ML093221020
| ML093221020 | |
| Person / Time | |
|---|---|
| Issue date: | 09/10/2007 |
| From: | Ellen Brown, Zimmerman R Office of Nuclear Material Safety and Safeguards, US Dept of the Army, Military Surface Deployment & Distribution Command (SDDC) |
| To: | |
| Ty Naquin NMSS/FCSS/UEB 301-492-3187 | |
| Shared Package | |
| ML093221001 | List: |
| References | |
| Download: ML093221020 (5) | |
Text
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MEMORANDUM OF AGREEMENT BETWEEN THE DEFENSE TRANSPORTATION TRACKING SYSTEM AND THE U.S. NUCLEAR REGULATORY COMMISSION
- 1. Purpose~ Delineates the terms and conditions of this Memorandum of Agreement (MOA) between United States Nuclear Regulatory Commission (NRC) and the Military Surface Deployment and Distribution Command (SDDC), as the DOD-designated agent and Program Manager (PM) for the Defense Transportation Tracking System (DTTS). The DTTS Operations Center located at the Norfolk Naval Base, Virginia, assumes responsibility for motor surveillance tracking and monitoring of certain shipments made by NRC licensee(s).
- 2. Effective Date.
- a. The latest dated signature to this Memorandum of Agreement (MOA) shall be the effective date and the agreement shall remain in effect through 30 September 2009, or until amended by written mutual consent.
- b. Requests for revision will be forwarded by one party to the other by written notice at least 60 days prior to implementation. Modification to the agreement, or portions thereof, will be effective upon written approval of both parties. Administrative changes may be made at any time by correcting the existing document or by attaching an addendum to the agreement; :fl,e relevant parties must initial changes. A complete review of the MOA must be performed only when changing conditions or circumstances may require substantial changes or the development of a new-agreement.
- c. Notification of the intention of either party to terminate the agreement will be made by written notice to the other party at least 180 days in advance of the proposed date of termination.
- 3. General.
- a. OTTS provides the capability for satellite monitoring and tracking of sensitive motor shipments of various commodities within the United* States.
- b. The NRC licenses individuals, corporations or other entities who use, possess or transport radioactive or nuclear materials for civilian uses. NRC ~icensees and/or the licensees' authorized agents will work directly with OTTS to meet the conditions of this agreement.
Hereafter, the NRC licensee and/or the licensees' authorized agents will be referred to.. as the licensee. Pursuant to Executive Order 12958, as amended, NRC is authorized to establish controls (for its licensees) to ensure classified material is provided adequate protection from unauthorized access or use. Under this authority, NRC has identified DTTS as an appropriate system that can be used, in conjunction with other measures, to protect classified material during transport. The classified material shipments, while regulated by the NRC, belong to the NRC licensee.
1 Revision 4 dated 08/13/07
- 4. NRC Licensee Responsibility. If an NRC Licensee chooses to use the OTTS monitoring system, then the licensee must:
- a. Utilize OTTS approved motor transportation carriers for the transport of designated shipments. All carriers must comply with requirements set forth by SDDC satellite monitoring rules and be equipped with OTTS-approved satellite surveillance equipment required for tracking of shipments. A potential carrier is subject to review by SDDC to determine if they are compliant with the satellite tracking requirements.
- b. Place orders in the following manner:
(1} Orders for tracking services will be placed by officials of the licensee or their transportation carriers who are authorized by the licensee to place orders.
(2) Orders for tracking services will be placed by designating individual shipments to the OTTS. Each order must provide complete item identification data for the designated shipment and must make that data available in a form and manner; which the OTTS can accept. To the maximum extent practicable, the data should be provided to the OTTS through the OTTS Installation Transportation Officer (ITO} Website. Wtten this is not possible, SDDC will make an alternate method available.
- 5. SDDC Raaponslbllitles.
- a. OTTS will be used to monitor designated motor shipments. OTTS personnel will possess confidential (RD} or higher security clearances.
- b. Currently, it is anticipated that each licensee shipment will consist of a single truck or multiple trucks with a single destination. Each truck will be identified and entered into OTTS individually. In the event that the licensee utilizes a single truck with multiple destinations, each destination will be tracked as an individual shipment.
- c. Position updates at 15 minute intervals will be automatically transmitted via satellite from equipment installed in contract carrier vehicles to the OTTS Operations Center, where they will be monitored by OTTS operations center personnel on a 24-hour 7-day basis. Monitoring will be performed to track location while the shipment is enroute and to ensure that shipments progress in a moving status unless otherwise indicated.
- d.
