ML061880341
| ML061880341 | |
| Person / Time | |
|---|---|
| Issue date: | 07/31/2006 |
| From: | Ho Nieh NRC/NRR/ADRA/DPR/PGCB |
| To: | |
| Schoenfeld I, OEDO (301)415-8705 | |
| References | |
| RIS-06-013 | |
| Download: ML061880341 (26) | |
See also: RIS 2006-13
Text
UNITED STATES
NUCLEAR REGULATORY COMMISSION
OFFICE OF ENFORCEMENT
WASHINGTON, DC 20555-0001
July 31, 2006
NRC REGULATORY ISSUE SUMMARY 2006-13
INFORMATION ON THE CHANGES MADE TO THE
REACTOR OVERSIGHT PROCESS TO MORE FULLY
ADDRESS SAFETY CULTURE
ADDRESSEES
All holders of operating licenses for nuclear power reactors except those who have permanently
ceased operations and have certified that fuel has been permanently removed from the reactor
vessel.
INTENT
The U.S. Nuclear Regulatory Commission (NRC) is issuing this regulatory issues summary
(RIS) to provide information to addressees and their contractors regarding changes made to the
Reactor Oversight Process (ROP) to more fully address safety culture. No specific action or
written response is required.
BACKGROUND INFORMATION
The staff submitted to the Commission, SECY-04-0111, Recommended Staff Actions
Regarding Agency Guidance in the Areas of Safety Conscious Work Environment and Safety
Culture, dated July 1, 2004. This paper sought Commission direction with regard to the
development of possible options for enhancing oversight of safety conscious work environment
and safety culture. The paper noted that a weak safety culture was identified as a root cause of
the reactor vessel head degradation at the Davis-Besse nuclear power plant. The NRCs
Davis-Besse Lessons Learned Task Force report recommended that the staff review NRC
inspections and plant assessment processes to determine whether sufficient processes are in
place to identify and appropriately disposition the types of problems experienced at
Davis-Besse. On August 30, 2004, the Commission provided direction in a staff requirements
memorandum (SRM) on SECY-04-0111 that included the following:
- Enhance the ROP treatment of cross-cutting issues to more fully address safety culture.
- Continue to monitor industry efforts to assess safety culture.
- Include, as part of the enhanced inspection activities for plants in the degraded
cornerstone column (referred to as Column 3) of the ROP action matrix, a determination
of the need for a specific evaluation of the licensees safety culture and develop a
process for making the determination and conducting the evaluation.
- Continue to monitor developments by foreign regulators.
Page 2 of 7
The staff submitted to the Commission, SECY-05-0187, Status of Safety Culture Initiatives and
Schedule for Near Term Deliverables, dated October 19, 2005. This paper updated the
Commission on the staffs plans and activities to enhance the agencys oversight of operating
reactors to more fully address safety culture. The Commission provided direction in an SRM on
SECY-05-0187, dated December 21, 2005, that included the following:
- Continue to interact with external stakeholders and build from enhancements already
made to the ROP in response to the Davis-Besse Lessons Learned Task Force.
- Develop a process for determining if an evaluation of safety culture is warranted when a
plant falls into the degraded cornerstone column of the ROP action matrix.
guidance documents and/or basis documentation.
- Ensure that the resulting modifications to the ROP are consistent with the regulatory
principles that guided the development of the ROP.
Following receipt of SRM/SECY-05-0187, the staff held frequent public meetings with external
stakeholders and, with the full participation of these stakeholders, developed an approach to
enhance the ROP to more fully address safety culture. This resulted in modifications to
selected inspection manual chapters (IMCs) and inspection procedures (IPs).
The staff submitted to the Commission, SECY-06-0122, Safety Culture Initiative Activities to
Enhance the Reactor Oversight Process and Outcomes of the Initiative, dated May 24, 2006,
which described the status of the staffs activities and plans to enhance the ROP to more fully
address safety culture. The staff implemented the changes to the ROP on July 1, 2006.
SUMMARY OF THE ISSUE
Discussion
During the November and December 2005 public meetings, the staff, with the full participation
of external stakeholders, used a systematic approach to identify proposed changes to the ROP
to more fully address safety culture. As a result of these meetings, the NRC and stakeholders
reached alignment regarding the following:
- the definition of safety culture1
- those attributes or elements that are important to safety culture (i.e., safety culture
components)
- needed enhancements to more fully address safety culture
- proposed changes to the ROP based on the identified needed enhancements
1
The NRC adopted the International Atomic Energy Agencys International Nuclear Safety Advisory
Groups (INSAG) definition of safety culture provided in Safety Series No. 75-INSAG-4, Safety Culture, issued
1991, as that assembly of characteristics and attitudes in organizations and individuals which establishes that, as
an overriding priority, nuclear safety issues receive the attention warranted by their significance.
Page 3 of 7
At subsequent public meetings, the staff and stakeholders discussed the details of the
proposed changes and descriptions of the safety culture components. As a result of
stakeholder feedback, the staff eliminated certain components and revised others, as
appropriate, to provide terminology similar to that used by the industry, thereby supporting a
common understanding of the safety culture components. The NRC made the draft IPs and
IMCs reflecting changes to incorporate safety culture features available to stakeholders through
the safety culture web page. The staff considered stakeholder recommendations and
suggestions in finalizing the IPs and IMCs.
The changes to the ROP are within the ROP framework and are consistent with the regulatory
principles that guided the development of the ROP. Therefore, the agencys oversight activities
and their outcomes remain mostly transparent, understandable, objective, predictable, risk
informed, and performance based.
The NRC intends the changes to the ROP to achieve the following:
- Provide better opportunities for the NRC staff to consider safety culture weaknesses and
to encourage licensees to take appropriate actions before significant performance
degradation occurs.
- Provide the NRC staff with a process to determine the need to specifically evaluate a
licensees safety culture after performance problems have resulted in the placement of a
licensee in the degraded cornerstone column of the action matrix.
- Provide the NRC staff with a structured process to evaluate the licensees safety culture
assessment and to independently conduct a safety culture assessment for a licensee in
the multiple/repetitive degraded cornerstone column of the action matrix.
