ML24017A156

Final Call - Reducing Onsite Storage of Analog Records

ML24017A156
Person / Time
Issue date:	01/23/2024
From:	David Nelson NRC/OCIO
To:	Brooke Clark, Jennifer Golder, Hawkens E, Martin J, Scott Moore Advisory Committee on Reactor Safeguards, Office of Administration, Atomic Safety and Licensing Board Panel, NRC/EDO, Office of Nuclear Material Safety and Safeguards, Office of Nuclear Reactor Regulation, Office of Nuclear Security and Incident Response, Office of Congressional Affairs, NRC/OCAA, NRC/OCFO, Office of the Chief Human Capital Officer, NRC/OCIO, NRC/OE, NRC/OI, NRC/OIG, NRC/OIP, Office of Public Affairs, Office of Nuclear Regulatory Research, Region 1 Administrator, Region 2 Administrator, Region 3 Administrator, Region 4 Administrator, NRC/SBCR
Mullins A
References
Download: ML24017A156 (3)

Text

MEMORANDUM TO:

Those on Attached List FROM:

David J. Nelson Chief Information Officer Office of Chief Information Officer

SUBJECT:

FINAL CALL: REDUCING ONSITE STORAGE OF ANALOG RECORDS This memorandum is a final call of your obligation to assist in the reduction of onsite storage of analog records at U.S. Nuclear Regulatory Commission (NRC) facilities. The Office of the Chief Information Officer (OCIO) requests that offices review their analog records and provide them to OCIO for transfer to the National Archives and Records Administrations (NARAs) Federal Records Centers (FRCs) by April 30, 2024 (Memo ML21265A341, Reminder Memo ML22207A040 and Final Reminder Memo ML22251A276). Failure to meet this deadline will result in your office being financially responsible for digitizing your analog records. In accordance with Office of Management and Budget (OMB)/NARA Memorandum M-23-07, Update to Transition to Electronic Records (M-23-07), the FRCs will not accept any analog records for transfer after June 30, 2024.

I am requesting offices to submit a Form 35A, Records Transfer with their analog records in groups as early as possible. OCIO will be submitting them to the FRC periodically over the next few months. Please submit the unclassified and classified media (reel-to-reel tapes, cassette tapes, VHS, track, etc.) separately from the paper records, as the indexed information will assist the contractor when digitizing the tapes. The media will be stored in either the OCIO File Room or Secure OCIO/SECY File Room until the digitization contract begins in early FY2025.

Staff need to work with their office and regional Records Coordinators (RCs) or other designated individuals to ensure agency compliance with M-23-07. The RCs/POCs have been issued detailed instructions on how to accomplish this.

I appreciate your help in meeting this very important deadline as the Federal Government transitions to electronic records.

CONTACT:

Alicia J. Mullins, OCIO/DIME 240-428-0533 January 23, 2024 Signed by Nelson, David on 01/23/24

Those on Attached List 2

SUBJECT:

FINAL CALL: REDUCING ONSITE STORAGE OF ANALOG RECORDS DATE: JANUARY 23, 2024 DISTRIBUTION:

See Next Page ADAMS Accession Number: ML24017A156

• via email OFFICIAL RECORD COPY OFFICE OCIO/DIME/DPRB OCIO/DIME/DPRB OCIO/DIME OCIO/D NAME AMullins MJanney DSilberfeld DNelson DATE 1/17/2024 1/17/2024 1/19/2024 1/23/2024

Those on Attached List 3

MEMORANDUM TO THOSE ON THE ATTACHED LIST DATED: JANUARY 23, 2024.

SUBJECT:

FINAL CALL: REDUCING ONSITE STORAGE OF ANALOG RECORDS DATED:

JANUARY 23, 2024.

E-Mail/Mail Stops Scott W. Moore, Executive Director, Advisory Committee on Reactor Safeguards RidsACRS_MailCTR Resource E. Roy Hawkens, Chief Administrative Judge, Atomic Safety and Licensing Board Panel RidsAslbpManagement Resource Brooke Clark, General Counsel RidsOgcMailCenter Resource Jody C. Martin, Director, Office of Commission Appellate Adjudication RidsOcaaMailCenter Resource Jennifer M. Golder, Acting Chief Financial Officer RidsOcfoMailCenter Resource Robert J. Feitel, Inspector General RidsOigMailCenter Resource David L. Skeen, Director, Office of International Programs RidsOipMailCenter Resource Eugene Dacus, Director, Office of Congressional Affairs RidsOcaMailCenter Resource Jenny Weil, Acting Director, Office of Public Affairs RidsOpaMail Resource Carrie Safford, Secretary of the Commission RidsSecyMailCenter Resource RidsSecyCorrespondenceMCTR Resource Daniel H. Dorman, Executive Director for Operations RidsEdoMailCenter Resource Raymound V. Furstenau, Acting Deputy Executive Director for Materials, Waste, Research, State, Tribal, Compliance, Administration, and Human Capital Programs, OEDO RidsEdoMailCenter Resource Scott A. Morris, Deputy Executive Director for Reactor and Preparedness Programs, OEDO RidsEdoMailCenter Resource Marissa G. Bailey, Associate Director for Operations, OEDO RidsEdoMailCenter Resource James Corbett, Acting Director, Office of Administration RidsAdmMailCenter Resource David J. Nelson, Chief Information Officer RidsOCIO Resource (I)

RidsOcioMailCenter Resource (A)

David L. Pelton, Director, Office of Enforcement RidsOeMailCenter Resource Thomas G. Ashley, Director, Office of Investigations RidsOiMailCenter Resource Mary A. Lamary, Chief Human Capital Officer RidsOchcoMailCenter Resource John W. Lubinski, Director, Office of Nuclear Material Safety and Safeguards RidsNmssOd Resource Andrea D. Veil, Director, Office of Nuclear Reactor Regulation RidsNrrOd Resource (I)

RidsNrrMailCenter Resource (A)

John Tappert, Acting Director, Office of Nuclear Regulatory Research RidsResOd Resource (I)

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Vonna L. Ordaz, Director, Office of Small Business and Civil Rights RidsSbcrMailCenter Resource Mirela Gavrilas, Director, Office of Nuclear Security and Incident Response RidsNsirOd Resource (I)

RidsNsirMailCenter Resource (A)

Raymond K. Lorson, Regional Administrator, Region I RidsRgn1MailCenter Resource Laura A. Dudes, Regional Administrator Region II RidsRgn2MailCenter Resource John B. Giessner, Regional Administrator, Region III RidsRgn3MailCenter Resource John D. Monninger, Regional Administrator, Region IV RidsRgn4MailCenter Resource