ML20248F771

Forwards Mod to Statement of Work for Task Order 5,subtask B.1 Submitted for Proposal Development.Revised Mod Replaces One Sent by Ltr .Submit within 10 Working Days, Proposal to Complete Additional Effort

ML20248F771
Person / Time
Issue date:	05/27/1998
From:	Bangart R NRC OFFICE OF STATE PROGRAMS (OSP)
To:	Pugh C OAK RIDGE NATIONAL LABORATORY
References
NUDOCS 9806040414
Download: ML20248F771 (5)

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MAY 2 71998 j t

?, j Dr. C!aud E. Pugh, Director NRC Program Office Oak Ridge National Laboratory L P.O. Box 2009 Oak Ridge, TN 37831-8063  ;

Dear Dr. Pugh:

The enclosed modification to the Statement of Work (SOW) for Task Order 5, Subtask B.1, is submitted for proposal development. This is a revised rnodificat:on that replaces the one sent i by letter dated April 17,1998. Since that time, our budget for FY 1998 has been modified and the reduced level of effort reflects the current FY 1998 funding level and the lack of funding in l FY 1999 for enhancements for the OSP Home Page. The work proposed in this modification is  !

in addition to the work already approved by NRC. Please submit, within 10 working days, a proposal to complete this additional effort. We acknowledge that not all of the work will be accomplished this fiscal year but all work will be accomplished no later than the end of FY 1999.

If you have any questions, please contact Brenda Usilton at (301) 415-2348 or Dennis Sollenberger at (301) 415-2819.

Sincerely, OdginalSigned By RICHARD L BANGART Richard L. Bangart , Director Office of State Programs Enclosure :

As stated cc: E. Cumesty, DOE Oak Ridge D. Cooper, DOE Oak Ridge J. Simpson, ORNL E. Zeighami, ORNL 9906040414 930527  !

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%.....p May 27, 1998 Dr. Claud E. Pugh, Director NRC Program Office Oak Ridge National Laboratory P.O. Box 2009 ,

Oak Ridge, TN 37831-8063

Dear Dr. Pugh:

The enclosed modification to the Statement of Work (SOW) for Task Order 5, Subtask B.1, is submitted for proposal development. This is a revised modification that replaces the one sent by letter dated April 17,1998. Since that time, our budget for FY 1998 has been modified and the reduced level of effort reflects the current FY 1998 funding level and the lack of funding in FY 1999 for enhancements to the OSP Home Page. The work proposed in this modification is in addition to the work approved by NRC. Please submit, within 10 working days, a proposal to complete this additional effort. We acknowledge that not all of the work will be accomplished this fiscal year but all work will t,:- accomplished no later than the end of FY 1999.

If you have any questions, please contact Brenda Usilton at (301) 415-2348 or Dennis Sollenberger at (301) 415-2819.

Sincerely, (hRA a 921 Richard L. Bangart , Director [/

Office of State Programs v Enclosure :

As stated cc: E. Cumesty, DOE Oak Ridge D. Cooper, DOE Oak Ridge J. Simpson, ORNL E. Zeighami, ORNL

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si Additional Subtasks for Task 5, OSP Web Site

1. Reconciliation of SS&D Sheets:

OSP staff have determined that the SS&D sheet collection is not up-to-date or complete. Some sheets should be replaced with a more recent, an inactive, or amended version. It is important that any discrepancies be determined and the missing or changed sheets be identified, obtained, and added to the web site and the SS&D index.

A. Understanding of the SS&D Process - The contractor should develop an understanding of the whole SS&D process, to include collecting, handling, l disseminating, and storing of the SS&D sheets at NRC. This knowledge would be l

beneficialin ORNL's long term understanding of the handimg and processing of the l sheets at the web site. Also it is important for the contractor to develop a better {

understanding of the printed SS&D index and actions to be taken under Subtask B. l The contractor would conduct a two-day working meeting at NRC Headquaders to further their understanding of the SS&D process and index. Should additional time become available during the meeting it would be used to discuss the other Subtasks j under this modification and ongeing web site design issues. j B. Identification of Needed Sheets - The printed SS&D indexes (3, 3A, & 38), l I

provided by NMSS, list about 3170 SS&D sheets in three categorit s. The OSP web j site has about 1850 sheets posted in the SS&D directory. The contractor will compare l each item in the printed SS&D indexes against the OSP web ade SS&D index and the virtual sheets that are now uploaded on the OSP web site. Discrepancies will be identified and at the minimum will include missing sheets, newer versions, amended sheets or sheets that have been converted into inactive sheets. The SS&D registry numbers change when sheets become inactive and the contractor will also list the sheets they have confirmed as inactive. The contractor will also list any sheets requiring further resolution that are on the OSP web site but do not appear in the printed SS&D indexes, and are listed under previous or altemate manufacturer names in the printed index which differ from those listed on the actual SS&D sheet. These differences will also be identified and listed. NRC will confirm the sheets' status upon request by the contractor.

