ML18073A341

Management Directive 13.2, Facility Management.

ML18073A341
Person / Time
Issue date:	09/19/2017
From:	Carpenter C A Office of Administration
To:
References
DT-17-231 MD 13.2
Download: ML18073A341 (16)

Text

U.S. NUCLEAR REGULATORY COMMISSION MANAGEMENT DIRECTIVE (M D) For updates or revisions to policies contained in this MD that were issued after the MD was signed, please see the Yellow Announcement to Management Directive index (YA-to-MD index). M D 13.2 FACILITY MANAGEMENT DT-1 7- Volume 1 3: Transportation, Facilities, and Property Approved B y: Cynthia A. Carpenter, Director Office of Administration Date Approved: September 19, 2017

Date: Issuing Office:

Office of Administration Division of Facilities and Security Contact Name:

Ian Fisher EXECUTIVE

SUMMARY

Management Directive (MD) 13.2, "Facility Management,"

is revised to reflect organizational changes and changes to comply with the most current policies, standards, and procedures , including Executive Orders, and NRC policy for appliances and electronic displays.

TABLE OF CO NTENTS I.POLICY .............................................................................................................................. 2 II.OBJECTIVES

.................................................................................................................... 2 III.ORGANIZATIONAL RESPONSIBILITIES AND DELEGATIONS OF AUTHORITY

........... 2 A.Commission

.................................................................................................................. 2 B.Executive Director for Operations (EDO)

...................................................................... 2 C.Deputy Executive Director for Materials, Waste, Research, State, Tribal,Compliance, Administration, and Human Capital Programs (DEDM) ............................ 2 D.Director, Office of Administration (ADM)

....................................................................... 3 E.Regional Administrators

................................................................................................ 3 F.Director, Division of Facilities and Security (DFS), ADM

............................................... 3 IV.APPLICABILITY

................................................................................................................ 4 V.HANDBOOK ...................................................................................................................... 5 VI.REFERENCES

................................................................................................................... 5 MD 1 3.2 FACILITY MANAGEMENT Date Approved:

09/1 9/2017 For the latest version of any NRC directive or handbook, see the online MD Catalog.

2 I.POLICYIt is the policy of the U.S. Nuclear Regulatory Commission to provide efficient and effectiv e operation and maintenance of NRC

-controlled real property and to comply with provisions i n t he Federal Management Regulation (FMR) and other Federal regulations and lawspertaining to the sustainability, operation, maintenance, repair, alteration, and administrati on of buildings and grounds.

II.OBJECTIVES

- Manage NRC facilities under the Delegation of Authority Agreements from the GeneralServices Administration (GSA) to the NRC, dated February 20, 1987; December 16, 1992; June 24, 1994; August 18, 2003; and January 24, 201 2 , as amended. These agreements transfer facility management and rental agreement oversight responsibilities for One White Flint North (OWFN) and Two White Flint North (TWFN). - Centrally control and manage space at headquarters and make decisions on space usage and allocation for the agency.

- Provide interagency liaison with GSA for space acquisition, and ensure that those facilities occupied by NRC and managed by GSA receive client services under the FMR and all applicable rental agreements.

- Manage the use of consumable resources (utilities), green and bio

-based products in accordance with the most recent Executive Orders. III.ORGANIZATIONAL RESPONSIBILITIES AND DELEGATIONS OF AUTHORITY A.CommissionApproves the naming and dedication of NRC rooms and exterior spaces.

B.Executive Director for Operations (EDO)Approves agencywide policies and goals to ensure that NRC

-occupied facilities ar e maintained under all applicable laws and regulations.

C.Deputy Executive Director for Materials, Waste, Research, State, Tribal,Compliance, Administration, and Human Capital Programs (DEDM)Establishes agencywide policies and goals to ensure NRC

-occupied facilities aremaintained under all applicable laws and regulations, established space standards areadhered to, and space is used to its maximum efficiency.

