ML021330579

D.C. Cook - Revision 1, Change 0 to RMT-2080-EOF-001, Activation and Operation of the Eof

ML021330579
Person / Time
Site:	Cook
Issue date:	05/03/2002
From:	Nelson T Indiana Michigan Power Co
To:	Document Control Desk, Office of Nuclear Security and Incident Response
References
Download: ML021330579 (113)

Text

CONTROLLED DOCUMENT TRANSMITTAL Transmittal#: 23226N Date: 05/03/2002 Initiator: TRACY NELSON Page: 1

==

Description:==

ISSUE OF 1 EMERGENCY PLAN PROCEDURE (RMT)

Distribution Group(s):

RM: RMT-2080-EOF-001 Section/Name Emer Plan:Sec Capt Office Emer Plan:U1 Mockup Emergency Planning Coord Maint: I&C Library Maint: MTIS, M. Lower MI Dept Environ Quality NDM: Library NGH: EOF (via EDCC)

NGH: JPIC (via EDCC)

NRC: On Site NRC: Region III NRC: Washington Operations Library OSC S.S. Office Simulator Site Protective Services State of Michigan Training Cart 1, T. Ott Training Cart 2, S. Gleffe Training Cart 4, S. Stiger Training Cart 5, M. McKeel Training Cart 6, D. Terry Training Lib:Master Copy Training Library TSC Unit 1 Control Room Unit 2 Control Room Visitor Center Mail Zone 11 11 11 2*

10 P29 1*

22*

22*

4A 5B*

1*

29*

11 8B 11 11 11 11 11 11 11 1*

29*

29*

25 Transmitted Controlled Document Listing: (1)

Document RMT-2080-EOF-O01 Copies 1C 1C 2C 1C 1C 1C 1C 27C 1C lC 2C 2C 1C 1C 1C 2C 1C 1C 1C lC 1C 1C lC 1U 1C 2C 2C 2C 1C Comments Include 1 C Index Only Include 1 C Index Only Revision Status Title 001 Approved ACTIVATION AND OPERATION OF THE EOF Controlled Document Transmittal Receipt and File Acknowledgement:

CONTROLLED DOCUMENTS ONLY Signature Date Please sign and return within 14 calendar days t1b: C. Cook Nuclear Plant Nuclear Documents Mgmt (Mail Zone #1) - Document Control Bridgman, MI. 49106 z

CD C44 CA) h0 z3

ý\\01-1 611""

Nuclear Document Management Emergency Plan Procedure Index Document #

12-EPP-2080-EPA-008 12-EPP-2080-OSC-002 PMP-2080-EPP-100 PMP-2080-EPP-101 PMP-2080-EPP-1 07 PMP-2080-EPP-108 PMP-2080-EPP-111 PMP-2080-EPP-1 12 PMP-2080-EPP-200 PMP-2081 -EPP-105 PMP-2081-EPP-21 2 RMT-2080-EOF-001 RMT-2080-EO F-002 RMT-2080-JPIC-001 RMT-2080-OSC-001 RMT-2080-TSC-001 g, Y 0.3 2oo?

CON JRL -LEE LX )Ct M"t'j 05/03/2002 - 08:06 rage: I Comment Title EMERGENCY PLAN MANAGEMENT UNIT VENT SAMPLING EMERGENCY RESPONSE EMERGENCY CLASSIFICATION NOTIFICATION INITIAL DOSE ASSESSMENT NATURAL EMERGENCY GUIDELINES PERSONNEL INJURY INITIATING CHANGES TO THE EMERGENCY PLAN OR EMERGENCY PLAN IMPLEMENTING PROCEDURES INITIAL CORE DAMAGE ASSESMENT CONTAINMENT ATMOSPHERE SAMPLING ACTIVATION AND OPERATION OF THE EOF EMERGENCY TERMINATION AND RECOVERY ACTIVATION AND OPERATION OF THE JPIC ACTIVATION AND OPERATION OF THE OSC ACTIVATION AND OPERATION OF THE TSC Revision/

Date 0

03/30/2001 0

07/03/2001 0

04/06/2001 3B 12107/2001 15A 06/12/2001 4

05/03/2002 1

02/06/1995 1

06/05/1997 0

03/12/2001 4-CS1 06/16/2000 1-CS1 05/26/1988 1

05/03/2002 0

07/03/2001 0

04/16/2002 0

07/03/2001 0

07/03/2001

Nuclear Document Management Emergency Plan Procedure Index Document #

12-EPP-2080-EPA-008 12-EPP-2080-OSC-002 PMP-2080-EPP-1 00 PMP-2080-EPP-101 PMP-2080-EPP-107 PMP-2080-EPP-1 08 PMP-2080-EPP-1 11 PMP-2080-EPP-112 PMP-2080-EPP-200 PMP-2081 -EPP-105 PMP-2081-EPP-212 RMT-2080-EOF-001 RMT-2080-EOF-002 RMT-2080-JPIC-001 RMT-2080-OSC-001 RMT-2080-TSC-001 tANArE, '7t!7SE-IC, A'Y 0 3 2&GZ "WKi 'TL

-LEL Page: 1 Comment 05/03/2002 - 08:06 Title EMERGENCY PLAN MANAGEMENT UNIT VENT SAMPLING EMERGENCY RESPONSE EMERGENCY CLASSIFICATION NOTIFICATION INITIAL DOSE ASSESSMENT NATURAL EMERGENCY GUIDELINES PERSONNEL INJURY INITIATING CHANGES TO THE EMERGENCY PLAN OR EMERGENCY PLAN IMPLEMENTING PROCEDURES INITIAL CORE DAMAGE ASSESMENT CONTAINMENT ATMOSPHERE SAMPLING ACTIVATION AND OPERATION OF THE EOF EMERGENCY TERMINATION AND RECOVERY ACTIVATION AND OPERATION OF THE JPIC ACTIVATION AND OPERATION OF THE OSC ACTIVATION AND OPERATION OF THE TSC Revision/

Date 0

03/30/2001 0

07/03/2001 0

04/06/2001 3B 12/07/2001 15A 06/12/2001 4

05/03/2002 1

02/06/1 995 1

06/05/1997 0

03/12/2001 4-CS1 06/16/2000 1-CS1 05/26/1988 1

05/03/2002 0

07/03/2001 0

04/16/2002 0

07/03/2001 0

07/03/2001

REVIEW AND APPROVAL TRACKING FORM Prceduretirxuation:

AAA Number:

RMT-2080-EOF-001 Rev. 1 Change:

0

Title:

Activation and Operation of the EOF C&~at~

(Slc OpeA' O

An i

A.A.

13 Correction (Full Procedure)

[

C 13 Correction (Page Substitution) 13 (

13 Cancellation 13 P

['-'

Sunerseded (list sunersedin* tnrocedures*:

Mhange (Full Procedure) with Review of Change Only

'hange (Page Substitution) with Review of Change Only

• ew Procedure or Change with Full Review Associate AIAAraio ImatAssmns Change Driver/CDI Tracking No(s).: __

N/A Cross-Discipline Reviews:

Programmatic Reviews:

F1 Chemistry 13 Training 13 ALARA 03 Performance Assurance D3 Maintenance 13 Work Control 13 Bus. Services Proc Grp El Reactivity Mgmt Team

[1 NDM 3

[]Component Engineering 13 SPS (Safety & Health) 13 Operations 1

13 Design Engineering 13 Surveillance Section 13 PA/PV El

[1 Emerg Oper Proc Grp 13 System Engineering 13 Reg Affairs 1 []

[1 Environmental 1]

13 RP Z None Required 13 ISI/IST Coordinator Z None Required l

Cognizant Org Review:

_47 4

Date: 3_6a/_

Technical Review:

Date:

2-/,{._

F1 Ops Mgr Concurrence:

N/A t Date:

/

/

Z Owner Concurrence:

Date:3 /,42./oL_

Paage Check.A:,

Updated Revision Summary attached?

[

Yes 10 CFR 50.59 Requirements complete?

Tracking No.:ol 00Q_- V r"-

0 - b Yes 13 N/A Implementation Plan develp!2rd2 ?

1 Ref Step 3.4.18)

Z Yes

[1 N/A PORC Review Required:

Z Yes F1 No Mtg. No.:

32 Administrative Hold Status:

F-1 Released -

Reissued

[

N/A CR No.:______

Approval Authority Review/Approval:

-t % A&

Date: kA /3 /__

Expiration Date/Ending Activity

(..

Effective Date:

/-3 /0-o Periodic Review conducted?

(Data Sheet 5 Complete)

[1 Yes Z No Folwu Actions:

A>AAAAAA

'AA:'

Commitment Database Updated?

[1 Yes Z N/A NDM notified of new records or changes to records that could affect record retention?

13 Yes

[

N/A NUCLEAR DOCUMENT

=i MANAGEMENT SECTION Office Information For Form-Track"n Only, Not Par of Form SNAY 0 3 2002 This form is'derived from the information in PMP-2010-PRC-002, Procedure Correction, Change, and*Review, Rev. 9a, Data Sheet 1.

CONTROLLED Review and Approval Tracking Form.

Page

• of DOCUMENT

_V_

REVISION

SUMMARY

Number:

RMT-2080-EOF-001

Title:

Revision:

1 Change:

0 Activation and Operation of the EOF Revision 1 eliminates the EOF Manager position and positions which were required for communication purposes when the JPIC was located in the Lake Michigan Mendal Center.

This revision also incorporates changes made because of changes in the State of Michigan notification forms and processes and the changes to the Dose Assessment computer program.

Revision 1 also adds an attachment for classification. Though classifications will continue using the classification procedure, the new attachment provides instructions for follow-up actions not in the classification procedure.

Section or Step Change/Reason For Change

2.1 Change

Changed EOF Manager to Emergency Director (ED)

Reason: The EOF Manager position is being eliminated. The ED is assuming these responsibilities.

2.6 Change

Under "Briefings" changed EOF Manager to Emergency Director Reason: The EOF Manager position is being eliminated. The ED is assuming these responsibilities.

2.6 Change

Under "Classification" changed reference from PMP-2080 EPP-001 to Attachment 7.

Reason: The Classification procedure does not contain all actions necessary by plant personnel when a classification is upgraded. now provides those supplemental instructions.

2.6 Change

Changed the numbering for references 7 - 19 to 8 - 20.

Reason: Attachment 7, "Classification" was added to the procedure.

Subsequent attachments were renumbered accordingly.

Step 3.1.2 Change: Corrected Use Reference for the Core Damage Assessment Procedure Reason: Incorrect reference. 12-RSM-2080-CDA-002 does not exist.,

Change: Added exception for ED Note in Step 1.3 Reason: Non-qualified individuals cannot fill the Emergency Director position.,

Change: Deleted EOF Manager Step 1. 3 Reason: The EOF Manager position is being eliminated. The ED is assuming these responsibilities.

&-aice 4~nfornatign For Form Tracking Oni,-Noi Part of Tor-wý Page 2 of "7 This is a free-form as called out in PMP-2010-PRC-002, Procedure Correction, Change, and Review, Rev. 9a.

S.

-..,i........, -- *.l....

...i rI

REVISION

SUMMARY

Number:

RMT-2080-EOF-001

Title:

Revision:

1 Change:

0 Activation and Operation of the EOF Section or Step Change/Reason For Change,

Change: Clarified step to directive statements. Changed times based on Step 2 new state requirements from 15 minutes to 30 minutes for EMD-32b Technical Data sheets. Added bullet to determine the time the last EMD-32a or b was issued from the control rooms.

Reason: Emergency Directors were not assuming responsibilities when the facility activated. The State of Michigan requires EMD 32b forms on a 30-minute cycle. The addition of the bullet will help Emergency Directors from transmitting duplicate notification forms to the state and county during the transition.,

Change: Clarified steps to directive statements Steps 3, 4, and 5 Reason: Provide Emergency Directors with more distinct instructions for steps to activate the EOF.,

Change: Added "Facility Priorities" Step 3.1 Reason: Provide briefer with additional instructions to enhance brief.

Change: Attachment was completely revised based on the new Dose Assessment Program (DAP).

Reason: The new DAP computer program has on screen prompts and instant helps available for all fields. The program also allows the user to move between screens unlike the old version.

Therefore, many of the instructions in revision 0 to this procedure are no longer necessary as they are available in the program.,

Change: Moved the "Day" heading to the right and inserted a line to Step 1.5 block the section.

Reason: The line is necessary to indicate that the Wind Speed is applicable to the Day and Night sections of the table.

Previously the wind speed appeared to only apply to the Day section of the table.

Office Iiibrniation For Form Trackin Only -,N~t Prt of Foprm Page 3 of -7 This is a free-form as called out in PMP-2010-PRC-002, Procedure Correction, Change, and Review, Rev. 9a.

REVISION

SUMMARY

Number:

RMT-2080-EOF-001

Title:

Revision:

1 Change:

0 Activation and Operation of the EOF Section or Step Change/Reason For Change Change.: Added attachment 7, "Classifications".

Reason: PMP-2080-EPP-101 does not supply instructions for completion of the EMD-32a, Nuclear Plant Event Notification form, additional instructions for transmitting the information to the appropriate off-site agencies, or notifying control room personnel for follow-up actions. Attachment 7 now provides these instructions.

Change: Added steps to include the use of the EMD-32a and EMD-32b notification forms.

Reason: The State of Michigan has revised the EMD-32 notification form and added an EMD-32 technical notification form. The attachment was changed to clarify the proper use of the new forms and to provide instructions for notification of the state or county centers.,

Change: Added instructions for the EMD-32a and EMD-32b forms Step 7 along with appropriate time frames. Changed instructions for distribution to JPIC personnel.

Reason: The State of Michigan has revised the EMD-32 notification form and added an EMD-32 technical notification form. The JPIC has moved to the Buchanan office building.

Transmission is no longer necessary. 2, Change: Deleted PPC Operator, Communicator-ENC/JPIC, and EOF Position Table Manager.

Reason: Positions are being eliminated. The EOF Computer Analyst is assuming the PPC Operators duties. The ED is assuming the EOF Managers duties. The ENC/JPIC position is no longer needed because the JPIC is moving to the Buchanan office building. 4, Change: Deleted EOF Manager Step 1 Reason: The EOF Manager position is being eliminated. The ED is assuming these responsibilities.

Office Infohm~tionFor'hrnnTracking,.0l -NotPart of Form This is a free-form as called out in PMP-2010-PRC-002, Procedure Correction, Change, and Review, Rev. 9a.

Page 4' of

REVISION

SUMMARY

Number:

Title:

RMT-2080-EOF-001 Activation and Operation of the EOF Revision:

1 Change:

0 Section or Step Change/Reason For Change 5, Change: Changed EMD-32 to EMD-32a or EMD-32b.

Step 1. 1.2 Reason: The EMD-32 notification form was revised to two forms, the EMD32a and EMD-32b. 5, Change: Removed reference to Items used on the EMD-32 forms.

Steps 1.1.2.a and Reason: The new EMD-32 forms do not have item number references b,.

anymore. 5, Change: Combined sub-steps b, c, and d. Removed reference to Items Step 1.2.2.b used on the EMD-32 forms. Changed wording to provide the same instructions but with reference to the appropriate section of the new EMD-32 forms.

Reason: The new EMD-32 forms do not have item number references.

The wording change specifically addresses the PAR section of the EMD-32a form. 8, Change: Removed reference to Items used on the EMD-32 forms.

Step 3 Reason: The new EMD-32 forms do not have item number references anymore.

Data Sheet 3, Change: Clarified instructions to state the amount of vegetation to be Under Vegetation, collected.

Step 5 Reason: Previous instruction lead users to believe a 12 liter sample container existed.

Figure 1 under Change: Deleted the EMD-32 and added the EMD-32a and EMD-32b EMD-32 along with the appropriate meanings.

Reason: The EMD-32 form was replaced with the EMD-32a and EMD 32b forms when the State of Michigan revised the forms.

Figure 2, Under Change: Changed... EOC at a SAE to...EOC at anSAE Berrien County Reason: Grammatically incorrect.

Liaison Figure 2, Under Change: Changed EOF Manager to Emergency Director Communications Reason: The Communications Director now reports to the Emergency Director Director.

~ Offi~e Iuf~rmatiort For Form 'Tracking Oniy'-.Nt Trat' of Form This is a free-form as called out in PMP-2010-PRC-002, Procedure Correction, Change, and Review, Rev. 9a.

Page I-of '

REVISION

SUMMARY

Number:

RMT-2080-EOF-001

Title:

Revision:

1 Change:

0 Activation and Operation of the EOF Section or Step Change/Reason For Change Figure 2, Under Change: Deleted bullet for assuming duties of EOF Manager Communications Reason: The EOF Manager position is being eliminated. The ED is Director assuming these responsibilities. The Communications Director is not qualified to assume.the ED duties.

Figure 2, Under Change: Added bullet to include PPC/RDR operations responsibilities Computer Analyst to this position.

