ML18194A929

Task Order No. 31310018F0089 Under Contract No. GS36FGA001

ML18194A929
Person / Time
Issue date:	07/11/2018
From:	Ashlee Day Acquisition Management Division
To:	Acosta P US Bank
References
GS36FGA001
Download: ML18194A929 (44)

Text

32e. MA LING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN RECEIVED INSPECTED

40. PAID BY

39. S/R VOUCHER NUMBER

38. S/R ACCOUNT NUMBER

37. CHECK NUMBER FINAL PARTIAL

36. PAYMENT FINAL PARTIAL

35. AMOUNT VERIFIED CORRECT FOR

34. VOUCHER NUMBER

33. SHIP NUMBER COMPLETE 32g. E-MA L OF AUTHORIZED GOVERNMENT REPRESENTATIVE 42d. TOTAL CONTAINERS 42c. DATE REC'D (YY/MM/DD) 42b. RECEIVED AT (Location) 42a. RECEIVED BY (Print) 41c. DATE 41b. SIGNATURE AND TITLE OF CERTIFY NG OFFICER 41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT STANDARD FORM 1449 (REV. 2/2012) BACK 24.

AMOUNT 23.

UNIT PRICE 22.

UNIT

21.

QUANTITY 20.

SCHEDULE OF SUPPLIES/SERVICES 19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 10 2 of

GS-36F-GA001/31310018F0089 The Contractor shall set up accounts; provide authorization controls; establish centrally and individually billed accounts; provide randomly generated account numbers; and establish a specified expiration date. In addition to providing electronic program forms, the Contractor shall provide the option for paper based program forms.

The Contractor shall mail all purchase, travel Centrally Billed Account (CBA) cards, and fleet cards to the Agency Program Coordinators office address and shall mail convenience checks to the account holders office address using the U.S. Postal Service or if expedited delivery is required, express delivery. All methods of delivery shall provide tracking information. For travel Individually Billed Account (IBA) cards, the Contractor shall mail all cards to the cardholders home/personal address using the U.S.

Postal Service or if expedited delivery is required, express delivery. All methods of delivery shall provide tracking information. Addresses will be provided by NRC with the master file data after task order award.

c.

Invoicing/Billing/Payment (C.3.3.7)

For purchase cards, the Contractor shall submit a statement of account to cardholders and approving officials.

For travel cards, the Contractor shall allow cardholders the capability to pay IBAs over the phone, via mail, or online.

For fleet cards, the Contractor shall submit a monthly invoice to approving officials.

NRC requires Electronic Commerce/Electronic Data Interchange (EC/EDI) invoices for CBAs. Daily invoicing is required for the purchase card. For travel cards, bi-weekly invoicing is required for CBAs and monthly invoicing for IBA accounts.

If directed by the NRC, cancelled IBA account balances on the travel card may be referred to outside collection agencies.

d. Electronic Access System (C.7.1)

NRC requires single sign-on capability.

As stated in the Master Contract, NRC, working with GSA, will require that the Contractors system is certified prior to the start of transaction processing to ensure that the system is properly integrated with NRCs systems and all set-up activities have been completed.

NRC requires the capability to create ad hoc reports in a spreadsheet format.

e.

Data (C.7.2)

The Contractors system must interface with the NRC core accounting system, which is currently CGI Federals Momentum v7.4.1 or latest version. Additionally, the Contractors system must interface with CONCURGOV (see https://cge.concursolutions.com/default2.asp). The COR will provide CONCURGOV specifications to the Contractor after task order award.

GS-36F-GA001/31310018F0089 The Contractor shall provide program and transaction data in a standard flat file format (e.g., ASCII format) to comply with NRCs requirements.

The Contractor shall provide access to all data to the NRC A/OPCs; cardholders shall only have access to their account information.

f.

Reporting (C.7.3)

The Contractor shall provide access to all reports specified in the Master Contract.

Reports should be provided at the frequencies and to the individuals/groups specified in the table below. All reports should be available through the Electronic Access System (EAS) via secure electronic transfer and/or email upon request.

Report Frequency Deliver To Invoice Monthly

(& refer to 7.c.)

