiated) ARF Types The CNWRA shall identify information needs associated with the evaluation of the safety of materials and designs that may be used for storage. The identification shall include the materials and designs that may be used to address new degradation mechanisms, including the development of revised procedures for loading storage containers.
This subtask will be initiated at the direction of the NRC COR. Should this subtask be initiated the NRC will request a letter report stated in Task 2 Schedule and Deliverables.
3.2.d Task 2 Schedule and Deliverables (Appendix B)
APPENDIX B DELIVERABLE DESCRIPTION SCHEDULE 1
One letter report (10-15 pages) which summarizes the results of subtask 1.
Deliverable due 3 months after the initiation of Task 2.
2 One letter report (10-15 pages) which summarizes the results of subtask 2.
Deliverable due 2 months after the completion of subtask 1 of Task 2.
3 One letter report (10 -15 pages) which summarizes the results of subtask 3.
Deliverable schedule will be provided if and when this subtask is initiated by the COR.
4 Letter Report - Draft Periodic Monitoring Report (PMR).
Deliverable schedule will be provided if and when this subtask is initiated by the COR.
10 3.3 TASK AREA 3 - TRANSPORTATION OF SPENT (IRRADIATED) ARF TYPES Technical assistance required under this Task Area 3 is identified as subtasks below and are driven by NRCs activities and priorities. The initial estimate of the Level of Effort for each subtask is based upon the NRCs current priorities and activities. However, it may be necessary to increase or decrease the scope of work for several subtasks at one time, if priorities or activities change because this will be dependent on the ARF types being proposed. As conditions warrant, NRC COR may provide revised technical direction to CNWRA and adjust the scope of each Task Area. Changes such as this will be made by bilateral modification to this task order. An integrated schedule which includes all deliverables for these subtasks is presented in Appendix C. The travel associated with each subtask is summarized in Section 5.0 - MEETINGS AND TRAVEL of this task order.
3.3.a Subtask 1 - Literature Review of Transportation Experience with ARF Types The CNWRA shall collect and review current information regarding experience with transportation of irradiated fuel material (e.g., metal fuel, HTGR fuel, irradiated molten salt fuel).
The review will consider both domestic and international experience. Available information on the nature of the fuel, the transportation experience (e.g. any degradation of the fuel) will be collected and the experience summarized. The review will identify degradation mechanism observed as well as ones postulated but possibly not observed because of limited operational experience.
The technical assistance provided to the NRC on this subtask should be documented in a single deliverable. (See Appendix C for the description of deliverables and the scheduled dates).
3.3.b Subtask 2 - Identification of Potential Challenges with Transportation of Spent (Irradiated) ARF Types The CNWRA shall assess the potential challenges for transportation of the ARF types, with a focus on the compatibility of current approaches and technology used for transporting LWR spent fuel. Primary considerations are whether there are important degradation processes and whether current transportation package materials and designs are available to contain the material consistent with the requirements at 10 CFR Part 71.
The technical assistance provided to the NRC on this subtask will be documented in a single deliverable associated with each fuel type identified by the NRC TPM. (See Appendix C for the description of deliverables and the scheduled dates).
11 3.3.c Subtask 3 - Identification of Potential Information Needs Associated with Transportation of Spent (Irradiated) ARF Types The CNWRA shall identify information needs associated with the evaluation of the safety of materials and designs that may be used for transportation of ARF types. The identification shall include the materials and designs that may be used to address new degradation mechanisms, including the development of revised procedures for loading transportation casks.
This subtask will be initiated at the direction of the NRC COR. Should this subtask be initiated the NRC will request a letter report stated in Task 3 Schedule and Deliverables.
3.3.d Task 3 Schedule and Deliverables (Appendix C)
APPENDIX C TASK 3 SCHEDULE AND DELIVERABLES DELIVERABLE DESCRIPTION SCHEDULE 1
One letter report (5 - 10 pages) which summarizes the results of subtask 1.
