ML20247D183

Mod 1,extending Period of Performance for 1 Yr W/Option Yr, to Maint & Operation of Lpdr

ML20247D183
Person / Time
Issue date:	03/06/1989
From:	Backes C, Niemeyer E NRC OFFICE OF ADMINISTRATION (ADM), UNIVERSITY OF WISCONSIN, GREEN BAY
To:
Shared Package
ML20247D181	List: ML20247D180 ML20247D183
References
CON-FIN-D-24169, CON-NRC-39-88-182 NUDOCS 8903300397
Download: ML20247D183 (8)

Text

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3. CONT R ACT 3D CODE FADE OF FAGE5

, AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT

3. AM E *.OME N T/MOOtF6C AT EON NO. 3.EFFECT8vEDAit I

4. RE Qur&#1 EON /PURCHA&E REQ 8v0 6 **0sECi NO sdr erWar.6 erg 9 ONE MAR 0 61989 ARM-88-182, Mod. 1

4. tSSUED GV

7. ADMaht&TEREO 4v itt e#8ter aten tsem et .

l U.S. Nuclear Regulatory CanTnission Division of Contracts and Property Management Washington, DC 20555

e. N AME AN D A DD R E ss or C ON T R AC T O R tu... .tm. , a r,. s m, .n, ze c.4,,

w .A. AMENOvCNT OF se .C.T AT.ON NO.

University of Wisconsin 2420 Nicolet Drive Green Bay, Wisconsin 543$1 **' " '"' ## "#

10A. MOOtF4CATsON OF CONT RACT/OR DER NO.

. NRC-39-88-182 Soa. OATEO (CEE WKJt top CODE lF ACILITY CODE 11 THIS ITEM ONLY APPLIESTO AMENDMENTS _OF SOLICITATIONS The above numbe'ed sohcitation es amended as set forth an twm 14. The hour and date specified for receipt of Offers is eswnded, is not ex-

,e n O.d Offers must acknowledge receipt of this ornendment prior to the hour and dew specified in the solicitation or es amended, by one of the following methods-(a) By compieting items 8 and 15. and returnens copes of the einendment. (b) By acknoaledoing receipt of this amendment on each copy of the offer submitted. or (c) By sepa< ate lettee or telegram which includes a reference to the solicitation end amenderent numbers F ALLURE OF YOUR ACKNOWLEDG-MENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEtPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED IN REJECTION OF VOLA Or Ff K li o, vertue of this amendmerit you desire to change an offer siraady mebmitted, such change trey be anede by wiegram or letter, orov ded each te rs . % "* **.* es 'eference to the schentation and thes amendment, and as received preor to the opening hour and date specified 12 ACCOUNTsNG AND A4 #b.M EON DAT A (/f avesped)

Appropriation No. 31X0200.940 - FIN No. D24169 - B&R No. 940-20-06-25-0 -Oblication Amt. $1710.00

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS / ORDERS.

IT MODIFIES THE CONTRACT / ORDER NO. AS DESCRIBED IN ITEM 14.

C OROER N IN .

B. THE ABOVE NUMBE RE D CONTR ACTIORDER 45 MOOtFIED TO REFLECT THE AOutNISTRAf tvE CHANCES touch as ehenses im perins ofFlee, appropraerson safe, att 15E T FORTH IN 4T EM 34. PURSUANT TO THE AUTHomsty OF F AR a3.803(D).

C. THIS $vPPLEMEN T AL AGREEMENT is ENTE RED sesTO PUR5UANT TO AUTMORef V OF4 O OT HE k t$persfy r>pe of modshe. tion end euthoritst g

MPORTANT: Contractor b es not, is reou' red to sign this document and return 3 Copies to the issuing Office.

T. b[sC R iPf ION OF AME NOME Ni/ MOO.F .C A T ION ,o ,.nua e, ver ,,,,,n h,w.n,.. .n,is , wn.noue.n e,ece..a,,ct m.tur .h ,e re-6* ,

Extend performance for second year from 12/15/88 through 12/14/89 with Option year, the third year, frm 12/15/89 through 12/14/90.

tecond year cost is $1710.00 ($415.00 quarterly) plus $50.00 for Miscellaneous Charges.

