ML18163A232

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IMC 1202 Senior Resident and Resident Inspector Site Turnover
ML18163A232
Person / Time
Issue date: 06/28/2018
From: Aron Lewin
NRC/NRR/DIRS/IRIB
To:
Lewin A, NRR/DIRS, 415-2259
Shared Package
ML18179A406 List:
References
CN 18-017
Download: ML18163A232 (11)
v • d • e


Text

NRC INSPECTION MANUAL IRIB INSPECTION MANUAL CHAPTER 1202 SENIOR RESIDENT AND RESIDENT INSPECTOR SITE TURNOVER Effective Date: January 1, 2019 1202-01 PURPOSE To establish the turnover process to be utilized by Senior Resident Inspectors (SRI) and Resident Inspectors (RI) upon assignment to a resident site.

1202-02 OBJECTIVES 02.01 To provide a process for the transfer of duties and responsibilities between the incoming and outgoing SRI and RI.

02.02 To ensure that incoming SRI and RI have the necessary knowledge and site familiarity to successfully implement the reactor oversight process (including allegations and enforcement) and emergency response duties.

1202-03 APPLICABILITY This inspection manual chapter (IMC) applies to the outgoing and incoming SRIs and RIs who will be transferring permanent duties and responsibilities. This IMC should also be referenced to assure adequate turnover for temporary assignments.

1202-04 RESPONSIBILITIES AND AUTHORITIES 04.01 Projects Branch Chief.

a. Coordinate turnover process and ensure IMC appropriately completed.
b. Ensure press release is issued announcing the assignment of the new SRI or RI.

04.02 SRI.

a. Coordinate and schedule implementation of the applicable attachment with the incoming SRI or RI. (Outgoing SRI)
b. Assist incoming SRI or RI in completion of attachments. (Outgoing SRI)
c. Complete Attachment A, SRI Site Turnover Checklist. (Incoming SRI)

Issue Date: 06/28/18 1 1202

d. Provide completed documentation of turnover to the Projects Branch Chief. (Incoming SRI) 04.03 RI.
a. Assist incoming RI in completion of Attachment B, RI Site Turnover Checklist.

(Outgoing RI)

b. Complete Attachment B, RI Site Turnover Checklist. (Incoming RI)
c. Provide completed documentation of turnover to the Projects Branch Chief. (Incoming RI) 04.04 Public Affairs Officer. Issue press release announcing new SRI or RI assignment.

1202-05.1 GENERAL INSTRUCTIONS 05.01 Site Turnover.

This IMC should be initiated approximately thirty (30) days before the reporting date for the incoming SRI or RI. The new SRI or RI may assume duties and responsibilities at the site prior to completion of the applicable attachment, however, the attachment should be completed, to the extent possible, no later than sixty (60) days after arriving onsite. The outgoing SRI or RI should arrange to be at the site for a minimum of one (1) week with the incoming SRI or RI to assist in completion of this IMC. The IMC should also be referenced to assure adequate turnover for temporary SRI and RI assignments.

The incoming SRI or RI should provide a short biography to the regional Public Affairs Officer prior to reporting to the site. A press release announcing the assignment of the new SRI or RI should be issued no later than two (2) weeks after arriving onsite.

END Attachments:

A. Senior Resident Inspector Site Turnover Checklist B. Resident Inspector Site Turnover Checklist Issue Date: 06/28/18 2 1202

ATTACHMENT A SENIOR RESIDENT INSPECTOR SITE TURNOVER CHECKLIST I. Site Activities ______________

Incoming SRI Initials A. Inspection and Assessment

1. Review inspection plan and procedure completion status.
a. IR Report 8, ROP Baseline Procedure Completion.
b. IR Report 8a, Baseline Inspection Completion by Site.
2. Review current inspection schedule.
a. IP Report 22, Inspection Activity Plan Report.
b. IP Report 24, Security Activity Plan Report.
3. Review status of completed back shift hours.
4. Review IR Report 3-4, PIM.
5. Review NRC performance indicator data.
6. Review past two (2) years of submitted licensee event reports (LERs).
7. Review past two (2) years of inspection reports.
8. Review Annual and Mid-cycle assessment letters.
9. Review all open items (unresolved items (URIs), violations, LERs, temporary instructions (TIs), etc..).
a. IR Report 1, Item List.
10. Discuss status of potential findings with outgoing SRI.
11. Review leakage trends per IMC 2515, Appendix D, Plant Status.
12. Review site specific operating experience (smart samples, generic communications, etc.) and pending pilot programs.
13. Review most recent Institute of Nuclear Power Operations (INPO) evaluation report.

B. Allegations and Enforcement

1. Discuss with Branch Chief all open allegations.
2. Review allegations received over the past two (2) years with Branch Chief.
3. Review all open enforcement and other regulatory actions (confirmatory action letters (CAL), orders, etc.).
4. Meet with licensees Employee Concerns Program Manager.

