ML20244C123

Mod 1,extending Period of Performance from 890315 to 900314, to Maint & Operation of Lpdr

ML20244C123
Person / Time
Issue date:	04/10/1989
From:	Niemeyer E, Norton P NRC OFFICE OF ADMINISTRATION (ADM), WHARTON COUNTY COMMUNITY COLLEGE, WHARTON, TX
To:
Shared Package
ML20244C098	List: ML20244C095 ML20244C123
References
CON-FIN-D-24169, CON-NRC-39-88-239 NUDOCS 8904200056
Download: ML20244C123 (6)

Text

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e. mEeUl587 , -- RE O 800, 6. PJIOJECT NO. ##r eppheetirJ b ARM-88-239,-Mod..1

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U S. -Nuclear Regulatory Camission

-Division of Contracts and Property Managment Washington,.'DC '20555-

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8. N AME AND A DDRESS OF CONT RACTOR INo., street toenry, # sere end 217 Codel DA. AMENDMENT OF SOUCITATION NO.

Wharton County Comunity College -

J.M. Hodges Ieaming Center 911 Boling Highway * ** "" " " ' ##

,Wharton, TX 77488-19A. golf # CAT 89N OF CONTRACT / ORDER

, NRC-39-88-239 300. DATED (555,,.m, #3J CODE ] FACILITY CODE 11 THIS ITEM ONLY APPLIES TO AMENOMENTS.0F SOLICITATIONS The o.e num.ored solic,t. tion is . mended .: set ,o,th in i.m i.. rhe hou, .nd dote s sci <ied .., ,

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t o, o,,e,s is .e tendo.. is noi es.

offers must act nowledge receipt of this amendment prior to the hour and date specified in the sol citetson or as amended, try one of the ionowing methods-le) Sy completing items 8 and 15. and returning copies of the amendment. (b) By acknowledging reasipt of this amendment en each copy of Wie oHer submitted, or (c) Sv seperate letter or telegram which includes e reference to the sol. citation and amendment numters FAILURE OF YOUR ACKNOWLEDG-MENT To BE RECElVED AT THE PLACE DESIGNATED FOR THE RECEtPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN ftEJECTION OF YOUR OF F E R If by virtue of this amendmerit you desire to change en offer aereedy submitted,such change may be made try elegram or

' 23tter, prov+0ed each te Wa- c' It"e* mai es reference to the solicitation and tNs amendment, and is received prior to the openin0 hour and dote specified ON DAT A (1/ mgesped)

, Allotment

32. ACCOUNTING No. 31X0200.94 AND Aok 6.W..M '0 - FIN No. D-24169 - B&R No

. 940-20-06-25-0

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS / ORDERS, ,

. IT MODIFIES THE CONTRACT / ORDER NO. AS DESCRIBED IN ITEM 14.  ;

CYOR ER NO tN $ .

3. THE AsOVE NUMsE REO CONTR ACT/ ORDER l$ MOOlFIED TO REFLECT TME ADMINISTR Af tVE CHANGES (ossen as 44enses de peFind 8Slee.

eppropraction dede, are 15ET FOstTM IN STEM 14, PVR5UANT TO THE AUTMORITY OF FAR 43.303(D).

C. TMIS SUPPLEMENT AL AGREEMENT is ENT ERED iNTO PUR5UANT TO AUTHORITY OF D. OTME R (Spresty type of modafseetion and notherstyp g

E. IMPORTANT: Contractor b rs not, b is requ.mf to sign this document and return 3 Copes to the issuing office.

146. OE6C RsPT80N OF AMENOMENT/ Moo F eCATION forpenued by UCF errnon needsass, anciadang solattsenen/contreet soWeet motser annere presitar.1 This modification is to extend period of performance from March 15, 1989 through March 14, 1990.

. The cost for the second year will be a total of $2,494.00 ($611.00 per quarter plus $50.,00 afor miscellaneous charges) .

8904200056 890410 PDR CONTR .

NRC-39-88-239 PDC E

sgs provioes hereen, att terms and coastsons of the f ocument references la item 9A or 10A.as heretofore chansee. rerheins uncnanged ans in full force 3 5A. N AME AND T tT LE OF $1GNE R iType orpnnt) 16A. NAME AND T8TLE OF CONT RACTING OF8"CER (Type orpnnel Patsy Norton Director, J.M. Hodges Learning Center Eileen Niemeyer, Procurement Agent-3SS ON T R AC T OR/OF F E ROR A SC. DATE SsGNED 160. UNIT ED 5T ATES OF AME RSCA -

16C. DATE SiGNE.D I

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f$stn$ tore'of person authorued to natnp 45agnetore of Contracting Offacerf NSfe 7540-03.[9 8070 30 305 STANDARD FOflM 30 (REv. 30 83)

PEEVICUT.* EDIT 40N UNUSASLE Prescribed av G5A F AR (as CF R) 53.243

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i STATEMENT OF WORK.

