ML19144A054

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Management Directive 4.5, Contingency Plan for Periods of Lapsed Appropriations.
ML19144A054
Person / Time
Issue date: 07/22/2019
From: Joel Dorfman
NRC/OCFO
To:
Joel Dorfman
Shared Package
ML19144A050 List:
References
DT-19-07, MD 4.5
Download: ML19144A054 (31)


Text

U.S. NUCLEAR REGULATORY COMMISSION MANAGEMENT DIRECTIVE (MD)

__________________________________________________________________________________

For updates or revisions to policies contained in this MD that were published after the MD was signed, please see the Yellow Announcement to Management Directive index (YA-to-MD index). MD 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATION S DT-19-07 Volume 4: Financial Management Approved B y: Kristine L. Svinicki, Chairman Date Approved

July 22, 2019 Cert. Date: N/A, for the latest version of any NRC directive or handbook, see the online MD Catalog

. Issuing Office:

Office of the Chief Financial Officer Division of Planning and Budget Contact Name:

Joel Dorfman EXECUTIVE

SUMMARY

Management Directive 4.5, "Contingency Plan for Periods of Lapsed Appropriations,"

is recertified as accurate and up

-to-date, except for minor revisions, and is being republished as part of the NRC Plan to Update Management Directives. The revisions reflect an amendment to the Antideficiency Act regarding retroactive pay for Federal employees affected by a lapse in appropriations and minor editorial changes.

TABLE OF CONTENTS I. POLICY ................................

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2 II. OBJECTIVES

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2 III. ORGANIZATIONAL RESPONSIBILITIES AND DELEGATIONS OF AUTHORITY

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2 A. Chairman ................................

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2 B. Commissioners

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3 C. General Counsel (GC)

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.... 3 D. Chief Financial Officer (CFO)

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3 E. Inspector General (IG)

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.... 4 F. Executive Director for Operations (EDO)

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....... 5 G. Director, Office of Administration (ADM)

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........ 5 H. Chief Human Capital Officer (CHCO)

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6 I. Chief Information Officer (CIO)

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6 J. Office Directors and Regional Administrators

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6 MD 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approved:

7/22/201 9 For the latest version of any NRC directive or handbook, see the online MD Catalog.

2 K. Director, Acquisition Management Division (AMD), Office of Administration (ADM) ................................

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..... 7 IV. APPLICABILITY

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7 V. HANDBOOK ................................

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7 VI. REFERENCES

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8 I. POLICY It is the policy of the U.S. Nuclear Regulatory Commission to establish and implement a contingency plan for periods of lapsed appropriations and provide guidance and instructions for suspending nonexcepted agency activities should Congress fail to appropriate funds for normal agency operations.

II. OBJECTIVES

- Implement the Office of Management and Budget (OMB) Bulletin 80

-14, "Shutdown of Agency Operations Upon Failure by the Congress to Enact Appropriations," August 28, 1980, as amended by Supplement No. 1, "Agency Operations in the Absence of Appropriations," August 20, 1982 , in accordance with the Antideficiency Act and the opinion of the Attorney General of the United States.

- Provide guidance for the orderly suspension of nonexcepted activities when an exhaustion of funds is anticipated.

- Identify excepted functions that will continue although all available NRC funds have been exhausted.

III. ORGANIZATIONAL RESPONSIBILITIES AND DELEGATIONS OF AUTHORITY A. Chairman 1. Ensures execution of the contingency plan.

2. Submits the list of excepted functions to OMB for transmittal to Congress, if necessary.
3. Approves the lists of employees to be furloughed and those to be retained when all available funds are exhausted for all offices except those of individual Commissioners and those of the Office of the Inspector General (OIG). 4. Authorizes dissemination of information about the status of the agency to the media, including those broadcast stations that carry emergency weather announcements.

MD 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approved:

7/22/201 9 For the latest version of any NRC directive or handbook, see the online MD Catalog.

3 B. Commissioners

1. Determine the excepted functions of the agency.
2. Approve the lists of employees for their respective staffs to be furloughed and those to be retained when all available funds are exhausted.

C. General Counsel (GC) 1. Assists the Commissioners

, in determining the agency's excepted functions.

2. Provides the Chairman

, or his or her designee

, with legal advice during the period of lapsed appropriations.

3. Drafts the Commission's orders on issues arising from an exhaustion of funds.
4. Defends the Commission in judicial proceedings arising from lapsed appropriations or an exhaustion of funds.

D. Chief Financial Officer (CFO)

1. Directs and ensures the implementation of this management directive (MD).
2. Obtains policy guidance from OMB regarding lapses in appropriations.
3. Issues, in coordination with the Executive Director for Operations (EDO), a notice of general information on agency funding to all employees.
4. Determines the amount of funds available to operate at the earliest indication of funding difficulty.
5. Advises the Chairman and the EDO of the availability of funds.
6. Advises the Inspector General (IG) on the availability of funds in the Office of the Inspector General (O IG) appropriation.
7. Reallocates, to the extent permitted, all available funds to forestall the fund interruption date as long as possible before initiation of orderly shutdown activities.
8. Determines the time period within which the agency can operate before all available funds are exhausted and advises the Chairman

, the EDO, and the IG of this information.

9. Notifies the Chairman and the EDO when all available funds are exhausted.
10. Issues a notice, in coordination with the EDO, to all employees indicating that all available funds have been exhausted.
11. Notifies the IG when all available funds are exhausted in the OIG appropriation.
12. Processes personnel payrolls for periods before fund interruption.

MD 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approved:

7/22/201 9 For the latest version of any NRC directive or handbook, see the online MD Catalog.

4 13. Establishes records of deferred payment for personnel retained during shutdown.