MD 1 3.2 FACILITY MANAGEMENT Date Approved:

09/1 9/2017 For the latest version of any NRC directive or handbook, see the online MD Catalog.

3 D.Director, Office of Administration (ADM) 1.Manages NRC facilities management programs.

2.Serves as NRC's designated representative for the authorities delegated from GSAto NRC and other issues related to facility management.

3.Approves the assignment of space for all headquarters, regional offices, and th e Technical Training Center (TTC) programs.4.Establishes office space standards that are used to determine space allocations for headquarters, regional offices, TTC, and contractors.

5.Serves as the agency Chief Sustainability Officer.6.Delegates the items specified in Section III.F of this directive to the Director, Divisi on of Facilities and Security, ADM, for actions such as the proper disposal of hazardouswaste materials at NRC headquarters buildings and the management ofheadquarters fire drills and the headquarters Occupant Emergency Plan (OEP).E.Regional Administrators 1.Implement facility management policies and procedures in their regions to ensur e compliance with applicable laws and regulations.

2.Serve as the NRC liaison official in their regions on State, county, and local issues regarding facility management programs.3.Ensure that the landlord delivers facility management services for NRC-occupi ed facilities in accordance with the terms of the rental agreement, and if needed,coordinate with GSA to ensure that these services are delivered.4.Submit space requests to the Director of ADM for review and approval to ensure thatthese requests comply with NRC's space allocation standards.F.Director, Division of Facilities and Security (DFS), ADM 1.Ensures that NRC's facilities management program is in compliance with all lawsand regulations that apply and provides guidance to regional offices regarding spac e management policy and regulation.

2.Approves budget plans for the facilities management program at NRC headquarters.

3.Serves as the primary contact with GSA headquarters and other Federal agenciesfor all facilities

-related issues

.4.Centrally manages and controls all NRC

-assigned space and office use policy.

MD 1 3.2 FACILITY MANAGEMENT Date Approved:

09/1 9/2017 For the latest version of any NRC directive or handbook, see the online MD Catalog.

4 5.Provides resources and coordinates the agency's annual response to andcompliance with the latest Executive Orders pertaining to facilities, sustainability, and energy usage.6.Provides recommendations to the Director of ADM regarding requests from regionaloffices and TTC for additional or replacement space acquisition or disposition,manages agency real property leases, and serves as the primary point of contactwith GSA for all matters regarding space acquisition or disposition.

7.Assigns and reallocates space for offices at headquarters to satisfy programmaticrequirements.

8.Reviews requests for space from offices, and makes recommendations to theDirector of ADM regarding the assignment of space.

9.Assists regional administrators , upon request , to ensure that the landlord deliversfacility management services for NRC

-occupied facilities in accordance with theterms of the rental agreement.

10.Manages the refurbishment of existing common area, office, and other use space

, and constructs new space as required for NRC headquarters.

11.Guides and oversees hazardous waste disposal at NRC headquarters buildingsunder the following:(a)EPA's Resource Conservation and Recovery Act (RCRA) (42 U.S.C. 6901 et seq.);(b)42 U.S.C. 6922, "Standards Applicable to Generators of Hazardous Waste

";(c)42 U.S.C. 6924, "Standards Applicable to Owners and Operators of HazardousWaste Treatment, Storage, and Disposal Facilities";(d)40 CFR, "Protection of the Environment," Parts 260

-266, 268, 270

-271, and 273;(e)Code of Maryland Regulations (COMAR) 26.13.02.05, "Identification and Listingof Hazardous Waste," "Special Requirements for Hazardous Waste Generat ed by Small Quantity Generators" (this is specific for the NRC headquarters complexin the State of Maryland only); and(f)COMAR 26.13.03.05E, "Standards Applicable to Generators of HazardousWaste," "Pretransport Requirements" (this is specific for the NRCheadquarters complex in the State of Maryland only).IV.APPLICABILITYThe policy and guidance in this directive and handbook apply to all NRC employees.