Deliverable due 2 months after the initiation of Task 3.
2 One letter report (5 -10 pages) which summarizes the results of subtask 2.
Deliverable due 2 months after the completion of Subtask 1 of Task 3.
3 One letter report (5 -10 pages) which summarizes the results of subtask 3.
Deliverable schedule will be provided if and when this subtask is initiated by the COR.
4 Letter Report - Draft Periodic Monitoring Report (PMR).
Deliverable schedule will be provided if and when this subtask is initiated by the COR.
12 3.4 TASK AREA 4 - DISPOSAL OF ARF TYPES Technical assistance required under this Task Area 4 is identified as subtasks below and are driven by NRCs activities and priorities. The initial estimate of the Level of Effort for each subtask is based upon the NRCs current priorities and activities. However, it may be necessary to increase or decrease the scope of work for several subtasks, if priorities or activities change because this will be dependent on the ARF types being proposed. As conditions warrant, NRC COR may provide revised technical direction to CNWRA and adjust the scope of each Task Area. Changes such as this will be made by bilateral modification to this task order. An integrated schedule which includes all deliverables for these subtasks is presented in Appendix D. The travel associated with each subtask is summarized in Section 5.0 - MEETINGS AND TRAVEL of this task order.
3.4.a Subtask 1 - Literature Review of Disposal Experience with ARF Types The CNWRA shall collect and review current information regarding experience with disposal of irradiated fuel material (e.g., metal fuel, HTGR fuel, irradiated molten salt fuel). The review will consider both domestic and international experience. Available information on the nature of the fuel, the disposal experience (e.g. any degradation of the fuel or waste package) will be collected and the experience summarized. The review will identify degradation mechanisms observed as well as ones postulated but possibly not observed because of limited operational experience.
The technical assistance provided to the NRC on this subtask should be documented in a single deliverable. (See Appendix D for the description of deliverables and the scheduled dates).
3.4.b Subtask 2 - Identification of Potential Challenges to a Waste Package and Waste Form Used for Disposal of ARF Types The CNWRA shall assess the potential challenges for disposal of ARF types, with a focus on the compatibility of current approaches and technology used for a waste package used for geological disposal. Primary considerations are whether there are important degradation process and whether current canister materials, waste forms, and designs are available for use in a geological repository. This effort should make use of the results from Tasks 1 thru 3 to the maximum extent possible.
The technical assistance provided to the NRC on this subtask will be documented in a single deliverable that addresses the advance reactor waste identified by the NRC COR. (See Appendix D for the description of deliverables and the scheduled dates).
13 3.4.c Subtask 3 - Identification of Potential Challenges to Site Performance for Disposal of ARF Types The CNWRA shall assess the potential challenges for disposal of ARF types, with a focus on the behavior (i.e., solubility and transport) of radionuclides in the geologic environments.
Primary considerations are whether there are important geochemical processes that have not previously been considered in the context of radioactive waste disposal.
The technical assistance provided to the NRC on this subtask will be documented in a single deliverable that addresses the advance reactor waste identified by the NRC COR. (See Appendix D for the description of deliverables and the scheduled dates).
3.4.d Subtask 4 - Identification of Information Needs Associated with Disposal of ARF Types The CNWRA shall identify information needs associated evaluation of the safety of materials and designs that may be used for disposal. The identification shall include the materials and designs that may be used to address waste form degradation mechanisms and geochemical conditions impacting radionuclide release from repository drifts.
This subtask will be initiated at the direction of the NRC COR. Should this subtask be initiated the NRC will request a letter report stated in Task 4 Schedule and Deliverables.
14 3.4.e Task 4 Schedule and Deliverables ( Appendix D)
APPENDIX D TASK 4 SCHEDULE AND DELIVERABLES DELIVERABLE DESCRIPTION SCHEDULE 1
One letter report (1-5 pages) which summarizes the results of subtask 1.