14. Takes necessary actions to adjust allotments and allowances, as appropriate, during periods of lapsed appropriations.
15. Coordinates with the EDO
the Director, Office of Administration (ADM); office directors; and regional administrators to ensure that no contractual or other financial obligations are entered into, other than those deemed excepted, after funds have been exhausted.
16. Ensures that funds are not disbursed once funds have been exhausted.

E. Inspector General (IG)

1. Coordinates with the EDO and the CFO to implement the contingency plan for periods of lapsed appropriations within OIG.
2. Determines the excepted functions for OIG.
3. Prepares the lists of OIG employees to be retained and those to be furlough ed to ensure that each employee's name appears on either the retention list or the furlough list.
4. Approves the lists of OIG employees to be furloughed and those to be retained when all available funds are exhausted.
5. Prepares and directs issuance of furlough notices to all OIG nonexcepted employees.
6. Authorizes the processing of personnel actions in connection with the issuance of furlough notices for OIG.
7. Authorizes issuance of furlough notices to OIG employees who have been retained to perform shutdown functions, in accordance with MD 10.99, "Discipline, Adverse Actions, and Separations," if applicable, when shutdown functions are completed.
8. Reviews and adjusts, if necessary, the lists of OIG employees to be retained or furloughed when all available funds are exhausted.
9. Authorizes issuance of extended furlough notices to appropriate OIG personnel when the shutdown exceeds 30 days.
10. Authorizes issuance of stop

-work orders to NRC OIG contractors, other than those deemed excepted, when all funds are exhausted.

11. Authorizes issuance of termination notice s to NRC OIG contractors for contracts, other than those deemed excepted, when shutdown exceeds 30 days.

MD 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approved:

7/22/201 9 For the latest version of any NRC directive or handbook, see the online MD Catalog.

5 12. Directs all acquisition support agencies that have an interagency agreement with the NRC OIG to issue stop

-work orders to NRC OIG commercial contractors, other than those deemed excepted, when all funds are exhausted.

F. Executive Director for Operations (EDO)

1. Proposes, in coordination with the CFO, revisions to the excepted functions of the agency for Commission approval.
2. Informs, in coordination with the CFO, offices of staff needed to perform excepted functions.
3. Obtains the Chairman's approval before authorizing issuance of furlough notices to employees of all offices except Commissioner offices and OIG. 4. With the Chairman's approval, reviews and adjusts, if necessary, the lists of employees to be retained or furloughed when all available funds are exhausted and transmits the lists to the Chief Human Capital Officer (CHCO). 5. Authorizes the Office of the Chief Human Capital Officer (OCHCO) to issu e furlough notices to all employees.
6. When applicable, authorizes furlough notices to any employees retained for excepted functions (if or when these functions are completed).
7. Authorizes issuance of notices of extended furloughs if the shutdown exceeds 30 days. 8. With the Chairman's approval, issues internal communications to employees (such as the EDO Update) on information relating to the status of appropriations and any NRC actions.
9. With the Chairman's approval, issues communications to licensees, Government agencies, and other external stakeholders, as appropriate.

G. Director, Office of Administration (ADM)

1. Coordinates with the Director, Acquisition Management Division (AMD), Office of Administration (ADM), the notification to NRC vendors regarding working status during a furlough.
2. Ensures the inventory and transfer of all personal and real property, including information assets

, to the General Services Administration (GSA) or other designated agency, if agency operations have to be permanently suspended.

MD 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approved:

7/22/201 9 For the latest version of any NRC directive or handbook, see the online MD Catalog.

6 H. Chief Human Capital Officer (CHCO)

1. Obtains policy guidance from the Office of Personnel Management (OPM) regarding lapses in appropriations.
2. Interacts, as appropriate, with the employees' union regarding actions that will affect bargaining unit employees.
3. Reviews lists of employees to be retained and those to be furloughed to ensure that each employee's name appears on either the retention list or the furlough list.
4. Reviews and directs issuance of furlough notices to all nonexcepted employees.
5. Directs the processing of personnel actions in connection with the issuance of furlough notices per guidance from OPM and the agency's payroll provider. 6. Issues furlough notices to employees who have been retained to perform shutdown functions, in accordance with MD 10.99, if applicable, as shutdown functions are completed.
7. Issues extended furlough notices to appropriate personnel when the shutdown exceeds 30 days.
8. Ensures the transfer of agency official personnel records, including related payroll records, to the National Archives and Records Administration (NARA), National Personnel Records Center, if agency operations have to be permanently suspended.
9. Advises employees how the furlough may affect their rights and benefits

, including appeal rights, effects on pay, leave, insurance, and possible eligibility for unemployment compensation. Advises managers on human resources issues that may arise during the furlough period.

10. In consultation with the Chairman, issues standard e-mail and voicemail messages for use by furloughed and excepted employees

. I. Chief Information Officer (CIO) 1. Ensures the transfer of agency official programmatic records to a designated records repository of successor agency, GSA, OPM, or NARA, if agency operations have to be permanently suspended.

2. Maintains the information technology infrastructure and support for continuing the agency's excepted functions.

J. Office Directors and Regional Administrators

1. Prepare a list of employees to be furloughed by name, grade, job title, office, division, and branch.
2. Transmit to the EDO the list of employees to be furloughed.

MD 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approved:

7/22/201 9 For the latest version of any NRC directive or handbook, see the online MD Catalog.

7 3. Prepare a list of employees to be retained by name, grade, job title, function to be performed, office, division, and branch associated with the number of persons to be retained by each office for excepted functions.

4. Transmit to the EDO the list of employees to be retained for the excepted functions listed in Section II of Handbook 4.5.
5. Maintain excepted functions, consistent with EDO and CFO guidelines, as delineated in Section II of Handbook 4.5.
6. Identify contracts, Department of Energy (DOE) laboratory orders, interagency agreements, and international agreements for nonexcepted goods and services for work that will be stopped as a result of an exhaustion of funds.

