ML17324B192

Submits Final Rept on Vendor Info Control Sys,Per Generic Ltr 83-28,Items 2.1 & 2.2.Vendor Info Control Sys corporate- Level General Procedure & Associated Review Documentation Forms in Place Since 850321

ML17324B192
Person / Time
Site:	Cook
Issue date:	12/31/1986
From:	Alexich M INDIANA MICHIGAN POWER CO. (FORMERLY INDIANA & MICHIG
To:	Harold Denton Office of Nuclear Reactor Regulation
References
AEP:NRC:0838U, AEP:NRC:838U, GL-83-28, NUDOCS 8701060389
Download: ML17324B192 (11)

Text

REQULATORY ORMATION DISTRIBUTION SY" M (RIDS) pl ACCESSION NBR: 8701060389 DOC. DATE: 86/12/31 NOTARIZED:

NO DOCKET 0 FACIL:50-315 Donald C.

Cook Nuclear Power Planti Unit 1i Ind iana 5

05000315 50-316 Donald C.

Cook Nuclear Power Plant.

Unit 2i Ind iana 0

05000316 AUTH. NAME AUTHOR AFFILIATION ALEXICH.M,P.

Indiana h Michigan Power Co.

RECIP. NAME REC IP IENT AFFILIATION DENTONp H. R.

Office of Nuclear Reactor Regulation>

Director (post 851125

SUBJECT:

Submits response to Generic Ltr 83-28> Items 2. 1 h 2. 2 re final rept on vendor info control sgs. Vendor info control sos tracks safety-related vendor technical documents from receipti through reviews to final disposition tc filing.

DISTRIBUTlON CODE A055D COPIES RECEIVED'TR ENCL SIZE:

TITLE: OR/Licensing Submittal:

Salem ATWS Events QL-83-28 NOTES:

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INDIANA8 MICHIGAN ELECTRIC COMPANY P.O. BOX 16631 COLUMBUS, OHIO 43216 December 31, 1986 AEP:NRC:0838U Donald C.

Cook Nuclear Plant Docket Nos.

50-315 and 50-316 License Nos.

DPR-58 and DPR-74 GENERIC LETTER 83-28, ITEMS 2.1 AND 2.2, PERTAINING TO VENDOR INFORMATION CONTROL SYSTEM (VICS)

Mr. Harold R. Denton Office of Nuclear Reactor Regulation U.S. Nuclear Regulatory Commission Washington, DC 20555

Dear Mr. Denton:

This letter is being submitted in accordance with Generic Letter (GL) 83-28, Items 2.1 and 2.2.

The following information is submitted as a

final report on our Vendor Information Control System.

In our letter AEP:NRC:0383B, dated March 30,

1984, we outlined the American Electric Power Vendor Document Control System, later changed to Vendor Information Control System (VICS), and provided an implementation schedule.

Following is a summary of what we have done in response to GL 83-28, Item 2.2.2.

Since March 21,

1985, we have had in place a VICS corporate-level general procedure and associated review documentation forms.

The VICS, which is governed by this procedure, tracks safety-related vendor technical documents (VTDs) from their receipt, through review, to final disposition and filing.

The objectives of the VICS program are to:

1)

Ensure that up-to-date VTDs are used for maintaining and repairing plant equipment.

VTDs used in the plant will be controlled copies and will be applicable to D.

C.

Cook Plant equipment.

2)

Centralize responsibility for VTDs in the Nuclear Operations Division of the American Electric Power Service Corporation (AEPSC).

The Nuclear Operations Support Section (NOS) has been assigned the responsibility for receiving, classifying, and determining distribution for VTDs.

~i 8701060389 861231 PDR ADOCK 05000315 PDR 0'0

Harold R. Denton AEP:NRC:0838U 3)

Establish traceability of VTDs.

Upon receipt, NOS assigns to each VTD a unique processing number.

This number is retained from initial sorting through final disposition and issuance.

During the review of the VTD, VICS forms are identified with this unique processing number to allow the VTD to be located and its'tatus determined.