Deliverable due 1 month after the initiation of Task 4.
2 One letter report (1-5 pages) which summarizes the results of subtask 1.
Deliverable due 2 months after the initiation of Task 4.
3 One letter report (1-5 pages) which summarizes the results of subtask 2.
Deliverable due 1 months after the completion of subtask 2 of Task 4.
4 One letter report (1 -5 pages) which summarizes the results of subtask 3.
Deliverable schedule will be provided if and when this subtask is initiated by the COR.
5 Letter Report - Draft Periodic Monitoring Report (PMR).
Deliverable schedule will be provided if and when this subtask is initiated by the COR.
4.0 REQUIRED STAFFING EXPERTISE In general, the CNWRA staff working on this project should have advanced knowledge in the areas of material science, corrosion science, hydrology, geochemistry, radionuclide transport, health physics, and criticality. Staff with experience on conducting analyses supporting development of regulatory approaches and guidance documents would also be beneficial The CNWRA staff shall also be familiar with the requirements for licensing and certification of transportation packages and dry storage systems, per 10 CFR Part 71 and 10 CFR Part 72 requirements, and the disposal regulations at 10 CFR Part 63. Additionally, CNWRA should be familiar with the Generic Environmental Impact Statement for Continued Storage of Spent Nuclear Fuel (NUREG-2157).
15 5.0 MEETINGS AND TRAVEL Teleconferences and videoconferences shall be conducted with the NRC staff, as needed. No travel is anticipated for this work.
6.0 PROJECT MANAGEMENT The CNWRA shall maintain effective communication with NRC staff to help coordinate and integrate this effort with NRCs technical and decision-making activities. The CNWRA shall also coordinate all necessary NRC communication through the NRC COR and TPM. The NRC will assign a technical lead (principle investigator) from the NRC staff for each of the subtask areas who will serve as the CNWRAs direct technical interface for that area. This principle investigator will be responsible for: (1) correctly defining the focus for the CNWRAs activities for their assigned subtask, in coordination with the COR (see Section 12 for restrictions on providing technical direction); (2) ensuring the proper focus is maintained during the technical activities; and (3) ensuring integration of efforts for the specific topic between the CNWRA and the NRC.
7.0 ACCEPTANCE CRITERIA The contractor shall describe the applicable quality assurance program. Specifically, any work (i.e., data, interpretations, models, computations, methods, etc.) developed under the contract shall be performed under an adequate quality assurance program to ensure the technical accuracy and quality of the documents produced. Quality assurance comprises all those planned and systematic actions necessary to provide adequate confidence that the assessments have been satisfactorily performed. Quality assurance shall include verification for completeness, accuracy, consistency, and sufficient documentation to assure the reproducibility of the results of all calculations, laboratory experiments (if any), or modeling.
16 8.0 LEVEL OF EFFORT The total estimated level of effort (LOE) for the work under this task order is 4600 hours0.0532 days <br />1.278 hours <br />0.00761 weeks <br />0.00175 months <br />. The breakdown of the LOE specific to the task area is below.
Base Option 1 Option 2 Option 3 9/24/18-9/30/19 10/1/19-9/30/20 10/1/20-9/30/21 10/1/21-9/30//22 Task Area 1 Subtask 1 100 Subtask 2 300 150 Subtask 3 150 300 300 Task Area 2 Subtask 1 100 Subtask 2 300 150 Subtask 3 100 300 300 Task Area 3 Subtask 1 100 Subtask 2 100 Subtask 3 150 300 300 Task Area 4 Subtask 1 100 Subtask 2 100 150 Subtask 3 150 Subtask 4 200 200 200 TOTAL 1200 1200 1100 1100
17 9.0 NRC FURNISHED MATERIALS The NRC COR will provide copies of the necessary information, codes, and NRC products to conduct and document (e.g., for the CNWRA quality assurance record requirements) the activities for all work associated with this task order, to the cognizant CNWRA staff. The NRC will furnish the types and characteristics of the ARF types to be considered in this Task Order.
