ML18159A499
| ML18159A499 | |
| Person / Time | |
|---|---|
| Issue date: | 06/01/2018 |
| From: | Aracelis Perez-Ortiz Acquisition Management Division |
| To: | Idoneous Educational Services |
| References | |
| NRC-HQ-20-15-E-0004 | |
| Download: ML18159A499 (10) | |
Text
4 NRC-HQ-20-15-E-0004 NRC-HQ-20-15-T-0007 M0003 Page 4 of 10
- 2) Section A.4 CONSIDERATION AND OBLIGATION -LABOR-HOUR CONTRACT (AUG 2011) is revised to read as follows:
A.4 CONSIDERATION AND OBLIGATION LABOR-HOUR CONTRACT (AUG 2011)
(a)
The ceiling price to the Government for full performance under this task order is $27,055.58.
(b)
The contract includes direct labor hours at specified fixed hourly rates, inclusive of wages, fringe, overhead, general and administrative expenses, and profit.
(c)
This is an incrementally-funded contract and FAR 52.232 Limitation of Funds applies.
- 3) Section A.7 STATEMENT OF WORK is deleted in its entirety and replaced with the following:
A.7 STATEMENT OF WORK - REVISION 1 1.
PROJECT TITLE Technical Editing Assistance for Seabrook License Renewal Application Review Documents.
2.
BACKGROUND Based on the Atomic Energy Act, the U.S. Nuclear Regulatory Commission (NRC) issues licenses for commercial nuclear power reactors to operate for up to 40 years and allows these licenses to be renewed for another 20 years. The license renewal environmental and safety requirements are published as Title 10 of the Federal Code of Regulations Part 51 (10 CFR Part 51) and 10 CFR Part 54, respectively. The NRC has published regulatory guidance for the NRC staff (the staff) to follow when reviewing license renewal applications to address radiological and non-radiological environmental issues titled the Standard Review Plans for Environmental Reviews for Nuclear Power Plants, Supplement 1: Operating License Renewal, NUREG-1555, Supplement 1, Rev. 1 issued June 2013 to ensure conformance with its review process and to share the process with stakeholders. The NRC has also published regulatory guidance for the staff to follow when reviewing applications to address safety issues titled NUREG-1800, Standard Review Plan for Review of License Renewal Applications for Nuclear Power Plants, Revision 2 issued December 2010 (SRP-LR) to ensure the quality and uniformity of staff reviews and to share the process with stakeholders.
The SER with Open Items for Seabrook was completed and issued in June, 2012. Since issuance, significant changes have been made to the SER with Open Items and the document will require formatting and editing services to prepare it for publication as the Final Safety Evaluation Report (FSER) NUREG. Due to a significant delay in the schedule and the SER required a significant rewrite, NRC staff rewrote the SER without open items, therefore contractor support for the SER with Open Items Supplement is no longer required. The SER without open items will require formatting and editing services to prepare it for publication as the Final Safety Evaluation Report (FSER) NUREG.
The SER documents the results of the staffs safety review of the LRA and describes the technical details considered in evaluating the safety aspects of the proposed extended operation. The SERs can range from 600-950 pages and are typically about 800 pages in length. The SER for Seabrook is up to 1000 pages.
5 NRC-HQ-20-15-E-0004 NRC-HQ-20-15-T-0007 M0003 Page 5 of 10 3.
SCOPE The objective of this contract is to obtain expert document layout, assembly, formatting, and technical editing services to assist the NRCs Office of Nuclear Reactor Regulation, Division of License Renewal to prepare the Final SER for the Seabrook LRA.
- 4. APPLICABLE DOCUMENTS AND STANDARDS The contractor shall provide accessible, archival-quality, print-ready, Web-enabled PDF and DOC source files that meet Federal and agency requirements for publications. The print and electronic copies shall match (i.e.,
print the paper copy from the PDF, which is generated from the Microsoft Office Word 2010 (or version as determined by the COR) file).