K. Director, Acquisition Management Division (AMD

), Office of Administration (ADM) 1. Coordinate s with offices and regions to identify for the EDO

, CFO , and IG active commercial contracts, DOE laboratory agreements, and other interagency agreements that should be classified as

- (a) Excepted work

, (b) Non-excepted work that should be allowed to continue without interruption because the contract is already sufficiently funded and the work does not require direct monitoring or technical direction by NRC staff during performance , and (c) Non-excepted work that should cease on a specified date.

2. Notifies NRC vendors and servicing agencies, providing directions and instructions on how to proceed, pending a lapse in appropriations.
3. Determines if NRC commercial contracts should be terminated when the shutdown exceeds 30 days, and notifies those vendors accordingly. IV. APPLICABILITY The guidance in this directive and handbook applies to and must be followed by all NRC employees. Where provisions of the "Collective Bargaining Agreement Between U.S. Nuclear Regulatory Commission and National Treasury Employees Union" are in conflict with this directive and handbook, the provisions of the collective bargaining agreement shall govern.

V. HANDBOOK Handbook 4.5 provides guidance for implementing the contingency plan for periods of lapsed appropriations and for continuation of minimum excepted activities and support of these activities when all available funds have been exhausted.

MD 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approved:

7/22/201 9 For the latest version of any NRC directive or handbook, see the online MD Catalog.

8 VI. REFERENCES Department of Justice (DOJ)

Opinion of the Attorney General of the United States, "Applicability of the Antideficiency Act Upon a Lapse in an Agency's Appropriation," 4A Op. O.L.C. 16, 43 Op. Att'y. Gen. 224, April 25, 1980.

Opinion of the Attorney General of the United States, "Authority for the Continuance of Government Functions During a Temporary Lapse in Appropriations," 5 Op. O.L.C. 1, 43 Op. Att'y. Gen. 293, January 16, 1981.

DOJ Office of Legal Counsel, "Government Operations in the Event of a Lapse in Appropriations," August 16, 1995.

Executive Order Executive Order 11953, "Assigning Emergency Preparedness Functions to the Energy Research and Development Administration and Nuclear Regulatory Commission," January 7, 1977.

Nuclear Regulatory Commission Documents Collective Bargaining Agreement Between U.S. Nuclear Regulatory Commission and National Treasury Employees Union. Inspection Manual Chapters (IMC)

- IMC 2506, "Construction Reactor Oversight Process General Guidance and Basis Document

." IMC 2515, "Light

-Water Reactor Inspection Program

-Operations Phase

." IMC 2600, "Fuel Cycle Facility Operational Safety and Safeguards Inspection Program."

IMC 2630, "Mixed Oxide Fuel Fabrication Facility Construction Inspection Program."

Management Directives

- 4.2, "Administrative Control of Funds."

10.99, "Discipline, Adverse Actions, and Separations."

10.100, "Appeals from Adverse Actions."

NRC Continuity of Operations (COOP) Plan.

Reorganization Plan No. 1 of 1980 (5 U.S.C. App. 1). SECY 77-316, "NRC's Essential Uninterruptible Functions During a National Emergency," June 14, 1977.

MD 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approved:

7/22/201 9 For the latest version of any NRC directive or handbook, see the online MD Catalog.

9 SRM-COMSECY-14-0017, "Excepted Functions During a Lapse in Appropriations," July 14, 2014. Office of Management and Budget (OMB)

OMB Bulletin 80

-14, as amended, "Shutdown of Agency Operations Upon Failure by the Congress to Enact Appropriations," August 28, 1980, as amended by Supplement No. 1, "Agency Operations in the Absence of Appropriations," August 20, 1982.

OMB Circular A

-11, "Preparation, Submission and Execution of the Budget,"

Section 124, "Agency Operations in the Absence of Appropriations."

OMB Memorandum, "Agency Operations in the Absence of Appropriations," September 30, 1980.

OMB Memorandum, "Agency Operations in the Absence of Appropriations," November 17, 1981.

OMB Memorandum M 02, "Agency Operations in the Absence of Appropriations," October 5, 1990.

OMB Memorandum M 18, "Agency Plans for Operations During Funding Hiatus," August 22, 1995.

OMB Memorandum M 05 - Revised, "Planning for Agency Operations during a Potential Lapse in Appropriations," January 19, 2018

. Office of Personnel Management (OPM)

OPM Guidance and Information on Furloughs:

http://www.opm.gov/policy

-data-oversight/pay

-leave/furlough

-guidance/. United States Code Antideficiency Act (31 U.S.C. 1341 et seq.).

Government Employee Fair Treatment Act of 2019 (Pub. L. 116

-1). Impoundment Control Act of 1974 (2 U.S.C. 682 et seq.).

Inspector General Act of 1978, as amended (5 U.S.C. App. 3 et seq.).

U.S. NUCLEAR REGULATORY COMMISSION DIRECTIVE HANDBOOK (DH)

__________________________________________________________________________________

For updates or revisions to policies contained in this MD that were published after the MD was signed, please see the Yellow Announcement to Management Directive index (YA-to-MD index). DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATION S DT-19-07 Volume 4: Financial Management Approved B y: Kristine L. Svinicki, Chairman Date Approved

July 22, 2019 Cert. Date: N/A, for the latest version of any NRC directive or handbook, see the online MD Catalog

. Issuing Office:

Office of the Chief Financial Officer Division of Planning and Budget Contact Name:

Joel Dorfman EXECUTIVE

SUMMARY

Management Directive 4.5, "Contingency Plan for Periods of Lapsed Appropriations,"

is recertified as accurate and up

-to-date , except for minor revisions, and is being republished as part of the NRC Plan to Update Management Directives. The revision s reflect an amendment to the Antideficiency Act regarding retroactive pay for Federal employees affected by a lapse in appropriations and minor editorial change

s. TABLE OF CONTENTS I. INTRODUCTION

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2 A. Background

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2 B. NRC Funding

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4 C. NRC Employees' Rights, Obligations, and Benefits ................................