Reason: This responsibility belonged to the Plant Process Computer Operator. That position has been eliminated.

Figure 2, Under Change: Deleted bullet for ED to assume the EOF Managers Emergency responsibilities. Added bullets to include EOF Managers Director responsibilities that were eliminated from the EOF Managers position description.

Reason: The EOF Manager position is being eliminated therefore this is a redundant statement. The ED is assuming the activation and communications responsibilities from the EOF Manager.

Figure 2, Under Change: Added Position Emergency Reason: Position added to provide over site to the ED during Planning emergency situations.

Figure 2, Under Change: Removed the position ENC/JPIC Reason: The JPIC has been moved to the Buchanan Office Building.

Communicator This interface is no longer necessary since individuals in the EOF and JPIC can now interface directly without going through a communicator.

Figure 2, Under Change: Changed EOF Manager to Emergency Director Engineering Reason: The EOF Manager position is being eliminated. The ED is Design & Site Services Manager assuming these responsibilities.

Figure 2, Under Change: Moved the position in the figure into the correct alphabetical ENS order.

Communicator Reason: Order correction.

Office Iniformantion For Form Tracki ~ng

-Not Part of Form.

This is a free-form as called out in PMP-2010-PRC-002, Procedure Correction, Change, and Review, Rev. 9a.

Page L of

Revision:

1 Activation and Operation of the EOF Number:

Title:

REVISION

SUMMARY

RMT-2080-EOF-001 Change:

0 Section or Step Change/Reason For Change Figure 2, Under Change: Changed EOF Manager to Emergency Director Environmental Reason: The EOF Manager position is being eliminated. The ED is Assessment Director assuming these responsibilities.

Figure 2, Under Change: Deleted EOF Manager position description from the figure.

EOF Manager Reason: The EOF Manager position is being eliminated. The ED is assuming these responsibilities.

Figure 2, Under Change: Moved the position in the figure into the correct alphabetical HPN order.

Communicator Reason: Order correction.

Figure 2, Under Change: Added the new position.

Operations Reason: Position added to assist the ED with Emergency Classifications Advisor and interpretation of plant conditions.

Figure 2, Under Change:

leted Plant Process Computer Operator position description Plant Process Af+iR-

-the figure Computer Reason: The PPC Operator position is being eliminated. The Computer Operator Analyst is assuming these responsibilities.

Figure 2, Under Change: Changed EOF Manager to Emergency Director Regulatory Affairs Reason: The EOF Manager position is being eliminated. The ED is Coordinator assuming these responsibilities.

Office Inform'ation For Fowrm Tracking On]

r Not Part of Form This is a free-form as called out in PMP-2010-PRC-002, Procedure Correction, Change, and Review, Rev. 9a.

Page

)of

TABLE OF CONTENTS PURPOSE AND SCOPE...........................................................................

3 DETAILS..............................................................................................

3 REFERENCES...................................................................................... 4 : : : : : : : : : 0: 1: 2: 3: 4:

A ctivation....................................................................................................

6 Briefings.....................................................................................................

8 H abitability................................................................................................

9 Dose Assessm ent......................................................................................

10 M eteorological Data..................................................................................

13 Pasquill Category......................................................................................

15 Classifications...........................................................................................

16 Protective Action Recommendations (PAR)........................

.. 18 Document Transmission/Distribution.....................................................

21 Field Team Com m unications..................................................................

23 Environm ental Sam pling.........................................................................

26 Shift D esignation......................................................................................

28 Dialogic Paging System..........................................................................

30 Logistical Support...................................................................................

32 AMERICA?

,in RMT-2080-EOF-001 Rev. 1 Page 1 of 48 Activation and Operation of the EOF Reference Effective Date.*3/0_

P. E. Holland P. E. Holland Emergency Planning Writer Owner Cognizant Organization 1

2 3

AMERW" *H4

• 'I RMT-2080-EOF-001 Rev. 1 Page 2 of 48 Activation and Operation of the EOF Reference Effective Date: -51/.3 P. E. Holland P. E. Holland Emergency Planning Writer Owner Cognizant Organization 5: 6: 7: 8: 9: 0:

Data Sheet 1:

Data Sheet 2:

Data Sheet 3:

Figure 1:

Figure 2:

C ounty Com m unications..............................................................................

33 ENS Com m unications.............................................................................

35 H PN Com m unications.............................................................................

36 Michigan State Police Communications................................................

37 External Support......................................................................................

38 Inform ation Requests...............................................................................

39 M eteorological Forecast...........................................................................

40 Offsite Survey Log....................................................................................

41 Environm ental Sam ple Collection.........................................................

42 Definitions and Abbreviations................................................................

43 Position Descriptions...............................................................................

45

Reference RMT-2080-EOF-001 7

Rev. 1 Page 3 of 48 Activation and Operation of the EOF 1

PURPOSE AND SCOPE 1.1 This procedure provides guidance to Emergency Operations Facility (EOF) personnel during emergencies.

1.2 Use of this procedure is restricted to emergency conditions or drills/exercises only.

NOTE:

10 CFR 50.54(x) and (y) describe the actions required if deviation from Technical Specifications or License Condition becomes necessary.

2 DETAILS 2.1 The Emergency Director (ED) implements this procedure.

2.2 Use Attachment 1, Activation, when an emergency response is initiated.

2.3 Use Figure 1, Definitions and Abbreviations for a listing of abbreviations, acronyms, and their meanings.

2.4 Figure 2, Position Descriptions contains supplemental directions for ERO personnel.

2.5 IF additional assistance from other utilities or agencies is required THEN refer to the list in Appendix C of the Emergency Plan. Phone numbers are available in the Emergency Response Organization Phone Directory.

Reference RMT-2080-EOF-001 I

Rev. 1 Page 4 of 48 Activation and Operation of the EOF NOTE:

0 = Optional M =Mandatory 2.6 Perform activities based on the following table.

3 REFERENCES 3.1 Use

References:

3.1.1 PMP-2080-EPP-101, Emergency Classification.

3.1.2 PMP-2081-EPP. 105, Initial Core Damage Assessment.

3.1.3 12-RSM-2080-EOF-002, Emergency Termination and Recovery.

3.1.4 Donald C. Cook Nuclear Plant Emergency Plan.

Activity Attachment/

Responsible Position UE Alert SA GE Procedure Briefings 2

ED M

M M

M Habitability 3

EAD M

M Dose Assessment (EMD-32) 4 EAD 0

M M

PAR 8

ED M

Core Damage Assessment PMP-2081-Reactor Physics Analyst 0

0 0

EPP. 105 Classification 7

ED M

M M

M Document Transmission /

9 Communications Director 0

M M

M Distribution Field Team Communications 10 FMT Coordinator 0

M M

Environmental Sampling 11 Field Teams Logistical Support 14 Scheduling/Planning 0

0 Manager Shift Designation 12 Security Director 0

0 0

0 Information Requests 20 Communications Director External Support 19 Industry Support 0

0 0

Communicator ENS Communications 16 ENS Communicator M

M M

HPN Communications 17 HPN Communicator M

M M

County Communications 15 Berrien County M

M Communicator State Communications 18 MSP Communicator M

M Termination/Recovery 12-RMT-2080-ED M

M M

EOF-002

Reference RMT-2080-EOF-001 Rev. I Page 5 of 48 Activation and Operation of the EOF 3.2 Writing

References:

3.2.1 Source References.

a.

Donald C. Cook Nuclear Plant Emergency Plan.

b.

EPA 400-R-92-001 Manual of Protective Action Guides and Protective Actions for Nuclear Incidents.

c.

Dose Assessment Program - Computer Program, Rev. 7.

d.

Meteorology and Atomic Energy 1968. U. S. Atomic Energy Commission.

e.

Evacuation Time Estimates for the D. C. Cook Nuclear Plant Plume Exposure Emergency Planning Zone HMM Associates July 1992 (Rev.1).

3.2.2 General References

a.

Michigan Emergency Preparedness Plan.

b. Berrien County Emergency Preparedness Plan.

NOTE:

The Emergency Plan requires activation of the EOF within 60 minutes of the time of a declaration of an Alert, SAE, or GE.

1 Ensure the facility has the following or an acceptable alternate prior to activation.

1.1 Equipment Facility Power o

Plant Process Computer (RDR)

Dose Assessment Programs and Printers Continuous Air and Area Radiation Monitor Clocks set with the Plant Process computer 1.2 Communications 1.2.1 Telephones, Fax machines, or Radios to:

0 State of Michigan Emergency Operations Center 0

Berrien County Emergency Operations Center 1.2.2 Field Monitoring Team Radios 1.2.3 Communications with the Control Room 1.2.4 Managers Telephone Bridge 1.3 Personnel NOTE:

With the exception of the Emergency Director, the use of non-qualified personnel is permissible provided they are briefed and understand the position specific requirements.

Li 0

Li 0

0 0

Li Emergency Director Communications Director Environmental Assessment Director Boardwriter Communicator - Berrien County Sheriff Department Communicator - Michigan State Police Communicator -ENS

Reference RMT-2080-EOF-001 Rev. 1 Page 7 of 48 Activation and Operation of the EOF Activation Pages:

6-7 2

Perform the following:

Assume responsibilities for communications with offsite agencies.

Assume responsibilities for Classification, Notification and PARs from the SEC.

Determine the time the control room will issue their last EMD-32.

Determine the time the EOF will issue the first EMD-32, Nuclear Plant Event form. The EMD-32a must be issued within 15 minutes of a classification or PAR change. The EMD-32b must be issued within 30 minutes of the last EMD-32a or EMD-32b.

3 Perform a facility brief.

4 Activate the facility.

5 Inform the other ERO facilities that the EOF has been activated.

1 Announce the briefing time 2 to 3 minutes prior to it beginning.

2 Ensure everyone is paying attention, there are no phone conversations or side discussions taking place, and personnel remain stationary during the brief.

3 Perform the briefing. (Time limits are for reference only.)

3.1 Current Plant Status (1-Minute Maximum)

Major on-going events Major Equipment out of service Prognosis Facility priorities 3.2 Current Classification (30-Seconds Maximum)

PAR in effect Anticipated changes in classification or PAR 3.3 Status of the EOF (for initial briefings up to and including activation)

Activation Status (When command and control will be taken over from the Control Room),

Problems delaying activation, Time the first EMD-32 is required for transmission to the State (at activation only).

3.4 Ask the EOF team for updates on important information Don't solve the problems here. Delegate; then update at the next briefing if necessary.

3.5 Ask the EOF team if anyone is having any problems Don't solve the problems here. Delegate; then update at the next briefing if necessary.

Reference

[

RMT-2080-EOF-001 Rev. I Page 8 of 48 Activation and Operation of the EOF Briefings Page:

8

Reference RMT-2080-EOF-001 Rev. 1 Page 9 of 48 Activation and Operation of the EOF Habitability Page:

9 NOTE:

The EOF has no specific habitability requirements because it is outside the 10-mile Emergency Planning Zone. Actions taken are at the discretion of the EAD.

IF a radioactive plume is expected to pass over the EOF, THEN:

Start the continuous air monitor.

Issue dosimetry to all EOF occupants.

Shelter or evacuate non-essential personnel in the Buchanan Office Building.

Turn off or close dampers on ventilation systems that draw air from outside the facility.

Have personnel remain in the EOF and office building.

Perform routine surveys to assess dose rates, airborne activity, and post plume contamination.

2 Maintain the dose to the occupants of the EOF below the following for the duration of the emergency.

TEDE < 5 Rem CDE Thyroid < 25 Rem

Reference RMT-2080-EOF-001 Rev. 1 Page 10 of 48 Activation and Operation of the EOF Dose Assessment Pages:

10- 12 1

UNLESS the State of Michigan EOC has been notified in advance of a delay or change in frequency, THEN transmit Nuclear Plant Event Technical Data forms (EMD-32b) to the State of Michigan at least every 30 minutes.

2 Obtain and record an 8-hour and 24-hour weather forecast on Data Sheet 1, Meteorological Forecast.

2.1 Forecasts are normally obtained through Murray and Trettle. The phone number is available in the Emergency Response Organization Phone Directory.

2.2 Provide Data Sheet 1, MeteorologicalZForecast, to the runners for distribution.

2.3 Obtain subsequent forecasts approximately every 8 hours9.259259e-5 days <br />0.00222 hours <br />1.322751e-5 weeks <br />3.044e-6 months <br />.

3 IF a projected dose is NOT available from the Dose Assessment Program, THEN use projected doses based on measured dose rates from the field and expected duration of the exposure time.

4 IF projected doses are NOT available and a PAR is necessary, THEN use the default PAR. See Attachment 8, PAR.

5 Obtain Meteorological Data. See Attachments 5, Meteorological Data, and 6, Pasquill Category, for additional information and help.

6 Obtain radiological data as applicable.

6.1 Radiation Monitoring System (RMS) data listed in order of preference:

PPC/RDR RMS Display Terminals Technical Support Center Direct readings from the Local Area Data Acquisition Modules 6.2 Field Team data A

Radiation reading in R/hr a

Iodine concentration in pCi/cc Sample location

Reference RMT-2080-EOF-001 Rev. 1 Page 11 of 48 Activation and Operation of the EOF Dose Assessment Pages:

10-12 7

Determine the Coolant Type from:

EOF Reactor Physics Analyst Technical Support Center Plant Evaluation Team GO TO Initial Core Damage Assessment procedure, PMP-2081-EPP-105.

8 Determine the Projected Duration of the Release.

IF the projected duration of the release is unknown, THEN use 1-hour.

IF releases are occurring from multiple points, THEN use the longest projected duration.

9 Determine if an Actual Release versus a Potential Release is occurring.

9.1 An actual release is occurring when any of the following are true:

Valid indication on release point radiation monitoring system channels are present that are associated with a classified event, or Measured offsite radiation readings indicate a release is in progress, or Indications exist that an unmonitored release may be occurring.

9.2 A potential release exists if calculated data is postulated based on present plant conditions (i.e., Containment Loss Of Coolant Accident, CLOCA).

10 Complete the EMD-32b form.

The EMD-32b, Release/Offsite Dose Data section, is only required to be completed if a release is or is suspected to be occurring.

The EMD-32b, Measured Offsite Radiation Levels section, needs only be reported when available.

11 Review the EMD-32b form to determine if a change in classification or PAR is required.

12 IF a change is necessary, THEN:

The ED approves the EMD-32b form.

Follow the instructions on the Classification or PAR attachment.

Reference RMT-2080-EOF-001 Rev. 1 Page 12 of 48 Activation and Operation of the EOF Dose Assessment Pages:

10-12 13 IF a change is not necessary, THEN:

The ED approves the EMD-32b form.

Provide the EMD-32b form to the Fax operators for transmittal.

Reference RMT-2080-EOF-001 Rev. I Page 13 of 48 Activation and Operation of the EOF Meteorological Data Pages:

13 - 14 NOTE:

Wind speeds are expressed as Miles per Hour. To convert Knots to Miles per Hour multiply by 1.15.

1 Consider lake breezes in the dose assessment process if all the following are true:

The current date is between April 15 and October 31, The current time is between 1-hour after sunrise and 1-hour after sunset, Ambient temperature measured at the main tower must be greater then the Lake Michigan temperature, Wind speed on the shoreline tower is < 13.4 Miles per Hour, Pasquill category must be A, B, C, or D, Shoreline tower wind direction is FROM 205o to 230 (i.e., Wind is from the lake).

1.1 Obtain meteorological data from one of the following sources. Sources are listed in order of preference.

1.1.1 Plant Process Computer 10 Meter Main 10 Meter Backup 60 Meter Main 1.1.2 Murray and Trettle

a.

Obtain the phone number from the Emergency Response Organization Phone Directory.

b.

Request to speak to the Nuclear Emergency Director.

c.

Obtain

"* Wind Speed in Miles per Hour

"* Wind Direction from, in degrees "o Pasquill Category as a letter NOT a number

"* Eight and 24-hour meteorological forecast

Reference RMT-2080-EOF-001 Rev. 1 Page 14 of 48 Activation and Operation of the EOF Meteorological Data Pages:

13 -14 1.1.3 Manual Acquisition of Meteorological Tower Data Contact the Technical Support Center and request a team be dispatched to collect this data.

1.1.4 National Oceanic and Atmospheric Administration (NOAA)

"* Obtain the plants NOAA phone extension from the Emergency Response Organization Phone Directory.

"* Use any NOAA weather radio.

Reference RMT-2080-EOF-001 Rev. 1 Page 15 of 48 Activation and Operation of the EOF Pasquill Category Page:

15 1

Obtain Pasquill Category data from one of the following sources. Sources are listed in order of preference.

