ML021570168
| ML021570168 | |
| Person / Time | |
|---|---|
| Site: | Cook  |
| Issue date: | 05/22/2002 |
| From: | American Electric Power Co |
| To: | Document Control Desk, Office of Nuclear Security and Incident Response |
| References | |
| EPIP-2080-JPIC-001 Rev 000 | |
| Download: ML021570168 (33) | |
Text
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CONTROLLED DOCUMENT TRANSMITTAL cw, Transmittal#: 23768N Date: 05/22/2002 Initiator: SANDY SEYMOUR Page: 1 N
Description:
ADDITIONAL ISSUE OF 1 EMERGENCY PLAN PROCEDURE, INCLUDING INDEX, TO NRC:
ON SITE, NRC: REGION III & NRC: WASHINGTON PER REQUEST Distribution Group(s): No distribution Group Selected Section/Name Mail Zone Copies Comments NRC: On Site 4A iC NRC: Region III 2C NRC: Washington 2C Transmitted Controlled Document Listing: (1)
Document Revision Status Title RMT-2080-JPIC-O01 000 Approved ACTIVATION AND OPERATION OF THE JPIC Controlled Document Transmittal Receipt and File Acknowledgement:
CONTROLLED DOCUMENTS ONLY Signature Date Please sign and return within 14 calendar days Do.C. Cook Nuclear Plant Nuclear Documents Mgmt (Mail Zone #1) - Document Control Bridgman, MI. 49106
Nuclear Document Management Emergency Plan Procedure Index Page: 1 Revision/
Document # Title Date Comment 1 2-EPP-2080-EPA-008 EMERGENCY PLAN MANAGEMENT 0 03/30/2001 0 NUCLEAR DOCUMENT 1 2-EPP-2080-OSC-002 UNIT VENT SAMPUNG MANGMENTSEMfl0 07/03/2001 PMP-2080-EPP-100 EMERGENCY RESPONSE 0 MAY 22 2002 04/06/2001 PMP-2080-EPP-101 EMERGENCY CLASSIFICATION 3B 12107/2001 PMP-2080-EPP-1 07 NOTIFICATION 15A 06/12/2001 PMP-2080-EPP-1 08 INITIAL DOSE ASSESSMENT 4 05/03/2002 PMP-2080-EPP-1 11 NATURAL EMERGENCY GUIDELINES 1 02/06/1995 PMP-2080-EPP-1 12 PERSONNEL INJURY 1 06/05/1997 PMP-2080-EPP-200 INITIATING CHANGES TO THE EMERGENCY PLAN OR 0 EMERGENCY PLAN IMPLEMENTING PROCEDURES 03/12/2001 PMP-2081 -EPP-105 INITIAL CORE DAMAGE ASSESMENT 4-CS1 06/16/2000 PMP-2081-EPP-21 2 CONTAINMENT ATMOSPHERE SAMPLING 1-CS1 05/26/1988 RMT-2080-EOF-001 ACTIVATION AND OPERATION OF THE EOF 1 05/03/2002 RMT-2080-EOF-002 EMERGENCY TERMINATION AND RECOVERY 0 07/03/2001 RMT-2080-JPIC-001 ACTIVATION AND OPERATION OF THE JPIC 0 04/16/2002 RMT-2080-OSC-001 ACTIVATION AND OPERATION OF THE OSC 0 07/03/2001 RMT-2080-TSC-001 ACTIVATION AND OPERATION OF THE TSC 0 07/03/2001 05/03/2002 - 08:06
Nuclear Document Management Emergency Plan Procedure Index Page: 1 Revision/
Title Date Comment Document #
EMERGENCY PLAN MANAGEMENT 0 12-EPP-2080-EPA-008 03/30/2001 NUCLEAR DOCUMENT UNIT VENT SAMPLING 0 MANAGFMETSEF110tN 12-EPP-2080-OSC-002 07/03/2001 PM P-2080-EPP- 100 EMERGENCY RESPONSE 0 MAY 2 2 2002 04/06/2001 3B jI0UM*
PMP-2080-EPP-101 EMERGENCY CLASSIFICATION 12/0712001 PMP-2080-EPP-107 NOTIFICATION 15A 06/12/2001 INITIAL DOSE ASSESSMENT 4 PMP-2080-EPP-108 05/03/2002 PMP-2080-EPP-1 11 NATURAL EMERGENCY GUIDELINES 1 02106/1995 PERSONNEL INJURY 1 PMP-2080-EPP-1 12 06/05/1997 INITIATING CHANGES TO THE EMERGENCY PLAN OR 0 PMP-2080-EPP-200 EMERGENCY PLAN IMPLEMENTING PROCEDURES 03/12/2001 INITIAL CORE DAMAGE ASSESMENT 4-CS1 PMP-2081 -EPP-105 06/16/2000 CONTAINMENT ATMOSPHERE SAMPLING 1-CS1 PMP-2081-EPP-212 05/26/1988 1
RMT-2080-EOF-001 ACTIVATION AND OPERATION OF THE EOF 05/03/2002 RMT-2080-EOF-002 EMERGENCY TERMINATION AND RECOVERY 0 07/03/2001 ACTIVATION AND OPERATION OF THE JPIC 0 RMT-2080-JPIC-001 04/16/2002 ACTIVATION AND OPERATION OF THE OSC 0 RMT-2080-OSC-001 07/03/2001 RMT-2080-TSC-001 ACTIVATION AND OPERATION OF THE TSC 0 07/03/2001 05/03/2002 - 08:06
REVIEW AND APPROVAL TRACKING FORM Procedure Information:
Number: RMT-2080-JPIC-001 Rev. 0 Change: 0
Title:
Activation and Operation of the JPIC Category (Select One Only):
[] Correction (Full Procedure) [ Change (Full Procedure) with Review of Change Only