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4 II. EXCEPTED FUNCTIONS

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.... 6 A. Introduction

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6 B. Continuation of Excepted Functions

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7 III. CHECKLIST AND TIMETABLE FOR IMPLEMENTING A SHUTDOWN

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10 IV. GLOSSARY ................................

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10 DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approved: 7/22/2019 __________________________________________________________________________________

For updates or revisions to policies contained in this MD that were published after the MD was signed, please see the Yellow Announcement to Management Directive index (YA-to-MD index). EXHIBIT S Exhibit 1 Checklist for Implementing a Shutdown ................................

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12 Exhibit 2 Timetable for Implementing a Shutdown

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14 I. INTRODUCTION A. Background

1. On April 25, 1980, the Attorney General issued an opinion, "Applicability of the Antideficiency Act upon a Lapse in an Agency's Appropriation," that the language and legislative history of the Antideficiency Act (31 U.S.C. 1341 et seq.) unambiguously prohibits agency officials from incurring obligations in the absence of appropriations. The opinion also states that under the authority of the Antideficiency Act, Federal officers may incur minimal obligations necessary for the orderly termination of their agency's functions. See Management Directive (MD) 4.2, "Administrative Control of Funds," for further guidance regarding the Antideficiency Act. 2. On September 30, 1980, the Director of the Office of Management and Budget (OMB) circulated a memorandum , "Agency Operations in the Absenc e of Appropriations,"

to the heads of all departments and agencies delineating activities that by law could continue during a period of exhaustion of funds. Essentially, the memorandum and subsequent guidance stipulated that agencies may continue to

- (a) Provide for national security, including the conduct of foreign relations essential to the national security and safety of life and property

(b) Provide for the performance of existing contract obligations under no

-year appropriations or multi

-year appropriations that have not expired

(c) Conduct essential activities to the extent that they protect life and property, including

- (i) Activities essential to ensure continued public health and safety, including safe use of food and drugs and safe use of hazardous materials

(ii) Protection of Federal lands, buildings, equipment, and other property owned by the United States
(iii) Law enforcement and criminal investigations
(iv) Emergency and disaster assistance
and (v) Activities that ensure production of power and maintenance of power distribution.

(d) Provide support services necessary to continue the above essential functions.

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

3 3.On January 16, 1981, the Attorney General issued another opinion , "Authority for the Continuance of Government Functions During a Temporary Lapse i n Appropriations,"

regarding agency shutdown that clarified and broadened the sc ope of the April opinion. This opinion states that the Attorney General approv ed the activities listed in OMB's memorandum of September 30, 1980, that could conti nue during a period of exhaustion of funds

.(a)The Attorney General's 1981 opinion expanded the functions permissible as par t of an orderly shutdown to include

-(i)Providing for the emergency protection of an agency's property by its ow n employees until such protection can be arranged by another agency wi th appropriations

(ii)Complying with statutes providing for the rights of employees and the protection of Government information
(iii)Transferring any matters within the agency's jurisdiction that are also underthe jurisdiction of another agency that Congress has funded
and(iv)Incurring obligations for the above functions only to the minimum ex tent necessary to fulfill an agency's legal duties

.(b)The opinion also states that the level of obligations incurred for shutdow n functions should be justified based upon the length of time that t he shutdown is expected to last.

4.OMB Bulletin 80

-14, as amended, "Shutdown of Agency Operations Upon Failure bythe Congress to Enact Appropriations," August 28, 1980, as amended by SupplementNo. 1, "Agency Operations in the Absence of Appropriations," August 20, 1 982, requires that agencies

-(a)Develop plans for an orderly shutdown

.(b)Reallocate, to the extent legally permissible, all available funds to forestall the fund interruption date as long as possible

.(c)Begin shutdown activities when all available funds are exhausted

.(d)Limit obligations incurred once funds have been exhausted to those neede d to maintain the minimum level of activities necessary to

-(i)Protect life and property

,(ii)Process the necessary personnel actions

,(iii)Process the payroll for the periods before fund interruption, and DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

4 (iv)Provide for orderly transfer of custody of property and records in accordanc e with guidance from General Services Administration (GSA) and the Offic e of Personnel Management (OPM) for disposition.B.NRC Funding 1.Since its inception, NRC

's annual Salaries and Expenses appropriation has provi ded"no-year" funds. "No

-year" funds are funds that can be used by the agency until theyare completely exhausted.

These prior

-year funds can be used to fund the agency's necessary activities in periods of lapsed appropriations.

Further, NRC has receiv ed some appropriations with 2

-year limitations, resulting in a limited availability of prior-year funds during periods of lapsed appropriations.

2.Specific funding sources available to the NRC have different balances of prior

-yearfunds. Activities funded by specific sources will exhaust available prior

-year funds atdifferent points in time and will be subject to shutdown at different points in time.Activities funded by reimbursable agreements with other Federal agencies or authorize d reimbursements from non

-Federal sources may continue during periods of lapsedappropriations, as long as adequate prior

-year funding remains. For example, theprocessing of fingerprints for criminal background checks for licensee employees isfunded from a reimbursable account from fees collected under the authority of 42 U.S.C. 2169, and which the NRC is authorized by 42 U.S.C. 5852(c) to retain anduse until expended. Therefore, the fingerprint processing could continue during ashutdown to the extent that funds remain available in the account to support this activity.