The number, along with other pertinent data, is recorded in the VICS.

4)

Establish a system to record and track VTD data.

A computerized system is on line to track VTDs at each point of the review process from initial receipt through final disposition and issuance.

5)

Provide a documentation trail for VTDs.

The documentation required for receiving, reviewing, and dispositioning each VTD is prescribed by the VICS corporate-level general procedure.

Each step of the review process requires the use of a form specifically developed for that step.

A copy of the VTD, along with all dispositional forms, is filed at the completion of the review process.

6)

Provide a timely review and determination of required actions of a VTD.

NOS periodically reviews the VICS items and initiates an overdue notice to a cognizant division when necessary.

If, when in receipt of a VTD, it is determined that immediate action is required and that the normal processing time through VICS could adversely affect either the health and welfare of the general public or Cook Plant operations, the general procedure allows the required action to be taken without immediate VICS processing and review.

After the actions are completed, the general procedure prescribes that the VTD must be processed through VICS in the normal manner.

7)

Establish the means to retain and retrieve VTDs and associated material.

Upon completion of the review process, copies of VTDs and associated documentation are put into permanent storage.

All pertinent information is recorded in t'e VICS tracking system.

Whenever information is required concerning a VTD, a search of the computerized tracking system can be made.

8)

Establish a system to ensure receipt and processing of VTDs.

To ensure that VTDs transmitted to AEP by vendors are received, AEP has undertaken a vendor contact program.

In our letters AEP:NRC:0838R (dated December 31, 1985) and AEP:NRC:0838T (dated June 16, 1986),

we discussed the fi'rst stage of this program dealing with documents received from vendors prior to 1985.

Since then, we have recontacted 287 of the vendors who did not respond to our initial contact, and processed the responses from that contact.

We have begun and plan to.continue to contact our vendors of safety-related equipment on an annual basis to positively acknowledge the receipt of VTDs and to insure that we are in receipt of VTDs that they have sent to us.

o~

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Harold R. Denton AEP:NRC:0838U In order to ensure that sufficient attention is paid to equipment maintenance, replacement, and repair to compensate for any lack of vendor backup, a list of vendors who did not respond to our contact was created and sent to the plant.. Plant personnel will use this list to be alerted to a lack of vendor backup before using the document for equipment maintenance or repair.

9)

Establish a system to incorporate existing VTDs into the VICS.

In our submittal AEP:NRC:0838B, we said that we would review and assign a unique processing number to each document.

Processing numbers have been assigned and prior to release for use we will check each document against our VICS log. If any service advisories or manual revisions are recorded as having been received for any of these documents since the implementation of VICS, the vendor document will be submitted for a full VICS review.

The status and implementation schedule of our VICS follow:

As stated earlier, the corporate-level general procedure and associated documents detailing the handling and review process for VTDs have been in place since March 21, 1985.

In accordance with GL 83-28, Item 2.1, we have made a thorough effort to contact reactor trip system (RTS) vendors, and the responses received have been evaluated for determination of required action.

All RTS vendors, including those that did not respond initially, have been recontacted under the safety-related component vendor contacts.

We plan to continue to contact RTS vendors on an annual basis.

In 1985, we sent 774 letters to vendors who we believe may have sold us safety-related equipment.

We received 456 responses as a result of those contacts.

These responses were discussed in AEP:NRC:0838T.

On June 13,

1986, we sent 287 letters to vendors who did not respond to the initial contact.

We have received 126 responses to those letters.

The letters have been reviewed for determination of required actions.

On July 31,

1986, we made our first annual contact to ensure that all VTDs transmitted to AEP by vendors in 1985 were received and processed through VICS.

We have reviewed the responses from that contact.

In the first quarter of 1987 we will begin checking the approximately 6400 existing VTDs against our VICS log to determine if any service advisories or manual revisions have been received since the implementation of VICS and therefore require a full VICS review.