[] Correction (Page Substitution) [ Change (Page Substitution) with Review of Change Only D Cancellation [ New Procedure or Change with Full Review D Superseded (list superseding procedures):
Associated Configuration Impact Assessments:
Change Driver/CDI Tracking No(s).: Z_ N/A Cross-Discipline Reviews: Programmatic Reviews:
F-1 Chemistry Fi Training [] ALARA [] Performance Assurance FD Maintenance F1 Work Control F] Bus. Services Proc Grp [ Reactivity Mgmt Team n NDM Z Corp. Comm El Component Engineering El SPS (Safety & Health) n Operations F _1 D Design Engineering [ Surveillance Section F] PA/PV F _ _ E_ Emerg Oper Proc Grp [ System Engineering n Reg Affairs n E_ Environmental D_
[] RP E] None Required I I/IS Coorqnator . None Required Z Cognizant Org Review: Date: 3 /20/ OZ.
[ Technical Review: Date: .3 ./1,_0/09 Concurrence:
F1 Ops Mgr Concurrence: N/A tDate: / /
Z] Owner Concurrence: * ""a*-4//**!Date: 317 Package Check:
Updated Revision Summary attached? Z Yes 10 CFR 50.59 Requirements complete? Tracking No.: 0QOJ,- >9 II - 0o E Yes D N/A Implementation Plan develo 9 ( ef. tep 3.4.18) Z Yes [I N/A Package Complete: -_,Date: 3 /,9_ /_ *_
Approvals:
PORC Review Required: Z Yes [] No Mtg. No.: Ac1-2 Administrative Hold Status: - Released - Re'sued Z N/A CR No.:_ __
Approval Authority Review/Approval: ýV XICZT Date: L/ sz,-
Expiration Date/Ending Activity Effective Date: Y9, // /o0 Periodic Review:
Periodic Review conducted? (Data Sheet 5 Complete) Dl Yes Z No Follow-up Actions:
Commitment Database Updated? [] Yes Z N/A NDM notified of new records or changes to records that could affect record retention? E] Yes Z N/A MAWN~ENEWSMtON Office Information For Form Tracking Only - Not Part of Form MAY 22 20OZ This form is derived from the information in PMP-2010-PRC-002, Procedure Correction, Change, and Review, Rev. 9a, Data Sheet 1, Review and Approval Tracking Form. Page j of 2.
REVISION
SUMMARY
Number: RMT-2080-JPIC-001 Revision: 0 Change: 0
Title:
Activation and Operation of the JPIC This is a new procedure that provides guidance for the set up, activation and operation of the Joint Public Information Center (JPIC).
Section or Step Change/Reason For Change Change:
Reason:
SAM ER MCAN, POWERJC, RMT-2080-JPIC-001 Rev. 0Page a e I off 13 1
POWER Activation and Operation of the JPIC Reference Effective Date: //6 / 02 R. S. Krieger P. E. Holland Emergency Planning Writer Owner Cognizant Organization TABLE OF CONTENTS 1 PURPOSE AND SCOPE .............................................................................. 2 2 DETAILS .............................................................................................. 2 3 REFERENCES .......................................................................................... 3 : Activation ................................................................................ 4 : Briefing Statement Development ............................................... 6 : Rumor Control ......................................................................... 7 : Media Monitoring ..................................................................... 8 : Media Support ........................................................................ 9 : Audio/Visual Support ............................................................... 10 Figure 1: Definitions and Abbreviations .................................................... 11 Figure 2: Position Descriptions .............................................................. 12
Reference RMT-2080-JPIC-001 Rev. 0 Page 2 of 13 Activation and Operation of the JPIC 1 PURPOSE AND SCOPE 1.1 This procedure provides guidance for activation and operation of news media centers.