COOPERATIVE AGREEMENT (LPDR)

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. 1. BACKGROUND The FOIA/ Local Public. Document Room Branch within the Division of Freedom of.Information and Publications Services, Office of Administration and 1" Resources Management, U. S. Nuclear Regulatory Commission (NRC), is responsible for the overall establishment and maintenance of' local public document rooms (LPDRs). The FOIA/LPDR Branch recommends,.

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develops, and implements programs, plans, objectives ~,.and activities of

' local public document rooms, as well as coordinates the distribution of '

documents to LPDRs.

The LPDR. program provides scientific and technical information relating to. nuclear power plants. The document-collections permit and encourage the free exchange of ideas and criticisms by the general public in the licensing of nuclear power plant construction and operation. The LPDRs are located in' libraries maintained by state / local governments,

'institutionsofhighereducationandnonprofitorganizations (hereinafter,the Cooperator") in the vicinity of proposed nuclear power plants.

The FOIA/LPDR Branch has established a cooperative agreement program to.

provide financial remuneration for services performed by the LPDRs and to insure that a uniform program of document maintenance and information services is provided for LPDR patrons.

2. PERIOD OF PERFORMANCE i

a. The period of performance hereunder shall commence on 3/15/89 and shall continue through 3/14/90 . unless sooner terminated or extended.

b. The Cooperator and the NRC, by mutual agreement, may extend the period of performance through the execution of supplemental agreements to this cooperative agreement, not to exceed a total of five (5) years. At the end of each year the Cooperator will be required to submit a cost proposal to the NRC for the following year.

3. NRC RESPONSIBILITY The NRC anticipates that they will provide documents on a weekly basis to be added to each local public document room collection (collection). NRC will provide file folders, binders, labels, postcards for reporting missing documents, envelopes for use in communicating with NRC, a User's Guide, filing and document retention instructions, etc. Also, the NRC, when notified by a library, will promptly replace any documents found

• Incorporate into resultant Cooperative Agreement.

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. missing from the collection.. NRC will periodically visit each library to review the collection, provide guidance and instructions to the library.

staff, . monitor contractor performance, and . identify / resolve problems: or

. discrepancies.

4. MAINTENANCE AND OPERATION OF THE LPDR The Cooperator shall perform the following services relative to the.

maintenance and operation of the LPDR:

a. Properly-file paper copy documents or microfiche received from NRC within one week of. receipt in accordance with the filing system provided by NRC. To meet the particular needs;of library patrons,-

this filing deadline may be' extended upon the expressed approval of the Program Officer.

b. Refile documents or microfiche used by patrons within the next business day.

c. Preparefilefoldersandfolderldbelswhennecessary.-

d. .Promptly file as well as display reference tools and finding aids provided by NRC (such as the LPDR HOTLINE toll free labels and signs which identify the collection) as instructed.

e. Maintain a file of explanatory and instructional material sent to the LPDR library by the NRC.

f. Documents in the collection are not allowed to leave the LPDR library unless instructed to do so ty the F0IA/LPDR Branch, NRC.

g. Work with-the F0IA/LPDR Branch staff and other NRC! representatives, as necessary, to answer questions and provide information on the availability of documents and services, return documents sent in error, make arrangements for handling non-routine matters as they arise, such as Freedom of Information Act responses.

h. Maintain the local public document room collection and NRC-furnished equipment as a physically unified collection.

i. Report promptly to the Program Officer the identification of documents found or reported to be missing from the collection.

5. USER ASSISTANCE

a. Provides patrons with reference assistance in-locating documents and sufficient instructions to familiarize users with the filing system, the local public document room collection, the collection's reference tools and finding aids, the indexing system used for paper copies and microfiche copies of the collection, and use of the microfiche reader printer.

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b. Provide users access to operable reproduction equipment for making paper copies of the collection, as needed.

6. ADMINISTRATIVE SERVICES

a. Insure that the NRC microfiche reader printer is in good operating condition. In the event the equipment requires repair or servicing, the library staff shall arrange to have an authorized service representative repair or service the equipment. The invoice of charges should be forwarded for payment.to the NRC in accordance with the instructions in USNRC LPDR Branch ~ Newsletter entitled "LPDR UPDATE" (ATTACHMENT 1). A copy of the signed work order should be-submitted with the quarterly report and advance / reimbursement Form-

1. 270.