MD 1 3.2 FACILITY MANAGEMENT Date Approved:

09/1 9/2017 For the latest version of any NRC directive or handbook, see the online MD Catalog.

5 V.HANDBOOKHandbook 13.2 contains information and guidelines for the policies and procedures relatedto agencywide space and buildings' acquisition and use.VI.REFERENCESCode of Federal Regulations

-36 CFR Part 1191, "Americans with Disabilities Act (ADA) Accessibility Guidelines for Buildings and Facilities; Architectural Barriers Act (ABA) Accessibility Guidelines." 40 CFR, "Protection of the Environment," Parts 260-266, 268, 270

-271, and 273.

41, CFR Chapter 101, "Federal Management Regulation," Subchapter D, "Public Buildings and Space." 41 CFR Part 102

-73, "Real Estate Acquisition." 41 CFR Part 102

-74, "Facility Management." 41 CFR Part 102

-76, "Design and Construction." 41 CFR Part 102

-79, "Assignment and Utilization of Space." 41 CFR Part 102

-85, "Pricing Policy for Occupancy in GSA Space." 48 CFR 23.2, "Energy and Water Efficiency and Renewable Energy." Executive Orders 13576, "Delivering an Efficient, Effective, and Accountable Government,"

June 13, 2011.

13693 , "Planning for Federal Sustainability in the Next Decade," March 19, 20 15. Nuclear Regulatory Commission Documents Continuity of Operations (COOP) Plan, May 2017 , available in SharePoint at http://fusion.nrc.gov/nsir/team/DPR/COOP/plans/Forms/AllItems.aspx (ML14024A688). Delegation of Authority and Interagency Agreement By and Between the U.S. General Services Administration and the U.S. Nuclear Regulatory Commission , as amended, to include One White Flint North , as a single delegation agreement, January 24, 2012 (ML120100115). Delegation of Authority for Operations and Maintenance for OWFN from GSA to NRC , August 18, 2003 (ML032200104

). Delegation of Authority for Operations and Maintenance for TWFN from GSA to NRC , June 24, 1994.

MD 1 3.2 FACILITY MANAGEMENT Date Approved:

09/1 9/2017 For the latest version of any NRC directive or handbook, see the online MD Catalog.

6 Delegation of Authority Agreement between the U.S. General Services Administration and the U.S. Nuclear Regulatory Commission, December 16, 1992.

Delegation of Authority Agreement between the U.S. General Services Administration and the U.S. Nuclear Regulatory Commission, February 20, 1987.

Management Directive- 6.2, "Continuity of Operations Program." 10.130, "Safety and Occupational Health Program." 12.1, "NRC Facility Security Program." NRC Strategic Sustainability Performance Plan

[also known as the NRC sustainability plan], available at https://www.nrc.gov/about

-nrc/plans-performance.html#ssp

-plan. NRC Policy on Appliances in the Workplace, available at http://www.internal.nrc.gov/ADM/fac_prop/appliances

-workplace.pdf. Occupant Emergency Plan (OEP) Web Site for NRC Headquarters and the Regional Offices:

http://drupal.nrc.gov/nrc/occupant

-emergency-plans. Web Site on Guidance on NRC Electronics Display:

http://www.internal.nrc.gov/ADM/manuscriptdev_print/manudev_print.html#introduction. Other Documents American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) Standards and Guidelines, available at the ASHRAE Web Site: http://www.ashrae.org/standards

-research--technology. Code of Maryland Regulations (COMAR), 26.13.02.00, Title 26, Department of the Environment, Subtitle 13, "Disposal of Controlled Hazardous Substances," Chapter 2, "Identification and Listing of Hazardous Waste," available at http://www.dsd.state.md.us/comar/subtitle_chapters/26_chapters.aspx. COMAR 26.13.02.05, "Identification and Listing of Hazardous Waste," "Special Requirements for Hazardous Waste Generated by Small Quantity Generators." COMAR 26.13.03.05E, "Standards Applicable to Generators of Hazardous Waste," "Pretransport Requirements."