We consider our Vendor Information Control System as we described in AEP:NRC:0838B to be in place, except as noted regarding the effort to incorporate existing VTDs into the VICS.

We believe this item to be closed.

Harold R. Denton AEP:NRC:0838U This document has been prepared following Corporate procedures which incorporate a reasonable set of controls to ensure its accuracy and completeness prior to signature by the undersigned.

Very truly yours, re(

M. P.

exich rice President

~$P~

cc: John E. Dolan W.

G. Smith, Jr.

- Bridgman R.

C. Callen G. Bruchmann G. Charnoff NRC Resident Inspector

- Bridgman J.

G. Keppler

- Region III

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Dece r 29, 1986 DOCKET NO(S) 50-315 and 50-316 MrI2 JohnDBIbkan, Vice President Indiana and Michigan Electric Company c/o American Electric Power Service Coippnnhkon 1 Riverside Plaaaa

Columbus, Ohio 43215

SUBJECT:

D.C. Cook Nuclear Plant, Units 1 and 2

DISTRIBUTION:

acket File 1.ocal PDR NRCc; Pdr PWRf/4 Reading BJYoungblood Reading ACRS(10')

NThompson EJordan JPartlow BGrimes DWigginton MDuncan The following documents concerning our review of the subject facility are transmitted for your information.

Notice of Receipt of Application, dated Draft/Final Environmental Statement, dated Notice of Availability of Draft/Final Environmental Statement, dated Safety Evaluation Report, or Supplement No.

dated Environmental Assessment and Finding of No Significant Impact, dated Notice of Consideration of Issuance of Facility Operating License or Amendment to Facility Operating License, dated

~Bi-Meekly Notice; Applications and Amendments to Operating Licenses Involving No Significant Hazards Considerations, dated 12/17/86 rsee page(s) ]

45203 Exemption, dated Construction Permit No.

CPPR-

, Amendment No.

dated Facility Operating License No.

, Amendment No.

dated Order Extending Construction Completion Date, dated Monthly Operating Report for transmitted by letter dated Q Annual/Semi-Annual Report-transmitted by letter dated Encl osures:

As stated Office of Nuclear Reactor Regulation CC: See next page OFFICE/

SURNAME/

DATE)

PWR/l4/

PWR

.-.1i. Ac. n/A 12/r l86

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NRC FORM 318 110/801 NRCM 0240 OFFIC)AL RECORD COPY

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Mr. John Dol an Indiana and Michigan Electric Company r

CC:

Nr. N.

P. Alexich Vice President Nuclear Operations American Electric Power Service Corporation 1 Riverside Plaza

Columbus, Ohio 43215 Attorney General Department o

Attorney General 525 West Ottawa Street Lansing, Michigan 48913 Township Supervi sor Lake Township Hall Post Office Box 818 Bridgeman, Michigan 49106 W.

G. Smith, Jr., Plant Manager Donald C.

Cook Nuclear Plant Post Office Box 458 Bridgman, Michigan 49106 U.S. Nuclear Regulatory Commission Resident Inspectors Office 7700 Red Arrow Highway Stevensville, michigan 49127 Gerald Charnoff, Esquire

Shaw, Pittman, Potts and Trowbridge 2300 N Street, N.W.

Washington, DC 20037 Mayor, City of Bridgeman Post Office Box 366 Bridgeman, Michigan 49106 Special Assistant tc the Governor Room 1 - State Capitol Lansing, Michigan 48909 Nuclear Facilities and Environmental Monitoring Section Office Divisior, of Radiological Health Department of Public Health 3500 N. Logan Street Post Office Box 30035 Lansing, Michigan 48909 Donald C.

Cook Nuclear Plant The Honorable John E. Grotberg United States House of Representatives Washington, DC 20515 Regional Administrator, Region JJJ U.S. Nuclear Regulatory Commission 799 Roosevelt Road Glen El lyn, Illinoi s 60137 J. Feinstein American Electric Power Service Corporation I Riverside Plaza

Columbus, Ohio 43216