1.1 Plant Process Computer 1.2 Temperature Differential AT F = T @ 60m - T @ 10m Pasquill Category AT°C = T @ 60m - T @ 10m (Z = 50 Meters)

(Z = 50 Meters)

ATi TF _<-1.8 A

ATC <-1.0

-1.8 < AT OF <- 1.6 B

-1.0 < AT °C <-0.9

-1.6 <:..AT F.-

1.4 C

-0.9 < AT IC < - 0.8

-1.4 < AT OF _<-0.5 D

-0.8 < AT 'C <-0.3

-0.5< AT0 F * +1.3 E

-0.3 < AT0 C s +0.7

+1.3 < AT OF < +3.6 F

+0.7 < AT OC < +2.0

+3&6&< AT 0 F G

+2.0 < AT°C Standard Deviation of the Horizontal Wind Direction (STD)

STD Pasquill Category

. STD > 22.5 XA 22.5 > STD > 17.5 B

17.5 >STD > 12.5

7W C 12.5 > STD > 7.5 D

7.5 > STD > 3.8 E

3.8 > STD > 2.1 F

2.1>STD G

Murray and Trettle 0

See Attachment 5, Meteorological Data.

Observation Incoming Solar Radiation (Day Only)

(1 hour1.157407e-5 days <br />2.777778e-4 hours <br />1.653439e-6 weeks <br />3.805e-7 months <br /> after sunrise to 1 hour1.157407e-5 days <br />2.777778e-4 hours <br />1.653439e-6 weeks <br />3.805e-7 months <br /> before sunset)

Sun Angle Cloud Cover Degrees from Horizon None 1/8 - 5/8 5/8 - 7/8 8/8 Middle Clouds Low Clouds 15o - 350o Slight Slight Slight Slight Slight 35o - 60o Moderate Slight Slight Slight Slight

> 60*

Strong Strong:

Moderate Slight Slight Day Night Wind Speed @ 10 meters Incoming Solar Radiation Thinly Overcast or

< 3/8 Miles per Hour (Mph)

Strong Moderate Slight

> 4/8 Low Clouds Clouds Mph < 5 A

A - B B

5 < Mph_<7 A-B B

C E

F 7 < Mph<ll B

B-C C

D E

11 < Mph< 13 C

C-D D

D D

Mph > 13 C

D D

D D

1.3 1.4 1.5

1 Perform classifications using PMP-2080-EPP-101.

2 If a classification upgrade is made:

2.1 Note the time of the classification and determine the 15-minute notification time.

2.2 Notify the control room to initiate plant public address announcements and sound the Nuclear Emergency Alarm as specified in the control room procedures.

2.3 Complete an EMD-32a, Nuclear Plant Event Notification, form.

2.3.1 Reason for Classification:

0 IF (H-i) SEC Judgement is used, THEN select the reason most applicable to the situation.

2.3.2 Radiological Release in Progress Due to Event is yes when:

Valid indications on release point radiation monitoring system channels are present that are associated with a classified event, or Measured offsite radiation readings indicate a release is in progress, or Indications exist that an unmonitored release may be occurring.

2.3.3 IF the classification is a General Emergency, THEN develop a PAR.

2.4 The ED approves the classification upgrade.

2.5 The ED notifies the State/County authorities.

2.5.1 If the State EOC has NOT been activated:

"* Transmit the EMD-32a to the Berrien County Sheriff's Department

"* The ED discusses the EMD-32a data and applicable PARS, with the Berrien County Sheriff's Department.

2.5.2 If the State EOC has been activated:

"*.Transmit the EMD-32 to the State of Michigan EOC.

"* The ED discusses the EMD-32a data, and applicable PARs, with the State EOC.

Reference RMT-2080-EOF-001 Rev. 1 Page 16 of 48 Activation and Operation of the EOF Classifications Pages:

16 - 17

Reference RMT-2080-EOF-001 Rev. 1 Page 17 of 48 Activation and Operation of the EOF Classifications Pages:

16 -17 2.6 Notify the other facilities as applicable.

2.7 Perform a facility brief.

2.8 Update the facility status boards/maps with classification data, PARs, and Protective Action Orders received from the State of Michigan.

NOTE:

PARs must accompany the declaration of a General Emergency.

1 Note the time of the PAR and determine the 15-minute notification time.

2 Use the Default PAR if:

A General Emergency has been declared for non-radiological release conditions, or It is not possible to determine the Site Boundary TEDE or CDE dose and a release is or is suspected to be in progress.

3 Prior to developing a PAR, consider any forecasts of changing weather conditions.

4 IF the PAR is based on Dose Calculations, THEN an EMD-32b, Nuclear Plant Event Technical Data sheet must accompany the EMD-32a, Nuclear Plant Event Notification form 5

Compare field team data to the projected area of the PAR.

6 IF the field team data indicates the plume is outside the projected area, THEN change the PAR to include the actual data.

7 Update the EMD-32a with the PAR information.

8 The ED approves the PAR change.

9 The ED notifies the State/County authorities.

9.1 If the State EOC has NOT been activated:

Transmit the EMD-32a (and EMD-32b as applicable) to the Berrien County Sheriff's Department.

The ED discusses the EMD-32 data, and applicable PARs with the Berrien County Sheriff's Department.

9.2 If the State EOC has been activated:

Reference RMT-2080-EOF-001 Rev. 1 Page 19 of 48 Activation and Operation of the EOF t

Pages:

Protective Action Recommendations (PAR) 18P-20 Transmit the EMD-32a (and EMD-32b as applicable) to the State of Michigan EOC.

The ED discusses the EMD-32 data, and applicable PARs with the State EOC.

10 Notify the other facilities as applicable.

11 Perform a facility brief.

12 Update the facility status boards/maps with classification data, PARs, and Protective Action Orders received from the State of Michigan.

348.75 N

, 11.25 No Yes Default PAR No Evaluate beyond 10 mile radius to determine extent of area with dose rates a1 rem TEDE or,: 5 rem Thyroid CDE V

PAR is:

Evacuate areas as indicated on DAP printout Sectors Areas A,B&Cto5miles 1 and2 B, C & D to 5 miles I, 2 and 3 C, D&Eto5 miles 1, 2 and 3 D, E, & F to 5 miles 1, 2 and 3 E, F & G to 5 miles 1, 2 and 3 F, G&Hto5 miles l and 3 G,H&Jto5 miles I and3 H, J & K to 5 miles I and 3 J, K&Lto5 miles 1 and3 K,L&Mto5 miles 1 and3 L, M&Nto5 miles 1

M, N&Pto5 miles 1

N, P&Qto5 miles I

P, Q&R to 5 miles Q,R&Ato5miles 1

R,A&Bto5miles I and2 Reference RMT-2080-EOF-001 Rev. 1 Page 20 of 48 Activation and Operation of the EOF Protective Action Recommendations (PAR)

Pages:

18 - 20 x

rem TEDE or >

.25 Determine affected areas as follows:

A.

Direction wind is blowing from (in Degrees)

B.

Using diagram above, locate sector opposite direction identified in A C.

Downwind sectors (sector identified in B plus 2 adjacent sectors)

D.

Convert downwind sectors to areas using the Sectors to Areas table.

E.

PAR is: Evacuate areas (froat D)

Reference RMT-2080-EOF-001 Rev. 1 Page 21 of 48 Activation and Operation of the EOF Document Transmission/Distribution Page:

21-22 NOTE:

Some of the facility Fax machines are designated within the phone directory as TRANSMIT and others as RECEIVE. These machines should remain in their designated mode to better facilitate communications between facilities.

1 Ensure the Fax machine dates and times are set correctly.

2 Obtain the Fax machine phone numbers for the facilities and off site agencies from the Emergency Response Organization Phone Directory.

3 Forward all documents for duplication and distribution to the facility runners.

4 Forward all original documents to the Communication Director.

5 Log all incoming and outgoing Fax's in the facility Fax Log.

6 IF a Fax is NOT specifically addressed to an individual or position, THEN distribute incoming Fax's to all positions as described on the facility distribution map located in the copy area.

Reference RMT-2080-EOF-001 Rev. 1 Page 22 of 48 Activation and Operation of the EOF Document Transmission/Distribution Page:

21 -22 7

The following table gives additional direction on the transmission and distribution of material:

Document Destination Frequency Additional Instructions Nuclear Plant Event State EOC EMD-32a The EMD-32a and b forms Notification Form 15-Minutes transmitted to the State of Michigan (EMD-32a) should have priority over all other EMD-32b Fax's.

Nuclear Plant Event 30-Minutes Technical Data TSC As Available (EMD-32b)

News Center As Available The initial transmission of all documents to Corporate Communications shall be established through the News Center by corporate communications personnel.

JPIC As Available Distribution to the JPIC members.

EOF As Available Distribute to EOF members.

Personnel Meteorological State EOC As Available None Forecast Data Sheet I Berrien As Available None County EOC NRC As Available None EOF As Available Distribute to EOF members.

Personnel Boardwriter Notes EOF As Available Distribute to EOF members.

Personnel

Reference RMT-2080-EOF-001 Rev. 1 Page 23 of 48 Activation and Operation of the EOF 0 Field Team Communications Pages:

23-25 WHEN dose assessment is considering lake breezes, THEN dispatch the field teams along the standard routes to locations either North and/or South of the plant to determine if the plume is moving in a parallel path to the Lake Michigan shore line.

2 IF the projected offsite dose rates for the team positions exceed 1 rem/hr TEDE or 5 rem/hr CDE Thyroid, THEN consider:

Repositioning the team(s) to reduce the overall expected exposure.

Distribution of Potassium Iodine (KI) to team members.

3 Have the field teams perform surveys based on the appropriate release status:

3.1 Pre-release - no release has occurred.

3.1.1 Determine the postulated direction and dispersion width of the plume based on the wind direction, wind speed, Pasquill Category stability class, and its associated isopleth.

3.1.2 Position the survey vehicles downwind on Red Route 1.

3.1.3 Have the survey vehicle traverse the downwind portion of the route while surveying for radiation readings above background.

3.1.4 IF above background readings are reported, THEN notify the EAD immediately. An unmonitored release may be occurring.

3.2 Plume Phase 3.2.1 Determine the postulated direction and dispersion width of the plume based on the wind direction, wind speed, Pasquill Category stability class, and isopleth.

3.2.2 Use the projected dose rates as guidance to determine the best distance from the plant to collect airborne sample data without risking overexposure to field team members: Iodine and particulate materials tend to plate out quickly on surrounding surfaces. Airborne samples should be collected at the location of the highest dose rate reading within the plume.

Reference RMT-2080-EOF-001 Rev. 1 Page 24 of 48 Activation and Operation of the EOF 0 Field Team Communications Pages:

23 - 25 3.2.3 Direct the survey teams to perform either a full traverse or plume definition survey.

a.

Full Traverse

1.

Direct the survey teams to traverse the plume reporting back, as a minimum, boundary (0.1 mR/hr) and centerline (highest reading) data.

2.

IF an air sample is necessary, THEN have it taken at the plume centerline.

3.

Record the Field Team data on Data Sheet 2,Offsite Survey Log.

4.

Plot the data on a map to define the plume boundries and centerline.

b.

Plume Definition

1.

Direct the survey teams to:

Enter the plume until > 0.1 mR/hr is detected.

0 Immediately exit the plume.

Report back the plume boundary location and radiation reading.

2.

Record the Field Team data on Data Sheet 2,Offsite Survey Log.

3.

Plot the data on a map to define the plume boundary.

3.2.4 IF field teams report a reading > 1R/hr, THEN immediately notify the EAD. A change in the emergency classification may be necessary.

3.2.5 Compare the field team data to the most recent PARs.

3.2.6 IF the field team data does NOT match the projected location of the plume, THEN immediately notify the EAD. A change to the PAR may be necessary.

Reference RMT-2080-EOF-001 Rev. 1 Page 25 of 48 Activation and Operation of the EOF 0 Field Team Communications Pages:

23-25 3.3 Post Plume Phase 3.3.1 The post plume phase should be performed in 2 stages: (initial and long term)

a.

Initial (Ground Deposition Foot Print)

1. Direct the field monitoring teams to traverse the areas the plume covered starting close-in to the plant and working outward.

2.

Plot the results on a map to determine the extent of the ground deposition.

3.

WHEN the deposition footprint has been determined, THEN the long term post plume phase sampling.

b.

Long Term NOTE:

Though the emergency may have been terminated prior to entering the long term post plume phase, these directions are intended to give the field team guidance for the collection of samples.

1. Direct the field teams to collect soil, water, snow, and vegetation samples as applicable within the ground deposition area. Take samples in locations to define deposition on the ground.

2.

Direct the field teams to collect soil, water, snow, and vegetation samples as applicable outside the ground deposition area. Negative results are necessary to confirm no hazards are present.

3.

Plot the sample positions on a map to allow for further deposition analysis.

Reference RMT-2080-EOF-001 Rev. 1 Page 26 of 48 Activation and Operation of the EOF 1 Environmental Sampling Pages:

26-27 Collect samples that are representative of the topography of the area unless otherwise specifically requested.

2 Change the volume or surface area of samples collected as conditions warrant. Note the changes in the comment section on the appropriate form.

3 Log all samples on Data Sheet 3, Environmental Sample Collection, giving a specific location listed in order of preference.

Physical location On a map Using landmarks; ensure sufficient references are documented to relocate the specific area.

4 Perform Plume Surveys, as directed:

4.1 Plume Traverse 4.1.1 Traverse the route as instructed by the EOF, keeping the closed window probe outside the vehicle.

4.1.2 Record the location and reading on Data Sheet 2, Offsite Survey Log, where the instrument indicates:

"* The leading edge of the plume (0.1 mR/hr)

"* The centerline (highest reading) of the plume

"* The trailing edge of the plume (0.1 mR/hr) 4.1.3 Transmit the data to the EOF.

4.1.4 IF an air sample was requested, THEN re-enter the plume to the instructed location and obtain the sample. This is normally performed at the plume centerline.

4.2 Plume Definition 4.2.1 Start the route as instructed by the EOF, keeping the closed window probe outside the vehicle.

4.2.2 Record the location and reading on Data Sheet 2,Offsite Survey Log, where the instrument indicates the leading boundary (> 0.1 mR/hr) of the plume.

Reference RMT-2080-EOF-001 Rev. 1 Page 27 of 48 Activation and Operation of the EOF 1 Environmental Sampling Pages:

26-27 4.2.3 Exit the plume.

4.2.4 Transmit the data to the EOF.

5 Obtain an air sample as follows:

Draw a minimum of 4 cubic feet of air.

Document all air sample data on the air sample envelope.

6 Obtain soil, snow, water, and vegetation samples as follows:

Use Data Sheet 3 for instructions for collection and documentation of environmental samples.

Reference RMT-2080-EOF-001 Rev. 1 Page 28 of 48 Activation and Operation of the EOF 2 Shift Designation Pages:

28-29 NOTE:

Obtain individual phone numbers from the Emergency Response Organization Phone Directory.

1 Managers coordinate shift turnovers to ensure plant conditions allow individuals to report to their respective facilities without undue risk or exposure.

2 Security Director coordinates and communicates any plant access restrictions with the security force.

3 Finalize routing instructions prior to notifying any individuals.

4 Obtain position lists specific to the OSC and TSC from 12-RMT-2080-OSC.001 and 12-RMT-2080-TSC-001.

5 IF roadblocks have been established by local or state law enforcement, THEN the State EOC should be notified with the list of oncoming personnel to allow passage through roadblocks.

6 IF desired, THEN the Dialogic Paging system can be used to contact off-duty team members. Attachment 13, Dialogic Paging System gives detailed instructions for reprogramming and activation.

Shift Start Time:

Routing Instructions:

Position Title Name Berrien County Liaison Boardwriter Communicator - Berrien County Sheriff Department Communications Director Communicator - Michigan State Police Communicator -ENS

Communicator -HPN Computer Analyst Emergency Director Emergency Planning Engineering Design & Site Services Manager Environmental Assessment Coordinator (1)

Environmental Assessment Coordinator (2)

Environmental Assessment Director Fax Operator Field Monitoring Team Coordinator Industry Support Communicator Michigan State Police Liaison Operations Advisor Reactor Physics Analyst Regulatory Affairs Coordinator Runner (1)

Runner (2)

Security Director Scheduling & Planning Manager Reference RMT-2080-EOF-001 Rev. 1 Page 29 of 48 Activation and Operation of the EOF 2 Shift Designation Pages:

I

~28 -29

Reference RMT-2080-EOF-001 Rev. 1 Page 30 of 48 Activation and Operation of the EOF 3 Dialogic Paging System Pages:

30-31 NOTE:

The Dialogic Paging system can be reprogrammed to contact off-duty members of the Emergency Response Organization. These actions should only be performed from one facility, preferably the EOF, and should be done to provide subsequent staffing for ALL facilities.

1 Prior to contacting Dialogic:

1.1 Notify the facility managers to instruct all ERO members who are currently in a facility, NOT to respond to the page.