1.2 This procedure may be used as guidance for setting up a media center.
1.3 The Joint Public Information Center (JPIC) requires State of Michigan approval for activation.
2 DETAILS 2.1 The Media Center Manager implements this procedure.
2.2 Use Attachment 1, Activation, to activate the JPIC.
2.3 Use Figure 1, Definitions and Abbreviations, for a listing of abbreviations, acronyms, and their meanings.
2.4 Figure 2, Position Descriptions, contains supplemental directions for ERO personnel.
NOTE: 0 = Optional M = Mandatory 2.5 Perform activities based on the following tables:
Activity Attachment Responsible Position -UE AL SA GE Facility Activation 1 Media Center Manager 0 M M and support Media Release 2 Briefing Statement 0 M M Development Writer Rumor Control 3 Rumor Control/Media 0 M M Coordination Monitoring Coordinator Media Monitoring 4 Rumor Control/Media 0 M M Coordination Monitoring Coordinator Media Support 5 Media Area 0 M M Coordinator Audio/Visual 6 Audio/Visual 0 M M Coordination Coordinator Security RMT-2060- Site Protective Services 0 M M SFI-204
Reference RMT-2080-JPIC-001 Rev. 0 Page 3 of 13 Activation and Operation of the JPIC 3 REFERENCES 3.1 Use
References:
3.1.1 RMT-2060-SFI-204, "Security Action During Emergency Conditions EOF/JPIC" 3.2 Writing
References:
3.2.1 Source References
- a. AEP Emergency Response Manual
- b. Cook Nuclear Plant Emergency Plan
- c. NUREG-0654, "Criteria for Preparation and Evaluation of Radiological Emergency Response Plans and Preparedness in Support of Nuclear Power Plants' 3.2.2 General References
- a. 10CFR 50.47
Reference RMT-2080-JPIC-001 Rev. 0 Page 4 of 13 Activation and Operation of the JPIC Pages:
4 -5 Attachment 1 Activation NOTE: The JPIC will be activated at a Site Area Emergency or General Emergency or may be activated earlier if conditions dictate and is ordered by the State of Michigan.
Ensure the facility has the following or an acceptable alternate prior to activation.
Recommended setup of the facility is available in the "Reference Material" section of this procedure book.
1.1 Equipment
- Facility Power
- Plant Process Computer (PPC)
- Clocks set with the PPC
- Televisions for monitoring Media Broadcast 1.2 Communications
- Telephones and fax machines
- Audio/visual equipment 1.3 Personnel
- Utility Spokesperson
- Media Center Manager
- Support Office Coordinator
- State of Michigan Representative
- Berrien County Representative
- Rumor Control/Media Monitoring Coordinator
- *6 Rumor Control personnel
- *3 Media Monitors
- Briefing Statement Writer
- *Audio/Visual Coordinator
- *Media Area Coordinator
- *Technical Communicator
- The Media Center Manager may activate with fewer personnel stated for these positions based on current conditions.
Reference RMT-2080-JPIC-001 Rev. 0 Page 5 of 13 Activation and Operation of the JPIC Pages:
Activation 4- 5 Attachment 1 2 Obtain permission from State of Michigan representative to activate the JPIC.
3 Activate the facility.
4 Notify the following that the JPIC has been activated:
- JPIC staff
- State EOC
- Berrien County EOC
- Corporate offices
- Media 5 Advise regional and district operations to forward all phone calls to the JPIC Rumor Control.
Reference RMT-2080-JPIC-001 Rev. 0 Page 6 of 13 Activation and Operation of the JPIC I Page:
6 Attachment 2 Briefing Statement Development 1 Gather written and verbal event-related information from:
- Plant sources
- Berrien County
- State of Michigan
- NRC
- Other offsite organization/agency representatives present, if any.
