ML18290A619

Letter to K. Traegde Invitational to Participate on the Ohio 2019 Impep Review Team

ML18290A619
Person / Time
Issue date:	10/03/2018
From:	Paul Michalak NRC/NMSS/DMSST/ASPB
To:	Traegde K State of MA, Dept of Public Health, Radiation Control Program
Meyer K
References
Download: ML18290A619 (4)

Text

UNITED STATES NUCLEAR REGULATORY COMMISSION WASHINGTON, D.C. 20555-0001 October 3, 2018 Kenath Traegde Materials Licensing Supervisor Massachusetts Department of Public Health Schrafft Center, Suite 1M2A 529 Main Street Charlestown, MA 02129

Dear Mr. Traegde:

Your participation is requested on the Integrated Materials Performance Evaluation Program (IMPEP) review of the Ohio Agreement State Program. The team leader for this review is Ms.

Monica Ford of the U.S. Nuclear Regulatory Commissions Region I Office. Ms. Ford will notify you of your assigned indicator upon making assignments. To participate on this review team, you will be required to travel to Columbus, Ohio, for the on-site portion of this review, which is scheduled for February 25, 2019 thru March 1, 2019. To facilitate an early start to the review on Monday, February 25, 2019, you will be required to travel on Sunday, February 24th.

Enclosed are the Travel Instructions for Agreement State IMPEP Team Members. Specific questions regarding the Ohio IMPEP review should be directed to Ms. Ford at (610) 337-5214 or monica.ford@nrc.gov.

Thank you for your continued support of IMPEP.

Sincerely,

/RA/

Paul Michalak, Chief Agreement State Programs Branch Division of Material Safety, State, Tribal and Rulemaking Programs Office of Nuclear Material Safety and Safeguards

Enclosure:

Travel Instructions for Agreement State IMPEP Team Members

SUBJECT:

K. Traegde Ohio IMPEP Invitational Travel DISTRIBUTION:

MFord, RI/TL DWhite, ASPB LRoldan-Otero, ASPB LRakovan, ASPB RJohnson, ASPB JPriest, MA ML18290A619 OFFICE MSST/ASPB MSST/ASPB NAME KMeyer PMichalak DATE 10/03/18 10/03/18 OFFICIAL RECORD COPY

NRC INVITATIONAL TRAVEL APPLICATION FORM TRAVEL PURPOSE PURPOSE: FY2019 IMPEP Review LOCATION (CITY/STATE): Columbus, OH COURSE START DATE: February 25, 2019 COURSE END DATE: March 1, 2019 TRAVELER INFORMATION FULL NAME*:

HOME ADDRESS (Check if this is a new address )

STREET: Apt.#:

CITY:

STATE: ZIP: CELL #:

WORK E-MAIL: WORK PHONE #:

TRIP INFORMATION DATE OF DEPARTURE: DATE OF RETURN:

DEPART FROM (CITY): RETURN TO (CITY):

DESTINATION CITY: Will you arrive home before midnight? (Yes/No):

AIRFARE (IF FLYING): $ AGENCY REFERENCE NUMBER**:

Flight selected must be departing from and returning to your home airport Agency Reference Number will not contain any numbers (6 all cap letters)

1. MILES (R/T) IF DRIVING ***: STATE OWNED VEHICLE?: (YES/NO):

Complete cost comparative below if driving your personal vehicle Do not enter # of miles if driving a State Vehicle LODGING ARRANGEMENTS (not to exceed per diem + tax per night)

HOTEL SELECTED:

HOTEL RATE (NIGHTLY): $ HOTEL TAX (NIGHTLY): $

• NAME AND AIRPORT SECURITY: Please make certain that the name you provide above is identical to what is on the photo identification that will be presented at the airport. Due to increased airport security, travelers may be turned away at the gate if the name on the identification does not match the name on the ticket.

• • AGENCY REFERENCE NUMBER: THIS IS REQUIRED IF YOU ARE FLYING. YOU WILL FIND IT UNDER YOUR NAME ON THE ITINERARY THAT EL SOL TRAVEL EMAILS TO YOU. IT WILL NOT CONTAIN ANY NUMBERS.