Electronic files (final deliverables) shall be:
Accessible: comply with Section 508 of the Rehabilitation Act; accessible to screen readers; high contrast in black and white if any color is used; any information conveyed with color is conveyed equally well when color is not available
Archival: generate PDF using Adobe Acrobat Professional X with NRC downloaded NRC distiller and preflight profiles or NRC designated PDF generator and PDF/A format, an international standard for archival PDFs; embed fonts; update/delete metadata (http://www.nrc.gov/site-help/electronic-sub-ref-mat.html).
Print-ready: minimum 600 dpi (1,200 dpi recommended) for high-quality, professional printing; include print disclaimers for any scanned or pixelated images; the PDF shall be an entire document, including cover, inside cover, title page, NRC Form 335, etc. (see NUREG-1757).
Web-enabled (electronic): bookmarks for navigation (generated by Microsoft Office Word 2010, or current NRC designated word processing software, as directed by the COR, with the heading styles applied); live links to Web sites (entire URL shall be active); meet NRC Web publication standards; enabled for Fast Web view; match agency-wide electronic standards (http://www.nrc.gov/site-help/e-submittals.html).
Free of any restrictions in their use, to include password protections on the document or style sheet.
Specifically, the Microsoft Office Word 2010 file shall use the following:
Styles
Automated formatting (no manually tabbed columns)
Linked bookmarks or anchors for the table of contents or other document guides that jump to specific sections of the text
Headers and other structural markup
Abbreviation list
Listed and linked figures, equations, tables, etc.
Formatted tables with simple columns (do not nest tables, mark column headers if possible)
6 NRC-HQ-20-15-E-0004 NRC-HQ-20-15-T-0007 M0003 Page 6 of 10
Embedded fonts and objects The contractor shall use the following guidelines for file names:
Use ASCII letters (a-z, A-Z), digits (0-9), underscores and hyphens (_ and -)
Do not use spaces, quotation marks, diacritic marks or other special/non-printing characters
Reserve the period (., full stop) for the file extension at the end of the filename In addition to general document quality standards, the contractor shall meet the following standards in:
U.S. Government Printing Office (GPO) Style Manual
NUREG-0650, "Preparing NUREG-series Publications," Revision 2
NUREG-1379, "NRC Editorial Style Guide," Revision 2
NUREG-0544, "NRC Collection of Abbreviations," Revision 4
License Renewal Project Manager Handbook, Attachment 9, Safety Evaluation Report (SER)
Style Guide
License Renewal Project Manager Handbook, Attachment 29, Safety Evaluation Report Writing Guide Lines and Samples
EIS Style Guide
M.D 3.7, NUREG-Series Publications
www.plainlanguage.gov
Section 508 of the Rehabilitation Act In cases where the EIS and SER style guides conflict with the NRC Editorial Style Guide, the contractor shall follow the SER and EIS style guides. The COR may require the contractor to deviate from the guidance documents listed above, if the guidance documents are being revised or new guidance is being developed.
5.
SPECIFIC TASKS The contractor shall be responsible for the following document properties:
Layout
Assembly
Formatting
Version control
Producing a production-ready document
7 NRC-HQ-20-15-E-0004 NRC-HQ-20-15-T-0007 M0003 Page 7 of 10 The contractor shall be responsible for services to improve the quality, clarity, and consistency of the and Final SER. Specifically, the contractor shall be responsible for recommending corrections and incorporating changes approved by the staff to include:
Verifying the message is a coherent and logical flow of ideas
Correcting syntax, grammar, spelling, and punctuation in accordance with NRC guidance
Ensuring consistent use of terms, acronyms, abbreviations, and symbols
Correcting disagreement of the subject and verb and faulty parallelisms
Eliminating ambiguities, redundancy (wordiness), and overuse of the passive voice
Ensuring consistency and accuracy of heading styles, headers, and footers
Consistency of equations
Verifying consistency and clarity of tables and figures; and redesigning them (as required) to improve their visual effectiveness
Verifying the accuracy of references and cross-references
Verifying references are available to the public
Developing a table of contents in accordance with applicable style guides
Developing an index in accordance with applicable style guides
Ensuring consistency of text, figures, table headings, and section headings with the table of contents
Verifying pagination (page numbers are consistent with the table of contents and index)
The standard scope of work for the Final SER preparation is described in the following tasks.