C.NRC Employees' Rights, Obligations, and Benefit s NRC employees' rights, obligations, and benefits will be affected when NRC exhausts allof its available funds. In the event of a furlough, the Office of the Chief Human CapitalOfficer (OCHCO) will notify employees how the furlough may affect their rights and benefits including effects on pay, leave, insurance, appeal rights, and possible eligibilityfor unemployment compensation. NRC personnel will be divided into two categories

(1)employees in a nonwork, or furlough status; and (2) employees retained to performexcepted functions. Employees in the nonwork category will be furloughed at the tim e that the agency is required by law to maintain only minimum excepted functions.

1.The latter group will be retained to carry on those minimum activities that are necessaryto protect the health and safety of the public. NRC employees engaged in shutdownactivities are required to report for work to perform shutdown activities as necessary.

2.The following paragraphs summarize actions that could occur and employees' rightsrelating to these actions if all available NRC funds are exhaus ted.

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

5 (a)Pa y (i)All employees will be paid for the period worked before the beginni ng of shutdown activities

.(ii)No funds can be disbursed during the period when all NRC funds ar e exhausted and additional funds have not been appropriated.(iii)Employees who are furloughed will receive retroactive pay at the employee'sstandard rate of pay after funds are appropriated to end the shutdown

.(iv)Employees who are retained after all NRC funds are exhausted will be pai d for those hours worked under normally applicable pay rules when funds ar e appropriate d.(b)Furloughs(i)Notice and Appeal RightsEmployees who are furloughed for 30 days or less will generally be furloughed in accordance with MD 10.99, "Discipline, Adverse Actions, a nd Separations," and the "Collective Bargaining Agreement Between U.S

.Nuclear Regulatory Commission and National Treasury Employees Union.

"All employees who are furloughed will be provided notice of the furlough.When feasible, employees will receive advance written notice. If thefurlough exceeds 30 days, employees in furlough status will have th e furlough continue through issuance of a second written furlough notice.Employees who are furloughed for 30 days or less may appeal the acti on to the Merit Systems Protection Board (MSPB) or have the NationalTreasury Employees Union (NTEU) invo ke arbitration.Consistent with treating furloughs of more than 30 days under reduction i n force rules, employees who are furloughed for more than 30 days ma y appeal the action to the MSPB or grieve through the provisions of t he negotiated collective bargaining agreement, as appropriate, but not both.(ii)Service Computati on A furlough does not constitute a break in service.

However, an ex tended furlough may affect the calculation of creditable service (e.g., retirement)

.(c)Paid Time OffAll paid time off is canceled during the furlough period. Employees not at work performing excepted or shutdown activities will be in a furlough status.

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

6 II.EXCEPTED FUNCTIONS A.Introduction 1.Furloughed employees may not perform voluntary services

.2.The Attorney General's opinion of January 16, 1981, and the OMB's memorandum of September 30, 1980, provide for the continuation of certain excepted activities and support of these activities when all available funds have been exhaus ted.3.As a general matter, the Antideficiency Act prohibits, among other things, the acceptance of voluntary services, except for emergencies involving the safety of human life or the protection of property.

The 1990 amendment to the AntideficiencyAct clarifies that the "the term 'emergencies involving the safety of human life or the protection of property' does not include the ongoing, regular functions of governm ent the suspension of which would not imminently threaten the safety of human life orthe protection of property." As explained in the conference report on the bill, thisaction was taken to

--guard against what the conferees believe might be an overly broad interpretation of an opinion of the Attorney General issued on January 16, 1981, regarding the authority for the continuance of Government functions during the temporary lapse of appropriations, and affirm that the constitutional power of the purse resides with Congress.

4.On August 16, 1995, the Department of Justice, Office of Legal Counsel, iss ued an opinion, "Government Operations in the Event of a Lapse in Appropriations,"

that updates the opinion of the Attorney General dated January 16, 1981. T he 1995 opinion modifies the rules suggested for identifying those functions for whic h Government officers may employ personal services for compensation in excess of legal authority to read as follows

(a)First, there must be some reasonable and articulable connection between the function to be performed and the safety of human life or the protection of property

.(b)Second, there must be some reasonable likelihood that the safety of human li fe or the protection of property would be compromised, in some significant degr ee, by delay in performance of the function in question.

5.In addition, the opinion of August 16, 1995, concludes that the section of the Antideficiency Act that permits the acceptance of voluntary services for emergencies"applies only to cases of threat to human life or property where the threat c an be reasonably said to be near at hand and demanding of immediate response."

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

7 6.Therefore, to ensure that the NRC carries out its responsibility to protect the heal th and safety of the public, the list of functions in Section II.B of this handbook may be maintained subsequent to an exhaustion of funds. These functions will conti nue indefinitely unless or until the NRC is specifically directed by Congress to termi nate all agency activities. Offices will retain only those employees necessary to performthese functions. This list of functions should be implemented consistent wi th the guidance regarding agency mission essential functions described i n the NRC Continuity of Operations Plan (COOP). This list is meant to be ascomprehensive as possible, but other legally authorized functions may be perform ed as circumstances dictate to protect life and property.

B.Continuation of Excepted Funct ions 1.The functions described below reflect Commission direction(SRM-COMSECY-14-0017) and represent excepted activities during an initialshutdown. Depending upon the circumstances of any events that may occur durin g restricted NRC operations, exceptions to perform additional activities may be made.Additionally, given the highly specialized nature of much of the NRC work, if an emergent issue arises where the excepted staff on duty does not have the expertise toaddress the situation, the NRC will call back relevant staff on an "as

-needed" basis. I n this case, the staff person would become excepted until the problem is resolved.2.In the event of a lapse of appropriations, the Office of the Executive Director forOperations (OEDO) will develop a Concept of Operations shutdown plan to provi de more detailed guidance on executing the excepted functions.(a)Event Notificati on Ma intain readiness to accept notification calls regarding emergencies rel ated to nuclear reactors or materials licensees.(b)Emergency Respons e Perform early actions to activate Emergency Operations Centers and provi de prompt analysis and advice to licensees and State decisionmakers.