• • • DRIVING: If you plan to drive a personal vehicle and claim mileage reimbursement, a cost comparative is required. If you plan to drive a State owned vehicle, it is not necessary to complete the Cost Comparative below Please call El Sol Travel at 844-244-6694 and provide the travel attendant with your flight requirements. The El Sol Travel attendant will provide you with options, advising you of the Government Contract Carrier. You must select a flight which will allow you to attend the course through the posted end time as indicated in the Acceptance Letter. If you have any questions, please contact the Training and Travel Coordinator, Karen Meyer, at 301-415-0113. Please complete this form and e-mail to AStrainingandtravel.Resource@nrc.gov.

Notes:

Your team leader will have hotel and review information.

COST COMPARATIVE TO DRIVE VERSUS FLY (COMPELTE ONLY IF YOU PLAN TO DRIVE YOUR PERSONAL VEHICLE)

FLY DRIVE Airfare Quoted by El Sol Travel $ Total Mileage at 54.5 cents per mile: $

Allowance for additional associated costs $ 250.00 Tolls (if applicable)

(Checked bag fees, taxi, etc.) Is your drive time greater than 6 hours6.944444e-5 days <br />0.00167 hours <br />9.920635e-6 weeks <br />2.283e-6 months <br /> (Y/N):

TOTAL $ TOTAL $

TRAVEL INSTRUCTIONS FOR AGREEMENT STATE IMPEP TEAM MEMBERS ON-SITE REVIEW COORDINATION: Information regarding times, lodging, and location of the Integrated Materials Performance Evaluation Program (IMPEP) review that you are scheduled to participate in should be obtained from your team leader.

LODGING AND TRAVEL: Please plan to arrive on Sunday, February 24, 2019, and depart on Friday, March 1, 2019. You must make your own lodging and travel arrangements. If traveling by air, please contact El Sol Travel at 844-244-6694 for airline reservations, and indicate that the travel is Invitational for the U.S. Nuclear Regulatory Commission (NRC). Please select a fully refundable Government fare if one is available, and make sure that El Sol Travel correctly direct bills your fare to credit card ending 2835.

Please complete the Travel Application Form which is provided and submit via email to AStrainingandtravel.Resource@nrc.gov, at your earliest opportunity, but no later than 2 weeks after the date of this communication. You should request the Federal government rate at the hotels. The per diem for Columbus, OH is $122 for hotel and $69 for meals and incidentals.

The first and last day of travel, meals and incidentals are calculated at 75 percent.

CHANGES AND/OR CANCELATIONS: If the need arises and you must make a change or cancelation, please notify El Sol for your reservations and then Karen Meyer at (301) 415-0113 for authorization changes.

EXPENSES: State participants in IMPEP review will be reimbursed per diem or actual, (whichever is less) for the hotel. Airfare is directly billed to the NRC. If you plan to drive your personal vehicle, the Federal mileage reimbursement is 54.5 cents per mile. Taxi fare, including no more than 15 percent for tip, is reimbursable. Rental cars are NOT reimbursable. Please note that receipts are necessary to claim any expense of $50.00 or more.

VOUCHER FOR REIMBURSEMENT: At your earliest opportunity, but no later than 10 days following the conclusion of travel, please complete and submit the Voucher Reimbursement Form which can be found at https://scp.nrc.gov/training.html and will be provided to you along with instructions. All documents including receipts need to be returned to AStrainingandtravel.Resource@nrc.gov.

DIRECT DEPOSIT: We recommend Direct Deposit for travel reimbursements. If you prefer this method, please complete the form located on our website and return to Lindsey Santos at Lindsey.Santos@nrc.gov. Once you have signed up for Direct Deposit, you are in the system and will not need to complete a new form unless your banking information changes. When it is time to complete your voucher for reimbursement, in the address box enter Enrolled for Direct Deposit. If you have any questions regarding direct deposit, please contact Lindsey Santos at (301) 415-6268.