ML18219C134

OEDO-18-00230 - Memo to Dr. B. Baker from M. Muessle Status of Recommendations: Audit of the U.S. Nuclear Regulatory Commission'S Contract Administration Process (OIG-17A-20) (Adm Response)

ML18219C134
Person / Time
Issue date:	08/15/2018
From:	Mary Muessle Office of Administration
To:	Baker B NRC/OIG/AIGA
Daly J, 415-8079
References
OEDO-18-00230, OIG-17-A-20
Download: ML18219C134 (3)

Text

August 15, 2018 MEMORANDUM TO: Dr. Brett M. Baker Assistant Inspector General for Audits FROM: Mary C. Muessle, Director /RA/

Office of Administration

SUBJECT:

STATUS OF RECOMMENDATIONS: AUDIT OF THE U.S.

NUCLEAR REGULATORY COMMISSIONS CONTRACT ADMINISTRATION PROCESS (OIG-17-A-20)

This memorandum provides a status of our responses to the resolved recommendations as requested in your May 15, 2018 memorandum titled Status of Recommendation: Audit of the U.S. Nuclear Regulatory Commissions (NRC) Contract Administration Process (OIG-17-A-20).

The status of recommendations 1 and 3 remains resolved, as indicated below.

Recommendation 1 Develop and implement a system that centralizes the management of contractor provided invoices and supporting documentation.

Status: Ongoing. The Invoice Processing Platform (IPP) has been implemented to the maximum extent possible given its current functionality. IPP does not have the ability to process invoices for contract types that may have a holdback associated with them, such as cost-plus-fixed-fee contracts. The NRC continues to work closely with the Department of Treasury to determine what options are available for inclusion of cost-plus-fixed-fee contracts in IPP. The target completion date is being extended in order to allow time for IPP to be updated to accept invoices for cost-plus-fixed-fee contracts. Invoices associated with other contract types are being processed using IPP.

Target Completion Date: June 30, 2019 Recommendation 3 Develop and implement procedures for timely contract closeout initiation by Contracting Officers Representatives (CORs).

CONTACT: Jill Daly, ADM/AMD (301) 415-8079

B. Baker Status: Ongoing. The Acquisition Management Division (AMD) continues to work with the Office of the Chief Financial Officer (OCFO) to develop interim guidance to supplement the closeout procedures currently outlined in Management Directive and Handbook 11.1, NRC Acquisition of Supplies and Services. While the Office of Administration (ADM) originally believed this would be completed by the end of July 2018, it has taken longer than anticipated because development of this guidance was rolled into a complete rewrite of MD 11.1. To avoid a more lengthy delay, ADM will separate out the closeout guidance so interim guidance can be issued before the full MD is updated. While this interim guidance is being finalized, OCFO and ADM will be issuing a joint memo by the end of August 2018 highlighting older unliquidated obligations with a reminder to offices on the proper procedures for initiation of contract closeout.

Target Completion Date: November 30, 2018

ML18136A816 (package) *Concurrence via e-mail OFFICE ADM/AMD ADM/AMD CFO/DOC/FSB AMD/AMD/DD ADM/AMD/D NAME JDaly* AWilliams* JSheldon* EJernell JCorbett DATE 8/7/18 8/7/18 8/7/18 8/8/18 8/8/18 OFFICE ADM/DD ADM/D NAME MLombard MMuessle DATE 8/10/18 8/15/18