Task 10 (labor hours used): Final Safety Evaluation Report Related Support The contractor shall provide additional support related to the formatting and editing of the Seabrook Final SER that falls outside the scope of fixed price Task 005, FINAL SAFETY EVALUATION REPORT, necessary to publish the Final SER as a NUREG in accordance with the standards, tasks and guidance in this statement of work, including:
Formatting and editing of the draft Final SER in the approved NUREG styles, to bring the draft Final SER to a condition comparable to what would be expected had the SER with Open Items been edited and formatted by the contractor Formatting and editing of all additional pages in the document that have been added since initial editing of the document Formatting and editing of sections of the Final SER already performed by the contractor prior to task order modification (rework)
8 NRC-HQ-20-15-E-0004 NRC-HQ-20-15-T-0007 M0003 Page 8 of 10 Task 5.
Final Safety Evaluation Report For each task as identified by task order, the contractor shall revise the SER based on additional information as provided by the COR. The contractor shall also incorporate specific technical evaluation input as provided by the COR if necessary to close gaps in the SER that was provided by the COR. This task also includes, but is not limited to revising Section 1 of the SER regarding any additional input provided by the COR (typically Section 1.5 and 1.6, respectively) and updating the appendices in the SER. The contractor shall provide the necessary technical editor review of the SER to ensure the document is complete and meets the NRC publication requirements. The technical editor review shall focus on changes to the SER compared with the SER with gaps provided by the COR. Recommended technical editorial changes to the specific technical evaluation input and additional information shall be provided to the COR in a track changes format for review before incorporation into the SER. Then, the contractor shall provide a track changes version, comparing the differences between the final SER and the SER with gaps, to the COR for NRC review.
Because of the strict project schedule and multiple NRC stakeholders involved in the review, it is expected the COR will provide comments and revisions to this SER to the contractor in numerous batches, requiring turnaround within one work day in certain cases as directed by the COR. The contractor shall revise the SER based on comments and revisions provided by the COR and submit a final SER that is camera-ready for NUREG publications.
The deliverable is a cover-to-cover plant-specific SER based on technical and administrative information in the LRA and supplemental information, as provided by the COR. The contractor shall also provide the necessary review of the SER to ensure that it meets the NRC publication requirements for a NUREG-series report. The staff will review the SER and provide comments to the contractor. The contractor shall revise and provide the SER based on comments from the COR in accordance with the delivery schedule in section 6, Deliverables and Delivery Schedule.
6.
DELIVERABLES AND DELIVERY SCHEDULE The contractor shall provide the deliverables listed below in two electronic formats (Microsoft Office Word 2010 or NRC designated word processing software and PDF file using Adobe Acrobat Professional X or NRC designated PDF) and a hard copy printed from the PDF file to the COR. The final deliverables for each task shall not have any restrictions in their use by the government. If document protections are employed during the editing process as part of a version control methodology, an additional unprotected version of the final deliverable for government records and future use must be provided.
The NRC has an expectation that the contractor will be able to perform technical editing of a minimum of 70 pages per day as well as format a minimum of 70 pages per day. If, due to multiple tasks under this contract being performed simultaneously, the below delivery schedules are unachievable, the contractor shall coordinate with the COR to prioritize work and agree on an acceptable delivery schedule.
Because of the strict project schedule and multiple NRC contributors to the documents, it is expected the COR will provide comments and revisions to the contractor in numerous batches, requiring turnaround within one work day in certain cases as directed by the COR.
9 NRC-HQ-20-15-E-0004 NRC-HQ-20-15-T-0007 M0003 Page 9 of 10 The following are standard deliverable due dates for each of the tasks:
Task No.