Instructions for Implementing Executive Order 13 693 , "Planning for Federal Sustainability in the Next Decade," June 2015, available at https://obamawhitehouse.archives.gov/sites/default/files/docs/eo_13693_implementing_instructions_june_10_2015.pdf.

MD 1 3.2 FACILITY MANAGEMENT Date Approved:

09/1 9/2017 For the latest version of any NRC directive or handbook, see the online MD Catalog.

7 United States Code Acquisition , Construction , and Alteration (40 U.S.C 3301 et seq.). The Architectural Barriers Act of 1968, as amended (42 U.S.C. 4151 et seq.). Americans With Disabilities Act of 1990, as amended (42 U.S.C. 12101 et seq.).

Department of Energy Organization Act, Title III, "Transfer of Functions," August 1977 (Pub. L. 95

-91). The Energy Policy Act of 2005 (Pub. L. 109

-58). Energy Independence and Security Act of 2007 (EISA)

(Pub. L. 1 10-140). Federal Energy Management Improvement Act of 1988, as amended April 8 , 2011 (Pub. L. 100-615). Federal Property and Administrative Services Act of 1949, as amended (40 U.S.C. 471).

National Energy Conservation Policy Act of 1978, as amended (42 U.S.C. 8251 et seq.). Public Buildings Act of 1959, as amended (Pub. L. 86

-249). The Rehabilitation Act of 1973, as amended through January 7, 2009, Sections 502, 506, and 507 (29 U.S.C. 792, 794(b) and (c)).

Resource Conservation and Recovery Act (RCRA) (42 U.S.C. 6901 et seq.).

Solid Waste Disposal (42 U.S.C. Chapter 82).

Standards Applicable to Generators of Hazardous Waste (42 U.S.C. 6922).

Standards Applicable to Owners and Operators of Hazardous Waste Treatment, Storage, and Disposal Facilities (42 U.S.C. 6924).

U.S. NUCLEAR REGULATORY COMMISSION DIRECTIVE HANDBOOK (DH)

For updates or revisions to policies contained in this MD that were issued after the MD was signed, please see the Yellow Announcement to Management Directive index (YA-to-MD index). DH 13.2 FACILITY MANAGEMENT DT-1 7- Volume 1 3: Transportation, Facilities, and Property Approved B y: Cynthia A. Carpenter, Director Office of Administration Date Approved: September 19, 2017 Date: Issuing Office:

Office of Administration Division of Facilities and Security Contact Name:

Ian Fisher EXECUTIVE

SUMMARY

Management Directive (MD) 13.2, "Facility Management," is revised to reflect organizational changes and changes to comply with the most current policies, standards, and procedures, including Executive Orders, and NRC policy for appliances and electronic displays.

TABLE OF CO NTENTS I.BUILDING MANAGEMENT

............................................................................................... 2 A.Operation and Maintenance

......................................................................................... 2 B.Environmental Health and Safety ................................................................................. 3 C.Sustainability, Greenhouse Gas, and Energy Management

.......................................... 4 D.Posting of Notices and Flyers

....................................................................................... 5 II.SPACE MANAGEMENT

.................................................................................................... 5 A.Space Acquisition, Allocation, and Release

.................................................................. 5 B.Space Planning Services

.............................................................................................. 6 C.Additional Space Requests

........................................................................................... 6 D.Alterations and Repairs ................................................................................................ 6 E.Process for Naming and Dedication of NRC Rooms

..................................................... 7 DH 1 3.2 FACILITY MANAGEMENT Date Approved:

0 9/1 9/2017 For the latest version of any NRC directive or handbook, see the online MD Catalog.