10.0 CONTRACTOR ACQUIRED MATERIAL No materials are expected to be acquired.
11.0 REPORTS Submittals for all task deliverables shall be submitted via electronic mail with electronic attachments consistent with the word processor in use at the NRC or in portable document format (i.e., *.pdf), as appropriate. Reports on any assessment by the contractor shall be in letter report form.
12.0 TECHNICAL/PROJECT DIRECTION Wendy Reed and Jack Gwo (Back-up) are the designated NRC CORs. The NRC COR may provide technical direction to the CNWRA staff during the duration of this task order. Technical direction shall not constitute new assignments of work or changes of such a nature as to justify an adjustment in cost or period of performance. The NRC Contracting Officer will issue directions, if any, for changes in the scope of work, cost, or period of performance.
13.0 FINANCIAL AND TECHNICAL STATUS REPORTS The CNWRA shall submit periodic technical and financial reports in accordance with the contract. The CNWRA should record its estimate of staff effort at the subtask level. The CNWRA should also track the work accomplished and the degree of completeness by subtask.
18 The reports are due within 20 calendar days after the end of the report period (i.e., each four-week period). See the contract for further distribution requirements.
14.0 STANDARD WORK PRACTICES For all draft and final reports under this agreement, the contractor shall assure that qualified technical staff other than the original author of the reports and other than the person who performed the original calculation performs an independent review of numerical computations, mathematical equations, and derivations. If the contractor proposes to check less than 100 percent of all computations, mathematical equations, and derivations in the report(s) (such as may be the case when there is a large number of routine, repetitive calculations), the contractor must first obtain written approval from the NRC COR. In addition, the contractor's management must review for consistency and readability and approve with two signatures all reports, including those, which do not contain numerical analyses. One signature must be from the contractors Project Manager, and one signature must be from a manager at a higher level than the contractors Project Manager. The Project Manager level or above must review and forward informal submittals/deliverables.
When revisions for reports are issued, a section must be included in the revised report to document dates of, reasons for, and scope of all changes made since the issuance of the first contractors approved report.
NRC has the option of appointing a Peer Group to review, comment, and recommend changes to the draft and final reports. The contractor may recommend candidates for the Peer Group for approval by the NRC COR. In the case of dissent in the content of the final report, the dissenting party shall have the option of stating its viewpoints and findings. Such statements may appear in the report as decided by the NRC.
This section does not intend to create the development of a formal quality assurance program nor does it require formal quality assurance program documentation or review.
19 SECTION D - Packaging and Marking D.1 BRANDING The Contractor is required to use the statement below in any publications, presentations, articles, products, or materials funded under this contract/order, to the extent practical, in order to provide NRC with recognition for its involvement in and contribution to the project. If the work performed is funded entirely with NRC funds, then the contractor must acknowledge that information in its documentation/presentation.
Work Supported by the U.S. Nuclear Regulatory Commission (NRC), Office of Nuclear Material Safety and Safeguards, under Contract number 31310018D0001/31310018F0113 (End of Clause)
D.2 PACKAGING AND MARKING (a) The Contractor shall package material for shipment to the NRC in such a manner that will ensure acceptance by common carrier and safe delivery at destination. Containers and closures shall comply with the Surface Transportation Board, Uniform Freight Classification Rules, or regulations of other carriers as applicable to the mode of transportation.
(b) On the front of the package, the Contractor shall clearly identify the contract number under which the product is being provided.
(c) Additional packaging and/or marking requirements are as follows: Not Applicable.
(End of Clause)
20 SECTION E - Inspection and Acceptance E.1 INSPECTION AND ACCEPTANCE BY THE NRC (SEP 2013)
Inspection and acceptance of the deliverable items to be furnished hereunder shall be made by the NRC Contracting Officers Representative (COR) at the destination, in accordance with FAR 52.247 F.o.b. Destination.