Designated Billing Office (DBO) and all A/OPCs Transaction Dispute Monthly All A/OPCs Pre-Suspension/

Pre Cancellation Report Monthly All A/OPCs Suspension/

Cancellation Report Monthly All A/OPCs Renewal Report Monthly All A/OPCs Delinquency Report Monthly DBO and all A/OPCs Fraud Analytics Report Monthly All A/OPCs Detailed Electronic Transaction File Monthly DBO and all A/OPCs OMB Report Quarterly All A/OPCs Approving Official List/

Span of Control Report Quarterly All A/OPCs Refund Detail Report Quarterly All A/OPCs

g. Communications (C.4.3)

The Contractor shall conduct an in-person meeting annually with the NRCs A/OPCs located in Rockville, MD. Statement inserts may be required on an ad hoc basis to communicate important changes or events throughout the life of the task order. NRC will notify the Contractor of any needed statement messaging as required.

The Contractor shall provide a.pdf version of the quarterly newsletter to all A/OPCs via email.

h. Training (C.4.2)

The Contractor shall provide electronic and paper cardholder/user guides to each A/OPC. The A/OPC, DBO, and Transaction Dispute guides shall be provided electronically and up to 25 hard copies shall be provided as requested by NRC. The Contractor shall develop separate cardholder and A/OPC guides specific to each business line (i.e., purchase, travel, and fleet). The Contractor shall provide electronic versions of all guides in.pdf or Microsoft Word format to be posted on NRCs intranet.

GS-36F-GA001/31310018F0089

i. Transition (C.2.2)

NRC estimates that it will require the following number of cards/accounts for each business line at the start of the task order.

Business Line Existing Additional Estimated Total Purchase Card 67 8

75 Travel Card (CBA) 5 0

5 Travel Card (IBA) 2,156 344 2,500 Fleet Card 4

0 4

NRC will facilitate the transfer of master file data from the existing SP2 Contractor to the selected SP3 Contractor during the transitional period (i.e., after task order award), at a date to be determined.

NRC will require the Contractors support for training all existing and new A/OPCs and cardholders prior to the cut-over to the Contractors new EAS system.

j.

Controls / Authorization / Notification / Alerts / Risk Mitigation (C.3.3.18, C.8.14, C.3.1.1, C.6.2)

NRC requires limited ATM access based on the cardholder status as a standard or restricted cardholder.

The Contractor shall use the individual cardholders home billing address for travel card accounts. For the purchase card, travel card, and fleet card CBAs, the Contractor shall use the cardholders office address as the billing address.

The Contractor shall work with A/OPCs to identify monthly billing cycle limits.

The Contractor shall work with the purchase card A/OPC at the time of card/account setup to establish convenience check indicators and limits for users authorized to utilize convenience checks. It is estimated that there will be 15 check writers at the start of the task order.

For purchase card and travel card, the A/OPC may authorize forced transactions.

For purchase card and at the discretion of the approving officials, NRC requires the Contractor to notify cardholders and the cardholders approving official via an encrypted email service of individual transactions made by each cardholder.

8.

GS-36F-GA001/31310018F0089 PRICE SCHEDULE:

See Attachment 1.

CLAUSES 1.

REGISTRATION IN FEDCONNECT The Nuclear Regulatory Commission (NRC) uses Compusearch Software Systems secure and auditable two-way web portal, FedConnect, to communicate with vendors and contractors.

FedConnect provides bi-directional communication between the vendor/contractor and the NRC throughout pre-award, award, and post-award acquisition phases. Therefore, in order to do business with the NRC, vendors and contractors must register to use FedConnect at https://www.fedconnect.net/FedConnect. The individual registering in FedConnect must have authority to bind the vendor/contractor. There is no charge for using FedConnect. Assistance with FedConnect is provided by Compusearch Software Systems, not the NRC.

FedConnect contact and assistance information is provided on the FedConnect web site at https://www.fedconnect.net/FedConnect.

2.

CONTRACTING OFFICERS REPRESENTATIVE AUTHORITY (a) The contracting officer's representative, hereinafter referred to as the COR, is:

Karen Chapman Tel: (301) 415-8111 E-mail: Karen.Chapman@nrc.gov (b) The COR shall:

(1) Inspect and accept products/services provided under the task order.