2 Consolidate the information into a draft joint statement.
3 Obtain JPIT review and approval.
4 Issue the statement with corrections incorporated.
5 Distribute copies to the news media and various JPIC sections.
Reference RMT-2080-JPIC-O01 Rev. 0 Page 7 of 13 Activation and Operation of the JPIC Page:
Attachment 3 Rumor Control 7 1 The RCMM Coordinator shall:
1.1 Obtain a briefing on the status of the emergency from the Media Center Manager.
1.2 Brief the rumor control and media monitoring personnel.
1.3 Brief JPIC members on rumor control, media monitoring activities.
1.3.1 Summarize requested information trends via telephone log sheets, television monitoring logs and video tapes.
1.3.2 Assign one rumor control communicator to sit in on all media briefings to see if information released by the spokespersons is subsequently reported accurately by the media. If it is not, inform the JPIT.
2 Rumor Control operators will:
2.1 Answer callers in a polite, courteous, professional manner.
2.2 Give out accurate, approved incident-related information.
2.3 Log each call received on the Rumor Control Call Form in the Reference section of this procedure book 2.4 IF a question cannot be answered immediately, THEN:
- Obtain the callers phone number
- Obtain the callers name
- Indicate if the caller is from the media
- Repeat the question back to the caller to ensure it correctly captures the callers concern Indicate RCMM Coordinator follow-up is required 2.5 Forward all data sheets to the RCMM Coordinator.
Reference RMT-2080-JPIC-001 Rev. 0 Page 8 of 13 Activation and Operation of the JPIC Page:
8 Attachment 4 Media Monitoring Ensure TV monitors are connected to available VCRs and tuned to the following stations:
- WNDU-TV, Channel 16 - South Bend, Indiana
- WSBT-TV, Channel 22 - South Bend, Indiana
- WSJV-TV, Channel 28 - Elkhart, Indiana 2 Monitor the TV channels listed above and videotape broadcast segments related to the incident.
3 Ensure that the radios are tuned to the following EBS stations:
- WIRX-FM, 107.1 MHz - Benton Harbor, Michigan
- WHFB-FM, 99.9 MHz - Benton Harbor, Michigan
- WNSN-FM, 101.5 MHz - South Bend, Indiana 4 Connect audio tape recorders to the radios and continuously tape record each station throughout the emergency.
5 Complete the JPIC Media Monitoring Activity Form, found in the Reference section of the procedure book, for each broadcast that mentions the incident.
6 Notify the RCMM Coordinator immediately of any discrepancies between approved media statements and the information being broadcast.
Reference RMT-2080-JPIC-001 Rev. 0 Page 9 of 13 Activation and Operation of the JPIC Page:
9 Attachment 5 Media Support 1 Ensure press kits, annual reports, copies of the "JPIC Initial News Statement" and other informational handouts are available in the Media Work Area.
2 Provide security with a list of AEP, State of Michigan, Berrien County, NRC, and FEMA personnel expected to arrive at the JPIC.
3 Inform security that access for additional personnel from the offsite agencies listed in 2, above, must be approved by the Media Area Coordinator.
4 Post a copy of the latest press statement in the Media Work Area and leave a supply for late arriving media personnel.
5 Post the latest emergency classification on the whiteboard in the front of the Media Briefing Area.
6 Ensure that each media briefing is videotaped and each briefing's tape labeled appropriately.
Reference RMT-2080-JPIC-001 Rev. 0 Page 10 of 13 Activation and Operation of the JPIC Page:
Attachment 6 Audio/Visual Support 1 Set up all necessary audio/visual equipment as follows:
1.1 Microphones on the moderator's podium, spokesperson's table, and in other locations as needed.
1.2 Video cameras and recording equipment to make a video record of each media briefing.
1.3 Whiteboards, maps and plant diagrams as needed in the Media Briefing Area and Media Work Area.
1.4 Media monitoring televisions and video recorders in the Media Monitoring Area.
1.5 Video playback units and monitors in the Media Work Area for use by the media to view briefing tapes.
2 Videotape every media briefing. A separate tape should be used for each briefing and labeled as to date, time and tape number.