(End of Clause)
21 SECTION F - Deliveries or Performance F.1 TASK/DELIVERY ORDER PERIOD OF PERFORMANCE (SEP 2013)
This task order shall commence on the effective date of the task order and will expire on September 30, 2019. The term of this task order may be extended at the option of the Government for additional Option Periods. The option periods of this task order will only be exercised should the base contract option periods be exercised. If exercised Section I.8 Clause 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT. (MAR 2000) is applicable.
Base Period: Effective Date through September 30, 2019 Option Period(s):
Option Period One:
October 1, 2019 - September 30, 2020 Option Period Two: October 1, 2020 through September 30, 2021 Option Period Three: October 1, 2021 through September 30, 2022 (End of Clause)
F.2 PLACE OF DELIVERY-REPORTS The items to be furnished hereunder shall be delivered, with all charges paid by the Contractor, to:
- a. Contracting Officer Representative:
Refer to Section G.1 CONTRACTING OFFICERS REPRESENTATIVE AUTHORITY
- b. Contracting Officer (CO) (1 electronic copy):
(End of Clause)
22 SECTION G - Contract Administration Data G.1 CONTRACTING OFFICERS REPRESENTATIVE AUTHORITY a) The contracting officer's authorized representative hereinafter referred to as the COR for this contract is:
NRC COR:
Name: Wendy Reed Address:
U.S. Nuclear Regulatory Commission Office of Nuclear Material Safety and Safeguards Washington, DC 20555 Mail Stop:
TWFN 4B52 Phone:
301-415-7213 E-mail:
Wendy.Reed@nrc.gov Alternate COR:
Name: Jack Gwo Phone:
301-415-8736 E-mail:
Jin-Ping.Gwo@nrc.gov (b) Performance of the work under this contract is subject to the technical direction of the NRC COR. The term technical direction is defined to include the following:
(1) Technical direction to the contractor which shifts work emphasis between areas of work or tasks, authorizes travel which was unanticipated in the Schedule (i.e., travel not contemplated in the Statement of Work or changes to specific travel identified in the Statement of Work), fills in details, or otherwise serves to accomplish the contractual statement of work.
(2) Provide advice and guidance to the contractor in the preparation of drawings, specifications, or technical portions of the work description.
(3) Review and, where required by the contract, approve technical reports, drawings, specifications, and technical information to be delivered by the contractor to the Government under the contract.
(c) Technical direction must be within the general statement of work stated in the contract. The COR does not have the authority to and may not issue any technical direction which:
(1) Constitutes an assignment of work outside the general scope of the contract.
(2) Constitutes a change as defined in the "Changes" clause of this contract.
(3) In any way causes an increase or decrease in the total estimated contract cost, the fixed fee, if any, or the time required for contract performance.
23 (4) Changes any of the expressed terms, conditions, or specifications of the contract.
(5) Terminates the contract, settles any claim or dispute arising under the contract, or issues any unilateral directive whatever.
(d) All technical directions must be issued in writing by the project officer or must be confirmed by the COR in writing within ten (10) working days after verbal issuance. A copy of the written direction must be furnished to the contracting officer. A copy of NRC Form 445, Request for Approval of Official Foreign Travel, which has received final approval from the NRC must be furnished to the contracting officer.
(e) The contractor shall proceed promptly with the performance of technical directions duly issued by the COR in the manner prescribed by this clause and within the CORs authority under the provisions of this clause.
(f) If, in the opinion of the contractor, any instruction or direction issued by the COR is within one of the categories defined in paragraph (c) of this section, the contractor may not proceed but shall notify the contracting officer in writing within five (5) working days after the receipt of any instruction or direction and shall request that contracting officer to modify the contract accordingly. Upon receiving the notification from the contractor, the contracting officer shall issue an appropriate contract modification or advise the contractor in writing that, in the contracting officer's opinion, the technical direction is within the scope of this article and does not constitute a change under the "Changes" clause.