If the cost estimate exceeds $200.00, the Cooperator staff shall first contact' the Program 0fficer by calling the toll free number 800-638-8081. _

b. Promptly inform the FOIA/LPDR Brandh of the NRC, either by the toll free telephone number (800-638-8081) or in writing, .of problems regarding the use or maintenance of the collection.

c. As the need arises, the Cooperator shall acquire necessary miscellaneous office supplies (storage boxes, hole punches, etc.) for performance of the work required under this cooperative agreement.

Approval of the NRC Program Officer is required prior to purchase of these supplies. Payment should be requested on the next quarterly advance / reimbursement Form #270. Receipts for the supplies must accompany Form #270. Charges for paper and lamps for the NRC microfiche reader printer are not allowable expenditures and will not i be reimbursed. I

7. SPACE REQUIREMENTS Provide the following:

a. Adequate shelf or other filing space to maintain the local public document collection.

b. Adequate space near the document collection to locate a microfiche reader printer, a table for the reader printer, a microfiche file cabinet (s), and table and chairs for patrons using the collection.

c. Adequate reading space, lighting, heating and cooling, for users to review the documents in the collection.

8. SUPPLY REQUIREMENTS

a. Maintain adequate supply of paper for the microfiche reader printer.

b. Maintain adequate supply of electric lamps for the microfiche reader printer.

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9. GOVERNMENT FURNISHED PROPERTY The following items are to be furnished to the Cooperator, as needed, to support the collection, a.

b, Vertical visible upright cabinet for cards and microfiche, 4 x 6 size, 7-drawers, 40" high,16" wide, 27" deep with high leg base, steel, 12" high, Shaw-Walker, Model C-1419. ( 'l )

c.

For newly establish.ed LPDRs or LPDRs receiving a microfiche reader printer for the first time, the NRC will provide the initial box of paper and an extra lamp for the microfiche reader printer. Thereafter, responsibility to maintain an adequate supply of paper and electric lamps rests with the Cooperator. (Paper: 3M Dry Silver Paper, Type 795, 8 1/2 x 250, 4 rolls per carton; Lamps: 3M, Order No. 78-8012-3601-5.)

HRC authorizes the Cooperator to charge for copies made on the reader printer, to recoup expenses for paper and lamps.

The Cooperator is authorized, without cost to NRC, to install a coin operated attachment to the reader printer; however, the cost a Cooperator may charge for copies from microfiche may not exceed $0:25 per page copy, unless it can be demonstrated to the Program Officer that operating costs require a higher per page cost.

10. REPORTING REQUIREMENTS

a. Performance Reports A quarterly performance report, utilizing the format as specified in Attachment 2 shall be submitted within 20 days after each quarter end to the addressees listed below. For administrative purposes, it is requested that quarterly advance / reimbursement (Form #270) be submitted simultaneously with this performance report, along with any receipts for miscellaneous supplies and signed work orders covering repairs or servicing of NRC furnished microfiche reader printer. However, for Cooperators who qualify for advance payment, the first quarterly report will be submitted with Form #270 for payment of second quarter. i

• Incorporate into resultant Cooperative Agreement.

f ?a W 7, . E U. S. Nuclear. Regulatory' Commission ATTNF Jona 1.. Souder, LPDR Program Director FOIA/ Local Public Document Room Branch

.. Division of Freedom of.Information and Pu5lications Services Office of. Administration and Resources Management Washington, DC 20555 U. S. Nuclear ~ Regulatory Commission Property and Procurement Branch o .

Division of Contracts and Property Management Office of Administration and Resources Management Washington,.DC 20555 U. . S. Nuclear Regulatory Commission Division of Accounting and Finance. '

ATTN: GOV /COM Accounts Section' Office of-Administration and Resnu'rces Management Washington, DC 20555

b. Financial Reports In accordance with OMB Circulars A-110, Attachment G and/or. A-102, Attachment H, as applicable, the Cooperator.shall use the Standardized Financial. Status Report to' report the status of funds for all nonconstruction projects or programs. Please note the NRC.

will exercise the option to waive the filing of the Standardized Financial Status Report since the Request for Advance or Reimbursement and/or Report,of Federal Cash Transactions has been determined to provide adequate information, ex .ept that a final Financial Status Report shall be required at rte completion of the

< project when the Request for Advance or Reimbursement form is used only for advances.

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