1.2 Prescript the instructions (Dialogic refers to this as a greeting) that will be recorded prior to the activation of the pagers. Consider:

1.2.1 All ERO pagers will be activated. You cannot select a specific team for response.

1.2.2 Having ERO members contact the EOF at particular phone number(s) to receive further instructions after accepting a position.

1.2.3 Where and how the individuals should report. If a release has occurred, it may be advantageous to have member's report to the EOF for transport to the plant.

1.2.4 What time the ERO members are to report.

1.3 Obtain the password code, located in the Security Directors' lock box in the EOF.

2 To change the recorded instructions for responding ERO members and activate the scenario:

2.1 Call Dialogic. The Dialogic Pager Activation phone number can be obtained from the Emergency Response Organization Phone Directory.

2.2 The system will ask you for your company ID number, followed by the # sign.

Enter 1344 #

2.3 The system will ask for your scenario activation password, followed by the # sign.

Enter the password code followed by the # sign.

Reference RMT-2080-EOF-001 Rev. 1 Page 31 of 48 Activation and Operation of the EOF 3 Dialogic Paging System Pages:

A n

13 i-3g 2.4 To start a scenario, enter the scenario ID followed by the # sign or press # alone for more options. Enter 911 #

2.5 The system will state:

2.5.1 To listen to the current scenario message, Press 1 2.5.2 To re-record the scenario message, Press 2 The system will direct you to record the new message followed by the

1. sign.

2.5.3 To start the scenario, Press 3 The system will respond with "The scenario is building". Press # and hang up.

2.5.4 To return to the main menu, Press #

The system will give more options to consider or press # to end this call.

2.6 Reports will be faxed to the EOF containing the names of the individuals who have responded and accepted a position.

2.7 Forward results to the appropriate facility managers.

Reference RMT-2080-EOF-001 Rev. 1 Page 32 of 48 Activation and Operation of the EOF 4 Logistical Support Page:

32 NOTE:

The Scheduling and Planning Manager can provide the following services to the ERO. This position has the authority to purchase or lease materials and equipment necessary to support the ERO and the Plant and to generate contracts necessary for the augmentation of staffing.

"* Arranging lodging for ERO personnel who cannot return to their homes because of an evacuation.

"* Arranging lodging for personnel responding from outside agencies.

"* Providing for the purchase of food to ERO facility members and support personnel.

"* Purchasing or renting equipment necessary to mitigate or respond to emergencies.

"* Providing for additional assistance from contractors or other agreement facilities.

"* Arranging for delivery of equipment and materials.

"* Providing assistance for contractual issues.

"* Other services as deemed necessary by the Emergency Director.

I Obtain permission from the Emergency Director to initiate the requested actions.

2 Generate the appropriate documents necessary to perform the requested action.

3 UPON completion of the documents, THEN obtain the Emergency Directors approval.

4

]IF the materials need to be brought into the 10-mile Emergency Planning Zone, THEN:

Obtain concurrence from the Environmental Assessment Director for delivery restrictions.

Discuss the delivery route with the TSC Security Director.

Ensure the State of Michigan EOC has been notified of the intended delivery and route.

5 Implement the approved request, including any restrictions.

Reference RMT-2080-EOF-001 Rev. 1 Page 33 of 48 Activation and Operation of the EOF 5 County Communications Pages:

33 -34 NOTE:

The Berrien County Emergency Operations Center may not be operational immediately after the declaration of a Site Area or General Emergency.

Continue to communicate with the Berrien County Sheriffs Department until the Berrien County EOC is operational.

Contact the appropriate Berrien County facility based on the emergency classification.

1.1 Alert 1.1.1 Contact the Berrien County Sheriffs Department.

1.1.2 UPON receipt of an EMD-32a or EMD-32b, THEN provide the following information:

a.

Provide your name, Title (BCSD Communicator), and your telephone number.

b.

Provide the remainder of the information as entered on the EMD-32.

1.1.3 UPON receipt of any inquiries from the Sheriff's Department, THEN follow the instructions on the Information Request attachment.

1.1.4 UPON completion of each communication with the Sheriff's Department, THEN hang up the phone and re-establish communications when necessary.

1.2 SAE OR GE 1.2.1 Contact the Berrien County Liaison at the Berrien County EOC. This individual is provided to the county EOC by AEP and is an AEP employee.

1.2.2 UPON receipt of an EMD-32, THEN provide the following information:

a.

Provide your name, Title (BCSD Communicator), and your telephone number.

b.

Provide all information except the Protective Action Recommendations on the EMD-32a.

1.2.3 UPON receipt of any inquiries from the Berrien County EOC, THEN follow the instructions on the Information Requests attachment.

Reference RMT-2080-EOF-001 Rev. 1 Page 34 of 48 Activation and Operation of the EOF 5 County Communications Pages:

33 -34 1.2.4 Maintain constant communications with the Berrien County EOC. Do not hang up the phone.

I Contact the NRC using the Emergency Notification System phone.

1.1 Dial the MAIN number listed on the phone. IF there is no answer, THEN dial the BACKUP number.

1.2 Once communications is established state the following:

"This is the D. C. Cook Emergency Operations Facility. This is an initial contact notification to ensure communications have been established. The EOF is not activated at this time. Communications relative to plant status should continue from the control rooms.

2 Provide the NRC Duty Officer with the following information relative to plant conditions:

Current emergency classification.

Emergency Condition Category (ECC) under which the emergency was declared. Include the ECC number, title, and a brief description of the actual event.

0 Current plant conditions.

3 Continue to notify the NRC of changes such as:

Changes to the emergency classification Status of injured personnel Equipment unavailability Damage control team status Calculated leak rates Core damage assessment Fission product barrier status 4

UPON receipt of any inquiries from the NRC that cannot be answered using data already available from other sources, THEN follow the instructions on the Information Requests attachment.

Reference RMT-2080-EOF-001 Rev. 1 Page 35 of 48 Activation and Operation of the EOF 6 ENS Communications Page:

35

I Contact the NRC using the Health Physics Notification System phone.

1.1 Dial the MAIN number listed on the phone. IF there is no answer, THEN dial the BACKUP number.

1.2 Once communications is established state the following:

"This is the D. C. Cook Emergency Operations Facility. This is an initial contact notification to ensure communications have been established.

Communications relative to Health should continue from the control rooms."

2 Provide the NRC Duty Officer with the following information relative to plant conditions:

Current emergency classification.

Emergency Condition Category (ECC) under which the emergency was declared. Include the ECC number, title, and a brief description of the actual event.

Current plant conditions.

3 Continue to notify the NRC of changes from the EMD-32 such as:

Changes to the emergency classification Meteorological data Radiological releases Calculated offsite dose and dose rates Field Team monitoring data PAR 4

UPON receipt of any inquiries from the NRC that cannot be answered using data already available from other sources, THEN follow the instructions on the Information Requests attachment.

Reference RMT-2080-EOF-001 Rev. 1 Page 36 of 48 Activation and Operation of the EOF 7 HPN Communications Page:

36

Reference RMT-2080-EOF-001 Rev. 1 Page 37 of 48 Activation and Operation of the EOF 8 Michigan State Police Communications Page:

37 NOTE:

Phone extension 1088 exists in the control rooms and the EOF MSP Communicators position. Communications should already be established between the Control Room and the MSP.

1 Contact the Control Room and the MSP Operations Center by:

1.1 Using EOF phone extension 1088, pick up the handset and listen for a dial tone.

1.2 IF a dial tone is present, THEN using another phone, contact the Control Room MSP Communicator by dialing extension 1088.

1.3 IF a dial tone is NOT present, THEN identify yourself and wait for a reply from the Control Room and/or the State.

2 WHEN communications is established, THEN provide the current activation status of the EOF.

3 IF, after activation, the EOF is NOT capable of faxing EMD-32 forms to the State, THEN transmit the information verbally.

Provide your name, Title (MSP Communicator), and your telephone number (1-616-465-5901, Ext. 1088).

Provide the remainder of the information as entered on the EMD-32a or EMD-32b.

4 UPON receipt of any inquiries from the MSP, that cannot be answered using data already available from other sources, THEN follow the instructions on the Information Request attachment.

UPON declaration of an Alert, SAE, or GE, and activation of the EOF, THEN contact the following agencies. Obtain phone numbers and contact names from the Emergency Response Organization Phone Directory.

American Nuclear Insurers (ANI)

Institute of Nuclear Power Operators (INPO)

Westinghouse 2

Provide each with the following information:

2.1 ANI Plant status Current emergency classification Offsite PAR Offsite Protective Action Orders 2.2 INPO Plant status Unavailable equipment Current emergency classification Offsite PARs Offsite Protective Action Orders 2.3 Westinghouse Plant status Unavailable equipment Current emergency classification 3

UPON receipt of any inquiries that cannot be answered using data already available from other sources, THEN follow the instructions on the Information Requests attachment.

IReference RMT-2080-EOF-001 Rev. 1 Page 38 of 48 Activation and Operation of the EOF 9 External Support Page:

38

IReference RMT-2080-EOF-001 Rev. 1 Page 39 of 48 Activation and Operation of the EOF 0 Information Requests Page:

NOTE:

Information requests are designed to document questions and answers for information not normally available.

1 Generating a request.

1.1 Print information request on all-purpose forms in complete and legible format.

1.2 Supply the following minimal information:

Position requesting the information.

Position the request is being sent to.

Detailed question.

1.3 Retain the bottom copy.

1.4 Forward the request to the Communications Director.

1.5 The Communications Director:

1.5.1 Reads the request and ask for clarification if necessary.

1.5.2 Forwards the request to the appropriate position.

2 Responding to a Request.

2.1 Print responses in complete and legible format.

2.2 Forward the response to the Communications Director.

2.3 The Communications Director:

2.3.1 Forwards a copy of the response to the originator.

2.3.2 Retains the original message form.

Facility: Cook Nuclear Plant Time/Date Forecast Obtained:

/

Forecast Source:

Murray & Trettle NOAA Other A.

Eight Hour Forecast Wind Direction:

Wind Speed:

Differential Temperature:

Stability Class:

Remarks:

Degrees From Miles Per Hour OF or oC B.

Twenty-four Hour Forecast Wind Direction:

Wind Speed:

Differential Temperature:

Stability Class:

Remarks:

Degrees From Miles Per Hour oF or oC Reference RMT-2080-EOF-001 Rev. 1 Page 40 of 48 Activation and Operation of the EOF Data Sheet 1 Meteorological Forecast Page:

13

1.

2.

3.

4.

5.

1.

2.

3.

4.

5.

Environmental Sample Collection Data Sheet Date:

Time:

Sampled By:

Type:

Soil Snow Water Vegetation Location: Location Comments:

Soil

1) Do NOT obtain samples from disturbed areas or under trees containing foliage.

2) Remove sufficient soil from the surface of the area to fill a 4-liter sample container.

3) Mark all containers with the date, time, and samplers initials.

Surface area of material removed cm2 Snow

1) Do NOT obtain samples from drifts, disturbed areas, or under trees containing foliage.

2) IF additional snow has fallen since the release occurred, THEN remove fresh snow to obtain a representative sample.

3) IF it was snowing during the plume phase, THEN take the sample to the depth of the accumulated snow exposed to the plume.

4) Collect a minimum of 12-liters of snow.

5) Mark all containers with the date, time, and samplers initials.

Surface area of material removed cm=2 Depth cm Water

1) Do NOT collect samples from stagnant pools under trees containing foliage.

2) Avoid disturbing and collecting the surrounding sediment.

3) Collect a minimum of 4 liters of water.

4) Mark all containers with the date, time, and samplers initials.

Sample obtained from a:

Stagnant Pool Running Tributary Vegetation

1) Do NOT obtain samples from disturbed areas or under trees containing foliage.

2) Cut as close to the root as possible, when sampling ground vegetation.

3) Remove material from the outer, exposed areas only, when sampling trees or bushes.

4) Collect only the normally edible portion, when sampling foodstuffs.

5) Collect a minimum of 12 liters of vegetation.

6) Mark all containers with the date, time, and samplers initials Surface area of material removed cm2 Reference RMT-2080-EOF-001 Rev. 1 Page 42 of 48 Activation and Operation of the EOF Data Sheet 3 Environmental Sample Collection Page:

42

Reference RMT-2080-EOF-001 Rev. 1 Page 43 of 48 Activation and Operation of the EOF Figure 1 Definitions and Abbreviations Pages:

43-44 Term Meaning AEP American Electric Power ANI American Nuclear Insurers BCSD Berrien County Sheriff's Department CDE Committed Dose Equivalent CLOCA Containment Loss of Coolant Accident DAP Dose Assessment Program EAD Environmental Assessment Director ECC Emergency Condition Category ED Emergency Director EMD-32a Nuclear Plant Event Notification form EMD-32b Nuclear Plant Event Technical Data form EOC Emergency Operations Center EOF Emergency Operations Facility ENS Emergency Notification System ERO Emergency Response Organization FMT Field Monitoring Team GE General Emergency HPN Health Physics Network INPO Institute of Nuclear Power Operations JPIC Joint Public Information Center KI Potassium Iodine thyroid blocking agent

Term Meaning MSP Michigan State Police NOAA National Oceanic and Atmospheric Administration NRC Nuclear Regulatory Commission OSC Operations Support Center PAO Protective Action Order PAR Protective Action Recommendation PC Personal Computer PET Plant Evaluation Team PPC Plant Process Computer PORV Power Operated Relief Valve RDR Real-Time Data Repository RMS Radiation Monitoring System SAE Site Area Emergency STD Standard Deviation TEDE Total Effective Dose Equivalent TSC Technical Support Center X/Q Mathematical term for Dispersion Coefficient AT Net Temperature Difference AZ Net Vertical Distance

Reference RMT-2080-EOF-001 Rev. 1 Page 45 of 48 Activation and Operation of the EOF Figure 2 Position Descriptions Pages:

45 - 48 The position descriptions provided are intended as guidance. Deviations and additions to these descriptions are allowed as long as the accomplished objectives can be achieved.

Berrien County Liaison Reports to the Berrien County EOC at an SAE or GE. He should be dispatched at an Alert if escalation is expected.

Assists county personnel with interpretation of data supplied by plant and state facilities as necessary.

Boardwriter Reports to the Communications Director.

Obtains data from the other facilities and the EOF that is considered common to all facilities and the affected control room in a chronological order.

Provides other facilities with information and decisions generated in the EOF.

Maintains the Emergency classification Board with the proper emergency classification, classification time, and reasons for the classification.

Documents incoming messages or inquiries to other EOF personnel on all-purpose message forms and forwards them to the Communication Director.

Provides the EOF runners with copies of board data at, at least, 15-minute intervals.

Berrien County Sheriff Department Communicator Reports to the Communications Director.

Prior to activation of the Berrien County EOC, provides plant status to the county.

Upon activation of the Berrien County EOC, provides plant status and radioactive release data to the Berrien County Liaison.

Communications Director Reports to the Emergency Director.

0 Directs and coordinates communication activities within the facility.

Computer Analyst Reports to the Communications Director.

Provides for all repair/replacement of computer related equipment in the EOF.

Operates the PPC/RDR used to display data throughout the EOF.

Emergency Director Is responsible for the overall command and control of the emergency.

Assumes responsibility for Classification, Notification and PAR's.

Communicates with senior state and county officials on plant conditions and PARs.

Reviews press releases.

Directs and coordinates EOF activities.

Reference RMT-2080-EOF-001 Rev. 1 Page 46 of 48 Activation and Operation of the EOF Figure 2 Position Descriptions Pages:

45-48 Activates the EOF.

Maintains regular communication with the other facility managers on the Managers Bridge.

Updates EOF members through facility briefs on the status of the emergency approximately every 30 minutes.

Informs the Environmental Assessment Director of changes in plant parameters that may effect off-site releases or PARs.

Emergency Planning Reports to the Emergency Director Provides facility oversite.

Provides guidance to the ERO to ensure critical functions are completed in a timely manner.

Engineering Design & Site Services Manager Reports to the Emergency Director.

Coordinates engineering and technical support from sources outside the ERO.

Provides engineering support and analysis to the EOF.

ENS Communicator Reports to the Communications Director.

Provides information to the NRC relative to plant equipment conditions and plant status.

Environmental Assessment Coordinator Reports to the Environmental Assessment Director.

Evaluates plant effluent readings for indications of radiological releases.

Evaluates off-site field team data.

Performs dose assessment.

Generates EMD-32 Nuclear Plant Accident Notification forms.

Make recommendations to the Environmental Assessment Director relative to radioactive releases and plant status.

Environmental Assessment Director Reports to the Emergency Director.

Directs and coordinators offsite radiological assessment.

Provides basic direction to the Environmental Assessment Coordinators for performing dose assessment.

Generates PARs Directs the Field Team Coordinator for placement of survey vehicles.

Provides overall radiological habitability assessments of the EOF.

Reference RMT-2080-EOF-001 Rev. 1 Page 47 of 48 Activation and Operation of the EOF Figure 2 Position Descriptions Pages:

45-48 Fax Operator Reports to the Communications Director.