2 I. BUILDING MANAGEMENT A. Operation and Maintenance

1. The General Services Administration (GSA) transferred to NRC the facility management responsibilities for the One White Flint North (OWFN) and Two White Flint North (TWFN) facilities in the White Flint Headquarters complex. The Division of Facilities and Security (DFS), Office of Administration (A DM), in Rockville, MD, through the development and implementation of plans and programs, ensures that the day-to-day operation and management of the OWFN and TWFN facilities are effectively managed to support the mission of the agency. In addition to t hese responsibilities, the NRC also ensures that NRC

-occupied facilities are effectively managed through the administration of the lease of Three White Flint North (3WFN), NRC Warehouse and other NRC facilities owned or leased through GSA; functions includin g space planning, acquisition, and alteration; operation and maintenance of mechanical, electrical, and fire protection systems; and janitorial services and ground maintenance.

2. The White Flint complex includes office space

, as well as special support facilities that include computer rooms, the Operations Center, hearing rooms, a print shop, cafeterias, facilities with unique service requirements (e.g., the fitness center and the child care center)

, and three garage s. 3. DFS manages all aspects of the day

-to-day operations of OWFN and TWFN in the White Flint complex. These operations are carried out by the NRC's six commercial facilities management contractors

. They include building operations services, building maintenance services

, custodial services , elevator operations and repair, landscaping

, and snow removal. 4. The White Flint complex contains equipment for all critical areas, including heating, ventilation, and air conditioning (HVAC); elevators; environmental controls; fire alarms; and emergency notification systems. In managing the day-to-day operations of OWFN and TWFN, DFS establishes and implements programs for the following:

(a) Preventive maintenance. Operating equipment is serviced periodically to avoid shutdown or malfunction of critical equipment and to maintain its operating efficiency.

(b) Routine and emergency building repairs. These repairs safeguard NRC property against deterioration and ensure the health and safety of NRC employees.

(c) Cleaning and janitorial services. These services are provided inside and outside the complex to maintain a clean and attractive workplace.

(d) Trash and snow removal. These services ensure clean and safe conditions in the work environment.

DH 1 3.2 FACILITY MANAGEMENT Date Approved:

0 9/1 9/2017 For the latest version of any NRC directive or handbook, see the online MD Catalog.

3 (e) Pest control. NRC

-occupied facilities are inspected regularly and addressed as needed to eliminate pest and insect infestation.

(f) Grounds maintenance. NRC facilities are maintained to provide an attractive site.

(g) The FIXIT program. This program allows employees to report building problems directly to the onsite contractors. Building service problems include spills, overflowing sinks, stopped up toilets, lights out, power outages, and air temperature control.

(h) Appliances in the workplace. This program ensures occupant-furnished and Government

-furnished appliances are safe for use in occupant spaces and energy efficient (available on the NRC internal Web site at http://www.internal.nrc.gov/ADM/fac_prop/appliances

-workplace.pdf

). B. Environmental Health and Safety The following plans and procedures facilitate a safe and healthy work environment for headquarters employees.

1. Occupant Emergency Plan (a) The Occupant Emergency Plan (OEP) contains the procedures for responding to building emergencies and for safely evacuating occupants from the buildings during emergencies. It details the duties of officials responsible for implementing the procedures. The types of emergencies covered by the plan include fires, bomb threats, natural disasters, demonstrations, enemy attacks, high winds, electrical power outages, hazardous spills, and any other condition that could harm or threaten the occupants of the White Flint complex and other NRC facilities. Periodic evacuation drills are conducted to ensure that employees and members of the evacuation team are kept current on procedures.

(b) For more information, see the OEP Web Site for NRC headquarters, the regional offices , and the Technical Training Center (TTC) at http://drupal.nrc.gov/nrc/occupant

-emergency-plans, the Continuity of Operations (COOP) Plan (ML14024A688), Management Directive (MD) 6.2, "Continuity of Operations Program

," and MD 12.1, "NRC Facility Security Program.