Issue Date: 06/28/18 AttA-1 1202

ATTACHMENT A SENIOR RESIDENT INSPECTOR SITE TURNOVER CHECKLIST C. Site Access, Organization, Facilities, and Meetings

1. Review site organization chart.
2. Meet with key licensee management (Site Vice-President, Plant Manager, Licensing Manager, etc).
3. Tour site facilities, including control room, maintenance shops, outage control center, simulator, FLEX storage areas, etc.
4. Discuss previously conducted tours of plant areas not normally accessible and licensees schedule for accessing such areas.
5. Discuss plant specific risk insights with the regional senior reactor analyst.
6. Obtain schedule and attend licensees routine meetings.
7. Review licensee work hours and shift schedules.
8. Meet with site union leadership.
9. Discuss special training requirements (i.e., respirator, confined space entry, radiation protection, fall protection, etc.).
10. Establish access to applicable site computer programs and systems.
11. Discuss labor issues and union contracts with Branch Chief.

II. Emergency Response ______________

Incoming SRI Initials A. Tour emergency operations facility (EOF), technical support center (TSC), operations support center (OSC), and backup facilities.

B. Meet with licensees Emergency Preparedness Manager.

C. Review licensees incident response procedures and evacuation routes.

D. Review licensees emergency action level matrix.

E. Discuss notification agreement with licensee for calls to the SRI and RI.

F. Review site specific response for events involving a hurricane, earthquake, security, and fire.

G. Identify location of emergency equipment within resident office (satellite phone, KI pills, etc).

H. Discuss location of hospitals for medical emergencies involving contaminated personnel.

I. Become familiar with response time of RI to the site.

J. Turnover or order a new Government Emergency Telecommunication (GETS) card.

K. Turnover licensee pager to incoming SRI, if applicable.

III. Site Security ______________

Incoming SRI Initials A. Review licensees security plan.

B. Meet with licensees Security Manager.

C. Tour security facilities (CAS, SAS, BREs, ready rooms, etc.).

Issue Date: 06/28/18 AttA-2 1202

ATTACHMENT A SENIOR RESIDENT INSPECTOR SITE TURNOVER CHECKLIST IV. External Stakeholders ______________

Incoming SRI Initials A. Discuss with regional Public Affairs Officer recent media interest.

B. Discuss with regional State Liaison Officer local and state items of interest.

C. Determine if need exists to meet with local or state officials (consult Branch Chief and State Liaison Officer).

D. Discuss or visit licensees visitor center, if applicable.

V. Resident Office Resource Management ______________

Incoming SRI Initials A. Turnover office keys and note location of all other keys.

B. Review office filing system and location of supplies with Office Assistant (OA).

C. Review method of sending and receiving local mail and overnight express mail with OA.

D. Review safeguards material storage including location of secure communication equipment, removable hard drive, and safeguards printer.

E. Ensure office safe combination has been changed in accordance with regional guidance.

F. Conduct test of safeguards communication equipment.

G. Complete property transfer in accordance with applicable regional guidance for all property assigned to the outgoing SRI.

H. Turnover NRC mobile phone to incoming SRI, if applicable.

I. Place an order for business cards.

J. Verify staff emergency response contact information and provide updates to the Regional Office and licensee, as appropriate.

VI. Back-up Site Responsibilities ______________

Incoming SRI Initials A. Review back-up site responsibilities and access requirements.

Issue Date: 06/28/18 AttA-3 1202

ATTACHMENT A SENIOR RESIDENT INSPECTOR SITE TURNOVER CHECKLIST VII. Personnel Matters ______________

Incoming SRI Initials A. Review current and past performance of RI and OA with outgoing SRI.

B. Discuss any special circumstances or limitations that exist for RI and OA with outgoing SRI.

C. Review Individual Development Plans for RI and OA.

D. Review status of pending and approved training courses.

E. Review status of staff qualifications.

F. Review upcoming annual leave and other planned activities (objectivity visit, training, team inspections, etc) to assess impact on site coverage requirements.

Incoming SRI Signature Date Branch Chief Signature Date END Issue Date: 06/28/18 AttA-4 1202

ATTACHMENT B RESIDENT INSPECTOR SITE TURNOVER CHECKLIST I. Site Activities ______________

Incoming RI Initials A. Inspection and Assessment

1. Review inspection plan and procedure completion status.
2. Review current inspection schedule.
a. IP Report 22, Inspection Activity Plan Report.
b. IP Report 24, Security Activity Plan Report.
3. Review IR Report 3-4, PIM.
4. Review NRC performance indicator data.
5. Review past two (2) years of submitted licensee event reports (LERs).
6. Review past two (2) years of inspection reports.
7. Review Annual and Mid-cycle assessment letters.
8. Review all open items (unresolved items (URIs), violations, LERs, temporary instructions (TIs), etc..).
a. IR Report 1, Item List.
9. Review leakage trends per IMC 2515, Appendix D, Plant Status.
10. Review site specific operating experience (smart samples, generic communications, etc.).
11. Review most recent Institute of Nuclear Power Operations (INPO) evaluation report.