(g) Any unauthorized commitment or direction issued by the COR may result in an unnecessary delay in the contractor's performance and may even result in the contractor expending funds for unallowable costs under the contract.
(h) A failure of the parties to agree upon the nature of the instruction or direction or upon the contract action to be taken with respect to the instruction or direction is subject to 52.233 Disputes.
(i) In addition to providing technical direction as defined in paragraph (b) of the section, the COR shall:
(1) Monitor the contractor's technical progress, including surveillance and assessment of performance, and recommend to the contracting officer changes in requirements.
(2) Assist the contractor in the resolution of technical problems encountered during performance.
(3) Review all costs requested for reimbursement by the contractor and submit to the contracting officer recommendations for approval, disapproval, or suspension of payment for supplies and services required under this contract.
(End of Clause)
24 G.2 2052.215-78 TRAVEL APPROVALS AND REIMBURSEMENT - ALTERNATE 1 (OCT 1999)
(a) Total expenditure for travel may not exceed (Not Applicaple for this Task Order) without the prior approval of the contracting officer. The amount will increase as follows, upon exercise of any option periods and/or option tasks as shown below:
(b) All foreign travel must be approved in advance by the NRC on NRC Form 445, Request for Approval of Official Foreign Travel, and must be in compliance with FAR 52.247-63 Preference for U.S. Flag Air Carriers. The contractor shall submit NRC Form 445 to the NRC no later than 30 days prior to the commencement of travel.
(c) The contractor will be reimbursed only for travel costs incurred that are directly related to this contract and are allowable subject to the limitations prescribed in FAR 31.205-46.
(d) It is the responsibility of the contractor to notify the contracting officer in accordance with the FAR Limitations of Cost clause of this contract when, at any time, the contractor learns that travel expenses will cause the contractor to exceed the travel ceiling amount identified in paragraph (a) of this clause.
(e) Reasonable travel costs for research and related activities performed at State and nonprofit institutions, in accordance with Section 12 of Pub. L. 100-679, must be charged in accordance with the contractor's institutional policy to the degree that the limitations of Office of Management and Budget (OMB) guidance are not exceeded. Applicable guidance documents include OMB Circular A-87, Cost Principles for State and Local Governments; OMB Circular A-122, Cost Principles for Nonprofit Organizations; and OMB Circular A-21, Cost Principles for Educational Institutions.
25 SECTION H - Special Contract Requirements H.1 2052.209-72 CONTRACTOR ORGANIZATIONAL CONFLICTS OF INTEREST. (JAN 1993)
(a) Purpose. The primary purpose of this clause is to aid in ensuring that the contractor:
(1) Is not placed in a conflicting role because of current or planned interests (financial, contractual, organizational, or otherwise) which relate to the work under this contract; and (2) Does not obtain an unfair competitive advantage over other parties by virtue of its performance of this contract.
(b) Scope. The restrictions described apply to performance or participation by the contractor, as defined in 48 CFR 2009.570-2 in the activities covered by this clause.
(c) Work for others.
(1) Notwithstanding any other provision of this contract, during the term of this contract, the contractor agrees to forego entering into consulting or other contractual arrangements with any firm or organization the result of which may give rise to a conflict of interest with respect to the work being performed under this contract. The contractor shall ensure that all employees under this contract abide by the provision of this clause. If the contractor has reason to believe, with respect to itself or any employee, that any proposed consultant or other contractual arrangement with any firm or organization may involve a potential conflict of interest, the contractor shall obtain the written approval of the contracting officer before the execution of such contractual arrangement.