C . Scanning & Processing of Added or Changed Sheets - The contractor will process and upload the sheets identified in Task 18 and will reconcile any differences between the printed SS&D index and the sheets available at the OSP web site. The contractor will prepare, QA, and upload up to 500 sheets identified under Task 1B upon receipt from NRC or A/S. Most sheets are from 3 to 27 pages long with 40% of sheets having 12 or more pages. The contractor will provide an estimated cost to include copying, scanning, editing the first page, merging, converting files into a PDF format, and uploading the completed SS&D sheet to the OSP web site. If more than 500 discrepancies are identified, the contractor will notify the NRC who will determine the priority of the scanning and processing. Scanning, processing and uploading documents beyond the 500 mentioned in this task will be renegotiated at a future date.

D. SSAD Index- The contractor will make up to 500 changes to the SS&D index for l the sheets processed under Task 1C. The contractor will propose a special code or icon which will be added to the index to identify inactive sheets posted at the web site.

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2. NRC-Inspection Manual Files Link and Web Site Statistical Link The contractor is requested to provide a cost estimate of maintaining a link from OSP's "NRC Links" location to the inspection Manual URL on the NRC's extemal home page.

OSP desires to know more information about the utilization of the web site. The statistical information will be made availab!e from a link on the web site.

3. NRC Training Schedule OSP and the Agreement States have identified the need for an easily accessible training schedule and course summaries for NRC courses. The contractor is requested to develop an "OSP training schedule" page containing NRC training schedules and course summaries. The contractor will develop a " disclaimer" for the training and scheduling page based on information provided by OSP. The contractor will link the training information page to the OSP home page. The schedule would be updated approximately quarterly and the course summaries about twice a year. OSP will provide the scheduling and course information in an electronic file format. Additionally, should the training and scheduling information become available on the NRC external home page, the contractor will develop such links as necessary to directly access the scheduling and training information from this location while maintaining the "OSP.

training schedule" page at the OSP web site.

4. Design and Maintain OSP Procedures Web Page

, A. The contractor will design and maintain a " procedures" page for the OSP web site.

The contractor will develop a " disclaimer" for the procedures page on information provided by OSP. The contractor willlink the procedures page to the OSP home page and other navigationallinks to other web site pages as necessary. The procedures page will contain a table of contents and a " disclaimer" that will be provided by OSP.

< B. The contractor will convert at least 18 WP files into PDF files; the contractor may assume that the WP files are clean, i.e., minimal use of tabs instead of spaces, no unnecessary carriage retums or page breaks, use of a T1 font, etc. The contractor will

add intemal links to referenced documents already on the web site or on the WWW to l provide an easy reference for the user. The contractor may assume that there are approximately 36 links for the 18 documents. OSP will help identify WWW documents for the contractor, however, the contractor will be responsible for verifying the document's URL, and make the appropriate links.

C. Some procedures contain as an attachment specific reference material l (handbooks). The contractor will upload the referenced documents and link where necessary to the procedures uploaded in 7.A., above. The contractor will use electronic files whenever possible to complete this task. The contractor will identify to OSP those materials that may need to be converted to electronic format. OSP will approve the conversion of the documents before they are scanned, uploaded and linked to the procedures in task 7.A.

D. The contractor will upload the " procedures" page to the OSP web site and test all links.

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p' DI. Claud E. Pugh, DirectorJ NRC Program Office. .

Oak Ridge National Laboratory .

P.O. Box 2009

' Oak Ridge, TN 37831-8063

Dear Dr. Pugh:

.The enclosed modification to the Statement of Work (SOW) for Tcsk Order , Subtask B.1, is submitted for proposal development. This is a revised modification that places the one sent by letter dated April _17,1998. Since that time, our budget for FY 199 as been modified and -l the reduced level of effort reflects the current FY 1998 funding leve nd the lack of funding in I FY=1999 for enhancements for the OSP Home Page. . The work oposed in this modification is in addition to the work ciready addressed in the previously revi SOW. Please submit, within 10 working days, a proposal to complete this additional effop We acknowledge that not all of the work will be accomplished this fiscal year but all work ill be accomplished no later than the end of FY 1999.

If you have any questions, please contact Brenda ilton at (301) 415-2348 or Dennis Sollenberger at (301) 415-2819.

incerely, l

Richard L. Bangart , Director Office of State Programs Enclosure :

As stated cc: E. Cumesty, E Oak Ridge D. Cooper, E Oak Ridge J. Simpson[ORNL E. Zeign,ami, ORNL  ;

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