ML24191A063

New York September 2024 - Periodic Meeting Letter and Agenda

ML24191A063
Person / Time
Issue date:	07/09/2024
From:	Farrah Gaskins NRC Region 1
To:	Clarkson R, Damiani A, Finkelstein E State of NY
References
Download: ML24191A063 (1)

Text

UNITED STATES NUCLEAR REGULATORY COMMISSION REGION I 475 ALLENDALE ROAD, SUITE 102 KING OF PRUSSIA, PA 19406-1415 July 9, 2024 Alexander Damiani, Director Bureau of Environmental Radiation Protection Empire New York Plaza-Corning Tower-12th Floor Albany, NY 12237 Erik Finkelstein, Director, Office of Radiological Health Bureau of Environmental Sciences and Engineering New York City Department of Health and Mental Hygiene 42-09 28th Street, CN56 Long Island City, NY 11101 Richard Clarkson, Acting Chief Radiation Control Permit Section Division of Materials Management New York State Department of Environmental Conservation 625 Broadway Albany, NY 12233-7255

Dear Alexander Damiani,

Erik Finklestein, and Richard Clarkson:

To help the Agreement States and the U.S. Nuclear Regulatory Commission (NRC) remain knowledgeable of each others program, the NRC conducts one-day periodic meetings with Agreement States in between IMPEP reviews.

In accordance with the Office of Nuclear Material Safety and Safeguards (NMSS) Procedure SA-116, Periodic Meetings between IMPEP Reviews, and after previous coordination with you, we have scheduled the periodic meeting for September 24, 2024. The meeting will be held at the New York State Department of Health offices in Albany, New York and on Microsoft Teams.

Damiani, Finkelstein, Clarkson 2

Based on our previous discussions, the likely topics for discussion at the meeting are listed on the enclosed agenda. Please note, this periodic meeting is being held concurrently with your follow-up IMPEP review. The topics on the agenda in bold font will be addressed during the follow-up IMPEP. If there are any additional specific topics you would like to cover, or if you would like to focus on a specific area, please let me know. If you have any questions, please call me at (610) 337-5143, or via e-mail at Farrah.Gaskins@nrc.gov.

Sincerely, Farrah C. Gaskins Regional State Agreements Officer Division of Radiological Safety and Security

Enclosure:

Periodic Meeting Agenda cc:

IMPEP Project Manager Farrah C.

Gaskins Digitally signed by Farrah C. Gaskins Date: 2024.07.09 14:05:22 -04'00'

Damiani, Finkelstein, Clarkson 3

Distribution:

R. Johnson, NMSS R. Smith, NMSS K. Williams, NMSS A. Giantelli, NMSS E. Raphael, NMSS P. Krohn, RI DRSS J. Zimmerman, RI DRSS F. Gaskins, RI DRSS S. Seeley, RI DRSS J. Cook, RIV DRSS G. Flanders, NMSS SUNSI Review Complete: FCG ADAMS ACCESSION NO. ML24191A063 https://usnrc.sharepoint.com/teams/Region-I-DNMS1/Shared Documents/SAO Documents/State Agreement Files/New York/NY SEP 2024 Periodic Meeting Letter and Agenda.docx After declaring this document An Official Agency Record it will be released to the Public.

To receive a copy of this document, indicate in the box: "C" = Copy without attachment/enclosure "E" = Copy with attachment/enclosure "N" = No copy OFFICE RI/DRSS E

NAME FGaskins/fcg DATE 07/9/2024

Enclosure Agenda for Periodic Meeting with New York Topic areas for discussion during the meeting may include:

1.

Program reorganizations:

Discuss any changes in program organization, including program/staff relocations and new appointments.

2.

Changes in program budget/funding.

3.

Feedback on the NRCs program as identified by the State, including identification of any action that should be considered by the NRC.

4.

Status of the States program, including:

a. Technical Staffing and Training (2022 IMPEP: Satisfactory) i) Number of staff in the program and status of their training and qualifications; ii) Program vacancies; iii) Staff turnover; and, iv) Adequacy of FTEs for the materials program.

b. Status of the Materials Inspection Program (2022 IMPEP: Satisfactory) i) Number of inspections performed overdue since the last IMPEP review ii) Number of inspections currently overdue iii) Number of initial inspections completed on time and overdue since the last IMPEP iv) Reciprocity inspections since the last IMPEP

c. Technical Quality of Inspections (2022 IMPEP: Satisfactory)

Recommendation: New York DOH implement a plan to assure all inspectors have calibrated instruments and that all instruments would be calibrated by the summer of 2023.

d. Technical Quality of Licensing Actions (2022 IMPEP: Satisfactory)

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e. Technical Quality of Incident and Allegation Activities (2021 IMPEP: Satisfactory) i) Status of allegations and concerns referred by the NRC for action; ii) Significant events and generic implications.

iii) Event reporting, including follow-up and closure information in NMED Recommendation: New York DEC should develop and implement incident and allegation procedures, and New York DOH should ensure their incident and allegation procedures include the level of detail needed to properly close incidents and allegations.

f.

Legislation, Regulation, and Other Program Elements (2022 IMPEP: Unsatisfactory) i) Regulations

a. Discuss status of States regulations and actions to keep regulations up to date, including the use of legally binding requirements.

ii) Legislative changes Recommendation: New York DOH and DEC establish processes, with appropriate milestones, to expedite the review and adoption of NRC regulations in accordance with the current NRC policy on adequacy and compatibility with the goal of adopting all overdue regulations by the next IMPEP review.

g. SSD Evaluation Program (Relinquished authority)

(2022 IMPEP: Satisfactory but Needs Improvement) i)

Note: SS&D Program was returned to NRC and will not be evaluated

h. Low - Level Radioactive Waste Disposal Program (2022 IMPEP: Satisfactory, but needs improvement)

Recommendation: New York review and update the LLRW Disposal Program training and qualifications to adopt the essential objectives in IMC 1248, Appendix E, including initial qualification and refresher training requirements, adjusted for the status of the LLRW disposal facilities.

Recommendation: New York develop, train staff on, and implement procedures for the generation, approval, distribution, management, and retention of the LLRW Disposal Program licensing, inspection, and incident and allegation documentation.

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5.

Information exchange and discussion:

a. Current State initiatives;

b. Emerging technologies;

c. Large, complicated, or unusual authorizations for use of radioactive materials;

d. States mechanisms to evaluate performance; and,

e. NRC current initiatives.

6.

Additional topics

7.

Next IMPEP ~ TBD by Management Review Board