(2) The contractor may not represent, assist, or otherwise support an NRC licensee or applicant undergoing an NRC audit, inspection, or review where the activities that are the subject of the audit, inspection, or review are the same as or substantially similar to the services within the scope of this contract (or task order as appropriate) except where the NRC licensee or applicant requires the contractor's support to explain or defend the contractor's prior work for the utility or other entity which NRC questions.
(3) When the contractor performs work for the NRC under this contract at any NRC licensee or applicant site, the contractor shall neither solicit nor perform work in the same or similar technical area for that licensee or applicant organization for a period commencing with the award of the task order or beginning of work on the site (if not a task order contract) and ending one year after completion of all work under the associated task order, or last time at the site (if not a task order contract).
(4) When the contractor performs work for the NRC under this contract at any NRC licensee or applicant site, (i) The contractor may not solicit work at that site for that licensee or applicant during the period of performance of the task order or the contract, as appropriate.
(ii) The contractor may not perform work at that site for that licensee or applicant during the period of performance of the task order or the contract, as appropriate, and for one year thereafter.
26 (iii) Notwithstanding the foregoing, the contracting officer may authorize the contractor to solicit or perform this type of work (except work in the same or similar technical area) if the contracting officer determines that the situation will not pose a potential for technical bias or unfair competitive advantage.
(d) Disclosure after award.
(1) The contractor warrants that to the best of its knowledge and belief, and except as otherwise set forth in this contract, that it does not have any organizational conflicts of interest as defined in 48 CFR 2009.570-2.
(2) The contractor agrees that if, after award, it discovers organizational conflicts of interest with respect to this contract, it shall make an immediate and full disclosure in writing to the contracting officer. This statement must include a description of the action which the contractor has taken or proposes to take to avoid or mitigate such conflicts. The NRC may, however, terminate the contract if termination is in the best interest of the Government.
(3) It is recognized that the scope of work of a task-order-type contract necessarily encompasses a broad spectrum of activities. Consequently, if this is a task-order-type contract, the contractor agrees that it will disclose all proposed new work involving NRC licensees or applicants which comes within the scope of work of the underlying contract. Further, if this contract involves work at a licensee or applicant site, the contractor agrees to exercise diligence to discover and disclose any new work at that licensee or applicant site. This disclosure must be made before the submission of a bid or proposal to the utility or other regulated entity and must be received by the NRC at least 15 days before the proposed award date in any event, unless a written justification demonstrating urgency and due diligence to discover and disclose is provided by the contractor and approved by the contracting officer. The disclosure must include the statement of work, the dollar value of the proposed contract, and any other documents that are needed to fully describe the proposed work for the regulated utility or other regulated entity.
NRC may deny approval of the disclosed work only when the NRC has issued a task order which includes the technical area and, if site-specific, the site, or has plans to issue a task order which includes the technical area and, if site-specific, the site, or when the work violates paragraphs (c)(2), (c)(3) or (c)(4) of this section.
(e) Access to and use of information.
(1) If, in the performance of this contract, the contractor obtains access to information, such as NRC plans, policies, reports, studies, financial plans, internal data protected by the Privacy Act of 1974 (5 U.S.C. Section 552a (1988)), or the Freedom of Information Act (5 U.S.C. Section 552 (1986)), the contractor agrees not to:
(i) Use this information for any private purpose until the information has been released to the public; (ii) Compete for work for the Commission based on the information for a period of six months after either the completion of this contract or the release of the information to the public, whichever is first; (iii) Submit an unsolicited proposal to the Government based on the information until one year after the release of the information to the public; or
27 (iv) Release the information without prior written approval by the contracting officer unless the information has previously been released to the public by the NRC.
(2) In addition, the contractor agrees that, to the extent it receives or is given access to proprietary data, data protected by the Privacy Act of 1974 (5 U.S.C. Section 552a (1988)), or the Freedom of Information Act (5 U.S.C. Section 552 (1986)), or other confidential or privileged technical, business, or financial information under this contract, the contractor shall treat the information in accordance with restrictions placed on use of the information.