Key Features of the Modified ROP
The ROP, as modified, continues to provide a graded approach to plant performance issues so
that the regulatory response increases as performance degrades and licensees move to the
right in the ROP action matrix. The key features of the revised process include the following:
- Inspector development of findings and the assessment of performance deficiencies for
cross-cutting aspects are consistent with current practice.
- The staff revised the existing cross-cutting areas of human performance, problem
identification and resolution, and safety conscious work environment to incorporate
components that are important to safety culture.
- The staff revised IMC 0612, Power Reactor Inspection Reports, to reference IMC 0305, Operating Reactor Assessment Program, to ensure that, when the NRC
identifies findings with cross-cutting aspects, the agency uses language that parallels
the descriptions of the cross-cutting area components in IMC 0305.
- The staff revised IP 71152, Identification and Resolution of Problems, to modify the
existing guidance for inspectors to assess the effectiveness of the corrective action
program, the use of operating experience information, and the results of independent
and self-assessments. The revised procedure allows inspectors to have the option of
reviewing licensee self-assessment of safety culture if performed and directs inspectors
Page 4 of 7
to be aware of safety culture components when selecting samples. The staff also
revised the suggested inspector questions in Appendix 1 to better assess the licensees
safety conscious work environment.
- The NRC revised the event response procedures in IP 71153, Event Follow-up, IP
93812, Special Inspection, and IP 93800, Augmented Inspection Team, to direct
inspection teams to consider contributing causes related to the safety culture
components as part of their efforts to fully understand the circumstances surrounding an
event and its probable causes.
- For performance deficiencies that appear to have a safety conscious work environment
aspect as a contributor, the staff has provided additional guidance to inspectors on
inspecting and documenting these issues. Appendix F to IMC 0612 provides examples.
- The staff revised the assessment process and expected NRC and licensee actions as
provided for in the action matrix in response to inspection and performance indicator
results as follows:
< For the third consecutive assessment letter identifying the same substantive
cross-cutting issue with the same cross-cutting theme, the staff modified IMC 0305, Operating Reactor Assessment Program, to provide an option for the
NRC to request that the licensee perform an assessment of safety culture.
< For licensees in the regulatory response column, the staff modified IP 95001,
Supplemental Inspection for One or Two White Inputs in a Strategic
Performance Area, to verify that the licensees root cause, extent of condition,
and extent of cause evaluations appropriately considered the safety culture
components.
< For licensees in the degraded cornerstone column, the staff modified IMC 0305,
Operating Reactor Assessment Program, to provide the expectation that the
licensees evaluation of the root and contributing causes will determine whether
deficient safety culture components caused or significantly contributed to the
risk-significant performance issues. The revised IMC 0305 will allow the NRC to
request the licensee to complete an independent assessment of safety culture if
the NRC determines that the licensee did not recognize that safety culture
components caused or significantly contributed to the risk-significant
performance issues. The staff also modified IP 95002, Supplemental Inspection
Procedure for One Degraded Cornerstone or Any Three White Inputs in a
Strategic Performance Area, to require inspectors to independently determine
whether any safety culture components caused or significantly contributed to the
individual or collective (multiple white inputs) risk-significant performance issues.
< For licensees in the multiple/repetitive degraded cornerstone column, the staff
modified IMC 0305 to provide the expectation that the licensee will perform an
independent assessment of its safety culture. The staff is modifying IP 95003,
Supplemental Inspection for Repetitive Degraded Cornerstone or Multiple
Degraded Cornerstones, Multiple Yellow Inputs, or One Red Input, to require
the staff to (1) assess the licensees independent evaluation of its safety culture
and (2) independently perform an assessment of the licensees safety culture.
Page 5 of 7
The enclosure provides a full description of the changes to the ROP, including the safety
culture components and specific enhancements to the IPs and IMCs.
Implementation Phase-In
The NRC implemented the revised ROP documents on July 1, 2006, except for IP 95003. The
ROP uses an annual assessment cycle, with input from inspections that are conducted at
preestablished periods that vary based on IPs or in response to identified performance
deficiencies or events. Therefore, the NRC is phasing in the ROP changes effective July 1, 2006,
as follows:
General
- All event response inspections performed after July 1, 2006, will use the revised IPs
(IP 71153, IP 93800, and IP 93812). If an inspection began before July 1, 2006, the
inspector would use the existing procedure; if the inspection began after July 1, 2006, the
inspector will use the revised procedures.
- If the biennial inspection based on IP 71152 began before July 1, 2006, the inspector
would use the existing procedure. If the inspection began after July 1, 2006, the inspector
will use the revised procedure.
- The NRC will document cross-cutting aspects of findings in accordance with the revised
process as provided in IMC 0612 for inspections that began after July 1, 2006.
- If at the time of the mid-cycle review meetings in August 2006, the licensee has a third
consecutive assessment letter with the same substantive cross-cutting issue with the
same cross-cutting theme, the NRC will not consider the option of requesting a licensee to
conduct an assessment of safety culture. However, if at the end-of-cycle assessment in
February 2007, a licensee has a substantive cross-cutting issue with the same cross-
cutting theme for three or more consecutive assessments, the staff will have the option of
requesting that the licensee conduct an assessment of safety culture.
- When evaluating licensee performance during the mid-cycle and end-of-cycle reviews, the
staff considers all information that has been documented through the inspection program.
If a licensee has voluntarily conducted a self-assessment of safety culture and the staff
has reviewed it using IP 71152 or another procedure, the staff will use the information
obtained as it evaluates the cross-cutting criteria provided in IMC 0305, including the
possibility of closing a substantive cross-cutting issue.
Regulatory Response, Degraded Cornerstone, and Multiple/Repetitive Degraded Cornerstone
Columns of the ROP Action Matrix
- For licensees in the regulatory response column of the action matrix that did not receive
supplemental inspection IP 95001 as of July 1, 2006, the NRC will follow the guidance in
the revised IMC 0305 and perform the revised inspection. Those licensees in this column
of the action matrix that have already received supplemental inspection IP 95001 will not
receive an additional IP 95001 inspection using the revised guidance.
