ML18277A213

Status of Recommendation: Audit of the U.S. Nuclear Regulatory Commission'S Decommissioning Financial Assurance Instrument Inventory (OIG-18-A-09)

ML18277A213
Person / Time
Issue date:	11/12/2018
From:	Dapas M Office of Nuclear Material Safety and Safeguards
To:	Baker B NRC/OIG/AIGA
C MCKENNEY DUWP
References
OIG-18-A-09
Download: ML18277A213 (3)

Text

November 12, 2018 MEMORANDUM TO: Dr. Brett M. Baker Assistant Inspector General for Audits Office of the Inspector General FROM: Marc L. Dapas, Director /RA/

Office of Nuclear Material Safety and Safeguards

SUBJECT:

STATUS OF RECOMMENDATION: AUDIT OF THE U. S.

NUCLEAR REGULATORY COMMISSIONS DECOMMISSIONING FINANCIAL ASSURANCE INSTRUMENT INVENTORY (OIG-18-A-09)

This memorandum provides a status of the staffs progress on responding to the recommendations in the subject audit report. We provided the planned actions to respond to the Office of the Inspector Generals (OIG) audit of the U.S. Nuclear Regulatory Commissions (NRC) Decommissioning Funds Program on March 7, 2018 (Agencywide Documents Access and Management System (ADAMS) Accession No. ML18052B455). On March 29, 2018, OIG accepted the staffs planned actions and requested a status update by November 15, 2018, ADAMS Accession No. ML18088A546).

The audit resulted in one overall recommendation to update and improve the guidance for maintaining the instruments. The current status of the planned actions is ongoing, with current projections for issuing the revised guidance in June 2019.

OIG Recommendation:

Update guidance to reflect current practices, including, but not limited to:

A. Define what is to be kept in the files and/or safe and implement the guidance.

B. Define the filing methodology for the safe (e.g., by licensee, site, license, or instrument).

C. Require supporting documentation of completion of every step in the Office of Nuclear Material Safety and Safeguards (NMSS) and the Office of Nuclear Reactor Regulation (NRR) evaluations.

CONTACT: Christepher A. McKenney, NMSS/DUWP (301) 415-6663

B. Baker D. Describe procedural steps for NRR to complete the evaluations or state expectations for NRR to complete the same steps as NMSS.

E. Require written follow-up from the NMSS and NRR evaluations by the auditee to the evaluator, to ensure any identified discrepancies are corrected.

F. Require NMSS and NRR evaluation reports and the Inventory List to be marked Official Use Only, as appropriate.

G. Require segregation of duties between the person in NMSS who maintains the Inventory List and the person who completes the annual evaluation.

NRC Response:

The staff agrees with this recommendation.

Management Directive (MD) 8.12, Decommissioning Financial Assurance Instrument Security Program, provides the guidance on maintaining and auditing the NRCs financial instrument inventory by headquarters and the Regions.

Planned Actions: MD 8.12 will be updated to address the OIG recommendation. To allow for a functional test of the revised approach and directions, a draft revision of MD 8.12 will be developed and utilized for the fiscal year (FY) 2018 internal and external audits. Based on the results of the functional test, a revised draft will be completed by December 31, 2018. The updated MD will be finalized by June 30, 2019, to allow for use in the FY 2019 internal audit.

Current Status: MD 8.12 has been updated to address the OIG recommendation. It is currently in a draft-for-use status and is being used for the FY 2018 internal and external audits by NMSS and NRR, respectively.

The target date for completion is June 30, 2019. If you have any questions, please contact me at (301) 415-1705 or John Tappert at (301) 415-7319.

cc: Chairman Svinicki Commissioner Baran Commissioner Burns Commissioner Caputo Commissioner Wright SECY

ML18277A213 OEDO-18-00150 OFFICE NMSS/DUWP NMSS/DUWP NRR NRR NAME CMcKenney JTappert ABowers LLund DATE 10/9/18 10/14/18 10/15/18 10/16/18 OFFICE OGC NMSS NMSS NAME TCampbell CGoode MDapas DATE 10/17/18 10/23/18 11/6/18