View source for IA-98-062, Forwards NRC Year 2000 Status Rept as of 971115.Following Completion of Assessment Phase of Year 2000 Program,Nrc Taken Steps to Accelerate Efforts to Renovate Year 2000 Noncompliant mission-critical Systems

{{Adams
| number = ML20216C110
| issue date = 11/14/1997
| title = Forwards NRC Year 2000 Status Rept as of 971115.Following Completion of Assessment Phase of Year 2000 Program,Nrc Taken Steps to Accelerate Efforts to Renovate Year 2000 Noncompliant mission-critical Systems
| author name = Jackson S, The Chairman
| author affiliation = NRC COMMISSION (OCM)
| addressee name = Raines F
| addressee affiliation = OFFICE OF MANAGEMENT &amp; BUDGET
| docket = 
| license number = 
| contact person = 
| case reference number = FOIA-98-062, FOIA-98-62
| document report number = NUDOCS 9803130287
| package number = ML20216C099
| document type = CORRESPONDENCE-LETTERS, OUTGOING CORRESPONDENCE
| page count = 6
}}

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h*                                      UNITED STATES
,     p             1                     NUCLEAR RECULATORY COMMISSION WASHINGTON. D.C. 20586-0001
        %                                           November 14, 1997 The Honorable Franklin D. Raines, Director Office of Management and Budget Washington, D.C. 20503

==Dear Mr. Raines:==

I Enclosed is the U.S. Nuclear Regulatory Commission's (NRC) Year 2000 status report as of         l November 15,1997. Following the completion of the Assessment Phase of our. Year 2000             l Program, we have taken steps to accelerate our efforts to renovate our Year 2000 non-            !
compliant mission-critical systems. Of our seven mission-critical systems, one was renovated, validated, and implemented on November 1,1997; three will be renovated, validated, and implemented no later than April 30,1999 (seven months ahead of the Office of Management and Budget's (OMB) implementation target date); and the remaining three will be replaced on or before December 31,1998 (eleven months ahead of OMB's target date). We continue to explore ways to accelerate these schedules even further.
Contingency plans are in place for all seven mission-critical systems i" the event that unforeseen problems are encountered. Activities to repair or replace five of the six remaining mission-critical systems still needing remediation are all well underway. The sixth system will be renovated, validated, and implemented in June 1998, contingent upon a software upgrade        ,
from the vendor in the same month.
Sufficent staff and contractor resources have been assigned to remediate non-mission-critical    ;
systems needing attention. Work plans are in place for all of these systems and, subsequent to our last status report, we have completed the renovation of five of these systems and work has begun on another 35.
In addition to providing the information requested in the quarterly reports, I would like to highlight our progress regarding other activities related to the Year 2000 problem:
* Our Chief Information Officer (CIO) continues to conduct an aggressive extemal and iniemal awareness program to ensure that Congress, NRC's licensees, and NRC's staff are aware of the status of our Program. He briefed members of Fwpresentative Hom's staff on the NRC's Year 2000 Program in order to provide information that was not readily discemible from OMB's report of August 15,1997, on the progress of the Federal Govemment's Year 2000 conversion efforts. He provided our licensees with up-to-date information on Year 2000 activities through the ongoing operation of our Intemet list-server and Web site. The CIO continues to coordinate with NRC senior executives and staff at alllevels to ensure that a high level of awareness of Year 2000 issues is maintained throughout the agency. In concert with this effort, the Chairman of the agency's Executive Councilissued a detailed Year 2000 Program policy statement to all NRC offices that explicitly defined the responsibilities of all agency executives under the program.
9803130287 980311 PDR     FOIA GAISER98-062            PDR

As part of our regulatory responsibilities, we have issued a second information notice to medical licensees, veterinarians, and manufacturers / distributors of medical devices to inform them of a letter from the U.S. Department of Health and Human Services to medical device manufacturers about the Year 2000 problem. Both information notices are available on the Intemet at www.nrc. gov /nrc/ news / year 2000.
1 We also hosted a public meeting with representatives of the Nuclear Energy Institute     1 (NEI) and the Nuclear Utilities Software Management Group (NUSMG) on the nuclear         l industry's plans and actons to address Year 2000 computer issues relatmg to nuclear power plants. At that meeting, the NEl/NUSMG presented Year 2000 guidance they           1 developed for scoping the issue, implementing corrective actions, and documenting activities. After NEl/NUSMG issues its Year 2000 guidance, the NRC will use its existing regulatory framework to verify that all nuclear power plant licensees are Year 2000 ready. This verification will be obtained via NRC initiative (e.g., Generic Letter) or via an industry initiative. Specific aspects of the regulatory approach will be addressed in a subsequent quarterly report. To date, no concems regarding safety-related systems have been identified. In addition, the NRC developed an action plan to assess the scope of the Year 2000 problem with our nuclear materials licensees and met with two of them to begin gathering information about potential Year 2000 issues.
Additionalinformation on our Year 2000 Program and related activities can be found in our most recent paper on the current state of the agency's Year 2000 Program. This paper, SECY-97-213, is publicly available through the agency's public document rooms and through the Intemet at www.nrc. gov /NRC/Y2K/S97213.html .
If you would like a more in-depth discussion of the status of our Year 2000 program, the         l agency's CIO and our Year 2000 Program Manager are available to meet with members of your staff at your convenience.
Sheerely, f
                                                  )'               &
Shirley Ann Jackson