Provides Fax services to personnel within the EOF.

Forwards all copies of incoming Fax's to the facility Runners for distribution and maintenance.

Forwards all original outgoing Fax's and data sheets to the Communications Director.

Field Monitoring Team Coordinator Reports to the Environmental Assessment Director.

Directs off-site monitoring teams for tracking of radioactive releases (Plumes).

Directs off-site monitoring teams for collection of post plume samples.

Provides data plots to the Environmental Assessment Team showing plume locations and footprints.

HPN communicator Reports to the Communications Director.

Provides information to the NRC relative to radiological conditions on-site and off-site releases.

Provides PARs and Protective Action Orders information.

Industry Support Coordinator Reports to the Communications Director.

Provides communications links to ANI, Westinghouse, and INPO relative to plant status and radioactive releases.

Michigan State Police Communicator Reports to the Communications Director Provides plant status and PAR data to the State of Michigan EOC.

Michigan State Police Liaison Reports directly to the State of Michigan Emergency Operations Center in Lansing, Michigan.

Reports to the State of Michigan EOC at a SAE or GE. He should be dispatched at an Alert if escalation is expected.

Obtains answers to inquiries form the State of Michigan and ensuring these responses are relayed to the State.

Assists state personnel with interpretation of data supplied by plant facilities as necessary.

Reference RMT-2080-EOF-001 Rev. 1 Page 48 of 48 Activation and Operation of the EOF Figure 2 Position Descriptions Pages:

[

45-48 Operations Advisor Reports to the Emergency Director.

Assists the ED with classification determinations.

Provides EOF personnel and off-site agencies with plant status clarifications.

Reactor Physics Analyst Reports to the Engineering Design & Site Services Manager.

Provides EOF personnel with the current core status.

Determines the current reactor coolant status used in dose assessment.

Coordinates core damage assessment with TSC-PET personnel.

Regulator Affairs Coordinator Reports to the Emergency Director.

Provides guidance to the Emergency Director for license-based decisions and actions.

Primary EOF contact for the NRC site response team.

Runner Reports to the Communications Director.

Picks up and delivers copies of forms generated by EOF personnel needing either faxing to other facilities or duplication and distribution to EOF personnel.

Scheduling & Planning Manager Reports to the ED and Engineering Design and Site Services Manager.

Provides support for items such as meals, transportation, temporary lodging, and other logistical issues for personnel within the ERO and other organizations responding to the facility.

Purchases, leases, or contracts with suppliers for equipment, materials, or personnel necessary to support the emergency.

Security Director Reports to the Emergency Director.

Maintains control of personnel entering and exiting the facility.

Maintains control of unauthorized personnel within the owner controlled area at the Buchanan Office Building.

Provides transportation to and from the plant as necessary.

Arranges shift designations.

Telecommunications Personnel Reports to the Communications Director.

Provide any communications equipment or repair/replacement necessary to support the emergency facilities.

REVIEW AND APPROVAL TRACKING FORM TWiocedar' Number:

RMT-2080-EOF-001 Rev. 1 Change:

0

Title:

Activation and Operation of the EOF Dl Correction (Full Procedure)

[

Change (Full Procedure) with Review of Change Only 0l Correction (Page Substitution)

El Change (Page Substitution) with Review of Change Only El Cancellation Fl New Procedure or Change with Full Review El Superseded (list superseding procedures):

Assoitd Cofkrto Irp2f As m t

~

Change Driver/CDI Tracking No(s).:___

N/A Cross-Discipline Reviews:

Programmatic Reviews:

[] Chemistry

[: Training

[I] ALARA 0l Performance Assurance EL Maintenance 0l Work Control E] Bus. Services Proc Grp

[I Reactivity Mgmt Team El NDM

[:

Component Engineering Dl SPS (Safety & Health)

[I Operations El Design Engineering E] Surveillance Section El PA/PV El Emerg Oper Proc Grp El System Engineering F1 Reg Affairs

[I _

Environmental El RP Z None Required El ISI/IST Coordinator Z None Required

] Cognizant Org Review:

A-Date:,/__/.,

Technical Review:

/

Ceuc1Tex*!e 

j

&ij

.

7>'

-j El Ops Mgr Concurrence:

N/A

/

Date:

Z Owner Concurrence:

Date:3 /*-2/!oL..

Packý,e'Checkl Updated Revision Summary attached?

[

Yes 10 CFR 50.59 Requirements complete?

Tracking No. :ig 2E_.

or.2.

0 - 00 0 Yes El N/A Implementation Plan devel

?

Ref Step 3.4.18)

Z Yes El N/A Package Complete:

Date: 3 /Zz/ot__

"A povails:-<

PORC Review Required:

Z Yes E] No Mtg. No.: 3 32 q

Administrative Hold Status:

El Released Reissued Z N/A CR No.:

Approval Authority Review/Approval:

-)a

% V Date:-'

/3 Expiration Date/Ending Activity A/

Effective Date:.53/..3_/0-7.

Periodic Review conducted?

(Data Sheet 5 Complete)

El Yes Z No Commitment Database Updated?

El Yes Z N/A NDM notified of new records or changes to records that could affect record retention? El Yes Z N/A I.]

NUCLEAR DOCUMENT

~"l MAAGEEN SETIN Office Information For Fornm T-racking Only - Not Part of Form MAY 0 3 2002 This form is derived from the information in PMP-2010-PRC-002, CONTROLLED Procedure Correction, Change, and Review, Rev. 9a, Data Sheet 1, 0OMUMENT Review and Approval Tracking Form.

Page '

of

REVISION

SUMMARY

Number:

RMT-2080-EOF-001

Title:

Revision:

1 Change:

0 Activation and Oneration of the EOF Revision 1 eliminates the EOF Manager position and positions which were required for communication purposes when the JPIC was located in the Lake Michigan Mendal Center.

This revision also incorporates changes made because of changes in the State of Michigan notification forms and processes and the changes to the Dose Assessment computer program.

Revision 1 also adds an attachment for classification. Though classifications will continue using the classification procedure, the new attachment provides instructions for follow-up actions not in the classification procedure.

Section or Step Change/Reason For Change

2.1 Change

Changed EOF Manager to Emergency Director (ED)

Reason: The EOF Manager position is being eliminated. The ED is assuming these responsibilities.

2.6 Change

Under "Briefings" changed EOF Manager to Emergency Director Reason: The EOF Manager position is being eliminated. The ED is assuming these responsibilities.

2.6 Change

Under "Classification" changed reference from PMP-2080 EPP-001 to Attachment 7.

Reason: The Classification procedure does not contain all actions necessary by plant personnel when a classification is upgraded. now provides those supplemental instructions.

2.6 Change

Changed the numbering for references 7 - 19 to 8 - 20.

Reason: Attachment 7, "Classification" was added to the procedure.

Subsequent attachments were renumbered accordingly.

Step 3.1.2 Change: Corrected Use Reference for the Core Damage Assessment Procedure Reason: Incorrect reference. 12-RSM-2080-CDA-002 does not exist.,

Change: Added exception for ED Note in Step 1.3 Reason: Non-qualified individuals cannot fill the Emergency Director position.,

Change: Deleted EOF Manager Step 1. 3 Reason: The EOF Manager position is being eliminated. The ED is I__ I assuming these responsibilities.

11*fipi Information Forrrn o

m Trckn Onl

..~rt fC'r-i Page I of2*

This is a free-form as called out in PMP-2010-PRC-002, Procedure Correction, Change, and Review, Rev. 9a.

REVISION

SUMMARY

Number:

RMT-2080-EOF-001

Title:

Revision:

1 Change:

0 Activation and Operation of the EOF Section or Step Change/Reason For Change,

Change: Clarified step to directive statements. Changed times based on Step 2 new state requirements from 15 minutes to 30 minutes for EMD-32b Technical Data sheets. Added bullet to determine the time the last EMD-32a or b was issued from the control rooms.

Reason: Emergency Directors were not assuming responsibilities when the facility activated. The State of Michigan requires EMD 32b forms on a 30-minute cycle. The addition of the bullet will help Emergency Directors from transmitting duplicate notification forms to the state and county during the transition.,

Change: Clarified steps to directive statements Steps 3, 4, and 5 Reason: Provide Emergency Directors with more distinct instructions for steps to activate the EOF.,

Change: Added "Facility Priorities" Step 3.1 Reason: Provide briefer with additional instructions to enhance brief.

Change: Attachment was completely revised based on the new Dose Assessment Program (DAP).

Reason: The new DAP computer program has on screen prompts and instant helps available for all fields. The program also allows the user to movebetween screens unlike the old version.

Therefore, many of the instructions in revision 0 to this procedure are no longer necessary as they are available in the program.,

Change: Moved the "Day" heading to the right and inserted a line to Step 1.5 block the section.

Reason: The line is necessary to indicate that the Wind Speed is applicable to the Day and Night sections of the table.

Previously the wind speed appeared to only apply to the Day section of the table.

Office Informiation For'Foirlu:Traclc Onb y L. Nof -Part ofForm' This is a free-form as called out in PMP-2010-PRC-002, Procedure Correction, Change, and Review, Rev. 9a.

Page 3of 7

REVISION

SUMMARY

Number:

RMT-2080-EOF-001

Title:

Revision:

1 Change:

0 Activation and Operation of the EOF Section or Step Change/Reason For Change Change: Added attachment 7, "Classifications".

Reason: PMP-2080-EPP-101 does not supply instructions for completion of the EMD-32a, Nuclear Plant Event Notification form, additional instructions for transmitting the information.

to the appropriate off-site agencies, or notifying control room personnel for follow-up actions. Attachment 7 now provides these instructions.

Change: Added steps to include the use of the EMD-32a and EMD-32b notification forms.

Reason: The State of Michigan has revised the EMD-32 notification form and added an EMD-32 technical notification form. The attachment was changed to clarify the proper use of the new forms and to provide instructions for notification of the state or county centers.,

Change: Added instructions for the EMD-32a and EMD-32b forms Step 7 along with appropriate time frames. Changed instructions for distribution to JPIC personnel.

Reason: The State of Michigan has revised the EMD-32 notification form and added an EMD-32 technical notification form. The JPIC has moved to the Buchanan office building.

Transmission is no longer necessary. 2, Change: Deleted PPC Operator, Communicator-ENC/JPIC, and EOF Position Table Manager.

Reason: Positions are being eliminated. The EOF Computer Analyst is assuming the PPC Operators duties. The ED is assuming the EOF Managers duties. The ENC/JPIC position is no longer needed because the JPIC is moving to the Buchanan office building. 4, Change: Deleted EOF Manager Step I Reason: The EOF Manager position is being eliminated. The ED is assuming these responsibilities.

Office Iiformintion For: Fom Tracking;rl - Not Part of Form This is a free-form as called out in PMP-2010-PRC-002, Procedure Correction, Change, and Review, Rev. 9a.

Page

• of

REVISION

SUMMARY

Number:

Title:

RMT-2080-EOF-001 Activation and Operation of the EOF Revision:

I Change:

0 Section or Step Change/Reason For Change 5, Change: Changed EMD-32 to EMD-32a or EMD-32b.

Step 1. 1.2 Reason: The EMD-32 notification form was revised to two forms, the EMD32a and EMD-32b. 5, Change: Removed reference to Items used on the EMD-32 forms.

Steps 1.1.2.a and Reason: The new EMD-32 forms do not have item number references b~.

b.

anymore. 5, Change: Combined sub-steps b, c, and d. Removed reference to Items Step 1.2.2.b used on the EMD-32 forms. Changed wording to provide the same instructions but with reference to the appropriate section of the new EMD-32 forms.

Reason: The new EMD-32 forms do not have item number references.

The wording change specifically addresses the PAR section of the EMD-32a form. 8, Change: Removed reference to Items used on the EMD-32 forms.

Step 3 Reason: The new EMD-32 forms do not have item number references anymore.

Data Sheet 3, Change: Clarified instructions to state the amount of vegetation to be Under Vegetation, collected.

Step 5 Reason: Previous instruction lead users to believe a 12 liter sample container existed.

Figure 1 under Change: Deleted the EMD-32 and added the EMD-32a and EMD-32b EMD-32 along with the appropriate meanings.

Reason: The EMD-32 form was replaced with the EMD-32a and EMD 32b forms when the State of Michigan revised the forms.

Figure 2, Under Change: Changed... EOC at a SAE to... EOC at an SAE Berrien County Reason: Grammatically incorrect.

Liaison Figure 2, Under Change: Changed EOF Manager to Emergency Director Communications Reason: The Communications Director now reports to the Emergency Director Director.

Qfufi& Inforumaion For Form Tracking 0nl ~-Not Part of Form This is a free-form as called out in PMP-2010-PRC-002, Procedure Correction, Change, and Review, Rev. 9a.

Page l"of

REVISION

SUMMARY

Number:

RMT-2080-EOF-001

Title:

Revision:

1 Change:

0 Activation and Operation of the EOF Section or Step Change/Reason For Change Figure 2, Under Change: Deleted bullet for assuming duties of EOF Manager Communications Reason: The EOF Manager position is being eliminated. The ED is Director assuming these responsibilities. The Communications Director is not qualified to assume-the ED duties.

Figure 2, Under Change: Added bullet to include PPC/RDR operations responsibilities Computer Analyst to this position.

Reason: This responsibility belonged to the Plant Process Computer Operator. That position has been eliminated.

Figure 2, Under Change: Deleted bullet for ED to assume the EOF Managers Emergency responsibilities. Added bullets to include EOF Managers Director responsibilities that were eliminated from the EOF Managers position description.

Reason: The EOF Manager position is being eliminated therefore this is a redundant statement. The ED is assuming the activation and communications responsibilities from the EOF Manager.

Figure 2, Under Change: Added Position Emergency Reason: Position added to provide over site to the ED during Planning emergency situations.

Figure 2, Under Change: Removed the position ENC/JPIC Reason: The JPIC has been moved to the Buchanan Office Building.

Communicator This interface is no longer necessary since individuals in the EOF and JPIC can now interface directly without going through a communicator.

Figure 2, Under Change: Changed EOF Manager to Emergency Director Engineering Reason: The EOF Manager position is being eliminated. The ED is Design & Site assuming these responsibilities.

Services Manager Figure 2, Under Change: Moved the position in the figure into the correct alphabetical ENS order.

Communicator Reason: Order correction.

Office Iniformnation For Forin Tracking OilOn

- Not Part of Formn This is a free-form as called out in PMP-2010-PRC-002, Procedure Correction, Change, and Review, Rev. 9a.

Page of 7

RMT-2080-EOF-001 Activation and Operation of the EOF Revision:

1 Number:

Title:

REVISION

SUMMARY

Change:

0 Section or Step Change/Reason For Change Figure 2, Under Change: Changed EOF Manager to Emergency Director Environmental Reason: The EOF Manager position is being eliminated. The ED is Assessment assuming these responsibilities.

Director Figure 2, Under Change: Deleted EOF Manager position description from the figure.

EOF Manager Reason: The EOF Manager position is being eliminated. The ED is assuming these responsibilities.

Figure 2, Under Change: Moved the position in the figure into the correct alphabetical HPN order.

Communicator Reason: Order correction.

Figure 2, Under Change: Added the new position.

Operations Reason: Position added to -assist the ED with Emergency Classifications Advisor and interpretation of plant conditions.

Figure 2, Under Change: DPleted Plant Process Computer Operator position description Plant Process P/e.--the figure Computer Reason: The PPC Operator position is being eliminated. The Computer Operator Analyst is assuming these responsibilities.

Figure 2, Under Change: Changed EOF Manager to Emergency Director Regulatory Affairs Reason: The EOF Manager position is being eliminated. The ED is Coordinator assuming these responsibilities.

Office Informafo Nor Fr Tadn OE 4oPart of Form This is a free-form as called out in PMP-2010-PRC-002, Procedure Correction, Change, and Review, Rev. 9a.

Page " of

TABLE OF CONTENTS PURPOSE AND SCOPE...........................................................................

3 DETAILS..............................................................................................

3 REFERENCES.......................................................................................... 4 : : : : : : : : : 0: 1: 2: 3: 4:

Activ2tinn-U Briefings......................................................................................................

8 Habitability.................................................................................................

9 Dose Assessm ent.........................................................................................

10 M eteorological Data..................................................................................

13 Pasquill Category......................................................................................

15 Classifications...........................................................................................

16 Protective Action Recommendations (PAR) 8.....................

Docum ent Transm ission/Distribution..................................................... 21 Field Team Com m unications..................................................................