- For licensees in the degraded cornerstone column of the action matrix that did not receive
supplemental inspection IP 95002 as of July 1, 2006, the NRC will follow the guidance in
Page 6 of 7
the revised IMC 0305 and perform the revised inspection. Those licensees in this column
of the action matrix that have already received supplemental inspection IP 95002 will not
receive an additional IP 95002 inspection.
- For licensees in the multiple/repetitive degraded cornerstone column of the action matrix
that did not receive supplemental inspection IP 95003 as of July 1, 2006, the NRC will
expect that the licensee will independently assess its safety culture, and the NRC will
perform the revised IP 95003 inspection to both review the licensees independent
assessment of its safety culture and to conduct an independent evaluation of the
licensees safety culture. Those licensees in this column of the action matrix that have
already received supplemental inspection IP 95003 and are under a confirmatory action
letter will not receive an additional IP 95003 inspection using the revised guidance.
Other Implementation Phase-In Issues
- The staff will not revisit inspection results for recently completed inspections or request
licensees to take actions to meet the revised inspection or assessment guidance for past
assessment cycles.
- If a licensee commits or is requested by the NRC to perform a safety culture assessment,
the licensee will typically provide the results of the requested safety culture assessment to
the NRC. The NRC will then make the assessment results publically available. At a
minimum, the NRC will document its reviews of licensee safety culture assessments in
NRC inspection reports.
As in the past, the staff will continue to have a process available to deviate from those actions
described above on a case-by-case basis, consistent with the deviation guidance/criteria in IMC 0305.
Assessment of the ROP during the Implementation Period
The staff implemented the revised guidance on July 1, 2006. The staff will assess the changes to
the ROP consistent with the current ROP assessment process in IMC 0307, Reactor Oversight
Process Self-Assessment Program, to determine that the revisions continue to meet the ROP
regulatory principles of being objective, understandable, predictable, transparent, risk informed,
and performance-based. The assessment will also determine whether the revisions have met the
intended objectives and outcomes. The staff will seek opportunities for stakeholders to provide
feedback on the implementation of the changes to the ROP (e.g., through the ROP monthly
public meetings, external surveys, and regional utility group meetings).
BACKFIT DISCUSSION
The RIS requires no action or written response and is, therefore, not a backfit under Title 10,
Section 50.109, Backfitting, of the Code of Federal Regulations (10 CFR 50.109).
Consequently, the staff did not perform a backfit analysis.
FEDERAL REGISTER NOTIFICATION
The NRC did not publish in the Federal Register a notice of opportunity for public comment on
the RIS because the RIS is informational and pertains to staff actions that do not depart from
current regulatory requirements and practices.
Page 7 of 7
CONGRESSIONAL REVIEW ACT
The NRC has determined that this action is not subject to the Congressional Review Act.
PAPERWORK REDUCTION ACT STATEMENT
The RIS references information collection requirements that are subject to the requirements of
the Paperwork Reduction Act of 1995 (44 U.S.C. 3501 et seq.). These information collections
were approved by the Office of Management and Budget (OMB) approval number 3150-0011.
Public Protection Notification
The NRC may not conduct or sponsor, and a person is not required to respond to, a request for
information or an information collection requirement unless the requesting document displays a
currently valid OMB control number.
CONTACT
The RIS requires no specific action nor written response. If you have any questions about this
summary, please contact one of the technical contacts listed below.
/RA/
Ho K. Nieh, Acting Director
Division of Policy and Rulemaking
Office of Nuclear Reactor Regulation
Technical Contacts: James W. Andersen, NRR
301-415-3565
email: JWA@nrc.gov
Isabelle Schoenfeld, OE
301-415-3280
email: ISS@nrc.gov
Enclosure: Summary of the Reactor Oversight Process Safety Culture Approach
Note: NRC generic communications may be found on the NRC public Web site,
http://www.nrc.gov, under Electronic Reading Room/Document Collections.
Page 7 of 7
FEDERAL REGISTER NOTIFICATION
The NRC did not publish in the Federal Register a notice of opportunity for public comment on
the RIS because the RIS is informational and pertains to staff actions that do not depart from
current regulatory requirements and practices.
CONGRESSIONAL REVIEW ACT
The NRC has determined that this action is not subject to the Congressional Review Act.
PAPERWORK REDUCTION ACT STATEMENT
The RIS references information collection requirements that are subject to the requirements of
the Paperwork Reduction Act of 1995 (44 U.S.C. 3501 et seq.). These information collections
were approved by the Office of Management and Budget (OMB) approval number 3150-0011.
Public Protection Notification
The NRC may not conduct or sponsor, and a person is not required to respond to, a request for
information or an information collection requirement unless the requesting document displays a
currently valid OMB control number.
CONTACT
The RIS requires no specific action nor written response. If you have any questions about this
summary, please contact one of the technical contacts listed below.
/RA/
Ho K. Nieh, Acting Director
Division of Policy and Rulemaking
Office of Nuclear Reactor Regulation
Technical Contacts: James W. Andersen, NRR Isabelle Schoenfeld, OE
301-415-3565 301-415-3280
email: JWA@nrc.gov email: ISS@nrc.gov
Enclosure: Summary of the Reactor Oversight Process Safety Culture Approach
Note: NRC generic communications may be found on the NRC public Web site,
http://www.nrc.gov, under Electronic Reading Room/Document Collections.
DISTRIBUTION: RIS File
ML ACCESSION NO: 061880341
OFFICE OE TECH EDITOR OE D:OE BC:IOLB:DIRS BC:IPAB:DIRS DD:DIRS
NAME ISchoenfeld HChang LJarrel MJohnson NSalgado JAndersen SRichards
DATE 07/18 /2006 07/18/2006 07/20/2006 07/ 25/2006 07/20/2006 07/19/2006 07/24/2006
OFFICE D:DIRS D:DORL OGC(NLO) OGC(BREFA) PMAS:NRR OIS LA:PGCB
NAME MCase(SJR) CHaney TRothschild JHarves BShelton CHawes
DATE 07/24/2006 07/21/2006 07/21/2006 07/24/2006 07/19/2006 07/25/2006 07/27/2006
OFFICE PGCB BC:PGCB D:DPR
NAME AMarkley CJackson HNieh
DATE 07/28/2006 07/28/2006 07/31/2006
OFFICIAL RECORD COPY
Enclosure
Page 1 of 18
SUMMARY OF THE REACTOR OVERSIGHT PROCESS
SAFETY CULTURE APPROACH
Introduction
The Commission has long recognized the importance of safety culture as reflected in the
development and evolution of the inspection program. The Davis-Besse event reemphasized the
importance of safety culture and demonstrated that significant problems can occur as a direct
result of safety culture weaknesses that are not recognized and addressed early.