" 2. Quality Assurance and Systems Monitoring Random quality assurance and quality control inspections ensure a high level of dependability of building systems and physical conditions. They also provide information regarding the effectiveness of specific operations and maintenan ce activities.

DH 1 3.2 FACILITY MANAGEMENT Date Approved:

0 9/1 9/2017 For the latest version of any NRC directive or handbook, see the online MD Catalog.

4 3. Annual Building Safety Inspection Program An NRC representative, in conjunction with a union representative, conducts an annual inspection of the NRC headquarters, the regional offices

, and TTC to verify that the buildings comply with applicable standards and to identify problem areas. The findings from the inspection, as well as recommendations, are compiled into an annual report.

In response to the findings and recommendations of this report, ADM prepares a corrective action plan to address each safety problem identified in the report. See MD 10.130, "Safety and Occupational Health Program

." 4. Air and Water Quality Testing The NRC representative test s, as needed , to ensure that air and water quality complies with GSA standards. Testing may include, but is not limited to: testing for lead in potable water outlets, testing for the presence of radon, testing for hazardous materials, testing indoor air quality based on tenant complaints, etc. Temperature and humidity also are tested as needed to ensure general comfort and compliance with Federal guidelines and the American Society of Heating, Re frigerating and Air Conditioning Engineers (ASHRAE) recommendations for the conservation of energy. The building temperature is generally set between 7 3°F and 7 7°F for summer cooling and between 70° and 7 4°F for winter heating.

5. Lighting and Acoustics Testing Lighting and noise levels are tested on an as

-needed basis to ensure acceptability in and around employee workstations.

C. Sustainability, Greenhouse Gas

, and Energy Management

1. As a part of NRC Strategic Sustainability Performance Plan, also known as the sustainability plan (ML16183A082), the NRC seeks to maximize the many economic, environmental, and societal benefits provided by conservation, waste prevention, greenhouse gas (GHG) emission reductions, recycling, and the purchase of environmentally preferable products.

The NRC manage s the use of consumable resources (utilities) and green and bio

-based products in accordance with Executive Order (EO) 13576, "Delivering an Efficient, Effective, and Accountable Government,"

and EO 13693, "Planning for Federal Sustainability in the Next Decade."

2. The NRC is require d to reduce electricity consumption, reduce consumption of fossil fuels, and lower the volume of landfill waste through increased renewable energy sources, water reuse, and use of telework and video teleconference, if possible.

For example, the agency has committed to reduce the amount of Scope 1&2 GHG produced by our operation 40 percent by FY 2025, as compared to a FY 2008 baseline. The agency has also committed to reduce the amount of Scope 3 GHG produced by our operation 15 percent by FY 2025, as compared to a FY 2008 baseline.

DH 1 3.2 FACILITY MANAGEMENT Date Approved:

0 9/1 9/2017 For the latest version of any NRC directive or handbook, see the online MD Catalog.

5 3. The agencywide sustainability plan is managed by the Facility Management Branch (FMB), DFS, ADM. FMB ensures sustainable building operations that include- (a) Increased electrical efficiency, (b) The procurement and use of bio-based and recycled products, (c) Reuse of Government

-owned assets , (d) Recycling, (e) Waste-to-landfill avoidance

, and (f) The reduction of water consumption.

D. Posting of Notices and Flyers

1. The NRC strives to maintain a safe and professional appearance throughout its facility for staff and visitors. To achieve this goal, no notices, flyers, or announcements shall be placed on easels, doors, or walls in the main lobby areas of any of the buildings. There are electronic bulletin boards in each of the buildings that are used to inform staff and visitors of upcoming and current events. Instructions on how to u se these bulletin boards can be found at the following W eb site: http://www.internal.nrc.gov/ADM/manuscriptdev_print/manudev_print.html#introduction

. 2. Posters or announcements on easels may be used on individual floors throughout the buildings provided the easels are placed so as not to create a safety hazard for employees and visitors.