3 Provide a copy of each videotape to the Media Area Coordinator.
4 Operate and maintain audio/visual equipment as needed.
Reference RMT-2080-JPIC-001 Rev. 0 Page 11 of 13 Activation and Operation of the JPIC Figure 1 Definitions and Abbreviations Page:
11 BCEOC Berrien County Emergency Operations Center BCSD Berrien County Sheriffs Department DSO NRC Director of Site Operations ED Emergency Director EOF Emergency Operations Facility ERO Emergency Response Organization GE General Emergency JPIC Joint Public Information Center JPIT Joint Public Information Team is comprised of the AEP and all offsite agency spokespersons MSP Michigan State Police NRC Nuclear Regulatory Commission OSC Operations Support Center SAE Site Area Emergency SEOC State Emergency Operations Center TSC Technical Support Center UE Unusual Event FEMA Federal Emergency Management Agency RCMM Rumor Control/Media Monitoring
Reference RMT-2080-JPIC-001 Rev. 0 Page 12 of 13 Activation and Operation of the JPIC Pages:
Figure 2 Position Descriptions 12-13 Media Center Manager
"* Responsible for coordinating information at the JPIC with counterparts from the county and state.
"* Maintain contact with AEP management to develop news release. Supervise communications with the news media.
"* Relay information to others involved with the emergency.
Technical Communicator:
- Responsible for establishing communications with either the Emergency News Center (ENC) or the JPIC, depending on which of those two facilities is activated, and EOF and TSC.
Utility Spokesperson:
"* Is the "single utility spokesperson" when dealing with the news media throughout the emergency.
"* Is the only source of utility statements quoted in press briefings or releases.
"* Represent the utility at formal press briefings to answer technical questions about the incident.
Support Office Coordinator:
"* Is responsible for directing the overall operation of the Support Office, including clerical functions, such as copying, faxing, etc.
"* Responsible for dealing with incoming media and company calls to the Support Office.
Audio/Visual Coordinator:
- Is responsible for setting up A/V equipment in the Media Briefing and Work Areas, the Media Monitoring Area and for videotaping press briefings.
Rumor Control/Media Monitoring Coordinator:
"* Is responsible for overseeing the logging of incoming telephone call utilizing the Rumor Control Center Log and providing accurate information on the incident to the callers.
"* Informs personnel at the JPIC Command Center of the major concerns of the public based on information from those calls.
Rumor Control Operators and Media Monitors:
"* Responsible for answering telephone calls from the public regarding the incident, loging each call on a separate log form and submitting them to the Rumor Control Coordinator.
"* Responsible for monitoring television coverage of the incident for accuracy and reporting any inaccuracies to the Rumor Control Coordinator.
Reference RMT-2080-JPIC-001 Rev. 0 Page 13 of 13 Activation and Operation of the JPIC Pages:
Figure 2 Position Descriptions Media Area Coordinator:
"* Responsible for ensuring that media representatives have adequate facilities to properly cover media briefings.
"* Provide press kits and related printed materials for general background information as well as written statements from each briefing.
"* Does NOT speculate on events, nor attempt any technical explanation of plant and recovery operations to the media.
Briefing Statement Writers:
"* Responsible for gathering information on the incident and recovery operations from each organization represented in the Command Center.
"* Incorporate the information into a single, organized news release.
REVIEW AND APPROVAL TRACKING FORM Procedure Information:
Number: RMT-2080-JPIC-001 Rev. 0 Change: 0
Title:
Activation and Operation of the JPIC Category (Select One Only):
FD Correction (Full Procedure) El Change (Full Procedure) with Review of Change Only
[] Correction (Page Substitution) E] Change (Page Substitution) with Review of Change Only M Cancellation 0 New Procedure or Change with Full Review 7 Superseded (list superseding procedures):
Associated Configuration Impact Assessments:
Change Driver/CD1 Tracking No(s).: __ N/A Required Reviews:
Cross-Discipline Reviews: Programmatic Reviews:
El Chemistry El Training E] ALARA E] Performance Assurance El Maintenance El Work Control El Bus. Services Proc Grp 0 Reactivity Mgmt Team El NDM Z __Corp. Comm Ej Component Engineering El SPS (Safety & Health)
E Operations El _ _ Design Engineering F] Surveillance Section E- PA/PV El E_ Emerg Oper Proc Grp El System Engineering El Reg Affairs El El Environmental E_
El RP El None Required IZI*I/IS,* Coorrrnator [] None Required Z Cognizant Org Review: X Date: 3_120/07 Z Technical Review: &U ý Z Date: 3 /_oo /,S Concurrence:V El Ops Mgr Concurrence: N/A f Date: _ /
[] Owner Concurrence: *"I ,il7 Date: ý3 1.2o/o I.
Package Check:
Updated Revision Summary attached? [ Yes 10 CFR 50.59 Requirements complete? Tracking No.:,Q 0042.- C?1I 0O 0 Yes El N/A Implementation Plan develo ef. tep 3.4.18) 0 Yes -- N/A Package Complete: >- Date: S 42/ .