Option year is Costed at $1696 plus $50.00 for miscellaneous charges, total $1746.00 l

8903300397 090306 PDR CONTR pyg NRC-39-BB-ts2 g .g,,,s, ..o....o n.. . .n . sii .., . an. . .n... n. .. in. s o....nt .. ....y.e in n.- . A ., i . A. s, ..ie.... , oan,... .. mains ..<nsne.. an. .n ...oo a l$ A. N AME AND T iT LE OF SiGNE ft #7pse or annf t 16A. N AME ANO t eTLE OF CONT R AC TING OF FICE R dype or pnnis A sistant h n ellor. Fiscal & Admin. Sycs.

3$ C ON T R AG,T O R 97 F E R Er YM MMf4 issC. DAtt SiGNEO 168. UNLJ.10 51 AT ES OF AME Ric A 16C. D ATE SIGNED N

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<5 gs.ts,ir of contractmg Offspfra N N 15a0-03152 a010 30 80s PREveOUS EDIT 50N UNv5 ASLE ST AND.ARD P'.striD 0 DV OS AFORM 30 (REv.10 83)

F AR tol CF R) 53.283

m cm.._. . m STATDUT OF W)RK  ;

4 COOPERATIVEAGREEMENT(LPDR) ,

1. BACKGROUND The Local Public Document Room Branch within the Division of Rules and Records, Office of Administration, U. S. Nuclear Regulatory Coenission (NRC), is responsible for the overall establishment and maintenance of localpublicdocumentrooms(LPDRs). The LPDR Branch recommends, develops, and implements programs, plans, objectives, and activities of local pubite document rooms, as well as coordinates the distribution of documents to LPDRs.

The LPDR program provides scientific and technical information relatino to nuclear power plants. The document collections permit and encourage the free exchange of ideas and criticisms by the peneral public in the Itcensing of nuclear power plant construction and operation. The LPDRs are located in libraries maintained by state / local covernrents, institutions of hi the " Cooperator")ingher education the vicinity and nonprofit of proposed nuclearorganizations power plants.(hereinafter, The LPDR Branch has established a cooperative agreement program to provide financial remuneration for services performed by the LPDRs and to insure that a uniform program of document maintenance and information services is provided for LPDR patrons.

2. PERIOD OF PERFORMANCE

a. The period of performance hereunder shall commence on tag /88

. and shall continue through terminated or extended.

/2.gg y , unless scener d

b. The Cooperator and the NRC, by mutual agreement, may extend the period of performance through the execution of supplemental agreements to this cooperative agreement, not to exceed a total of five (5) years. At the end of each year the Cooperator will be required to submit a cut proposal to the NRC for the following year.

3. NRC RESPONSIBILITY The NRC anticipates that they will provide documents on a weekly basis to be added to each local pubite document room collection (collection). NRC will provide file folders, binders, labels, postcards for reportino missir.o documents, envelopes for use in communicating with NRC, a User's Guide, filing and docurent retention instructions, etc. Also, the hRC,'

when notified by a library, will promptly replace any documents found missing from the collection. NRC will periodically visit each library to review the collection, provide guidance and instructions to the library staff, monitor contractor performance, and identify /r(sc1vr problens cr discrepancies.

Incorporate ir.to resultant Cooperative Agreement.

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missing from the collection. NRC will periodically visit each library to review the collection, provide guidance and. instructions to the library-staff, monitor contractor performance, and identify / resolve problems or.-

discrepancies.

'4. . MAINTENANCE AND OPERATION OF THE LPOR The Cooperator shall perform the following services relative to the maintenance and operation of the LPDR:

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a. Properly file paper copy documents. or microfiche received from NRC within one week of receipt in accordance with the filing system' provided by NRC. To meet the.particular needs of library patrons, this filing deadline may be extended upon the expressed approval of the Program Officer.

b. Refile documents or microfiche used by patrons within the next business day.

c. Prepare file folders. and folder labels when necessary.

d. Promptly file as well as display' reference tools and finding aids provided by NRC (such as the LPDR HOTLINE toll free labels and signs which identify the collection) as' instructed.