II. SPACE MANAGEMENT A. Space Acquisition, Allocation, and Release

1. The Division of Facilities and Security (DFS), ADM, provides space plans to meet the functional needs of NRC organizations and employees and ensure that all health and safety code requirements are accommodated. Space is acquired and released through the GSA in accordance with the provisions of the Federal Management Regulation (FMR). An organization's space allocation is determined by a space requirements analysis. The standards for allocating space in the agency include an employee's grade and position and an organization's special requirements for conference rooms, central locations for files, and computer rooms.

2. The FMR provides specific guidelines for Federal and federally funded facilities. The FMR includes the Architectural Barriers Act (ABA) issued May 6, 2007 , for facility accessibility by physically handicapped persons

.

DH 1 3.2 FACILITY MANAGEMENT Date Approved:

0 9/1 9/2017 For the latest version of any NRC directive or handbook, see the online MD Catalog.

6 B. Space Planning Services

1. DFS provides a broad range of space

-planning services for NRC, including

- (a) Assignment and use of office space

, (b) Design service to support changes to office space, and (c) Development, coordination, and implementation of construction projects. 2. Space planning services may be requested by submitting an NRC Form 30 , "Request for Administrative Services,"

or by sending a memorandum to either the Director of ADM or the Director of Facilities and Security, ADM. DFS staff will meet with the requesting office and conduct a space requirements analysis to identify the office's space requirements. The analysis identifies the workstation needs for each person on the staff, based on NRC's established space standards, and the support space requirements for the organization (e.g., files, reception area

, and special equipment to be accommodated

). After the space analysis is completed, and the total space needs of the office are determined, space planning can be performed to allocate the assigned space to meet the needs of the office taking into consideration functional relationships and adjacencies.

3. DFS also provides the regional office s and TTC with support related to lease renewal, acquisition of additional space, office relocation, space design and construction.

C. Additional Space Requests Requests for additional space are evaluated on a case

-by-case basis using the results of the space requirements analysis and the functional needs of the organization. Reasons for requesting additional space or modification to existing space include reorganizations and accommodating special needs, such as task force group

s. D. Alterations and Repairs

1. Alterations and/or repairs to headquarters furniture or space may be requested on NRC Form 30. The justification must state the problem being addressed by the request and the manner in which the proposed alteration or repair will solve the problem.

2. An NRC organization may request an alteration for any of the following reasons:

(a) Improve space usage , (b) Remove or abate recognized safety hazards

, (c) Accommodate special equipment or systems

,

DH 1 3.2 FACILITY MANAGEMENT Date Approved:

0 9/1 9/2017 For the latest version of any NRC directive or handbook, see the online MD Catalog.

7 (d) Accommodate the reorganization or relocation of organizational units, and (e) Provide reasonable accommodations for employees with disabilities

. 3. The requester should submit the completed NRC Form 30 to DFS. DFS staff will provide a cost estimate and other information, including preliminary drawings and specifications. Both the requester's and DFS management must provide final review and approval before construction begins.

E. Process for Naming and Dedication of NRC Rooms

1. Purpose and Scope (a) The purpose of this process is to provide guidance to NRC staff on the authority, criteria, and procedures for the naming and dedication of NRC rooms and exterior spaces in recognition of deceased former NRC employees. This process does not include the naming of federally leased or owned buildings. Naming a Federal building requires congressional approval.

(b) This directive and handbook, the Federal Management Regulation (FMR), and other Federal regulations and laws provide additional guidance on Federal buildings and space management issues. NRC has the authority to manage NRC facilities under the delegation of authority agreements from the General Services Administration (GSA) to NRC, dated February 20, 1987, December 16, 1992, June 24, 1994, August 18, 2003, and January 24, 2012

, as amended. These agreements transfer facility management and rental agreement oversight responsibilities for designated facilities occupied by NRC

. 2. Definitions The following definitions apply to the criteria:

(a) The NRC Commission is the NRC Chairman and the Commissioners.