Approvals:
PORC Review Required: Z Yes [-] No Mtg. No.: 313-L Administrative Hold Status: 7- Released [I Reiued Z N/A CR No.:
Approval Authority Review/Approval: - Date: /3 _ _
Expiration Date/Ending Activity Effective Date: J/ /4 /0 2 Periodic Review:
Periodic Review conducted? (Data Sheet 5 Complete) El Yes Z No Follow-up Actions:
Commitment Database Updated? El Yes 0 N/A NDM notified of new records or changes to records that could affect record retention? [I Yes [ N/A NUM M~ Office Information For Form Tracking Only - Not Part of Form
- MAY 2 2 2002 This form is derived from the information in PMP-2010-PRC-002, Procedure Correction, Change, and Review, Rev. 9a, Data Sheet 1, Review and Approval Tracking Form. Page .A.of .
REVISION
SUMMARY
Number: RMT-2080-JPIC-001 Revision: 0 Change: 0
Title:
Activation and Operation of the JPIC This is a new procedure that provides guidance for the set up, activation and operation of the Joint Public Information Center (JPIC).
Section or Step Change/Reason For Change Change:
Reason:
Office Information For Form Tracking Only - Not Part of Form This is a free-form as called out in PMP-2010-PRC-002, Procedure Correction, Change, and Review, Rev. 9a. Z Page L of .t-
m AMERWCAN" POELER5" RMT-2080-JPIC-001 Rev. 0 Page 1 of 13 Activation and Operation of the JPIC Reference Effective Date: 6/02 R. S. Krieger P. E. Holland Emergency Planning Writer Owner Cognizant Organization TABLE OF CONTENTS 1 PURPOSE AND SCOPE ............................................................................ 2 2 DETAILS .............................................................................................. 2 3 REFERENCES .......................................................................................... 3 : Activation ................................................................................ 4 : Briefing Statement Development ........................................... 6 : Rumor Control ......................................................................... 7 : Media Monitoring ................................................................... 8 : Media Support ....................................................................... 9 : Audio/Visual Support .....................................
. 10 Figure 1: Definitions and Abbreviations .................... ................................ 11 Figure 2: Position Descriptions .............................................................. 12
Reference RMT-2080-JPIC-001 Rev. 0 Page 2 of 13 Activation and Operation of the JPIC 1 PURPOSE AND SCOPE 1.1 This procedure provides guidance for activation and operation of news media centers.
1.2 This procedure may be used as guidance for setting up a media center.
1.3 The Joint Public Information Center (JPIC) requires State of Michigan approval for activation.
2 DETAILS 2.1 The Media Center Manager implements this procedure.
2.2 Use Attachment 1, Activation, to activate the JPIC.
2.3 Use Figure 1, Definitions and Abbreviations, for a listing of abbreviations, acronyms, and their meanings.
2.4 Figure 2, Position Descriptions, contains supplemental directions for ERO personnel.
NOTE: 0 = Optional M = Mandatory 2.5 Perform activities based on the following tables:
Activity Attachment Responsible Position UE AL SA GE Facility Activation 1 Media Center Manager 0 M M and support Media Release 2 Briefing Statement 0 M M Development Writer Rumor Control 3 Rumor Control/Media 0 M M Coordination Monitoring Coordinator Media Monitoring 4 Rumor Control/Media 0 M M Coordination Monitoring Coordinator Media Support 5 Media Area 0 M M Coordinator Audio/Visual 6 Audio/Visual 0 M M Coordination Coordinator Security RMT-2060- Site Protective Services 0 M M SFI-204
Reference RMT-2080-JPIC-001 Rev. 0 Page 3 of 13 Activation and Operation of the JPIC 3 REFERENCES 3.1 Use
References:
3.1.1 RMT-2060-SFI-204, "Security Action During Emergency Conditions EOF/JPIC" 3.2 Writing
References:
3.2.1 Source References
- a. AEP Emergency Response Manual
- b. Cook Nuclear Plant Emergency Plan
- c. NUREG-0654, "Criteria for Preparation and Evaluation of Radiological Emergency Response Plans and Preparedness in Support of Nuclear Power Plants' 3.2.2 General References
- a. 10 CFR50.47
Reference RMT-2080-JPIC-001 Rev. 0 Page 4 of 13 Activation and Operation of the JPIC Activation Pages:
Attachment 1 4-5 NOTE: The JPIC will be activated at a Site Area Emergency or General Emergency or may be activated earlier if conditions dictate and is ordered by the State of Michigan.