==Enclosure:==
As stated

Status of the Nuclear Reaulatory Commission's Year 2000 Efforts Quarterly Report for November 1997
: 1. Oreanizational Responsibilities. Describe how your Department /Agencyls organized to track progress in addressing the Year 2000 problem.
: a.       Describe responsible organizations for addressing the Year 2000 problem and provide an organization chart if organizations have changed from the previous report.
Subsequent to the previous report, the agency's information resources management area was reorganized. Arnold Levin is still the agency's Year 2000 Program Manager but his title is now Director, Applications Development Division. The Year 2000 Program Manager has overall responsibility for NRC's Year 2000 Program and reports directly to the NRC Chief information Officer (ClO). The CIO reports to th,e Chairman. A revised organization chart is attached.
: b.        Describe processes for assuring internal accountability of responsible organizations. Include quantitative measures used to track performance and other methods to determine whether the responsible organizations are performing according to plan.
Internal accountability for performant e of Year 2000 activities is assured through continuous monitoring of the progress of all offices against established milestones. To assure proper accountability for Year 2000 activities, we now require the Senior Executive Service directors of agency
                   - offices involved in the remediation of Year 2000 non-compliant systems to provide progress reports to the Year 2OOO Program Manager on a monthly basis. These reports are used to update a central Year 2000 Inventory System database. Reports from the database are generated monthly showing the status of Year 2000 efforts for each office in meeting our milestone dates.
: c.       Describe the management actions taken and by whom, when a responsible organization falls behind schedule.
Progress reports are reviewed on an ongoing basis by the Year 2000 Program Manager and deviations from established schedules are reported to the CIO. If any such deviations are reported, the CIO will discuss them with the managers who are responsible for the systems. As part of this discussion, the CIO will determine the remedial actions to be taken. The ClO will periodically brief the Chai. man, the Executive Director for Operations, and the Chief Financial Officer of the NRC on any schedule deviations and the status of any remedial actions taken. None have occurred to date.
l

2
: d.        Describe how intomal performance reports are verified.
Our procedures require that the head of each responsible unit submit and certify performance reports on a regular basis.
: 2.        Status. Provide a report of the status of agency efforts to address the Year 2000 computer problems.
: a.       An agency-wide status of the total number of mission-criticalsystems.
Total Number of       Number Already      ' Number being                            Number being                                     Number being Misalon-critical            CompNant         Replaced                                                  Repaired                        Retired 7                      0                  3                                                                            4         0
: b.       The status of the mission-criticalsystems being repaired.
Assessment         Renovation                                           Validation                        implementation Milestones                    Sep 1997        Dec 1998                                           Jan 1999                              Apr 1999
        % completed                    100 %             25%                                                                  25 %                25 %
: c.       A brief narrhtive description of where significant progress has been made in addressing the problem in mission-critical systems, systems other than mission-critical systems, and problems beyond information technology systerns. Also describe any significant problems affecting progress.
The following significant progress has been made since the last report:
e       Assessment of all systems is complete.
    .
* Renovation of all mission-critical systems has begun.
o       One mission-critical system was renovated, validated, and implemented on November 1,1997.
e       Contingency plans for all mission-critical systems have been developed.
e       Renovation has been completed for five non-mission-critical systems.
Significant problems affecting progress include the following:
e       We are unable to precisely determine and dccument the status of systems that are outside agency control. This category includes systems services provided by other Government agencies and

3 systems acquired from commercial sources. Most of the services are provided by major vendors such as AT&T, Bell Atlantic, Microsoft, IBM, and so on. We are confident that these providers will correct any Year 2000 problems in such a manner as to prevent interruption of the business functions of their customers.
: 3. Costs if estimates of Year 2000 information technology costs have changed from the amounts most rece.1tly reported to OM8, report the new estimates.
NRC's cost estimates were previously provided to OMB and reported to Congress in OMB's Report Getting FederalComputers R,eady for 2000, dated February 6,199k.
These figures will be refined, if necessary, as renovation is performed.
: 4.      Exception Report on Systems.
No exceptions to report.
If you have any questions, please contact Arnold E. (Moe) Levin at 301-415-7458cr via electronic mail at AEL1@NRC. gov.

==Attachment:==
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