(b) NRC room is a room (e.g., auditorium, hearing room, conference room, exhibit area) or exterior space (e.g., childcare playground, plaza area

). (c) Recognition of a person is the naming of a room or exterior space to honor a person for extraordinary career contributions to NRC.

3. Criteria (a) NRC Commission has the sole authority to approve the naming of NRC rooms and exterior spaces. No memorial or plaque recognizing any person will be erected in any room or exterior space without the prior written approval of the NRC Commission.

DH 1 3.2 FACILITY MANAGEMENT Date Approved:

0 9/1 9/2017 For the latest version of any NRC directive or handbook, see the online MD Catalog.

8 (b) Rooms and exterior spaces may be named in recognition of a deceased person who has made extraordinary career contributions to NRC and meets the following minimum criteria:

(i) Ten or more years of service as an NRC employee or 7 or more years as member of the NRC Commission

, (ii) Made extraordinary career contributions to NRC

, (iii) Personal character befitting such an honor of special recognition

, and (iv) Deceased for at least 3 years.

(c) The naming will not be based on monetary gifts or political considerations.

(d) The NRC organization, the deceased person's family, and others affected by the proposed name will be fully consulted during the consideration of a proposal to name a room or exterior space.

(e) No commitment or announcement for naming will be made before the NRC Commission approves the naming.

(f) The complete legal name of the person being recognized must be used (e.g., John William Jones). Nicknames and initials must not be used. The last name of the person honored may be used in referring informally to the room.

(g) In addition to the person's full name, the commemoration plaque should include, as appropriate, a brief inscription describing the person's contribution to NRC and the time of service to NRC.

(h) Plaque materials, letter type and technique, color, finish, graphic layout, size, and spacing must be uniform and conform with the GSA guidelines for signs in the building. (i) Function will be included in the name of a room whenever feasible and appropriate (e.g., The John William Jones Auditorium).

(j) After a room is named for a person, it will not subsequently be renamed unless a compelling reason exists. The proposal to rename a room must include a strong justification and undergo the procedures outlined in this process. 4. Procedures (a) Proposals for naming NRC rooms and exterior spaces in recognition of a person who has made extraordinary career contributions to NRC may be submitted by any NRC employee at any time through his or her management chain in writing to the Director of ADM.

DH 1 3.2 FACILITY MANAGEMENT Date Approved:

0 9/1 9/2017 For the latest version of any NRC directive or handbook, see the online MD Catalog.

9 (b) The nomination should include a one

-page merit

-based justification addressing the criteria contained in this process (Section II.E.3 , "Criteria," of this handbook), as well as relevant supporting documentation and a description of the consultative process followed when preparing the nomination.

(c) The Director of ADM will review and assess proposals for naming NRC rooms and exterior spaces in recognition of persons.

(d) The Director of ADM will ensure that the eminence, reputation, character, and integrity of the person is carefully researched and validated.

(e) The Director of ADM will ensure that NRC organization heads and others affected by the proposed name (i.e., the family of the deceased person) are fully consulted in the process of developing a final recommendation package for the NRC Commission's consideration.

(f) The Director of ADM will make a recommendation to the Deputy Executive Director for Materials, Waste, Research, State, Tribal, Compliance, Administration, and Human Capital Programs (DEDM) and in turn to the Executive Director for Operations (EDO). If the EDO endorses the recommendation, the EDO will present it to the NRC Commission for approval, along with supporting documentation.

(g) The NRC Chairman will sign a memorandum on behalf of the NRC Commission officially approving or disapproving the naming.

(h) If approved, appropriate communication on the naming will be made before the installation of the plaque, for example, an agency announcement, a press release, and so on.

(i) The room-naming proposal package, with background documents and the memorandum of approval/disapproval signed by the NRC Chairman on behalf of the Commission, will be maintained by ADM as a historical record.

(j) Nothing in this MD disallows the ability of the Commission to act on its own to name a room or exterior space within the NRC complex.