ML20224A171
| ML20224A171 | |
| Person / Time | |
|---|---|
| Issue date: | 08/11/2020 |
| From: | Baker B NRC/OIG/AIGA |
| To: | Sklar G Defense Nuclear Facilities Safety Board |
| References | |
| DNFSB-20-A-02 | |
| Download: ML20224A171 (3) | |
Text
DEFENSE NUCLEAR FACILITIES SAFETY BOARD WASHINGTON, D.C. 20004-2901 OFFICE OF THE INSPECTOR GENERAL August 11, 2020 MEMORANDUM TO: Glen Sklar General Manager FROM: Dr. Brett M. Baker /RA/
Assistant Inspector General for Audits
SUBJECT:
STATUS OF RECOMMENDATIONS: AUDIT OF DNFSBS COMPLIANCE WITH THE DIGITAL ACCOUNTABILITY AND TRANSPARENCY ACT (DATA ACT) (DNFSB-20-A-02)
REFERENCE:
OFFICE OF THE GENERAL MANAGER CORRESPONDENCE DATED AUGUST 3, 2020 Attached is the Office of the Inspector Generals (OIG) analysis and status of recommendations as discussed in DNFSBs response dated August 3, 2020. Based on this response, recommendation 1 remains open and resolved. Recommendation 2 was closed previously.
Please provide an updated status of the resolved recommendation by November 13, 2020.
If you have any questions or concerns, please call me at (301) 415-5915 or Terri Cooper, Team Leader, at (301) 415-5965.
cc: R. Howard, OGM
Audit Report AUDIT OF DNFSBS COMPLIANCE WITH THE DIGITAL ACCOUNTABILITY AND TRANSPARENCY ACT OF 2014 DNFSB-20-A-02 Status of Recommendations Recommendation 1: Work with DNFSBs FSSP to correct the PIIDs for new obligations in its accounting system and to correct the mapping of certain data elements to ensure that data elements are in accordance with the data standards established by OMB and Treasury.
Agency Response Dated August 3, 2020: DNFSB has maintained not adding the Modification number to the PIIDs any longer.
Beginning September 2019 and thereafter DNFSB will create PIIDs that dont include the procurement instrument modification number. (Successful)
Note that DNFSB did NOT include the MOD numbers as part of the PIIDs it created in Symplicity, which our tracking system for obligations and outlays. We will continue to remind the FSSP to correct instances of interest payments appearing as obligations in the C File until that problem is corrected.
(Successful)
Although we did have this C file type errors in Q2 2020, there is evidence that we sent USDA an e-mail advising them of this error. Our goal is to achieve this by Q4 2020. (Not Successful)
DNFSB was not able to eliminate all C to D1 crossfile warnings in Q2 2020. There are several categories and the types of errors created within the aforementioned files are still not related to the creating of a PIID. These errors include some errors that were related to interest payments, others were due to FPDS data entry errors, and some errors were due to the FSSP incorrectly entering certain accounting transactions. DNFSB is still working with the FSSP to correct the issues related to their process and the FPDS issues have been cleared up.
This process is on-going but an anticipated completion date for USDA is 9/1/2020 for Quarter 4 FY 2020.
Audit Report AUDIT OF DNFSBS COMPLIANCE WITH THE DIGITAL ACCOUNTABILITY AND TRANSPARENCY ACT OF 2014 DNFSB-20-A-02 Status of Recommendations Recommendation 1(cont.):
OIG Analysis: The proposed corrective action meets the intent of this recommendation. OIG will close the recommendation when DNFSB is able to provide evidence showing they have eliminated all C to D1 crossfile warnings, and ensured that data elements are in accordance with the data standards established by OMB and Treasury.
Status: Open: Resolved.