ML17355A315
| ML17355A315 | |
| Person / Time | |
|---|---|
| Issue date: | 01/24/2018 |
| From: | Anna Mcgowan NRC/OCIO |
| To: | |
| References | |
| Download: ML17355A315 (30) | |
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Designed to collect the information necessary to make relevant determinations regardingthe applicability of the Privacy Act, the Paperwork Reduction Act information collection requirements, and records management requirements.
Access to this case file and data must be restricted to only those authorized employees who need it to perform their official duties, and confidentiality of the records should be protected in such a way that unauthorized persons do not have access to any such records. Case documentation and data contained in this system is and remains Department of Labor data that is subject to the Privacy Act (5 U.S.C. 552a) and to the Systems Notice for DOL/GOVT-1. Absent a court order from a court of competent jurisdiction or a written release from the individual FECA claimant, such data may only be used pursuant to DOL's OWCP interpretation of a routine use published in DOL/GOVT-1 and in a manner that is compatible with the purpose for which the record was created; that purpose is the administration and payment of FECA compensation. Before any data from DOL/GOVT-1 can be used in a personnel or similar action, there must be a written release from the claimant or an order from a court of competent jurisdiction, or agreement by DFEC management that disclosure of the information is permitted under the Privacy Act. For further information see http://www.dol.gov/sol/privacy/dol-govt-1.htm.
These questions are intended to define the scope of the information requested as well as the reasons for its collection. Section 1 should be completed only if information is being collected about individuals. Section 2 should be completed for information being collected that is not about individuals.
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, Report of Injury, Illness or Incident
These questions will identify the use of the information and the accuracy of the data being used.
Derived data is obtained from a source for one purpose and then the original information is used to deduce/infer a separate and distinct bit of information that is aggregated to form information that is usually different from the source information. Aggregation of data is the taking of various data elements and then turning it into a composite of all the data to form another type of data (i.e. tables or data arrays). controls retrieved
, Report of Injury, Illness or IncidentThe National Archives and Records Administration (NARA), in collaboration with federal agencies, approves whether records are temporary (eligible at some point for destruction/deletion because they no longer have business value) or permanent (eligible at some point to be transferred to the National Archives because of historical or evidential significance). These determinations are made through records retention schedules and are required under 36 CFR 1234.10. The following questions are intended to determine whether the records in the system have an approved records retention schedule or if one will be needed.
RetentionFECA Claimant Case Files
- destroyed 15 years after the case file has become inactive.
Records for Physicians and Health Care Providers : File is retained in the office for three years after the debarment action is final Rehabilitation Files: Rehabilitation Counselor Case Assignmentrehabilitation counselors/nurses are maintained for two years following the termination of the contract.
Agency Maintenance User Agency Reviewer OSHA Record Keeper EmployeeSupervisor Auditor If yes, and if this system will maintain information about individuals, ensure Privacy Act and/or PII contract clauses are inserted in their contracts.*FAR clause 52.224-1 and FAR clause 52.224-2 should be referenced in all contracts, when the design, development, or operation of a system of records on individuals is required to accomplish an agency function.*PII clause, "Contractor Responsibility for Protecting Personally Identifiable Information" (June 2009), in all contracts, purchase orders, and orders against other agency contracts and interagency agreements that involve contractor access to NRC owned or controlled PII.
(For Use by OCIO/GEMS/ISB Staff)