23 Environm ental Sam pling..........................................................................

26 Shift Designation......................................................................................

28 Dialogic Paging System............................................................................

30 Logistical Support....................................................................................

32 MrAMERIKAI ELMSC RMT-2080-EOF-001 Rev. 1 Page I of 48 Activation and Operation of the EOF Reference Effective Date"

,o b P. E. Holland P. E. Holland Emergency Planning Writer Owner Cognizant Organization 1

2 3

K

Z-AMERIC*N SO7U RMT-2080-EOF-001 Rev. 1 Page 2 of 48 Activation and Operation of the EOF Reference Effective Date: _*(.2/

P. E. Holland P. E. Holland Emergency Planning Writer Owner Cognizant Organization 5: 6: 7: 8: 9: 0:

Data Sheet 1:

Data Sheet 2:

Data Sheet 3:

Figure 1:

Figure 2:

C ounty Com m unications.........................................................................

33 EN S Com m unications............................................................................

35 H PN Com m unications.............................................................................

36 Michigan State Police Communications................................................

37 External Support......................................................................................

38 Inform ation R equests...............................................................................

39 M eteorological Forecast...........................................................................

40 O ffsite Survey Log....................................................................................

41 Environm ental Sam ple Collection.........................................................

42 D efinitions and A bbreviations...............................................................

43 Position Descriptions...............................................................................

45

Reference RMT-2080-EOF-001 Rev. 1 Page 3 of 48 Activation and Operation of the EOF 1

PURPOSE AND SCOPE 1.1 This procedure provides guidance to Emergency Operations Facility (EOF) personnel during emergencies.

1.2 Use of this procedure is restricted to emergency conditions or drills/exercises only.

NOTE:

10 CFR 50.54(x) and (y) describe the actions required if deviation from Technical Specifications or License Condition becomes necessary.

2 DETAILS 2.1 The Emergency Director (ED) implements this procedure.

2.2 Use Attachment 1, Activation, when an emergency response is initiated.

2.3 Use Figure 1, Definitions and Abbreviations for a listing of abbreviations, acronyms, and their meanings.

2.4 Figure 2, Position Descriptions contains supplemental directions for ERO personnel.

2.5 IF additional assistance from other utilities or agencies is required THEN refer to the list in Appendix C of the Emergency Plan. Phone numbers are available in the Emergency Response Organization Phone Directory.

Reference RMT-2080-EOF-001 I

Rev. 1 Page 4 of 48 Activation and Operation of the EOF NOTE:

0 = Optional M = Mandatory 2.6 Perform activities based on the following table.

Activity Attachment/

Responsible Position UE Alert SA GE Procedure Briefings 2

ED M

M M

M Habitability 3

EAD M

M Dose Assessment (EMD-32) 4 EAD 0

M M

PAR 8

ED M

Core Damage Assessment PMP-2081-Reactor Physics Analyst 0

0 0

EPP. 105 Classification 7

ED M

M M

M Document Transmission /

9 Communications Director 0

M M

M Distribution Field Team Communications 10 FMT Coordinator 0

M M

Environmental Sampling 11 Field Teams Logistical Support 14 Scheduling/Planning 0

0 Manager Shift Designation 12 Security Director 0

0 0

0 Information Requests 20 Communications Director External Support 19 Industry Support 0

0 0

Communicator ENS Communications 16 ENS Communicator M

M M

HPN Communications 17 HPN Communicator M

M M

County Communications 15 Berrien County M

M Communicator State Communications 18 MSP Communicator M

M Termination/Recovery 12-RMT-2080-ED M

M M

EOF-002 3

REFERENCES 3.1 Use

References:

3.1.1 PMP-2080-EPP-101, Emergency Classification.

3.1.2 PMP-2081-EPP. 105, Initial Core Damage Assessment.

3.1.3 12-RSM-2080-EOF-002, Emergency Termination and Recovery.

3.1.4 Donald C. Cook Nuclear Plant Emergency Plan.

Reference RMT-2080-EOF-001 Rev. 1 Page 5 of 48 Activation and Operation of the EOF 3.2 Writing

References:

3.2.1 Source References.

a.

Donald C. Cook Nuclear Plant Emergency Plan.

b.

EPA 400-R-92-001 Manual of Protective Action Guides and Protective Actions for Nuclear Incidents.

c.

Dose Assessment Program - Computer Program, Rev. 7.

d.

Meteorology and Atomic Energy 1968. U. S. Atomic Energy Commission.

e.

Evacuation Time Estimates for the D. C. Cook Nuclear Plant Plume Exposure Emergency Planning Zone HMM Associates July 1992 (Rev.1).

3.2.2 General References

a.

Michigan Emergency Preparedness Plan.

b.

Berrien County Emergency Preparedness Plan.

Reference RMT-2080-EOF-001 Rev. 1 Page 6 of 48 Activation and Operation of the EOF 1

Activation Pages:

Attachment 6

J6-7 NOTE:

The Emergency Plan requires activation of the EOF within 60 minutes of the time of a declaration of an Alert, SAE, or GE.

I Ensure the facility has the following or an acceptable alternate prior to activation.

1.1 Equipment Facility Power Plant Process Computer (RDR)

Dose Assessment Programs and Printers Continuous Air and Area Radiation Monitor Clocks set with the Plant Process computer 1.2 Communications 1.2.1 Telephones, Fax machines, or Radios to:

State of Michigan Emergency Operations Center

"* Berrien County Emergency Operations Center 1.2.2 Field Monitoring Team Radios 1.2.3 Communications with the Control Room 1.2.4 Managers Telephone Bridge 1.3 Personnel NOTE:

With the exception of the Emergency Director, the use of non-qualified personnel is permissible provided they are briefed and understand the position specific requirements.

EJ Emergency Director L]

Communications Director o

Environmental Assessment Director oj Boardwriter Q

Communicator - Berrien County Sheriff Department OI Communicator - Michigan State Police C

Communicator -ENS

Reference RMT-2080-EOF-001 Rev. 1 Page 7 of 48 Activation and Operation of the EOF Activation Pages:

6 6-7 2

Perform the following:

Assume responsibilities for communications with offsite agencies.

Assume responsibilities for Classification, Notification and PARs from the SEC.

Determine the time the control room will issue their last EMD-32.

Determine the time the EOF will issue the first EMD-32, Nuclear Plant Event form. The EMD-32a must be issued within 15 minutes of a classification or PAR change. The EMD-32b must be issued within 30 minutes of the last EMD-32a or EMD-32b.

3 Perform a facility brief.

4 Activate the facility.

5 Inform the other ERO facilities that the EOF has been activated.

1 Announce the briefing time 2 to 3 minutes prior to it beginning.

2 Ensure everyone is paying attention, there are no phone conversations or side discussions taking place, and personnel remain stationary during the brief.

3 Perform the briefing. (Time limits are for reference only.)

3.1 Current Plant Status (1-Minute Maximum)

Major on-going events Major Equipment out of service Prognosis Facility priorities 3.2 Current Classification (30-Seconds Maximum)

PAR in effect Anticipated changes in classification or PAR 3.3 Status of the EOF (for initial briefings up to and including activation)

Activation Status (When command and control will be taken over from the Control Room),

Problems delaying activation, Time the first EMD-32 is required for transmission to the State (at activation only).

3.4 Ask the EOF team for updates on important information o

Don't solve the problems here. Delegate; then update at the next briefing if necessary.

3.5 Ask the EOF team if anyone is having any problems Don't solve the problems here. Delegate; then update at the next briefing if necessary.

Reference RMT-2080-EOF-001 Rev. 1 Page 8 of 48 Activation and Operation of the EOF Briefings Page:

8

Reference RMT-2080-EOF-001 Rev. 1 Page 9 of 48 Activation and Operation of the EOF Habitability Page:

9 NOTE:

The EOF has no specific habitability requirements because it is outside the 10-mile Emergency Planning Zone. Actions taken are at the discretion of the EAD.

IF a radioactive plume is expected to pass over the EOF, THEN:

Start the continuous air monitor.

Issue dosimetry to all EOF occupants.

Shelter or evacuate non-essential personnel in the Buchanan Office Building.

Turn off or close dampers on ventilation systems that draw air from outside the facility.

Have personnel remain in the EOF and office building.

Perform routine surveys to assess dose rates, airborne activity, and post plume contamination.

2 Maintain the dose to the occupants of the EOF below the following for the duration of the emergency.

TEDE < 5 Rem CDE Thyroid < 25 Rem

Reference RMT-2080-EOF-001 Rev. 1 Page 10 of 48 Activation and Operation of the EOF Dose Assessment Pages:

10-12 1

UNLESS the State of Michigan EOC has been notified in advance of a delay or change in frequency, THEN transmit Nuclear Plant Event Technical Data forms (EMD-32b) to the State of Michigan at least every 30 minutes.

2 Obtain and record an 8-hour and 24-hour weather forecast on Data Sheet 1, Meteorological Forecast.

2.1 Forecasts are normally obtained through Murray and Trettle. The phone number is available in the Emergency Response Organization Phone Directory.

2.2 Provide Data Sheet 1, Meteorological7Forecast, to the runners for distribution.

2.3 Obtain subsequent forecasts approximately every 8 hours9.259259e-5 days <br />0.00222 hours <br />1.322751e-5 weeks <br />3.044e-6 months <br />.

3 IF a projected dose is NOT available from the Dose Assessment Program, THEN use projected doses based on measured dose rates from the field and expected duration of the exposure time.

4 IF projected doses are NOT available and a PAR is necessary, THEN use the default PAR. See Attachment 8, PAR.

5 Obtain Meteorological Data. See Attachments 5, Meteorological Data, and 6, Pasquill Category, for additional information and help.

6 Obtain radiological data as applicable.

6.1 Radiation Monitoring System (RMS) data listed in order of preference:

PPC/RDR RMS Display Terminals Technical Support Center Direct readings from the Local Area Data Acquisition Modules 6.2 Field Team data Radiation reading in R/hr Iodine concentration in ItCi/cc Sample location

Reference RMT-2080-EOF-001 Rev. 1 Page 11 of 48 Activation and Operation of the EOF Dose Assessment Pages:

10-12 7

Determine the Coolant Type from:

EOF Reactor Physics Analyst Technical Support Center Plant Evaluation Team GO TO Initial Core Damage Assessment procedure, PMP-2081-EPP-105.

8 Determine the Projected Duration of the Release.

IF the projected duration of the release is unknown, THEN use 1-hour.

IF releases are occurring from multiple points, THEN use the longest projected duration.

9 Determine if an Actual Release versus a Potential Release is occurring.

9.1 An actual release is occurring when any of the following are true:

Valid indication on release point radiation monitoring system channels are present that are associated with a classified event, or Measured offsite radiation readings indicate a release is in progress, or Indications exist that an unmonitored release may be occurring.

9.2 A potential release exists if calculated data is postulated based on present plant conditions (i.e., Containment Loss Of Coolant Accident, CLOCA).

10 Complete the EMD-32b form.

The EMD-32b, Release/Offsite Dose Data section, is only required to be completed if a release is or is suspected to be occurring.

The EMD-32b, Measured Offsite Radiation Levels section, needs only be reported when available.

11 Review the EMD-32b form to determine if a change in classification or PAR is required.

12 IF a change is necessary, THEN:

The ED approves the EMD-32b form.

Follow the instructions on the Classification or PAR attachment.

Reference RMT-2080-EOF-001 Rev. 1 Page 12 of 48 Activation and Operation of the EOF Dose Assessment Pages:

h 10-12 13 IF a change is not necessary, THEN:

The ED approves the EMD-32b form.

Provide the EMD-32b form to the Fax operators for transmittal.

Reference RMT-2080-EOF-001 Rev. 1 Page 13 of 48 Activation and Operation of the EOF Meteorological Data Pages:

13-14 NOTE:

Wind speeds are expressed as Miles per Hour. To convert Knots to Miles per Hour multiply by 1.15.

Consider lake breezes in the dose assessment process if all the following are true:

The current date is between April 15 and October 31, The current time is between 1-hour after sunrise and 1-hour after sunset, Ambient temperature measured at the main tower must be greater then the Lake Michigan temperature, Wind speed on the shoreline tower is < 13.4 Miles per Hour, Pasquill category must be A, B, C, or D, Shoreline tower wind direction is FROM 205o to 230 (i.e., Wind is from the lake).

1.1 Obtain meteorological data from one of the following sources. Sources are listed in order of preference.

1.1.1 Plant Process Computer 10 Meter Main 10 Meter Backup 60 Meter Main 1.1.2 Murray and Trettle

a.

Obtain the phone number from the Emergency Response Organization Phone Directory.

b.

Request to speak to the Nuclear Emergency Director.

c.

Obtain

"* Wind Speed in Miles per Hour

"* Wind Direction from, in degrees

"* Pasquill Category as a letter NOT a number

"* Eight and 24-hour meteorological forecast

Reference RMT-2080-EOF-001 Rev. 1 Page 14 of 48 Activation and Operation of the EOF Meteorological Data Pages:

13-14 1.1.3 Manual Acquisition of Meteorological Tower Data Contact the Technical Support Center and request a team be dispatched to collect this data.

1.1.4 National Oceanic and Atmospheric Administration (NOAA) 0 Obtain the plants NOAA phone extension from the Emergency Response Organization Phone Directory.

0 Use any NOAA weather radio.

1 Obtain Pasquill Category data from one of the following sources. Sources are listed in order of preference.

1.1 Plant Process Computer 1.2 Temperature Differential 1.3 1.4 1.5 AT 0F = T @ 60m - T @ 10m Pasquill Category AT°C = T @ 60m - T @ 10m (Z = 50 Meters)

(Z = 50 Meters)

AT F* <-1.8 A

AT°C !5-1.0

-1.8 <ATOF _<-1.6 B

-1.0 < ATC <-0.9

-1.6 <C.AT OF <- 1.4 C

-:0.9 < ATOC <-0.8

-1.4 < AT OF <-0.5 D

-0.8 < AT 'C <-0.3 0.5* < AT:0 F _< + 1.3

:I -

-,0.3 < AT °C _< +0.7

+1.3 < AT OF _< +3.6 F

+0.7 < AT 0C _< +2.0

"+316 < AT0 F G

+2.0 < AT°C Standard Deviation of the Horizontal Wind Direction (STD)

STD Pasquill Category

-STD 22.5A 22.5 > STD > 17.5 B

17.5>STD > 12.5 C

12.5 > STD > 7.5 D

7.5 > STD > 3.8 E

3.8 > STD > 2.1 F

2.1 > STD G

Murray and Trettle See Attachment 5, Meteorological Data.

Observation Incoming Solar Radiation (Day Only)

(1 hour1.157407e-5 days <br />2.777778e-4 hours <br />1.653439e-6 weeks <br />3.805e-7 months <br /> after sunrise to 1 hour1.157407e-5 days <br />2.777778e-4 hours <br />1.653439e-6 weeks <br />3.805e-7 months <br /> before sunset)

Sun Angle Cloud Cover Degrees from Horizon None 1/8 - 5/8 5/8 - 7/8 8/8 SMiddle Clouds Low Clouds 150 - 356 Slight Slight Slight Slight Slight 35- - 600 Moderate Slight Slight Slight Slight

> 60o Strong Strong Moderate Slight Slight Day Night Wind Speed @ 10 meters Incoming Solar Radiation Thinly Overcast or

< 3/8 Miles per Hour (Mph)

Strong Moderate Slight

> 4/8 Low Clouds Clouds Mph < 5 A

A-B B

5 < Mph_<7 A-B B

C E

F 7 < Mph< 11 B

B-C C

D E

11 < Mph< 13 C

C-D D

D D

Mph > 13 C

D D

D D

1 Perform classifications using PMP-2080-EPP-101.

2 If a classification upgrade is made:

2.1 Note the time of the classification and determine the 15-minute notification time.

2.2 Notify the control room to initiate plant public address announcements and sound the Nuclear Emergency Alarm as specified in the control room procedures.

2.3 Complete an EMD-32a, Nuclear Plant Event Notification, form.

2.3.1 Reason for Classification:

IF (H-1)

SEC Judgement is used, THEN select the reason most applicable to the situation.

2.3.2 Radiological Release in Progress Due to Event is yes when:

Valid indications on release point radiation monitoring system channels are present that are associated with a classified event, or Measured offsite radiation readings indicate a release is in progress, or Indications exist that an unmonitored release may be occurring.

2.3.3 IF the classification is a General Emergency, THEN develop a PAR.

2.4 The ED approves the classification upgrade.

2.5 The ED notifies the State/County authorities.

2.5.1 If the State. EOC has NOT been activated:

0 Transmit the EMD-32a to the Berrien County Sheriff's Department 0

The ED discusses the EMD-32a data and applicable PARS, with the Berrien County Sheriff's Department.

2.5.2 If the State EOC has been activated:

.Transmit the EMD-32 to the State of Michigan EOC.

"* The ED discusses the EMD-32a data, and applicable PARs, with the State EOC.

Reference RMT-2080-EOF-001 Rev. 1 Page 16 of 48 Activation and Operation of the EOF Classifications Pages:

16-17

Reference RMT-2080-EOF-001 Rev.