e. Maintain a file of explanatory arid instructional material sent to the LPDR library by the NRC.

f. Documents in the collection are not allowed to leave the LPDR library unless instructed to do. so by the FOIA/LPDR Branch, NRC.

g.

f Work with the FOIA/LPDR Branch staff and other NRC representatives, as necessary, to answer questions and provide information on the availability of documents and services, return documents sent in error, make arrangements for handling non-routine matters as they .

arise, such as Freedom of Information Act responses. '

h. Maintain the local public document room collection and NRC-furnished '

equipment as a physically unified collection.

i. Report promptly to the Program Officer the identification of documents  !

i found or reported to be missing from the collection. '

5. USER ASSISTANCE )

a. Provides patrons with reference assistance in locating documents'and sufficient instructions to familiarize users with the filing system, the local public document room collection, the collection's reference tools and finding aids, the indexing system used for paper copies and microfiche copies of the collection,. and use of the microfiche ' reader printer.

_______.____._.___-__.-.__m_ _ _ _ _ - _ _ _ . . _ _ _ _ . _

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b. Provide users access to operable reproduction equipment for making paper copies of the collection, as needed.

6. ADMINISTRATIVE SERVICES

a. Insure that the NRC microfiche reader printer is _in good operating condition. In the event the equipment requires repair or servicing, the library staff shall arrange to have an authorized service representative repair or service the equipment. The invoice of >

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charges should be forwarded for payment to the NRC in accordance with the instructions in USNRC LPDR Branch Newsletter entitled "LPDR UPDATE" (ATTACHMENT 1). A copy of the signed work order should be '

submitted with the quarterly report and advance / reimbursement Form

1. 270.

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If the cost estimate exceeds' $200.00, the Cooperator staff shall l first contact the Program Officer,by calling the toll free number j 800-638-8081.  !

b. Promptly inform the FOIA/LPDR Branch of the NRC, either by the toll free telephone number (800-638-8081) or in writing, of problems regarding the use or maintenance of the collection.

c. As the need arises, the Cooperator shall acquire necessary I miscellaneous office supplies (storage boxes, hole punches, etc.)- for  !

performance of the work required under this cooperative agreement. I Approval of the NRC Program Officer _ is required prior to purchase of these supplies. Payment should be requested on the next quarterly advance / reimbursement Form #270. Receipts for the supplies must accompany Form #270. Charges for paper and lamps for the NRC microfiche reader printer are not allowable expenditures and will not be reimbursed. '

7. SPACE REQUIREMENTS Provide the following:

a. Adequate shelf or other filing space to maintain the local public document collection.

b. Adequate space near the document collection to locate a microfiche reader printer, a table for the reader printer, a microfiche file  !

cabinet (s), and table and chairs for patrons using the collection. '

c. Adequate reading space, lighting, heating and cooling, for users to ,

review the documents in the collection. J

8. SUPPLY REQUIREMENTS i

a. Maintain adequate supply of paper for the microfiche reader printer. I

b. Maintain adequate supply of electric lamps for the microfiche reader printer.  ;

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~9. GOVERNMENT FURNISHED PROPERTY The following items are to be furnished to the Cooperator, as needed, to support the collection.

a. 6 3M "800" microfiche reader printer, Model No. 4754G , Serial No.

304614 , HRC Tag No. 009644 (1 ea.)

b.

Vertical visible upright cabinet for cards and microfiche, 4 x 6 size, 7-drawers, 40" high,16" wide, 27" deep, with high leg base, steel, 12" high, Shaw-Walker, Model C-1419. ( 1 )

c.

Reader printer sit-down stand, 30 high, top 36 x 30", Bell & Howell, Catalog No. 123001. (1 ea.)

For newly established LPDRs or LPDRs receiving a microfiche reader printer for the first time, the NRC will provide the initial box of paper and an extra lamp for the microfiche reader printer. Thereafter, responsibility to maintain an adequate supply of paper and electric lamps rests with the Cooperator. (Paper: 3M Dry Silver Paper, Type 795, 81/2 x 250, 4 rolls per carton; Lamps: 3M, Order No. 78-8012-3601-5.)