The excepted function includes incident response teams when called in for an event.(c)Site OperationsMaintain capability to send a team of experts to an emergency operations facility i n the vicinity of an accident during the first hours following a major reactor incident.(d)Resident InspectorsMaintain resident inspection function. Additional guidance on the scope of residentinspector functions during periods of lapsed appropriations can be found in

-

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

8 (i)Inspection Manual Chapter (IMC) 2515, "Light

-Water Reactor Inspectio n Program-Operations Phase"

(ii)IMC 2506, "Construction Reactor Oversight Process General Guidance and Basis Document"
(iii)IMC 2600, "Fuel Cycle Facility Operational Safety and Safeguards Inspecti on Program"; and(iv)IMC 2630, "Mixed Oxide Fuel Fabrication Facility Construction InspectionProgram."(e)Region-Based Inspection FunctionMaintain region

-based inspection function as described in IMC 2515, IMC 2506, IMC 2600, and IMC 2630.(f)Enforcem ent Maintain the capability to issue Enforcement Orders to modify, suspend, orrevoke licenses, or require specific actions by licensees or other persons.(g)Allegations and InvestigationsMaintain the capability to receive and respond to stakeholders and public concernsand the ability to investigate possible wrongdoing matters as necessary.(h)Facility and Nuclear Reactor Security and SafeguardsMaintain the capability to process pressurized

-water reactor and boiling

-waterreactor emergency licensing actions.(i)Facility and Nuclear Materials Securi ty and SafeguardsAssure the continued maintenance by licensees of security and safeguardsprograms at licensed facilities and for nuclear materials, including safeguardsthreat assessments and emergency licensing actions.(j)CommissionersNRC's Commissioners are not subject to furlough because they are appointed bythe President. Therefore, NRC Commissioners are exe mpted on a basis other than the Antideficiency Act's exception for imminent threats to the safety of human life or the protection of property.(k)Policy DirectionMaintain Commission policy direction, including limited staff support for t he Commission and the Executive Director for Operations (EDO), to facilit ate the orderly shutdown of agency operations and to perform excepted functions

.

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9 (l)Legal Advi c e Continue to provide legal assistance necessary for the Commission to performexcepted functions.(m) State LiaisonMaintain liaison with States concerning the Agreement States materials licensi ng program and the radiological incident emergency planning program to performexcepted functions.(n)International Liaison Maintain liaison with the U.S. Government and foreign nations with respec t to export/import licensing, international safeguards and intelligence activities , and health, safety, and environmental iss ues to perform excepted functions

.(o)Public Affairs Maintain capability to inform the public quickly in the case of emergencies rel ated to nuclear reactors or materials licensees.(p)Congressional LiaisonMaintain capability to monitor progress of appropriations legislation and to provide support to Congress, as required.(q)Inspector GeneralMaintain Office of the Inspector General (OIG) policy direction, the OIG Hotlin e, limited administrative functions, and legal assistance to support except ed functions. As necessary, provide support for ongoing trials, undercoveroperations, or other law enforcement and criminal investigative activity relatin g to the preservation of life or property. The Inspector General (IG) is a Presidential appointee and is exe mpted from furlough.(r)Financial ManagementMaintain Office of the Chief Financial Officer (OCFO) financial policy directi on and limited financial support services to support excepted functions. Examples of this support include travel services, payroll services, and funds certification.

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

10 (s)Administrative and Information Technology Suppor t Maintain limited administrative and information technology support services t o facilitate the orderly shutdown of agency operations and to support exceptedfunctions. Examples of this support include limited activities in the areas ofbuilding operations, security, mail, contracts, computer network control,records storage and retrieval, and automated data processing hardwar e and software maintenance.(t)Human ResourcesMaintain limited human resources services to facilitate the orderly shutdow n of agency operations and to support excepted functions to include processi ng of the furlough; providing guidance to employees on pay, leave, insurance, appealrights, and possible unemployment compensation; serving as managem ent liaison with the National Treasury Employees Union (NTEU); handling employ ee appeals; and providing employee assistance services.III.CHECKLIST AND TIMETABLE FOR IMPLEMENTING A SHUTDOWNActions are required before, during, and immediately following an exhaustion of all availabl e NRC funds. These actions and the general timeframes in which they are to be perform ed are described in Exhibit 1. The timeframes are predicated on the assumpti on that unobligated carryover funding is available to forestall furloughs for at least 10 working daysafter a lapse in funds. If unobligated carryover funding supports agency operations for lessthan 10 working days after a lapse in funds, then the actions described in Exhibit 1 will be condensed into the available timeframe.IV.GLOSSARYAntideficiency ActFederal law prohibiting Government agencies from obligating the Government, by contract or otherwise, in excess of or in advance of appropriations, unless authorized by a specific statute.

The Act provides limited exceptions to incur obligations after funds are exhausted for emergencies involving the safety of human life or the protection of Government property.

Excepted Activities Agency activities that are authorized to continue after funds have been exhausted.

Exhaustion of F unds The point at which all available NRC funds have been obligated.

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11 Funds Amounts available to enter into obligations for specified purposes in a given fiscal year.

Lapse in Appropriation The date on which the NRC has no new funding authority as a result of a lack of action by Congress. Senior Leadership Team NRC office directors and regional administrators.

Shutdown Activities Those activities necessary to be accomplished to limit operations to excepted functions.