Since the Davis-Besse event occurred, the U.S. Nuclear Regulatory Commission (NRC) staff has
implemented several improvements to the Reactor Oversight Process (ROP) that relate to safety
culture. These improvements include (1) revisions to the plant assessment process to provide
more specific guidance on identifying the existence of substantive cross-cutting issues in the
areas of human performance and problem identification and resolution, (2) revisions to the
baseline (or routine) inspection procedure (IP) on the identification and resolution of problems to
require the resident inspector to perform a screening review of each item entered into the
corrective action program so as to be alert to conditions such as repetitive equipment failures or
human performance issues that might warrant additional follow-up, and to require a semiannual
review to identify trends that might indicate the existence of a more significant safety issue, (3)
revision to another inspection procedure to include deferred modifications as one of the areas an
inspector can assess, and (4) creation and implementation of a Web-based training course for
inspectors and managers based on the Columbia Space Shuttle accident, which illustrated, for
example, the importance of maintaining a questioning attitude toward safety and how issues
concerning an organizations safety culture can lead to technological failures.
These changes provide insights into a stations safety culture while appropriately focusing on
licensee equipment performance within the scope of the existing baseline inspection program.
In SECY 04-0111, Recommended Staff Actions Regarding Agency Guidance in the Areas of
Safety Conscious Work Environment and Safety Culture, dated July 1, 2004, the staff provided
options for addressing oversight of a licensees safety culture, including a safety conscious work
environment. In an August 30, 2004, staff requirements memorandum (SRM) on SECY-04-0111,
the Commission provided direction to guide the staffs activities to enhance the ROP to more fully
address safety culture.
A subsequent SRM on SECY-05-0187, Status of Safety Culture Initiatives and Schedule for
Near-term Deliverables, dated December 21, 2005, provided further direction to the staff.
The staff undertook an initiative to respond to the Commissions direction. As part of that
initiative, the staff solicited stakeholder input into developing an approach to enhance the ROP to
more fully address safety culture that enables the agency to detect a declining plant safety culture
earlier. This paper outlines the approach that was jointly developed during a public meeting held
on November 29-30, 2005, and was subsequently discussed in public meetings on December 8
and December 15, 2005; and January 18, February 2, and February 14, 2006. The changes to
the ROP rely on industry assessments and evaluations by licensees to the extent practical, with
staff reviewing results to ensure consistency between these assessments and what the NRC and
Enclosure
Page 2 of 18
its stakeholders have acknowledged as features important to safety culture. In addition, the
modified ROP allows for the NRC to conduct an independent assessment of a plants safety
culture when there is significant performance degradation. Consistent with the existing ROP
framework, the approach supports the regulatory principles that guided the development of the
ROP.
Discussion
This paper is divided into two parts, as follows:
- Part I, Fundamental Items, describes the assumptions underlying the changes to the
ROP and provides the definition of safety culture and descriptions of safety culture
components that have been incorporated into the approach.
- Part II, Enhanced Reactor Oversight Process Elements, describes how this initiative
modifies the ROP, in terms of baseline inspections, event response inspections,
performance assessment, and regulatory responses to degraded performance, to more
fully address safety culture.
I. Fundamental Items
Assumptions
The staff based the changes to the ROP on the following assumptions:
- Any issues identified with a licensees safety culture will be documented in accordance
with the current ROP guidelines.
- The staff will not change the titles of the three existing ROP cross-cutting areas (problem
identification and resolution, human performance, and safety conscious work
environment). However, it will adjust the contents of each cross-cutting area to better
align with the components important to safety culture.
- To the extent possible, the NRC will use existing industry terminology that defines safety
culture components.
- The staff will use a graduated or graded response to plant performance issues relative to
safety culture, consistent with the existing ROP:
< The staff will rely on, to the extent practical, licensee and independent
assessments of safety culture with NRC review of those assessments.
< If there is significant performance degradation, the staff will conduct an
independent assessment of a licensees safety culture.
- The changes will remain consistent with the existing ROP framework.
Enclosure
Page 3 of 18
Safety Culture
As part of the staffs interactions with stakeholders, one of the necessary first steps was to gain
agreement on the definition of safety culture. During public meetings in December 2005,
participants reached general agreement that the NRCs proposed use of the International Atomic
Energy Agencys International Nuclear Safety Advisory Group (INSAG) definition of safety
culture, which the Commission had referenced previously, was acceptable and close to the
definition that was developed by the Institute of Nuclear Power Operations.
INSAG first published its definition in Safety Series No. 75-INSAG-4, Safety Culture, issued
1991, as that assembly of characteristics and attitudes in organizations and individuals which
establishes that, as an overriding priority, nuclear plant safety issues receive the attention
warranted by their significance.
Participants also agreed that safety culture included the following 13 components:
(1) decision-making
(2) resources
(3) work control
(4) work practices
(5) corrective action program
(6) operating experience
(7) self- and independent assessments
(8) environment for raising safety concerns
(9) preventing, detecting, and mitigating perceptions of retaliation
(10) accountability
(11) continuous learning environment
(12) organizational change management
(13) safety policies
Appendix 1 describes these components. Safety culture components 1-9 above, termed cross-
cutting components, are aligned with the three cross-cutting areas (i.e., human performance,
problem identification and resolution, and safety conscious work environment) and replace the
existing cross-cutting subcategories or bins. However, the supplemental inspection program
applies all 13 safety culture components. This distinction was made because of the following:
- The nine cross-cutting components are currently readily accessible through baseline
inspection procedures, while the last four safety culture components listed above (i.e.,
accountability, continuous learning environment, organizational change management, and
safety policies) are not.