NRC authorizes the Cooperator to charge for copies made on the reader printer, to recoup expenses for paper and lamps.

The Cooperator is authorized, without cost to NRC, to install a coin operated attachment to the reader printer; ho' wever, the may charge for copies from microfiche may not exceed $0! 25cost per page a Cooperator copy, unless it can be demonstrated to the Program Officer that operating costs require a higher per page cost.

10. REPORTING REQUIREMENTS

a. Performance Reports A quarterly performance report, utilizing the format as specified in Attachment 2 shall be submitted within 20 days after each quarter end to the addressees listed below. For administrative purposes, it is requested that quarterly advance / reimbursement (Form #270) be submitted simultaneously with this performance report, along with any receipts for miscellaneous supplies and' signed work orders covering repairs or servicing of NRC furnished microfiche reader printer. However, for Cooperators who qualify for advance payment, the first quarterly report will be submitted with Form #270 for payment of second quarter.

• Incorporate into resultant Cooperative Agreement.

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U. S. Nuclear Regulatory Commission ATTN: Jona L. Souder, LPDR Program Director FOIA/ Local Public Document Room Branch Division of Freedom of Information and Publications Services Office of Administration and Resources Management Washington, DC 20555 U. S. Nuclear Regulatory Commission Property and Procurement Branch Division of Contracts and Property Management Office of Administration and Resources Management Washington, DC 20555 U. S. Nuclear Regulatory Commission Division of Accounting and Finance ATTN: GOV /COM Accounts Section Office of Administration and Resources Management Washington, DC 20555

b. Financial Reports In accordance with OMB Circulars A-110, Attachment G and/or A-102, Attachment H, as applicable, the Cooperator shall use the '

l Standardized Financial Status Report to report the status of funds for 'all nonconstruction projects or programs. Please note the NRC l will exercise the option to waive the filing of the Standardized Financial Status Report since the Request for Advance or Reimbursement and/or Report of Federal Cash Transactions has been i

determined to provide adequate information, except that a. final Financial Status Report shall be required at the completion of the  ;

project when the Request for Advance or Reimbursement form is used only for advances.

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QUARTERLY REPORT

_ LOCAL PUBLIC DOCUMENT R00R COLLECTION COPY FIGURES FROM PREVIOUS REPORT.) .

PLEASE DO NOT Library Name/ City / State: _

Cooperative Agreement No. _ _

QuarterNo.: _

Dates covered:

A.

Use of the Collection:

1.

of use of the documents during the equency.

Comments:

last quarter. Es 2.

Estimate number of copies made during'the quarter

1) From paper copies:

2) From microfiche:

B. _

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Condition of the LPDR Collection:

1.

Has filing been kept up-to-date (filed within one week from NRC and within one business day after use of receipt what actions are being taken to maintain an upIfby not,patron?

to-date collection?

2.

missing documents below.Have documents been reported missin r

Branch has or has not been notified.Also, please indicate below if the LPDRIf so C.

Filing and Assistance:

1.

Please this indicate quarter: the average amount of time spent each week during 1)

Filing hardcopy documents and microfiche received from NRC Hours .

Minutes / Per week 2)

Refiling hardcopy documents and microfiche

_ Hours _ ons.

used by patr

2. _ Minutes / Per week to use and/or locate documents and microfiche in t ng patrons

_ Hours _ e collection.

_ Minutes / Per week

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1' F. Problems: .i L .

Please describe any problems that have' occurred with the maintenance and use of the collection which have not been reported to, or resolved by, the FOIA/LPDR Branch. )

l G. Suggestions

i t Please list below any ideas or suggestions you may have that'would help l us improve the LPDR Program. '

DATE SIGNATURE TITLE i

Submit original and (1) additional copy of the quarterly report and invoice to:

U. S. Nuclear Regulatory Commission Office of Administration and Resources Management )

Division of Accounting and Finance '

ATTN: GOV /COM ACCOUNTS Washington, D.C. 20555 4

Submit (1) copy of quarterly report and invoice to:

Jona L. Souder, LPDR Program Director FOIA/ Local-Public Document Room Branch J U. S. Nuclear Regulatory Commission Washington, D.C. 20555 1

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