Page 17 of 48 Activation and Operation of the EOF Classifications Pages:

16-17 2.6 Notify the other facilities as applicable.

2.7 Perform a facility brief.

2.8 Update the facility status boards/maps with classification data, PARs, and Protective Action Orders received from the State of Michigan.

Reference RMT-2080-EOF-001 Rev. 1 Page 18 of 48 Activation and Operation of the EOF Protective Action Recommendations (PAR)

Pages:

18 -20 NOTE:

PARs must accompany the declaration of a General Emergency.

1 Note the time of the PAR and determine the 15-minute notification time.

2 Use the Default PAR if:

A General Emergency has been declared for non-radiological release conditions, or It is not possible to determine the Site Boundary TEDE or CDE dose and a release is or is suspected to be in progress.

3 Prior to developing a PAR, consider any forecasts of changing weather conditions.

4 IF the PAR is based on Dose Calculations, THEN an EMD-32b, Nuclear Plant Event Technical Data sheet must accompany the EMD-32a, Nuclear Plant Event Notification form 5

Compare field team data to the projected area of the PAR.

6 IF the field team data indicates the plume is outside the projected area, THEN change the PAR to include the actual data.

7 Update the EMD-32a with the PAR information.

8 The ED approves the PAR change.

9 The ED notifies the State/County authorities.

9.1 If the State EOC has NOT been activated:

Transmit the EMD-32a (and EMD-32b as applicable) to the Berrien County Sheriff's Department.

The ED discusses the EMD-32 data, and applicable PARs with the Berrien County Sheriffs Department.

9.2 If the State EOC has been activated:

Reference RMT-2080-EOF-001 Rev. 1 Page 19 of 48 Activation and Operation of the EOF Protective Action Recommendations (PAR)

Pages:

18-20 Transmit the EMD-32a (and EMD-32b as applicable) to the State of Michigan EOC.

The ED discusses the EMD-32 data, and applicable PARs with the State EOC.

10 Notify the other facilities as applicable.

11 Perform a facility brief.

12 Update the facility status boards/maps with classification data, PARs, and Protective Action Orders received from the State of Michigan.

Evaluate Actual or Potential Offsite Dose P Projected or Actual Dose at Site Boundary >1

'r No Yes Default PAR No 01.25 25 Evaluate beyond 10 mile radius to determine extent of area with dose rates >1 rem TEDE or ? 5 rem

. Thyroid CDE PAR is:

Evacuate areas as indicated on DAP printout Sectors Areas A,B& Cto5 miles 1 and 2 B, C&Dto5 miles 1,2 and 3 C, D&Eto5 miles 1, 2 and 3 D, E, & F to 5 miles 1, 2 and 3 E, F & G to 5 miles 1, 2 and 3 F,G&Hto5 miles 1 and3 G, H&Jto5 miles l and 3 H,J&Kto5miles land3 J, K&Lto5 miles land 3 K, L&Mto5 miles l and 3 L, M&Nto5 miles I

M, N&Pto5 miles 1

N, P & Q to 5 miles I

P, Q&Rto5 miles I

Q,R&Ato5miles 1

R,A&Bto5miles land2 Reference RMT-2080-EOF-001 Rev. 1 Page 20 of 48 Activation and Operation of the EOF Protective Action Recommendations (PAR)

Pages:

1 18 -20 78.75 Determine affected areas as follows:

A.

Direction wind is blowing from (in Degrees)

B.

Using diagram above, locate sector opposite direction identified in A C.

Downwind sectors (sector identified in B plus 2 adjacent sectors)

D.

Convert downwind sectors to areas using the Sectors to Areas table.

E.

PAR is: Evacuate areas -

(from D)

(

Reference RMT-2080-EOF-001 Rev. 1 Page 21 of 48 Activation and Operation of the EOF Document Transmission/Distribution Page:

21-22 NOTE:

Some of the facility Fax machines are designated within the phone directory as TRANSMIT and others as RECEIVE. These machines should remain in their designated mode to better facilitate communications between facilities.

1 Ensure the Fax machine dates and times are set correctly.

2 Obtain the Fax machine phone numbers for the facilities and off site agencies from the Emergency Response Organization Phone Directory.

3 Forward all documents for duplication and distribution to the facility runners.

4 Forward all original documents to the Communication Director.

5 Log all incoming and outgoing Fax's in the facility Fax Log.

6 IF a Fax is NOT specifically addressed to an individual or position, THEN distribute incoming Fax's to all positions as described on the facility distribution map located in the copy area.

Reference RMT-2080-EOF-001 Rev. 1 Page 22 of 48 Activation and Operation of the EOF Document Transmission/Distribution Page:

21 -22 7

The following table gives additional direction on the transmission and distribution of material:

Document Destination Frequency Additional Instructions Nuclear Plant Event State EOC EMD-32a The EMD-32a and b forms Notification Form 15-Minutes transmitted to the State of Michigan (EMD-32a) should have priority over all other EMD-32b Fax's.

Nuclear Plant Event 30-Minutes Technical Data TSC As Available (EMD-32b)

News Center As Available The initial transmission of all documents to Corporate Communications shall be established through the News Center by corporate communications personnel.

JPIC As Available Distribution to the JPIC members.

EOF As Available Distribute to EOF members.

Personnel Meteorological State EOC As Available None Forecast Data Sheet 1 Berrien As Available None County EOC NRC As Available None EOF As Available Distribute to EOF members.

Personnel Boardwriter Notes EOF As Available Distribute to EOF members.

Personnel

Reference RMT-2080-EOF-001 Rev. 1 Page 23 of 48 Activation and Operation of the EOF 0 Field Team Communications Pages:

[

23-25 WHEN dose assessment is considering lake breezes, THEN dispatch the field teams along the standard routes to locations either North and/or South of the plant to determine if the plume is moving in a parallel path to the Lake Michigan shore line.

2 IF the projected offsite dose rates for the team positions exceed 1 rem/hr TEDE or 5 rem/hr CDE Thyroid, THEN consider:

Repositioning the team(s) to reduce the overall expected exposure.

Distribution of Potassium Iodine (KI) to team members.

3 Have the field teams perform surveys based on the appropriate release status:

3.1 Pre-release - no release has occurred.

3.1.1 Determine the postulated direction and dispersion width of the plume based on the wind direction, wind speed, Pasquill Category stability class, and its associated isopleth.

3.1.2 Position the survey vehicles downwind on Red Route 1.

3.1.3 Have the survey vehicle traverse the downwind portion of the route while surveying for radiation readings above background.

3.1.4 IF above background readings are reported, THEN notify the EAD immediately. An unmonitored release may be occurring.

3.2 Plume Phase 3.2.1 Determine the postulated direction and dispersion width of the plume based on the wind direction, wind speed, Pasquill Category stability class, and isopleth.

3.2.2 Use the projected dose rates as guidance to determine the best distance from the plant to collect airborne sample data without risking overexposure to field team members. Iodine and particulate materials tend to plate out quickly on surrounding surfaces. Airborne samples should be collected at the location of the highest dose rate reading within the plume.

Reference RMT-2080-EOF-001 Rev. 1 Page 24 of 48 Activation and Operation of the EOF 0 Field Team Communications Pages:

23-25 3.2.3 Direct the survey teams to perform either a full traverse or plume definition survey.

a.

Full Traverse

1. Direct the survey teams to traverse the plume reporting back, as a minimum, boundary (0.1 mR/lhr) and centerline (highest reading) data.

2.

IF an air sample is necessary, THEN have it taken at the plume centerline.

3.

Record the Field Team data on Data Sheet 2,Offsite Survey Log.

4.

Plot the data on a map to define the plume boundries and centerline.

b.

Plume Definition

1.

Direct the survey teams to:

Enter the plume until > 0.1 mR/hr is detected.

0 Immediately exit the plume.

0 Report back the plume boundary location and radiation reading.

2.

Record the Field Team data on Data Sheet 2,Offsite Survey Log.

3.

Plot the data on a map to define the plume boundary.

3.2.4 IF field teams report a reading > 1R/hr, THEN immediately notify the EAD. A change in the emergency classification may be necessary.

3.2.5 Compare the field team data to the most recent PARs.

3.2.6 IF the field team data does NOT match the projected location of the plume, THEN immediately notify the EAD. A change to the PAR may be necessary.

Reference RMT-2080-EOF-001 Rev. 1 Page 25 of 48 Activation and Operation of the EOF 0 Field Team Communications Pages:

23-25 3.3 Post Plume Phase 3.3.1 The post plume phase should be performed in 2 stages: (initial and long term)

a.

Initial (Ground Deposition Foot Print)

1. Direct the field monitoring teams to traverse the areas the plume covered starting close-in to the plant and working outward.

2.

Plot the results on a map to determine the extent of the ground deposition.

3.

WHEN the deposition footprint has been determined, THEN initiate the long term post plume phase sampling.

b.

Long Term NOTE:

Though the emergency may have been terminated prior to entering the long term post plume phase, these directions are intended to give the field team guidance for the collection of samples.

1.

Direct the field teams to collect soil, water, snow, and vegetation samples as applicable within the ground deposition area. Take samples in locations to define deposition on the ground.

2.

Direct the field teams to collect soil, water, snow, and vegetation samples as applicable outside the ground deposition area. Negative results are necessary to confirm no hazards are present.

3.

Plot the sample positions on a map to allow for further deposition analysis.

Reference RMT-2080-EOF-001 Rev. 1 Page 26 of 48 Activation and Operation of the EOF 1 Environmental Sampling 2Pages:

S26 -27 Collect samples that are representative of the topography of the area unless otherwise specifically requested.

2 Change the volume or surface area of samples collected as conditions warrant. Note the changes in the comment section on the appropriate form.

3 Log all samples on Data Sheet 3, Environmental Sample Collection, giving a specific location listed in order of preference.

Physical location On a map Using landmarks; ensure sufficient references are documented to relocate the specific area.

4 Perform Plume Surveys, as directed:

4.1 Plume Traverse 4.1.1 Traverse the route as instructed by the EOF, keeping the closed window probe outside the vehicle.

4.1.2 Record the location and reading on Data Sheet 2, Offsite Survey Log, where the instrument indicates:

The leading edge of the plume (0.1 mR/hr)

"* The centerline (highest reading) of the plume The trailing edge of the plume (0.1 mR/hr) 4.1.3 Transmit the data to the EOF.

4.1.4 IF an air sample was requested, THEN re-enter the plume to the instructed location and obtain the sample. This is normally performed at the plume centerline.

4.2 Plume Definition 4.2.1 Start the route as instructed by the EOF, keeping the closed window probe outside the vehicle.

4.2.2 Record the location and reading on Data Sheet 2,Offsite Survey Log, where the instrument indicates the leading boundary (> 0.1 mR/hr) of the plume.

Reference RMT-2080-EOF-001 Rev. 1 Page 27 of 48 Activation and Operation of the EOF 1 Environmental Sampling Pages:

26-27 4.2.3 Exit the plume.

4.2.4 Transmit the data to the EOF.

5 Obtain an air sample as follows:

Draw a minimum of 4 cubic feet of air.

Document all air sample data on the air sample envelope.

6 Obtain soil, snow, water, and vegetation samples as follows:

Use Data Sheet 3 for instructions for collection and documentation of environmental samples.

Reference RMT-2080-EOF-001 Rev. 1 Page 28 of 48 Activation and Operation of the EOF 2 Shift Designation Pages:

28-29 NOTE:

Obtain individual phone numbers from the Emergency Response Organization Phone Directory.

1 Managers coordinate shift turnovers to ensure plant conditions allow individuals to report to their respective facilities without undue risk or exposure.

2 Security Director coordinates and communicates any plant access restrictions with the security force.

3 Finalize routing instructions prior to notifying any individuals.

4 Obtain position lists specific to the OSC and TSC from 12-RMT-2080-OSC.001 and 12-RMT-2080-TSC-001.

5 IF roadblocks have been established by local or state law enforcement, THEN the State EOC should be notified with the list of oncoming personnel to allow passage through roadblocks.

6 IF desired, THEN the Dialogic Paging system can be used to contact off-duty team members. Attachment 13, Dialogic Paging System gives detailed instructions for reprogramming and activation.

Shift Start Time:

Routing Instructions:

Position Title Name Berrien County Liaison Boardwriter Communicator - Berrien County Sheriff Department Communications Director Communicator - Michigan State Police Communicator -ENS

Communicator -HPN Computer Analyst Emergency Director Emergency Planning Engineering Design & Site Services Manager Environmental Assessment Coordinator (1)

Environmental Assessment Coordinator (2)

Environmental Assessment Director Fax Operator Field Monitoring Team Coordinator Industry Support Communicator Michigan State Police Liaison Operations Advisor Reactor Physics Analyst Regulatory Affairs Coordinator Runner (1)

Runner (2)

Security Director Scheduling & Planning Manager Reference RMT-2080-EOF-001 Rev. 1 Page 29 of 48 Activation and Operation of the EOF 2 Shift Designation Pages:

28-29

Reference RMT-2080-EOF-001 Rev. 1 Page 30 of 48 Activation and Operation of the EOF 3 Dialogic Paging System Pages:

30 -31 NOTE:

The Dialogic Paging system can be reprogrammed to contact off-duty members of the Emergency Response Organization. These actions should only be performed from one facility, preferably the EOF, and should be done to provide subsequent staffing for ALL facilities.

1 Prior to contacting Dialogic:

1.1 Notify the facility managers to instruct all ERO members who are currently in a facility, NOT to respond to the page.

1.2 Prescript the instructions (Dialogic refers to this as a greeting) that will be recorded prior to the activation of the pagers. Consider:

1.2.1 All ERO pagers will be activated. You cannot select a specific team for response.

1.2.2 Having ERO members contact the EOF at particular phone number(s) to receive further instructions after accepting a position.

1.2.3 Where and how the individuals should report. If a release has occurred, it may be advantageous to have member's report to the EOF for transport to the plant.

1.2.4 What time the ERO members are to report.

1.3 Obtain the password code, located in the Security Directors' lock box in the EOF.

2 To change the recorded instructions for responding ERO members and activate the scenario:

2.1 Call Dialogic. The Dialogic Pager Activation phone number can be obtained from the Emergency Response Organization Phone Directory.

2.2 The system will ask you for your company ID number, followed by the # sign.

Enter 1344 #

2.3 The system will ask for your scenario activation password, followed by the # sign.

Enter the password code followed by the # sign.

Reference RMT-2080-EOF-001 Rev. 1 Page 31 of 48 Activation and Operation of the EOF 3 Dialogic Paging System Pages:

30-31 2.4 To start a scenario, enter the scenario ID followed by the # sign or press # alone for more options. Enter 911 #

2.5 The system will state:

2.5.1 To listen to the current scenario message, Press 1 2.5.2 To re-record the scenario message, Press 2 The system will direct you to record the new message followed by the

1. sign.

2.5.3 To start the scenario, Press 3 The system will respond with "The scenario is building". Press # and hang up.

2.5.4 To return to the main menu, Press #

The system will give more options to consider or press # to end this call.

2.6 Reports will be faxed to the EOF containing the names of the individuals who have responded and accepted a position.

2.7 Forward results to the appropriate facility managers.

Reference RMT-2080-EOF-001 Rev. 1 Page 32 of 48 Activation and Operation of the EOF 4 Logistical Support Page:

32 NOTE:

The Scheduling and Planning Manager can provide the following services to the ERO. This position has the authority to purchase or lease materials and equipment necessary to support the ERO and the Plant and to generate contracts necessary for the augmentation of staffing.

"* Arranging lodging for ERO personnel who cannot return to their homes because of an evacuation.

"* Arranging lodging for personnel responding from outside agencies.

"* Providing for the purchase of food to ERO facility members and support personnel.

"* Purchasing or renting equipment necessary to mitigate or respond to emergencies.

"* Providing for additional assistance from contractors or other agreement facilities.

"* Arranging for delivery of equipment and materials.

"* Providing assistance for contractual issues.

"* Other services as deemed necessary by the Emergency Director.

I Obtain permission from the Emergency Director to initiate the requested actions.

2 Generate the appropriate documents necessary to perform the requested action.

3 UPON completion of the documents, THEN obtain the Emergency Directors approval.

4 IF the materials need to be brought into the 10-mile Emergency Planning Zone, THEN:

Obtain concurrence from the Environmental Assessment Director for delivery restrictions.

Discuss the delivery route with the TSC Security Director.

Ensure the State of Michigan EOC has been notified of the intended delivery and route. -

5 Implement the approved request, including any restrictions.

Reference RMT-2080-EOF-001 Rev. 1 Page 33 of 48 Activation and Operation of the EOF 5 County Communications Pages:

33 -34 NOTE:

The Berrien County Emergency Operations Center may not be operational immediately after the declaration of a Site Area or General Emergency.

Continue to communicate with the Berrien County Sheriff's Department until the Berrien County EOC is operational.