(2) Review all contractor invoices/vouchers requesting payment for products/services provided under the task order and make recommendations for approval, disapproval, or suspension.

(c) The COR may not make changes to the express terms and conditions of this task order.

3. GREEN PURCHASING (SEP 2015)

(a) In furtherance of the sustainable acquisition goals of Executive Order (EO) 13693, "Planning for Federal Sustainability in the Next Decade," products and services provided under this contract/order shall be energy efficient (EnergyStar or Federal Energy Management Program - FEMP-designated products), water efficient, biobased, environmentally preferable (excluding EPEAT-registered products), non-ozone depleting, contain recycled content, or are non-or low toxic alternatives or hazardous constituents (e.g.,

non-VOC paint), where such products and services meet agency performance requirements.

See: Executive Order (EO) 13693, "Planning for Federal Sustainability in the Next Decade."

(b) The NRC and contractor may negotiate during the contract term to permit the substitution or addition of designated recycled content products (i.e., Comprehensive Procurement Guidelines - CPG), EPEAT-registered products, EnergyStar-and FEMP designated energy efficient products and appliances, USDA designated biobased products

GS-36F-GA001/31310018F0089 (Biopreferred program), environmentally preferable products, WaterSense and other water efficient products, products containing non-or lower-ozone depleting substances (i.e.,

SNAP), and products containing non-or low-toxic or hazardous constituents (e.g., non-VOC paint), when such products and services are readily available at a competitive cost and satisfy the NRCs performance needs.

(c) The contractor shall flow down this clause into all subcontracts and other agreements that relate to performance of this contract/order.

4. BRANDING The Contractor is required to use the statement below in any publications, presentations, articles, products, or materials funded under this order, to the extent practical, in order to provide NRC with recognition for its involvement in and contribution to the project. If the work performed is funded entirely with NRC funds, then the contractor must acknowledge that information in its documentation/presentation.

Work Supported by the U.S. Nuclear Regulatory Commission (NRC), Office of Administration, under Contract No. GS-36F-GA001, Order No. 31310018F0089.

5. PACKAGING AND MARKING (a) The Contractor shall package material for shipment to the NRC in such a manner that will ensure acceptance by common carrier and safe delivery at destination. Containers and closures shall comply with the Surface Transportation Board, Uniform Freight Classification Rules, or regulations of other carriers as applicable to the mode of transportation.

(b) On the front of the package, the Contractor shall clearly identify the contract number under which the product is being provided.

(c) Additional packaging and/or marking requirements are as follows: N/A.

6. WHISTLEBLOWER PROTECTION FOR NRC CONTRACTOR AND SUBCONTRACTOR EMPLOYEES (a) The U.S. Nuclear Regulatory Commission (NRC) contractor and its subcontractor are subject to the Whistleblower Employee Protection public law provisions as codified at 42 U.S.C. 5851. NRC contractor(s) and subcontractor(s) shall comply with the requirements of this Whistleblower Employee Protection law, and the implementing regulations of the NRC and the Department of Labor (DOL). See, for example, DOL Procedures on Handling Complaints at 29 C.F.R. Part 24 concerning the employer obligations, prohibited acts, DOL procedures and the requirement for prominent posting of notice of Employee Rights at Appendix A to Part 24 entitled, Your Rights Under the Energy Reorganization Act.

(b) Under this Whistleblower Employee Protection law, as implemented by regulations, NRC contractor and subcontractor employees are protected from discharge, reprisal, threats, intimidation, coercion, blacklisting or other employment discrimination practices with respect to compensation, terms, conditions or privileges of their employment because the contractor or subcontractor employee(s) has provided notice to the employer, refused to engage in unlawful practices, assisted in proceedings or testified on activities concerning alleged

GS-36F-GA001/31310018F0089 violations of the Atomic Energy Act of 1954 (as amended) and the Energy Reorganization Act of 1974 (as amended).

(c) The contractor shall insert this or the substance of this clause in any subcontracts involving work performed under this contract.

7. 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the task order period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend before the task order expires.

The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this task order, including the exercise of any options under this clause, shall not exceed 13 years.