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

12 EXHIBITS Exhibit 1 Checklist for Implementing a Shutdown Date of a Lapse in NRC Appropriations At the beginning of a new fiscal year, NRC's appropriations are considered to be lapsed if neither of the following has been enacted:

1)New fiscal year appropriation, or 2)Continuing resolution.The following are suggested actions to occur on the date of a lapse in appropriations:

The Chief Financial Officer (CFO) estimates the amount of unobligated carryover fundsremaining and the number of days the agency can possibly operate before funds ar e exhausted and shutdown will be requir ed. The CFO notifies the Chairman, the Executive Director for Operations (EDO), and th e Inspector General (IG) of the availability of funds on a daily basis.The CFO advises and updates the Senior Leadership Team of the ongoing status of funds and any likelihood of an exhaustion of fundi ng. The CFO, in coordination with the EDO, communicates to all employees the status ofagency funding.The Chief Human Capital Officer (CHCO) provides notice to the National TreasuryEmployees' Union (NTEU) that there has been a lapse in appropriations and presentsthe possibility of a furlough of bargaining unit employees (BUEs) should ther e be an exhaustion of funding.The EDO communicates the following information to all NRC employees

-A lapse in appropriations has occurred

,-The estimated number of days before funds are exhausted

,-Which activities will continue

,-The rights of furloughed employees, and-How employees will be notified to return to work.The IG communicates the following information to all OIG employees:

-A lapse in appropriations has occurred

,-The estimated number of days before funds are exhausted

,-Which activities will continue

,-The rights of furloughed employ ees, and DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

13 -How employees will be notified to return to work.

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

14 Exhibit 2 Timetable for Implementing a Shutdown The following timetable summarizes suggested actions after a lapse in appropriations.

The actions and timeframes delineated below are meant to serve as guidelines and create no employee rights or management obligations.

Approximate Number of Work Days Before/ After Funds are Exhausted Actions 10 days before funds are exhausted T he Chief Financial Officer (CFO), in conjunction with the Executive Director for Operations (EDO) and the Chief Human Capital Officer (CHCO), issues notice to all employees of a possible lapse in funding.

T he Inspector General (IG) issues notices to all Office of the Inspector General (OIG) employees of a possible lapse in funding.

The Office of the Chief Human Capital Officer (OCHCO) notifies the National Treasury Employees' Union (NTEU) that furlough of employees is imminent and begins appropriate discussions.

The Office of Administration (ADM), Acquisition Management Division (AMD), generates and distributes a list of active contracts, orders, and agreements for offices to review to determine which contracts, orders, and agreements should receive stop

-work orders and which contracts should continue performance.

OCHCO prepares and distributes a list of all employees for each agency office and region, providing information such as name, grade, job title, office, division, and branch.

The Senior Leadership Team reviews and updates the plan for communicating with furloughed and excepted employees before and during the shutdown, after funds are exhausted.

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

15 Approximate Number of Work Days Before/ After Funds are Exhausted Actions 9 days before funds are exhausted The EDO provides guidance on travel and training during the period of lapsed appropriations.

7 days before funds are exhausted The EDO provides guidance for each office and office leadership begins to prepare a list of employees by name, grade, job title, bargaining unit status, division, and branch, and transmits the lists to the EDO, indicating each

employee's furlough/retention status. For those employees being retained, their function during the furlough period will be identified. These lists are to be developed using the criteria established in Section II of this handbook and guidance from the EDO, CFO, and CHCO. Each OIG supervisor prepares a list of employees by name and transmits the list to the IG indicating each employee's furlough/retention status. For those employees being retained, their function during the furlough period will be identified.

AMD receives and organizes information from offices identifying those contracts, orders, and interagency agreements, including DOE laboratory agreements, that are (a) excepted, (b) non

-excepted but can be allowed to continue without interruption because the acquisition is already sufficiently funded and the work does not require direct monitoring or technical direction by NRC staff during performance, and (c) non

-excepted and the work must cease on a specified date.

The IG directs OIG staff to identify those contracts and interagency agreements that are excepted, non

-excepted but work needs to continue, and non-excepted and work should cease.

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

16 Approximate Number of Work Days Before/ After Funds are Exhausted Actions 5 days before funds are exhausted AMD- Notifies vendors on commercial contracts of the potentialshutdown, providing instructions regarding how to proceed.Issues stop

-work orders to Department of Energy (DOE)laboratories for agreements that are deemed to be non

-exc epted and cannot continue after funds have been exhaus ted. Issues stop-work orders to servicing agencies for interagencyagreements that are deemed to be non

-excepted and c annot continue after funds have been exhausted.The IG- Requests that work be stopped on interagency agreements wi th the NRC OIG that are deemed to be non

-excepted and cann ot continue after funds have been exhausted.Directs all acquisition support agencies that have an interagency agreement with the NRC OIG to issue stop

-work orders forcommercial contracts that are deemed to be non

-exc epted and cannot continue after funds have been exhaus ted.3 days before funds are exhausted Each office and region provides to the EDO a list of employees to be furloughed/retained.

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

17 Approximate Number of Work Days Before/ After Funds are Exhausted Actions 2 days before funds are exhausted The EDO obtains the Chairman's approval of each submitted list of employees to be furloughed for all offices except for the OIG and individual Commissioner offices and submits it to the CHCO for review and preparation for processing.

OCHCO prepares a list of furloughed bargaining unit employees (BUEs) and a list of retained BUEs.

Commissioners approve the lists of employees to be furloughed for their respective staffs and provide these lists to the EDO for processing.

The IG approves each submitted list of OIG employees to be furloughed and directs the OIG Director, Resource Management and Operations Support, to review and prepare for processing.

OCHCO distributes a shutdown checklist to employees, including standard

out-of-office messages for voicemail and e-mail. OCHCO provides employees with an advance copy of information from the furlough notices.

Before shutting down, the Senior Leadership Team establishes a plan for resuming normal operations.