(3) Subject to patent and security provisions of this contract, the contractor shall have the right to use technical data it produces under this contract for private purposes provided that all requirements of this contract have been met.
(f) Subcontracts. Except as provided in 48 CFR 2009.570-2, the contractor shall include this clause, including this paragraph, in subcontracts of any tier. The terms contract, contractor, and contracting officer, must be appropriately modified to preserve the Government's rights.
(g) Remedies. For breach of any of the above restrictions, or for intentional nondisclosure or misrepresentation of any relevant interest required to be disclosed concerning this contract or for such erroneous representations that necessarily imply bad faith, the Government may terminate the contract for default, disqualify the contractor from subsequent contractual efforts, and pursue other remedies permitted by law or this contract.
(h) Waiver. A request for waiver under this clause must be directed in writing to the contracting officer in accordance with the procedures outlined in 48 CFR 2009.570-9.
(i) Follow-on effort. The contractor shall be ineligible to participate in NRC contracts, subcontracts, or proposals therefor (solicited or unsolicited) which stem directly from the contractor's performance of work under this contract. Furthermore, unless so directed in writing by the contracting officer, the contractor may not perform any technical consulting or management support services work or evaluation activities under this contract on any of its products or services or the products or services of another firm if the contractor has been substantially involved in the development or marketing of the products or services.
(1) If the contractor under this contract, prepares a complete or essentially complete statement of work or specifications, the contractor is not eligible to perform or participate in the initial contractual effort which is based on the statement of work or specifications. The contractor may not incorporate its products or services in the statement of work or specifications unless so directed in writing by the contracting officer, in which case the restrictions in this paragraph do not apply.
(2) Nothing in this paragraph precludes the contractor from offering or selling its standard commercial items to the Government.
(End of Clause)
29 H.3 ANNUAL AND FINAL CONTRACTOR PERFORMANCE EVALUATIONS Annual and final evaluations of contractor performance for this task order under this contract will be prepared in accordance with FAR Subpart 42.15, "Contractor Performance Information,"
normally at or near the time the contractor is notified of the NRC's intent to exercise the contract option. If the multi-year contract does not have option years, then an annual evaluation will be prepared. Final evaluations of contractor performance will be prepared at the expiration of the contract during the contract closeout process.
The Contracting Officer will transmit the NRC Contracting Officers Representatives (COR) annual and final contractor performance evaluations to the contractor's Project Manager, unless otherwise instructed by the contractor. The contractor will be permitted thirty days to review the document and submit comments, rebutting statements, or additional information.
Where a contractor concurs with, or takes no exception to an annual performance evaluation, the Contracting Officer will consider such evaluation final and releasable for source selection purposes. Disagreements between the parties regarding a performance evaluation will be referred to an individual one level above the Contracting Officer, whose decision will be final.
The Contracting Officer will send a copy of the completed evaluation report, marked "Source Selection Information, to the contractor's Project Manager for their records as soon as practicable after it has been finalized. The completed evaluation report also will be used as a tool to improve communications between the NRC and the contractor and to improve contract performance.
The completed annual performance evaluation will be used to support future award decisions in accordance with FAR 42.1502 and 42.1503. During the period the information is being used to provide source selection information, the completed annual performance evaluation will be released to only two parties - the Federal government personnel performing the source selection evaluation and the contractor under evaluation if the contractor does not have a copy of the report already.
(End of Clause)
30 OTHER CONTRACT CLAUSES The contractor must be mindful that all clauses from the base contract 31310018D0001are fully effective and applicable to this task order.
SECTION J - List of Documents, Exhibits and Other Attachments The following attachments were provided under the Base Contract and are applicable to this task order:
Template Contractor Spending Plan
Monthly Letter Status Report Instructions for Contracts and Orders
Billing Instructions Cost Reimbursement Type Contracts
Organizational Conflicts of Interest