Deliverable Description Due Date Task Completion Rate 5.a Final SER - 1st Round Edits (through PM Review)
NLT 10 working days after receipt of final input from COR 25% complete 5.b Final SER - 2nd Round Edits (through Branch Chief/OGC Review)
NLT 5 working days after receipt of final input from COR 50% complete 5.c Final SER - 3rd Round Edits (through Division Director Review)
NLT 5 working days after receipt of final input from COR 75% complete 5.d Final SER - Final Edits (Final Deliverable for issuance as public document)
NLT 5 working days after receipt of final input from COR 100% complete 10 Initial draft Final SER NLT 15 working days after receipt of draft SER The deliverable will include at minimum a word processing source file, an electronic print file in Portable Document Format (PDF), and a printed camera-ready document from the PDF file unless otherwise directed by the COR or CO. The contractor shall be responsible for structuring the deliverable to follow Federal and agency standards for publications. The current agency word processing standard is Microsoft Office Word 2010. The contractor shall use the latest agency-designated version of this agency standard. The source and PDF files shall be automated structured, and reusable (i.e., applies templates, contain automatic bookmarks, have live Web links). The contractor shall consider long-term use and revision when establishing styles. This will be evidenced by styles that are constructed for ease of use and that apply automated functions. The contractor shall provide a style sheet itemizing the specifications for each style or tag applied in the word processing program. For example, the style sheet will note the name of the style, formatting details, and the specific functions of and use for each style. The contractor shall include corrections to meet quality standards as a part of this deliverable.
The final deliverable document for Tasks 5 and 10 shall:
Be provided in the NRC-approved version of Microsoft Office Word 2010 or NRC designated word processing software, as directed by the COR
Be provided in a PDF format generated by Adobe Acrobat Professional X or NRC designated PDF generator
Be delivered camera ready on CD-ROM
Meet the requirements above of Electronic files shall be--
Meet the requirements above of Specifically, the Microsoft Office Word 2010 file shall use--
Meet the requirements above of The contractor is responsible for services to improve the quality, clarity, and consistency of the SEIS and SER--
10 NRC-HQ-20-15-E-0004 NRC-HQ-20-15-T-0007 M0003 Page 10 of 10
- 7. GOVERNMENT FURNISHED PROPERTY The COR will provide the contractor with the LRA, SER framework, and technical input required to prepare the documents at issuance of the task order.
The COR will provide the contractor with a printed and/or electronic representation of how the deliverables should appear, typically a published example of a completed document. Additionally, the COR will provide the initial draft documents in their general format during the execution of each Task Order.
The COR can also provide other applicable background information and reference documentation. For the purpose of providing a proposal, the NRC Web site below, contains past and current LRAs and staff SEISs and SERs.
http://www.nrc.gov/reactors/operating/licensing/renewal/applications.html#plant The following NUREG reports related to this effort are available through the NRC Agencywide Document Access and Management System (ADAMS).
NUREG-1379, NRC Editorial Style Guide, Revision 2, is available through ADAMS at:
http://www.nrc.gov/reading-rm/adams.html#web-based-adams (Accession No. ML093280744)
NUREG-0544, NRC Collection of Abbreviations, Revision 4, is available through ADAMS at:
http://www.nrc.gov/reading-rm/adams.html#web-based-adams (Accession No. ML041050544)
An electronic copy of MD 3.7, NUREG-Series Publications will be provided if requested by the contractor.
8.
PLACE OF PERFORMANCE Meetings for Task Order kick-offs may be held at NRC Headquarters, if requested by the COR. All other work will be performed at the contractors site.
9.
SECURITY All work performed will be Unclassified.
- 4) Section A.8 LIST OF ATTACHMENTS is revised to read as follows:
A.8 LIST OF ATTACHMENTS
- 1. Billing Instructions for Fixed-Price Type Contracts (July 2017)
- 2. Billing Instructions for Time-and-Materials/Labor-Hour Type Contracts (Aug 2017)
All other terms and conditions of the task order remain the same.