Contact the appropriate Berrien County facility based on the emergency classification.

1.1 Alert 1.1.1 Contact the Berrien County Sheriffs Department.

1.1.2 UPON receipt of an EMD-32a or EMD-32b, THEN provide the following information:

a.

Provide your name, Title (BCSD Communicator), and your telephone number.

b.

Provide the remainder of the information as entered on the EMD-32.

1.1.3 UPON receipt of any inquiries from the Sheriff's Department, THEN follow the instructions on the Information Request attachment.

1.1.4 UPON completion of each communication with the Sheriff's Department, THEN hang up the phone and re-establish communications when necessary.

1.2 SAE OR GE 1.2.1 Contact the Berrien County Liaison at the Berrien County EOC. This individual is provided to the county EOC by AEP and is an AEP employee.

1.2.2 UPON receipt of an EMD-32, THEN provide the following information:

a.

Provide your name, Title (BCSD Communicator), and your telephone number.

b.

Provide all information except the Protective Action Recommendations on the EMD-32a.

1.2.3 UPON receipt of any inquiries from the Berrien County EOC, THEN follow the instructions on the Information Requests attachment.

Reference RMT-2080-EOF-001 Rev. 1 Page 34 of 48 Activation and Operation of the EOF 5 County Communications Pages:

33-34 1.2.4 Maintain constant communications with the Berrien County EOC. Do not hang up the phone.

1 Contact the NRC using the Emergency Notification System phone.

1.1 Dial the MAIN number listed on the phone. IF there is no answer, THEN dial the BACKUP number.

1.2 Once communications is established state the following:

"This is the D. C. Cook Emergency Operations Facility. This is an initial contact notification to ensure communications have been established. The EOF is not activated at this time. Communications relative to plant status should continue from the control rooms.

2 Provide the NRC Duty Officer with the following information relative to plant conditions:

Current emergency classification.

Emergency Condition Category (ECC) under which the emergency was declared. Include the ECC number, title, and a brief description of the actual event.

Current plant conditions.

3 Continue to notify the NRC of changes such as:

Changes to the emergency classification Status of injured personnel Equipment unavailability Damage control team status Calculated leak rates Core damage assessment Fission product barrier status 4

UPON receipt of any inquiries from the NRC that cannot be answered using data already available from other sources, THEN follow the instructions on the Information Requests attachment.

Reference RMT-2080-EOF-001 Rev. 1 Page 35 of 48 Activation and Operation of the EOF 6 ENS Communications Page:

35

1 Contact the NRC using the Health Physics Notification System phone.

1.1 Dial the MAIN number listed on the phone. IF there is no answer, THEN dial the BACKUP number.

1.2 Once communications is established state the following:

"This is the D. C. Cook Emergency Operations Facility. This is an initial contact notification to ensure communications have been established.

Communications relative to Health should continue from the control rooms."

2 Provide the NRC Duty Officer with the following information relative to plant conditions:

Current emergency classification.

Emergency Condition Category (ECC) under which the emergency was declared. Include the ECC number, title, and a brief description of the actual event.

Current plant conditions.

3 Continue to notify the NRC of changes from the EMD-32 such as:

Changes to the emergency classification Meteorological data Radiological releases Calculated offsite dose and dose rates Field Team monitoring data PAR 4

UPON receipt of any inquiries from the NRC that cannot be answered using data already available from other sources, THEN follow the instructions on the Information Requests attachment.

Reference RMT-2080-EOF-001 Rev. 1 Page 36 of 48 Activation and Operation of the EOF 7 HPN Communications Page:

36

Reference RMT-2080-EOF-001 Rev. 1 Page 37 of 48 Activation and Operation of the EOF 8 Michigan State Police Communications Page:

ý1ý 37 NOTE:

Phone extension 1088 exists in the control rooms and the EOF MSP Communicators position. Communications should already be established between the Control Room and the MSP.

1 Contact the Control Room and the MSP Operations Center by:

1.1 Using EOF phone extension 1088, pick up the handset and listen for a dial tone.

1.2 IF a dial tone is present, THEN using another phone, contact the Control Room MSP Communicator by dialing extension 1088.

1.3 IF a dial tone is NOT present, THEN identify yourself and wait for a reply from the Control Room and/or the State.

2 WHEN communications is established, THEN provide the current activation status of the EOF.

3 IF, after activation, the EOF is NOT capable of faxing EMD-32 forms to the State, THEN transmit the information verbally.

Provide your name, Title (MSP Communicator), and your telephone number (1-616-465-5901, Ext. 1088).

Provide the remainder of the information as entered on the EMD-32a or EMD-32b.

4 UPON receipt of any inquiries from the MSP, that cannot be answered using data already available from other sources, THEN follow the instructions on the Information Request attachment.

UPON declaration of an Alert, SAE, or GE, and activation of the EOF, THEN contact the following agencies. Obtain phone numbers and contact names from the Emergency Response Organization Phone Directory.

American Nuclear Insurers (AND)

Institute of Nuclear Power Operators (INPO)

Westinghouse 2

Provide each with the following information:

2.1 ANI Plant status Current emergency classification Offsite PAR Offsite Protective Action Orders 2.2 INPO Plant status Unavailable equipment Current emergency classification Offsite PARs Offsite Protective Action Orders 2.3 Westinghouse,

Plant status Unavailable equipment Current emergency classification 3

UPON receipt of any inquiries that cannot be answered using data already available from other sources, THEN follow the instructions on the Information Requests attachment.

IReference RMT-2080-EOF-001 Rev. 1 Page 38 of 48 Activation and Operation of the EOF 9 External Support Page:

38

IReference RMT-2080-EOF-001 Rev. 1 Page 39 of 48 Activation and Operation of the EOF 0 Information Requests Page:

39 NOTE:

Information requests are designed to document questions and answers for information not normally available.

1 Generating a request.

1.1 Print information request on all-purpose forms in complete and legible format.

1.2 Supply the following minimal information:

Position requesting the information.

Position the request is being sent to.

Detailed question.

1.3 Retain the bottom copy.

1.4 Forward the request to the Communications Director.

1.5 The Communications Director:

1.5.1 Reads the request and ask for clarification if necessary.

1.5.2 Forwards the request to the appropriate position.

2 Responding to a Request.

2.1 Print responses in complete and legible format.

2.2 Forward the response to the Communications Director.

2.3 The Communications Director:

2.3.1 Forwards a copy of the response to the originator.

2.3.2 Retains the original message form.

Facility: Cook Nuclear Plant Time/Date Forecast Obtained: /

Forecast Source:

Murray & Trettle NOAA Other A.

Eight Hour Forecast Wind Direction:

Wind Speed:

Differential Temperature:

Stability Class:

Remarks:

Degrees From Miles Per Hour OF or oC B.

Twenty-four Hour Forecast Wind Direction:

Wind Speed:

Differential Temperature:

Stability Class:

Remarks:

Degrees From Miles Per Hour oF or oC Reference RMT-2080-EOF-001 Rev. 1 Page 40 of 48 Activation and Operation of the EOF Data Sheet 1 Meteorological Forecast Page:

13

1.

2.

3.

4.

5.

1.

2.

3.

4.

5.

Reference RMT-2080-EOF-001 Rev. 1 Page 41 of 48 Activation and Operation of the EOF Data Sheet 2 Offsite Survey Log Page:

41 Date Time Leading Edge Centerline Trailing Edge Initials Location Reading Location Reading Location Reading

Environmental Sample Collection Data Sheet Date:

Time:

Sampled By:

Type:

Soil Snow Water Vegetation Location: Location Comments:

Soil

1) Do NOT obtain samples from disturbed areas or under trees containing foliage.

2) Remove sufficient soil from the surface of the area to fill a 4-liter sample container.

3) Mark all containers with the date, time, and samplers initials.

Surface area of material removed cm 2 Snow

1) Do NOT obtain samples from drifts, disturbed areas, or under trees containing foliage.

2) IF additional snow has fallen since the release occurred, THEN remove fresh snow to obtain a representative sample.

3) IF it was snowing during the plume phase, THEN take the sample to the depth of the accumulated snow exposed to the plume.

4) Collect a minimum of 12-liters of snow.

5) Mark all containers with the date, time, and samplers initials.

Surface area of material removed cm2 Depth cm Water

1) Do NOT collect samples from stagnant pools under trees containing foliage.

2) Avoid disturbing and collecting the surrounding sediment.

3) Collect a minimum of 4 liters of water.

4) Mark all containers with the date, time, and samplers initials.

Sample obtained from a:

Stagnant Pool Running Tributary Vegetation

1) Do NOT obtain samples from disturbed areas or under trees containing foliage.

2) Cut as close to the root as possible, when sampling ground vegetation.

3) Remove material from the outer, exposed areas only, when sampling trees or bushes.

4) Collect only the normally edible portion, when sampling foodstuffs.

5) Collect a minimum of 12 liters of vegetation.

6) Mark all containers with the date, time, and samplers initials Surface area of material removed cm2 Reference RMT-2080-EOF-001

[

Rev. 1 Page 42 of 48 Activation and Operation of the EOF Data Sheet 3 Environmental Sample Collection Page:

S42.

Reference RMT-2080-EOF-001 Rev. 1 Page 43 of 48 Activation and Operation of the EOF Figure 1 Definitions and Abbreviations Pages:

43 -44 Term Meaning AEP American Electric Power ANI American Nuclear Insurers BCSD Berrien County Sheriff's Department CDE Committed Dose Equivalent CLOCA Containment Loss of Coolant Accident DAP Dose Assessment Program EAD Environmental Assessment Director ECC Emergency Condition Category ED Emergency Director EMD-32a Nuclear Plant Event Notification form EMD-32b Nuclear Plant Event Technical Data form EOC Emergency Operations Center EOF Emergency Operations Facility ENS Emergency Notification System ERO Emergency Response Organization FMT Field Monitoring Team GE General Emergency HPN Health Physics Network INPO Institute of Nuclear Power Operations JPIC Joint Public Information Center KI Potassium Iodine thyroid blocking agent

Reference RMT-2080-EOF-001 Rev. 1 Page 44 of 48 Activation and Operation of the EOF Figure 1 Definitions and Abbreviations Pages:

Term Meaning MSP Michigan State Police NOAA National Oceanic and Atmospheric Administration NRC Nuclear Regulatory Commission OSC Operations Support Center PAO Protective Action Order PAR Protective Action Recommendation PC Personal Computer PET Plant Evaluation Team PPC Plant Process Computer PORV Power Operated Relief Valve RDR Real-Time Data Repository RMS Radiation Monitoring System SAE Site Area Emergency STD Standard Deviation TEDE Total Effective Dose Equivalent TSC Technical Support Center X/Q Mathematical term for Dispersion Coefficient AT Net Temperature Difference AZ Net Vertical Distance

Reference RMT-2080-EOF-001 Rev. 1 Page 45 of 48 Activation and Operation of the EOF Figure 2 Position Descriptions Pages:

45-48 The position descriptions provided are intended as guidance. Deviations and additions to these descriptions are allowed as long as the accomplished objectives can be achieved.

Berrien County Liaison Reports to the Berrien County EOC at an SAE or GE. He should be dispatched at an Alert if escalation is expected.

Assists county personnel with interpretation of data supplied by plant and state facilities as necessary.

Boardwriter Reports to the Communications Director.

Obtains data from the other facilities and the EOF that is considered common to all facilities and the affected control room in a chronological order.

Provides other facilities with information and decisions generated in the EOF.

Maintains the Emergency classification Board with the proper emergency classification, classification time, and reasons for the classification.

Documents incoming messages or inquiries to other EOF personnel on all-purpose message forms and forwards them to the Communication Director.

Provides the EOF runners with copies of board data at, at least, 15-minute intervals.

Berrien County Sheriff Department Communicator Reports to the Communications Director.

Prior to activation of the Berrien County EOC, provides plant status to the county.

Upon activation of the Berrien County EOC, provides plant status and radioactive release data to the Berrien County Liaison.

Communications Director Reports to the Emergency Director.

Directs and coordinates communication activities within the facility.

Computer Analyst Reports to the Communications Director.

Provides for all repair/replacement of computer related equipment in the EOF.

Operates the PPC/RDR used to display data throughout the EOF.

Emergency Director Is responsible for the overall command and control of the emergency.

Assumes responsibility for Classification, Notification and PAR's.

Communicates with senior state and county officials on plant conditions and PARs.

Reviews press releases.

Directs and coordinates EOF activities.

Reference RMT-2080-EOF-001 Rev. 1 Page 46 of 48 Activation and Operation of the EOF Figure 2 Position Descriptions Pages:

45-48 Activates the EOF.

Maintains regular communication with the other facility managers on the Managers Bridge.

Updates EOF members through facility briefs on the status of the emergency approximately every 30 minutes.

Informs the Environmental Assessment Director of changes in plant parameters that may effect off-site releases or PARs.

Emergency Planning Reports to the Emergency Director Provides facility oversite.

Provides guidance to the ERO to ensure critical functions are completed in a timely manner.

Engineering Design & Site Services Manager Reports to the Emergency Director.

Coordinates engineering and technical support from sources outside the ERO.

Provides engineering support and analysis to the EOF.

ENS Communicator Reports to the Communications Director.

Provides information to the NRC relative to plant equipment conditions and plant status.

Environmental Assessment Coordinator Reports to the Environmental Assessment Director.

Evaluates plant effluent readings for indications of radiological releases.

Evaluates off-site field team data.

Performs dose assessment.

Generates EMD-32 Nuclear Plant Accident Notification forms.

Make recommendations to the Environmental Assessment Director relative to radioactive releases and plant status.

Environmental Assessment Director Reports to the Emergency Director.

Directs and coordinators offsite radiological assessment.

Provides basic direction to the Environmental Assessment Coordinators for performing dose assessment.

Generates PARs Directs the Field Team Coordinator for placement of survey vehicles.

Provides overall radiological habitability assessments of the EOF.

Reference RMT-2080-EOF-001 Rev. 1 Page 47 of 48 Activation and Operation of the EOF Figure 2 Position Descriptions Pages:

45-48 Fax Operator Reports to the Communications Director.

Provides Fax services to personnel within the EOF.

Forwards all copies of incoming Fax's to the facility Runners for distribution and maintenance.

Forwards all original outgoing Fax's and data sheets to the Communications Director.

Field Monitoring Team Coordinator Reports to the Environmental Assessment Director.

Directs off-site monitoring teams for tracking of radioactive releases (Plumes).

Directs off-site monitoring teams for collection of post plume samples.

Provides data plots to the Environmental Assessment Team showing plume locations and footprints.

HPN communicator Reports to the Communications Director.

Provides information to the NRC relative to radiological conditions on-site and off-site releases.

Provides PARs and Protective Action Orders information.

Industry Support Coordinator Reports to the Communications Director.

Provides communications links to ANI, Westinghouse, and INPO relative to plant status and radioactive releases.

Michigan State Police Communicator Reports to the Communications Director Provides plant status and PAR data to the State of Michigan EOC.

Michigan State Police Liaison Reports directly to the State of Michigan Emergency Operations Center in Lansing, Michigan.

Reports to the State of Michigan EOC at a SAE or GE. He should be dispatched at an Alert if escalation is expected.

Obtains answers to inquiries form the State of Michigan and ensuring these responses are relayed to the State.

Assists state personnel with interpretation of data supplied by plant facilities as necessary.

Reference RMT-2080-EOF-001 Rev. 1 Page 48 of 48 Activation and Operation of the EOF Figure 2 Position Descriptions Pages:

45 -48 Operations Advisor Reports to the Emergency Director.

Assists the ED with classification determinations.

Provides EOF personnel and off-site agencies with plant status clarifications.

Reactor Physics Analyst Reports to the Engineering Design & Site Services Manager.

Provides EOF personnel with the current core status.

Determines the current reactor coolant status used in dose assessment.

Coordinates core damage assessment with TSC-PET personnel.

Regulator Affairs Coordinator Reports to the Emergency Director.

Provides guidance to the Emergency Director for license-based decisions and actions.

Primary EOF contact for the NRC site response team.

Runner Reports to the Communications Director.

Picks up and delivers copies of forms generated by EOF personnel needing either faxing to other facilities or duplication and distribution to EOF personnel.

Scheduling & Planning Manager Reports to the ED and Engineering Design and Site Services Manager.

Provides support for items such as meals, transportation, temporary lodging, and other logistical issues for personnel within the ERO and other organizations responding to the facility.

Purchases, leases, or contracts with suppliers for equipment, materials, or personnel necessary to support the emergency.

Security Director Reports to the Emergency Director.

Maintains control of personnel entering and exiting the facility.

Maintains control of unauthorized personnel within the owner controlled area at the Buchanan Office Building.

Provides transportation to and from the plant as necessary.

Arranges shift designations.

Telecommunications Personnel Reports to the Communications Director.

Provide any communications equipment or repair/replacement necessary to support the emergency facilities.