B. Allegations and Enforcement

1. Discuss with SRI all open allegations.
2. Review allegations received over the past two (2) years with SRI.
3. Review all open enforcement and other regulatory actions (confirmatory action letters (CAL), orders, etc.).
4. Meet with licensees Employee Concerns Program Manager.

C. Site Access, Organization, Facilities, and Meetings

1. Review site organization chart.
2. Meet with key licensee management (Site Vice-President, Plant Manager, Licensing Manager, etc).
3. Tour site facilities, including control room, maintenance shops, outage control center, simulator, FLEX storage areas, etc.
4. Discuss previously conducted tours of plant areas not normally accessible and licensees schedule for accessing such areas.
5. Discuss plant specific risk insights with the regional senior reactor analyst.
6. Obtain schedule and attend licensees routine meetings.
7. Review licensee work hours and shift schedules.
8. Discuss special training requirements (i.e., respirator, confined space entry, radiation protection, fall protection, etc.).
9. Establish access to applicable site computer programs and systems.

Issue Date: 06/28/18 AttB-1 1202

ATTACHMENT B RESIDENT INSPECTOR SITE TURNOVER CHECKLIST II. Emergency Response ______________

Incoming RI Initials A. Tour emergency operations facility (EOF), technical support center (TSC), operations support center (OSC), and backup facilities.

B. Meet with licensees Emergency Preparedness Manager.

C. Review licensees incident response procedures and evacuation routes.

D. Review licensees emergency action level matrix.

E. Review site specific response for events involving a hurricane, earthquake, security, and fire.

F. Identify location of emergency equipment within resident office (satellite phone, KI pills, etc).

G. Discuss location of hospitals for medical emergencies involving contaminated personnel.

H. Turnover or order a new Government Emergency Telecommunication (GETS) card.

I. Turnover licensee pager to incoming RI, if applicable.

J. Verify staff emergency response contact information and provide updates to the Regional Office and licensee, as appropriate.

III. Site Security ______________

Incoming RI Initials A. Review licensees security plan.

B. Meet with licensees Security Manager.

C. Tour security facilities (CAS, SAS, BREs, ready rooms, etc.).

IV. External Stakeholders ______________

Incoming RI Initials A. Discuss with regional Public Affairs Officer recent media interest.

B. Discuss with regional State Liaison Officer local and state items of interest.

C. Determine if need exists to meet with local or state officials (consult Branch Chief and State Liaison Officer).

D. Discuss or visit licensees visitor center, if applicable.

Issue Date: 06/28/18 AttB-2 1202

ATTACHMENT B RESIDENT INSPECTOR SITE TURNOVER CHECKLIST V. Resident Office Resource Management ______________

Incoming RI Initials A. Turnover office keys and note location of all other keys.

B. Review office filing system and location of supplies with Office Assistant (OA).

C. Review method of sending and receiving local mail and overnight express mail with OA.

D. Review safeguards material storage including location of secure communication equipment, removable hard drive, and safeguards printer.

E. Ensure office safe combination has been changed in accordance with regional guidance.

F. Conduct test of safeguards communication equipment.

G. Complete property transfer in accordance with applicable regional guidance for all property assigned to the outgoing RI.

H. Turnover NRC mobile phone to incoming RI, if applicable.

I. Place an order for business cards.

VI. Back-up Site Responsibilities ______________

Incoming RI Initials A. Review back-up site responsibilities and access requirements.

VII. Personnel Matters ______________

Incoming RI Initials A. Provide SRI with copy of most recent performance appraisal.

B. Provide SRI with most recent Individual Development Plan.

C. Discuss with SRI any special circumstances or limitations.

D. Inform SRI of upcoming annual leave and other planned activities (objectivity visit, training, team inspections, etc) that could impact site coverage requirements.

Issue Date: 06/28/18 AttB-3 1202

ATTACHMENT B RESIDENT INSPECTOR SITE TURNOVER CHECKLIST Incoming RI Signature Date SRI Signature Date Branch Chief Signature Date END Issue Date: 06/28/18 AttB-4 1202

Revision History for IMC 1202 Commitment Accession Description of Change Description of Comment Tracking Number Training Resolution and Number Issue Date Required and Closed Feedback Change Notice Completion Form Accession Date Number (Pre-Decisional, Non-Public Information)

N/A 08/22/05 Revision history reviewed None N/A N/A 10/31/08 Complete re-write of document. Revised to update and None ML082810541 CN 08-031 clarify the turnover process for SRIs and RIs. Incorporate Feedback Form 1205-1251.

N/A ML18163A232 Revised to (1) reflect changes to report numbers and None N/A 06/28/18 nomenclatures associated with new RRPS, (2) incorporate 1202-2310 CN 18-017 requirements to tour FLEX storage areas (associated with ML18179A400 recommendations from the working group established to update the ROP for regulatory actions taken following the Fukushima Dai-ichi accident (ML17164A285)), and (3) incorporate requirements associated with plant areas not normally accessible (associated with feedback form 1202-2310).

Issue Date: 06/28/18 Att1-1 1202

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