- Each of the nine cross-cutting components is closely aligned with the cross-cutting area
with which it is associated, while components 10-13 listed above are not closely aligned
with a cross-cutting area.
Enclosure
Page 4 of 18
- The cross-cutting components would be considered when an inspector was evaluating the
cross-cutting aspect of a potential inspection finding or performance deficiency, as well as
provide insight into the licensees root cause, extent of condition, and safety culture
evaluations during supplemental inspections.
II. Enhanced Reactor Oversight Process Elements
The subsections below describe how this initiative enhanced the baseline inspection procedures,
performance assessment, cross-cutting areas, substantive cross-cutting issues, event response
procedures, and actions for plants in the four columns of the action matrix described in Inspection
Manual Chapter (IMC) 0305, Operating Reactor Assessment Program: Licensee Response,
Regulatory Response, Degraded Cornerstone, and Multiple/Repetitive Degraded Cornerstone, to
more fully address safety culture.
Baseline Inspection Procedures
IP 71152, Problem Identification and Resolution, continues to do the following:
- provide for early warning of potential performance issues that could result in crossing
thresholds to higher columns in the action matrix
- help the NRC gauge supplemental response should future action matrix thresholds be
crossed
- allow for follow-up of previously identified compliance issues
- provide additional information related to cross-cutting issues that can be used in the
assessment process
- determine whether licensees are complying with NRC regulations regarding corrective
action programs
The NRC modified IP 71152 to do the following:
- direct inspectors to take into consideration safety culture components when selecting
inspection samples
- augment the inspection requirements and guidance for evaluating operating experience,
the alternative processes for raising concerns, safety conscious work environment, and
licensee self-assessments, including periodic assessments of safety culture
- change the existing guidance for inspectors to assess the effectiveness of the corrective
action program, the operating experience program, and the licensees ability to complete
self-assessments
The staff modified IMC 0612, Power Reactor Inspection Reports, to be consistent with these
changes.
Enclosure
Page 5 of 18
Event Response Procedures
For event response, the NRC staff uses IPs 71153, Event Follow-up, 93812, Special
Inspection, and 93800, Augmented Inspection Team. The staff enhanced these procedures to
direct inspection teams to be sensitive to causal factors related to safety culture components.
Performance Assessment
As described in IMC 0305, the NRC assesses plant performance continuously and communicates
its assessment of plant performance in letters to licensees, typically semiannually. The agency
posts these assessment letters on the NRC Web site (http://www.nrc.gov) on the plant
performance summary page for each licensee.
In addition, as described in IMC 0305, the NRC determines its regulatory response for each
licensee in accordance with an action matrix that provides for a range of actions commensurate
with the significance of the performance indicator and inspection results. For a plant that has all
of its performance indicator and inspection findings characterized as green, the NRC will
implement only its baseline inspection program. For plants that do not have all green
performance indicators and inspection findings, the NRC will perform additional inspections and
initiate other actions commensurate with the safety significance of the issues.
Cross-Cutting Areas of Problem Identification and Resolution, Human Performance, and
Safety Conscious Work Environment
Although the NRC did not change the basic structure and titles of the three cross-cutting areas,
the agency adjusted them to more fully reflect the components that are important to safety culture
that can be readily accessed through the baseline inspection program. The table below provides
the three cross-cutting areas, the previous subcategories or bins, and the safety culture
components that replaced the previous subcategories. IMC 0305 addresses these changes. The
staff also revised IMC 0612 to reference IMC 0305, Section 06.07.c, to ensure that, when an
inspector identifies findings with cross-cutting aspects, he or she uses language that parallels the
descriptions of the cross-cutting area components in IMC 0305.
CROSS-CUTTING AREA SUBCATEGORIES NEW CROSS-CUTTING
COMPONENTS
PROBLEM * identification * corrective action program
IDENTIFICATION AND * evaluation * self- and independent
RESOLUTION * corrective action assessments
- operating experience
HUMAN * personnel * decision-making
PERFORMANCE * resources * resources
- organization * work control
- work practices
Enclosure
Page 6 of 18
SAFETY CONSCIOUS * none * environment for raising
WORK ENVIRONMENT safety concerns
- preventing, detecting,
and mitigating
perceptions of retaliation
Substantive Cross-Cutting Issues
As described in IMC 0305, in each assessment meeting (both end-of-cycle and mid-cycle), the
NRC determines whether a substantive cross-cutting issue exists in any cross-cutting area as
follows:
- Findings documented in NRC inspection reports are a major input to the assessment
process. A documented finding is (1) a more-than-minor2 NRC-identified or self-revealing
issue of concern that is associated with a licensee performance deficiency and (2) a
greater than green licensee-identified finding. Licensee-identified findings of very low
(i.e., green) safety significance that are not violations of regulatory requirements are not
documented in inspection reports and not used in the assessment process. A finding that
is greater than green and is associated with a regulatory requirement is a violation and will
be documented in an inspection report and used in the assessment process.
- The NRC documents each finding in inspection reports in terms of the performance
deficiency associated with the finding and the relationship, if any, between the finding and
one or more of the cross-cutting areas. A relationship between a finding and a
cross-cutting area would exist if a causal factor of the finding is associated with or similar
to any part of the description of the components (i.e., a cross-cutting aspect) within that
cross-cutting area. (Appendix 1 provides the component definitions that the inspectors
will use for this purpose). The staff revised IMC 0612 to ensure that, when an inspector
identifies findings with cross-cutting aspects, they are aligned with the related safety
culture components.
- For the cross-cutting areas of problem identification and resolution and human
performance, the NRC identifies a substantive cross-cutting issue if all of the following
criteria are satisfied:
< For the current 12-month assessment period, more than three green or safety-
significant inspection findings have documented cross-cutting aspects in the same
cross-cutting area. Observations or violations that are not findings are not
considered in this determination.
< The causal factors for those findings have a common theme.
2
Inspectors distinguish between minor and more-than-minor findings as described in Section B-3 of
Appendix B to IMC 0612.