1 Ensure the facility has the following or an acceptable alternate prior to activation.
Recommended setup of the facility is available in the "Reference Material" section of this procedure book.
1.1 Equipment
- Facility Power
- Plant Process Computer (PPC)
- Clocks set with the PPC
- Televisions for monitoring Media Broadcast 1.2 Communications
- Telephones and fax machines
- Audio/visual equipment 1.3 Personnel
- Utility Spokesperson
- Media Center Manager
- Support Office Coordinator
- State of Michigan Representative
- Berrien County Representative
- Rumor Control/Media Monitoring Coordinator
- *6 Rumor Control personnel
- *3 Media Monitors
- Briefing Statement Writer
- *Audio/Visual Coordinator
- *Media Area Coordinator
- *Technical Communicator
- The Media Center Manager may activate with fewer personnel stated for these positions based on current conditions.
Reference RMT-2080-JPIC-001 Rev. 0 Page 5 of 13 Activation and Operation of the JPIC Activation Pages:
Attachment 1 4- 5 2 Obtain permission from State of Michigan representative to activate the JPIC.
3 Activate the facility.
4 Notify the following that the JPIC has been activated:
- JPIC staff
- State EOC
- Berrien County EOC
- Corporate offices
- Media 5 Advise regional and district operations to forward all phone calls to the JPIC Rumor Control.
Reference RMT-2080-JPIC-001 Rev. 0 Page 6 of 13 Activation and Operation of the JPIC Page:
6 Attachment 2 Briefing Statement Development Gather written and verbal event-related information from:
- Plant sources
- Berrien County
- State of Michigan
- NRC
- Other offsite organization/agency representatives present, if any.
2 Consolidate the information into a draft joint statement.
3 Obtain JPIT review and approval.
4 Issue the statement with corrections incorporated.
5 Distribute copies to the news media and various JPIC sections.
Reference RMT-2080-JPIC-001 Rev. 0 Page 7 of 13 Activation and Operation of the JPIC Attachment 3 Rumor Control Page:
7 1 The RCMM Coordinator shall:
1.1 Obtain a briefing on the status of the emergency from the Media Center Manager.
1.2 Brief the rumor control and media monitoring personnel.
1.3 Brief JPIC members on rumor control, media monitoring activities.
1.3.1 Summarize requested information trends via telephone log sheets, television monitoring logs and video tapes.
1.3.2 Assign one rumor control communicator to sit in on all media briefings to see if information released by the spokespersons is subsequently reported accurately by the media. If it is not, inform the JPIT.
2 Rumor Control operators will:
2.1 Answer callers in a polite, courteous, professional manner.
2.2 Give out accurate, approved incident-related information.
2.3 Log each call received on the Rumor Control Call Form in the Reference section of this procedure book 2.4 IF a question cannot be answered immediately, THEN:
- Obtain the callers phone number
- Obtain the callers name
- Indicate if the caller is from the media
- Repeat the question back to the caller to ensure it correctly captures the callers concern
- Indicate RCMM Coordinator follow-up is required 2.5 Forward all data sheets to the RCMM Coordinator.
Reference RMT-2080-JPIC-001 Rev. 0 Page 8 of 13 Activation and Operation of the JPIC Page:
Attachment 4 Media Monitoring 8 1 Ensure TV monitors are connected to available VCRs and tuned to the following stations:
- WNDU-TV, Channel 16 - South Bend, Indiana
- WSBT-TV, Channel 22 - South Bend, Indiana
- WSJV-TV, Channel 28 - Elkhart, Indiana 2 Monitor the TV channels listed above and videotape broadcast segments related to the incident.
3 Ensure that the radios are tuned to the following EBS stations:
- WIRX-FM, 107.1 MHz - Benton Harbor, Michigan
- WHFB-FM, 99.9 MHz - Benton Harbor, Michigan
- WNSN-FM, 101.5 MHz - South Bend, Indiana 4 Connect audio tape recorders to the radios and continuously tape record each station throughout the emergency.
5 Complete the JPIC Media Monitoring Activity Form, found in the Reference section of the procedure book, for each broadcast that mentions the incident.
6 Notify the RCMM Coordinator immediately of any discrepancies between approved media statements and the information being broadcast.
Reference RMT-2080-JPIC-001 Rev. 0 Page 9 of 13 Activation and Operation of the JPIC Media Support Page:
Attachment 5 9 1 Ensure press kits, annual reports, copies of the "JPIC Initial News Statement" and other informational handouts are available in the Media Work Area.