- OTTS Operations Center shipment oversight personnel are responsible for identification and prompt reporting to the designated licensee POC of emergency and overdue situations in accordance with the procedures established in the Defense Transportation Tracking System Standard Operating procedures for emergency and Overdue situations.
&. BIiiing and Payment Provisions. The NRC will be billed a minimum annual fee for service predicated upon the quantity of anticipated NRC licensee shipments in the fiscal year. The DOD and NRC fiscal year begins on October 1 and ends on September 30 of the following year. The following procedures will be utilized:
- a. By July 15 of each year, the NRC will provide the OTTS with a good faith estimate of anticipated NRC licensee shipments for the next fiscal year. This estimate will be expressed as 2
Revision 4 dated 08/13/07
a projected number of shipments. If the NRC provides no estimate of anticipated shipments to the OTTS prior to the beginning of a DOD fiscal year, the OTTS will establish its own estimate of NRC licensee requirements based on a historical average.
- b. Upon signature of this Memorandum of Agreement and subject to the availability of appropriated funds, NRC will execute a DD Form 448 or NRC Form 662, obligating funds for the estimate of FY 2007 shipment expenses. At the beginning of each subsequent fiscal year and subject to the availability of appropriated funds, NRC will amend the DD Form 448 or NRC Form 662 to obligate additional funding necessary for that fiscal year's expenses.
- c. Upon receipt of NRC funding authority from DD Form 448 or NRC Form 662, OTTS will bill the NRC in advance for that fiscal year's estimated cost. Billings will be to NRC ALC
- 31000001 with payments made to OTTS in the same manner.
- d. The OTTS PM will report the actual volume and associated cost of shipments to NRC at the end of each fiscal quarter. The NRC and OTTS will use this information to determine whether any funding or payment adjustments are required.
- e. The annual minimum fee, beginning in FY07 will be $5,000, subject to the avai{ability of appropriated funds. OTTS will include this annual minimum fee as part of the advance billing to NRC via IPAC. The minimum fee will be in effect unless the annual shipments monitored by the OTTS exceed 100. The minimum annual fee is derived to cover all expenses associated with OTTS monitoring NRC licensees shipments. These costs include: actual shipment monitoring cost, annual user SOP training, NRC documentation maintenance, and OTTS/Comptroller management support.
- f. The OTTS point of contact is:
. HQ, Military Surface Deployment and Distribution Command (SDDC) 200 Stovall St.
Attn: SDDC-RM (Melinda Graves)
Alexandria, VA 22332-5000 Voice: (703) 428-2391 Fax: (703) 428-3374 Email: gravesm@sddc.army.mil
- g. This agreement is subject-to the availability of appropriated funds and other budgetary approvals.
3 Revision 4 dated 08/13/07
POINTS OF CONTACT NRC Emergency Point of Contact Operations Center (24-hour operations)
Phone: (301) 816-5100 OTTS Operations Center Point of Contact Operations Center (24-hour operations)
Phone: (800)826-0794 NRC Program Manager - Division of Security Policy Ms. Susan H. Bagley U.S. Nuclear Regulatory Commission Office of Nuclear Security and Incident Response Two White Flint North (Mail Stop T -4D8) 11545 Rockville Pike, Rockville, MD 20852 (301) 415-5378 Fax: (301) 415-6661 Email: shb@nrc.gov NRC Financial Point of Contact Connie C. Schum, Team Leader Financial Management Team Program Management, Policy Development and.Analysis Staff Office of Nuclear Security and Incident Response (301) 415-5628 Fax: (301) 415-7714 Email: ccs@nrc.gov SODC Financial Point of Contact Melinda Graves Military Surface Deployment and Distribution Command 9643 Farragut Avenue Norfolk, VA 23511 (757) 428-2391 Email: gravesm@addc.army.mil 4
Revision 4 dated 08/13/07
SDDC. DlTS Program Manager Mr. Clay G. Carter, SDDC OPD Military Surface Deployment and Distribution Command 9643 Farragut Avenue Bldg H-9 Norfolk, VA 23511-2725 (757) 444-4903 Fax: (757) 445-6928 Email: carterc2@sddc.army.mil SDDC. DUS Operations Centpr-Operati9D1 & Quality Branch Chief Mrs. Kathleen L. Rockwell Military Surface Deployment and Distribution Command 9643 Farragut Avenue Bldg H-9 Norfolk, VA 23511-2725 (757) 444-5914 SIGNATURES EDWARD BROWN JR.
DeputyG3 Fax: (757) 445-6928 Military Surface Deployment and Distribution Command R
Di and Incident Response U.
Commission 5
Email: rockwellk@sddc.army.mil Date Revision 4 dated 08/13/07