Enclosure
Page 7 of 18
< The NRC has a concern with the licensees scope of efforts or progress in
addressing related performance issues.
- For the safety conscious work environment cross-cutting area, the NRC identifies a
substantive cross-cutting issue if any of the following applies for the current 12-month
assessment period:
< There is a green or safety-significant inspection finding that has a documented
cross-cutting aspect in the area of safety conscious work environment.
Observations or violations that are not findings are not considered in this
determination.
< The licensee received a chilling-effect letter.
< The licensee received correspondence from the NRC that transmitted an
enforcement action with a severity level of I, II, or III, and that involved
discrimination, or a confirmatory order that involved discrimination.
Additionally, the finding must meet both of the following criteria in order to have a
substantive cross-cutting issue in the area of safety conscious work environment:
< The associated impact on safety conscious work environment was not isolated.
< The NRC has a concern with the licensees scope of efforts or progress in
addressing this areas individual or collective performance deficiencies.
The staff may identify substantive cross-cutting issues for any licensee, regardless of its position
in the action matrix. As currently described in IMC 0305, Section 06.07.e:
When the NRC identifies a substantive cross-cutting issue in the mid-cycle or
annual assessment letter, the licensee should place this issue into its corrective
action program, perform an analysis of causes of the issue, and develop
appropriate corrective actions. The licensee's completed evaluation may be
reviewed by the regional office and documented in the next mid-cycle or annual
assessment letter.
For those plants for which the NRC has raised the same substantive cross-cutting issue in at
least two consecutive assessment letters, the NRC regional office may request that:
- The licensee should provide a response at the next annual public meeting;
- The licensee should provide a written response to the substantive cross-cutting issues
raised in the assessment letters; or
- The region and the licensee hold a separate meeting.
Enclosure
Page 8 of 18
The staff enhanced this provision in IMC 0305 to provide an additional option as follows:
Additionally, in the third consecutive assessment letter identifying the same
substantive cross-cutting issue with the same cross-cutting theme, the regional
office may also request that the licensee perform an assessment of safety culture.
Typically, this evaluation would consist of a licensee self-assessment, unless the
recurring substantive cross-cutting issue was associated with deficiencies in the
identification or evaluation aspects of the problem identification and resolution
program. The regional office should review the safety culture assessment and
document the NRC's assessment in the next mid-cycle or annual assessment
letter.
Actions in the Licensee Response Column
This initiative proposes no change to actions in the licensee response column of the action
matrix.
Actions in the Regulatory Response Column
As currently discussed in IMC 0305, when a licensees performance falls into the regulatory
response column of the action matrix, the licensee is expected to place the identified deficiencies
in its corrective action program and perform an evaluation of the root and contributing causes.
The NRC reviews the licensees evaluation in accordance with IP 95001, Supplemental
Inspection for One or Two White Inputs in a Strategic Performance Area. This procedure will
continue to provide assurance of the following:
- The root causes and contributing causes of risk-significant performance issues are
understood.
- The extent of condition and the extent of cause of risk-significant performance issues are
identified.
- Licensee actions to correct risk-significant performance issues are sufficient to address
the root and contributing causes and to prevent recurrence.
The staff enhanced IP 95001 to verify that the licensees root cause, extent of condition, and
extent of cause evaluations appropriately considered the safety culture components.
The staff continues with all other aspects of the existing process for the regulatory response
column as described in IMC 0305.
Actions in the Degraded Cornerstone Column
As discussed in IMC 0305, when a licensees performance falls within the degraded cornerstone
column, the following occurs:
Enclosure
Page 9 of 18
- The licensee will place the identified deficiencies in its corrective action program and
perform an evaluation of the root and contributing causes for both the individual and the
collective issues.
- The relevant NRC region will independently assess the extent of condition using
appropriate inspection procedures chosen from the tables contained in Appendix B
Supplemental Inspection Program to IMC 2515 Light-Water Reactor Inspection
Program - Operations Phase.
- The NRC will review the licensee's evaluation using IP 95002, Supplemental Inspection
for One Degraded Cornerstone Or Any Three White Inputs in a Strategic Performance
Area.
The staff enhanced IMC 0305 as follows:
- The revised IMC 0305 includes an expectation that the licensee will ensure that its
root-cause evaluation determines whether the plants performance issues were in any way
caused or contributed to by any component of safety culture, and whether any
opportunities exist for improved performance with respect to those components. The
licensee should enter into the plants corrective action program the opportunities for
improved performance identified during this assessment. An independent party may
perform the assessment.
- The changes allow the NRC to request the licensee to complete an independent
assessment of safety culture, if the NRC identified and the licensee did not recognize that
one or more safety culture components caused or contributed to the risk-significant
performance issues.
IP 95002 will continue to do the following:
- Provide assurance that the root causes and contributing causes are understood for
individual and collective (multiple white inputs) risk-significant performance issues.
- Independently assess the extent of condition for individual and collective (multiple white
inputs) risk-significant performance issues.
- Provide assurance that licensee actions to correct risk-significant performance issues are
sufficient to address the root and contributing causes and to prevent recurrence.
The NRC enhanced IP 95002 to enable inspectors to independently determine whether any
Enclosure
Page 10 of 18
safety culture component caused or contributed significantly to the risk-significant performance
issues.
The staff continues with all other aspects of the existing process for the degraded cornerstone
column as described in IMC 0305.
Actions in the Multiple/Repetitive Degraded Cornerstone Column
As currently discussed in IMC 0305, when a licensees performance falls within the
multiple/repetitive degraded cornerstone column, the licensee is expected to place the identified
deficiencies in its corrective action program and perform an evaluation of the root and
contributing causes for both the individual and the collective issues. This evaluation may consist
of a third party assessment.
The NRC enhanced IMC 0305 to do the following:
- expect the licensee to perform an independent assessment of its safety culture
- enable NRC inspectors to review that assessment
- enable inspectors to independently assess the licensees safety culture
In accordance with IMC 0305, the NRC will review the licensees evaluation in accordance with IP 95003, Supplemental Inspection for Repetitive Degraded Cornerstones, Multiple Degraded
Cornerstones, Multiple Yellow Inputs, Or One Red Input. This procedure will continue to do the
following:
- Provide the NRC with additional information to be used in deciding whether the continued
operation of the facility is acceptable and whether additional regulatory actions are
necessary to arrest declining plant performance.