1 day before funds are exhausted The CFO, in coordination with the CHCO, communicates to all employees the exhaustion of all available funds and the probability that employees will have to be furloughed.

The IG communicates to all OIG staff the exhaustion of all available funds and the probability that employees will have to be furloughed.

OCHCO notifies NTEU Local 208 of the probability that BUEs will have to be furloughed, and that a list of furloughed BUEs will be provided if the furlough must be implemented.

The EDO, in consultation with the Chairman's office, approves issuance of external communications to licensees, Government agencies, and other external stakeholders.

The EDO, in consultation with the Chairman's office, approves issuance of guidance to resident inspectors on expectations during a period where NRC funds are exhausted and non

-excepted employees are furloughed.

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

18 Approximate Number of Work Days Before/ After Funds are Exhausted Actions Date funds are exhausted The Senior Leadership Team instructs their retained employees to continue identified excepted activities.

OIG managers instruct their retained employees to continue identified excepted activities.

Upon reporting to work, nonexcepted employees are instructed to perform only those functions associated with the orderly suspension of agency activities, to include the following

Notify outside parties of the agency's status

. Cancel meetings

. Secure all files

. Document the status of individual cases and projects

. Date stamp and secure all mail received but without processi ng fur ther. Answer telephones, but only to inform callers of agency status

, without responding to new business matters unless of an emergency nature.Change/set

-up out-of-office e-mail and voicemail messages i n accordance with the standard language provided by OCHCO.These functions should require no more than one-half day to carry out. The EDO authorizes OCHCO to issue furlough notices to employees not being retained.

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

19 Approximate Number of Work Days Before/ After Funds are Exhausted Actions Date funds are exhausted (continued)

OCHCO issues notices of furlough to all affected employees. OCHCO provides a list of furloughed and retained bargaining unit employees to NTEU.

The IG issues furlough notices to OIG employees not being retained to perform excepted functions in OIG.

The Senior Leadership Team requires any employees in a travel status to return to their duty station as soon as practical, unless travel is for the protection of public health and safety or for purposes of shutdown activities.

OIG managers require employees in a travel status to return to duty station as soon as practical, unless travel is for the protection of public health and safety or for purposes of shutdown activities.

The Office of the General Counsel (OGC) suspends adjudicatory proceedings and litigation as is legally permissible.

The Senior Leadership Team instructs employees to monitor the furlough status of the agency on NRC's external Web site.

The Senior Leadership Team dismisses employees that have received furlough notices.

OIG managers dismiss employees who have received furlough notices. CFO informs all offices that no obligations can be incurred without the prior approval of the CFO.

ADM notifies any remaining vendors with instructions on whether or not to stop work.

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

20 Approximate Number of Work Days Before/ After Funds are Exhausted Actions 1 day after funds are exhausted The EDO authorizes OCHCO to furlough any additional employees who have completed shutdown activities.

The IG furloughs any additional OIG employees who have completed shutdown activities.

The EDO and the CFO consult with the Office of Management and Budget (OMB) and the Office of Personnel Management (OPM) regarding shutdown activities.

OCHCO reviews employee listings to ensure that all employees have been notified of their status, begins processing of furlough actions, and continues to provide guidance to employees on pay, benefit, and other appropriate issues.

The Senior Leadership Team takes any remaining administrative actions that are necessary to ensure protection and security of NRC property and personnel.

2 through 20 days after funds are exhausted Continue excepted activities, as outlined in the Concept of Operations.

As necessary, the Senior Leadership Team, in coordination with OCHCO , reviews staffing of excepted activities to determine whether additional employees should report to perform excepted activities or be furloughed if no longer required to perform excepted activities.

ADM issues automated notifications to NRC employees and alerts the Office of the Chief Information Officer (OCIO) for posting on NRC's external Web site to announce the status of the agency, if necessary.

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

21 Approximate Number of Work Days Before/ After Funds are Exhausted Actions 21 days after funds are exhausted (29 calendar days)

The EDO, in consultation with OCHCO, authorizes OCHCO to issue second furlough notices.

The IG issues second furlough notices for OIG employees. AMD determines if NRC contracts should be terminated, and if so, issues direction accordingly.

AMD determines if DOE laboratory agreements and other interagency agreements should be terminated, and if so, issues direction accordingly.

The IG directs, as necessary, acquisition support agencies that have an interagency agreement with the NRC OIG to issue termination notices to NRC OIG contractors to whom stop

-work orders were previously issued.

OCHCO ensures the proper transfer of the related official personnel records, including related payroll records, as appropriate, in accordance with OPM guidance. OCIO ensures the transfer of agency official programmatic records to designated agencies such as the General Services Administration (GSA), OPM, or National Archives and Records Administration (NARA).

ADM ensures the inventory and transfer of all personal and real property to the GSA.

Continue excepted activities, as outlined in the Concept of Operations.

22 days after funds are exhausted and forward Continue excepted activities, as outlined in the Concept of Operations.

DH 4.5 CONTINGENCY PLAN FOR PERIODS OF LAPSED APPROPRIATIONS Date Approv ed: /2019 For the latest version of any NRC directive or handbook, see the online MD Catalog.

22 Approximate Number of Work Days Before/ After Funds are Exhausted Actions Date new funding is appropriated The CFO notifies the Chairman, the EDO, and the IG that an appropriation bill has been enacted that funds the NRC.

The EDO, in consultation with the Chairman's office, authorizes the reestablishment of all operations/functions that were curtailed after funds were exhausted.

As outlined in the Concept of Operations, NRC's external W eb site is updated to reflect that the agency has been authorized to restart and resume operations.

Upon receipt of notification or news coverage that the NRC has received new funding, furloughed employees are expected to return to work at the start of their next regular duty day.