2 Provide security with a list of AEP, State of Michigan, Berrien County, NRC, and FEMA personnel expected to arrive at the JPIC.
3 Inform security that access for additional personnel from the offsite agencies listed in 2, above, must be approved by the Media Area Coordinator.
4 Post a copy of the latest press statement in the Media Work Area and leave a supply for late arriving media personnel.
5 Post the latest emergency classification on the whiteboard in the front of the Media Briefing Area.
6 Ensure that each media briefing is videotaped and each briefing's tape labeled appropriately.
Reference RMT-2080-JPIC-001 Rev. 0 Page 10 of 13 Activation and Operation of the JPIC Audio/Visual Support Page:
Attachment 6 10 1 Set up all necessary audio/visual equipment as follows:
1.1 Microphones on the moderator's podium, spokesperson's table, and in other locations as needed.
1.2 Video cameras and recording equipment to make a video record of each media briefing.
1.3 Whiteboards, maps and plant diagrams as needed in the Media Briefing Area and Media Work Area.
1.4 Media monitoring televisions and video recorders in the Media Monitoring Area.
1.5 Video playback units and monitors in the Media Work Area for use by the media to view briefing tapes.
2 Videotape every media briefing. A separate tape should be used for each briefing and labeled as to date, time and tape number.
3 Provide a copy of each videotape to the Media Area Coordinator.
4 Operate and maintain audio/visual equipment as needed.
Reference RMT-2080-JPIC-001 Rev. 0 Page 11 of 13 Activation and Operation of the JPIC Definitions and Abbreviations Page:
Figure 1 11 BCEOC Berrien County Emergency Operations Center BCSD Berrien County Sheriff's Department DSO NRC Director of Site Operations ED Emergency Director EOF Emergency Operations Facility ERO Emergency Response Organization GE General Emergency JPIC Joint Public Information Center JPIT Joint Public Information Team is comprised of the AEP and all offsite agency spokespersons MSP Michigan State Police NRC Nuclear Regulatory Commission OSC Operations Support Center SAE Site Area Emergency SEOC State Emergency Operations Center TSC Technical Support Center UE Unusual Event FEMA Federal Emergency Management Agency RCMM Rumor Control/Media Monitoring
Reference RMT-2080-JPIC-001 Rev. 0 Page 12 of 13 Activation and Operation of the JPIC Position Descriptions Pages:
Figure 2 Media Center Manager
"* Responsible for coordinating information at the JPIC with counterparts from the county and state.
"* Maintain contact with AEP management to develop news release. Supervise communications with the news media.
"* Relay information to others involved with the emergency.
Technical Communicator:
- Responsible for establishing communications with either the Emergency News Center (ENC) or the JPIC, depending on which of those two facilities is activated, and EOF and TSC.
Utility Spokesperson:
"* Is the "single utility spokesperson" when dealing with the news media throughout the emergency.
"* Is the only source of utility statements quoted in press briefings or releases.
"* Represent the utility at formal press briefings to answer technical questions about the incident.
Support Office Coordinator:
"* Is responsible for directing the overall operation of the Support Office, including clerical functions, such as copying, faxing, etc.
"* Responsible for dealing with incoming media and company calls to the Support Office.
Audio/Visual Coordinator:
- Is responsible for setting up A/V equipment in the Media Briefing and Work Areas, the Media Monitoring Area and for videotaping press briefings.
Rumor Control/Media Monitoring Coordinator:
"* Is responsible for overseeing the logging of incoming telephone call utilizing the Rumor Control Center Log and providing accurate information on the incident to the callers.
"* Informs personnel at the JPIC Command Center of the major concerns of the public based on information from those calls.
Rumor Control Operators and Media Monitors:
- Responsible for answering telephone calls from the public regarding the incident, loging each call on a separate log form and submitting them to the Rumor Control Coordinator.
- Responsible for monitoring television coverage of the incident for accuracy and reporting any inaccuracies to the Rumor Control Coordinator.
Reference RMT-2080-JPIC-001 Rev. 0 Page 13 of 13 Activation and Operation of the JPIC Pages:
Figure 2 Position Descriptions 12-13 Media Area Coordinator:
"* Responsible for ensuring that media representatives have adequate facilities to properly cover media briefings.
"* Provide press kits and related printed materials for general background information as well as written statements from each briefing.
"* Does NOT speculate on events, nor attempt any technical explanation of plant and recovery operations to the media.
Briefing Statement Writers:
"* Responsible for gathering information on the incident and recovery operations from each organization represented in the Command Center.
"* Incorporate the information into a single, organized news release.