- Provide an independent assessment of the extent of risk-significant issues to aid in
determining whether an unacceptable margin of safety exists.
- Independently assess the adequacy of the programs and processes used by the licensee
to identify, evaluate, and correct performance issues.
- Independently evaluate the adequacy of programs and processes in the affected strategic
performance areas.
Enclosure
Page 11 of 18
- Provide insight into the overall root and contributing causes of identified performance
deficiencies.
- Determine if the NRC oversight process provided sufficient warning to significant
reductions in safety.
In addition, the NRC enhanced IP 95003 to enable its inspectors to do the following:
- Independently evaluate the adequacy of the licensees independent assessment of its
safety culture.
- Independently assess the licensees safety culture.
Enclosure
Page 12 of 18
APPENDIX
SAFETY CULTURE COMPONENTS
The U.S. Nuclear Regulatory Commission (NRC) safety culture working group developed the
following safety culture components based on its research of industry and international
documents and the experience of the working group members. The information on safety culture
gathered by the working group was screened to ensure that the information in the components is
unambiguous, within the NRCs regulatory purview, provides insights on the components through
existing inspection techniques, and is generally applicable to reactor licensees. The NRCs
components were compared to both industry and international safety culture attributes to ensure
that the staff fully captured concepts appropriate for NRC oversight. In an effort to use language,
titles, and nomenclature that are common with the industry, the working group compared the
NRCs safety culture components to the safety culture attributes developed by the Institute of
Nuclear Power Operations (INPO) and applicable sections of the INPO performance and
objectives criteria. Based on this review, the NRC revised some of its safety culture components
to be consistent with the INPO language, where appropriate. To address internal and external
stakeholder feedback following the December 8, 2005, December 15, 2005, January 18, 2006,
and February 14, 2006, public meetings, the working group further revised the safety culture
components to enhance their concepts and use language that would better facilitate use of the
components under the Reactor Oversight Process (ROP).
The following section describes the cross-cutting area components (i.e., the components of
safety culture directly related to one of the cross-cutting areas of human performance, problem
identification and resolution, and safety conscious work environment). Next, the paper describes
the four additional components that are considered along with the cross-cutting components
during the conduct of the supplemental inspection program. The revised inspection procedures
and inspection manual chapters further explain how the staff intends the ROP to use these
components.
Human Performance
Decision-making - Licensee decisions demonstrate that nuclear safety is an overriding priority:
- The licensee makes safety-significant or risk-significant decisions using a systematic
process, especially when faced with uncertain or unexpected plant conditions, to ensure
safety is maintained. This includes formally defining the authority and roles for decisions
affecting nuclear safety, communicating these roles to applicable personnel, implementing
these roles and authorities as designed, and obtaining interdisciplinary input and reviews
on safety-significant or risk-significant decisions.
Enclosure
Page 13 of 18
- The licensee uses conservative assumptions in decision-making and adopts a
requirement to demonstrate that the proposed action is safe in order to proceed rather
than a requirement to demonstrate that it is unsafe in order to disapprove the action. The
licensee conducts effectiveness reviews of safety-significant decisions to verify the validity
of the underlying assumptions, identify possible unintended consequences, and determine
how to improve future decisions.
- The licensee communicates decisions and the basis for decisions to personnel who have
a need to know the information in order to perform work safely, in a timely manner.
Resources - The licensee ensures that personnel, equipment, procedures, and other resources
are available and adequate to assure nuclear safety. Specifically, those necessary for:
- maintaining long-term plant safety by maintenance of design margins, minimization of
longstanding equipment issues, minimizing preventative maintenance deferrals, and
ensuring maintenance and engineering backlogs that are low enough to support safety
- training of personnel and sufficient qualified personnel to maintain work hours within
working hour guidelines
- complete, accurate, and up-to-date design documentation, procedures, and work
packages, and correct labeling of components
- adequate and available facilities and equipment, including physical improvements,
simulator fidelity and emergency facilities, and equipment
Work Control - The licensee plans and coordinates work activities, consistent with nuclear safety.
Specifically (as applicable):
- The licensee appropriately plans work activities by incorporating:
< risk insights
< job site conditions, including environmental conditions that may impact human
performance; plant structures, systems, and components; human-system interface; or
radiological safety
< the need for planned contingencies, compensatory actions, and abort criteria
Enclosure
Page 14 of 18
- The licensee appropriately coordinates work activities by incorporating actions to address:
< the impact of changes to the work scope or activity on the plant and human
performance
< the impact of the work on different job activities and the need for work groups to
maintain interfaces with offsite organizations and communicate, coordinate, and
cooperate with each other during activities in which interdepartmental coordination is
necessary to assure plant and human performance
< the need to keep personnel apprised of work status, the operational impact of work
activities, and plant conditions that may affect work activities
< the licensee plans work activities to support long-term equipment reliability by limiting
temporary modifications, operator work-arounds, safety systems unavailability, and
reliance on manual actions. Maintenance scheduling is more preventive than reactive.
Work Practices - Personnel work practices support human performance. Specifically (as
applicable):
- The licensee communicates human error prevention techniques, such as holding pre-job
briefings, self- and peer checking, and proper documentation of activities. These
techniques are used commensurate with the risk of the assigned task, such that work
activities are performed safely. Personnel are fit for duty. In addition, personnel do not
proceed in the face of uncertainty or unexpected circumstances.
- The licensee defines and effectively communicates expectations regarding procedural
compliance, and personnel follow procedures.
- The licensee ensures supervisory and management oversight of work activities, including
contractors, such that nuclear safety is supported.
Problem Identification and Resolution
Corrective Action Program - The licensee ensures that issues potentially impacting nuclear safety
are promptly identified, fully evaluated, and that actions are taken to address safety issues in a
timely manner, commensurate with their significance. Specifically (as applicable):
Enclosure
Page 15 of 18
- The licensee implements a corrective action program with a low threshold for identifying
issues. The licensee identifies such issues completely, accurately, and in a timely manner
commensurate with their safety significance.
- The licensee periodically trends and assesses information from the corrective action
program and other assessments in the aggregate to identify programmatic and common-
cause problems. The licensee communicates the results of the trending to applicable
personnel.
- The licensee thoroughly evaluates problems such that the resolutions address the causes
and extent of conditions, as necessary. This includes properly classifying, prioritizing, and
evaluating for operability and reportability conditions adverse to quality. This also
includes, for significant problems, conducting effectiveness reviews of corrective actions
to ensure that the problems are resolved.
- The licensee takes appropriate corrective actions to address safety issues and adverse
trends in a timely manner, commensurate with their safety significance and complexity.
- If an alternative process (i.e., a process for raising concerns that is an alternate to the
licensees corrective action program or line management) for raising safety concerns
exists, then it results in appropriate and timely resolutions of identified problems.
Operating Experience - The licensee uses operating experience information, including vendor
recommendations and internally generated lessons learned, to support plant safety. Specifically
(as applicable):
- The licensee systematically collects, evaluates, and communicates to affected internal
stakeholders in a timely manner relevant internal and external operating experience.
- The licensee implements and institutionalizes operating experience through changes to
station processes, procedures, equipment, and training programs.
Self- and Independent Assessments - The licensee conducts self- and independent assessments
of their activities and practices, as appropriate, to assess performance and identify areas for
improvement. Specifically (as applicable):
- The licensee conducts self-assessments at an appropriate frequency; such assessments
are of sufficient depth, are comprehensive, are appropriately objective, and are self-
critical. The licensee periodically assesses the effectiveness of oversight groups and
programs, such as the corrective action program, and policies.
Enclosure
Page 16 of 18
- The licensee tracks and trends safety indicators that provide an accurate representation
of performance.
- The licensee coordinates and communicates results from assessments to affected
personnel and takes corrective actions to address issues commensurate with their
significance.
Safety Conscious Work Environment
Environment for Raising Concerns - An environment exists in which employees feel free to raise
concerns both to their management and/or the NRC without fear of retaliation, and employees
are encouraged to raise such concerns. Specifically (as applicable):
- Behaviors and interactions encourage the free flow of information related to raising
nuclear safety issues, differing professional opinions, and identifying issues in the
corrective action program and through self-assessments. Such behaviors include
supervisors responding to employee safety concerns in an open, honest, and
nondefensive manner and providing complete, accurate, and forthright information to
oversight, audit, and regulatory organizations. Past behaviors, actions, or interactions that
may reasonably discourage the raising of such issues are actively mitigated. As a result,
personnel freely and openly communicate in a clear manner conditions or behaviors, such
as fitness for duty issues, that may impact safety, and personnel raise nuclear safety
issues without fear of retaliation.
- If alternative processes (i.e., a process for raising concerns or resolving differing
professional opinions that are alternates to the licensees corrective action program or line
management) for raising safety concerns or resolving differing professional opinions
exist, then they are communicated, accessible, have an option to raise issues in
confidence, and are independent in the sense that the program does not report to line
management (i.e., those who would in the normal course of activities be responsible for
addressing the issue raised).
Preventing, Detecting, and Mitigating Perceptions of Retaliation - A policy for prohibiting
harassment and retaliation for raising nuclear safety concerns exists and is consistently enforced
in that:
- All personnel are effectively trained that harassment and retaliation for raising safety
concerns is a violation of law and policy and will not be tolerated.
Enclosure
Page 17 of 18
- Claims of discrimination are investigated consistent with the content of the regulations
regarding employee protection and any necessary corrective actions are taken in a timely
manner, including actions to mitigate any potential chilling effect on others due to the
personnel action under investigation.
- The potential chilling effects of disciplinary actions and other potentially adverse personnel
actions (e.g., reductions, outsourcing, and reorganizations) are considered and
compensatory actions are taken when appropriate.
Other Safety Culture Components
The following describes other safety culture components that are not associated with the cross-
cutting areas. These components, when combined with the cross-cutting area components,
comprise the safety culture components. Components in this section are considered only during
the conduct of the supplemental inspection program, while the cross-cutting area components are
considered during the conduct of both the baseline and supplemental inspection programs.
Accountability - Management defines the line of authority and responsibility for nuclear safety.
Specifically (as applicable):
- Accountability is maintained for important safety decisions in that the system of rewards
and sanctions is aligned with nuclear safety policies and reinforces behaviors and
outcomes that reflect safety as an overriding priority.
- Management reinforces safety standards and displays behaviors that reflect safety as an
overriding priority.
- The workforce demonstrates a proper safety focus and reinforces safety principles among
their peers.
Continuous Learning Environment - The licensee ensures that a learning environment exists.
Specifically (as applicable):
- The licensee provides adequate training and knowledge transfer to all personnel on site to
ensure technical competency.
Enclosure
Page 18 of 18
- Personnel continuously strive to improve their knowledge, skills, and safety performance
through activities such as benchmarking, being receptive to feedback, and setting
performance goals. The licensee effectively communicates information learned from
internal and external sources about industry and plant issues.
Organizational Change Management - Management uses a systematic process for planning,
coordinating, and evaluating the safety impacts of decisions related to major changes in
organizational structures and functions, leadership, policies, programs, procedures, and
resources. Management effectively communicates such changes to affected personnel.
Safety Policies - Safety policies and related training establish and reinforce that nuclear safety is
an overriding priority in that:
- These policies require and reinforce that individuals have the right and responsibility to
raise nuclear safety issues through available means, including avenues outside their
organizational chain of command, and to external agencies, and obtain feedback on the
resolution of such issues.
- Personnel are effectively trained on these policies.
- Organizational decisions and actions at all levels of the organization are consistent with
the policies. Production, cost, and schedule goals are developed, communicated, and
implemented in a manner that reinforces the importance of nuclear safety.
- Senior managers and corporate personnel periodically communicate and reinforce nuclear
safety such that personnel understand that safety is of the highest priority.