PY-CEI-NRR-1320, Revised Emergency Public Info Organization Instructions Manual
| ML20029B157 | |
| Person / Time | |
|---|---|
| Site: | Perry  |
| Issue date: | 02/27/1991 |
| From: | Lyster M CENTERIOR ENERGY |
| To: | NRC OFFICE OF INFORMATION RESOURCES MANAGEMENT (IRM) |
| References | |
| PROC-910227, PY-CEI-NRR-1320, NUDOCS 9103060016 | |
| Download: ML20029B157 (66) | |
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CENTERDOR ENERGY PERRY NUCLEAR POWER PLANT ii Ma ess' Michael D Lyster r>r nny, Ohio 44081 vict PntSIDENT NUCLEAn F>c i
4 oet p10) 259 3737 February 27, 1991 PY-CEI/NRR-1320 L U.S. Nuclear Regulatory Commission Document Control Desk Washington, D. C.
20555 Perry Nuclear Power Plant Docket Nos. 50-440; 50-441 Submittal of Changes to Emergency Public Information Organiration Implementing Ins _truction Manual Centlement The Cleveland Electric 111umtaating Company hereby submite changes to controlled copy #123 of the Emergency Public Information Organization Implementing Instruction Manual.
Please replace pages in Volume #123 per the attached instruction sheet.
If there are any questions, please feel free to contact us.
Sinces ly, Y k, pt, A-a Michael D. Lyster MDL:BSFtnje Attachment cet NRC Resident Office w/ attachment NRC Region III, Incident Response Center w/2 attachments onnra co g ses CitWP ',) i it'th
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RNERGENCY PUBLIC INFORMATION ORGANIZATION IMPLEMENTING INSTRUCTIONS MANUAL TABLE OF CONTENTS EFFECTIVE 1-29-91'
= k-PAGE 1 0F 1 SECTION TITLE I
MANUAL DISTRIBUTION II PURPOSE, SCOPE. COMPANY POLICY, RESPONSIBILITIES, AND REFERENCES III DEFINITIONS AND ABBREVIATIONS IV EMERGENCY PUBLIC INFORMATION ORGANIZATION 1
PUBLIC INFORMATION RESPONSE TEAM OPERATION 2
JOINT PUBLIC INFORMATION CENTER ACTIVATION 3
JOINT PUBLIC INFORMATION CENTER OPERATION 4
JOINT PUBLIC INFORMATION CENTER DEACTIVATION 5
MAINTENANCE OF EMERGENCY PUBLIC INFORMATION ORGANIZATION INSTRUCTIONS MANUAL AND EQUIPMENT A
APPENDIX A _ TELEPHONE LISTS
()
B APPENDIX B _ PERSONNEL / ACCESS LISTS l
C APPENDIX C - FORMS AND LOGS D
APPENDIX D - FLOOR PLANS E-APPENDIX E - NEWS STATEMENT PREPARATION P
APPENDIX F - MEDIA INQUIRIES G-APPENDIX G _ BRIEFING GUIDELINES H
APPENDIX H _ FACT SHEETS l
I APPENDIX I, PART 1 - STANDARD OPERATING PROCEDURE FOR ACTIVATION-OF THE JOINT PUBLIC INFORMATION CENTER-(JPIC) FOR RESPONDING LCC NON-SECURITY l
PERSONNEL APPENDIX I, PART B - STANDARD 0PERATING PROCEDURE FOR ACTIVATION OF THE JOINT PUBLIC INFORMATION CENTER (JPIC) FOR RESPONDING LCC POLICE PERSONNEL
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- O EMERGENCY PUBLIC INFORMATION ORGANIZATION INSTRUCTIONS MANUAL i
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TITLE EPIO RESPONSIBILITIES O
PREPARER EFFECTIVE f
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TABLE OP CONTENTS
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Section Page 1.-
Initial Response IV-1 i
A.
Media Relations Representative IV-1 B.-
Manager, Public Information Response Team (PIRT)
IV-1 C.
Manager, Cleveland Public Affairs Section IV-1 D.
Director, Public Affairs Department IV-1 2.
Public Information Response Team IV-1 A.
PIRT Manager IV-1 l
B.
Media Coordinator IV-1 C. -
Information Liaison IV-2.
l
- D.
Government Liaison IV E.
Technical Liaison IV-2 F.
Statement Vriter IV-2 L
G.
Typist IV-2 H.
Support Staff IV-2 1
3.
Joint Public'Information Center IV-2 A.
- JPYC Manager IV-2 B.
Information Supervisor IV-3
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o' Information Liaison IV-3 l
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e Assistant Information Liaison IV-3 to Technical Spokerperson IV-3 e
Technical Coordinator IV-3 e
Statement Vriter IV-4 e
Communications Coordinator IV-4 o
Media Response Staff IV-4 o -
Rumor Control Staff IV l
-e Corporcte Liaison IV-4 L
e Government Liaison IV-4 l
e Government Assistant IV-5 e
Support Staff (Information)
IV-5 C.
Media Relations Supervisor IV-5 e'
~Hedia Assistant IV e Technical Advisor IV-5 1
e-Media Monitor IV-5 e
Audio-Visual Coordinator IV-5 e
Support Staff (Media Relations)
IV-6 D.
Support Services Supervisor IV-6 l
e LCC Security 0fficers IV-6 e
Setup / Logistics Coordinator IV-6 e
Equipment Coordinator
'IV-6 e
Access Controller IV-6 e
Support-Staff (Support Services)
IV-6 l
E.
Document Controller / Historian IV-7 b
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IV.
RMRRGENCY PtJBLIC INFORMATION ORGANIZATLON RESPONSIBILITIES l.-
INITIAL RESPONSE A.
Media Relations Representative Makes initial notifications of an emergency to the Manager, Emergency Planning and Cost Section (EPCS); drafts the initial and follow-up news statements; makes '.altial media notifications; and, if:the Public Information Responsu Team (PIRT) is activated, performs duties as assigned by the PIRT Manager.
B.
Manager,PublicInformationResponseTeam(PIRTl Consults with the Media Relations Representative during the initial stages of an emergency; directs initial news statement development and other activities; activates and ensures the s~mooth operation of the PIRT and continually consults with the Manager, Cleveland Public Affairs Section (CPAS).
Manager 'leveland Public Affairs Section (CPAS)
C.
C Discusses status and news statements with Media Relations Representative and PIET Manager during initial stages of an emergency; reviews and approves news stataments; makes Public Affairs Department and Centerior Corporate notifications; end orders activation of the Joint' Public Information Center (JPIC) in consultation vith the PIRT Manager.
D.
, Director, Public Affairs Department _
Stays apprised of the emergency situation and makes Centerior Corporate notifications.
2.
PUBLIC INFORMATION RESPONSE TEAM A'.
PIRT Manager l
.(see description above)
B.
Media Coordinator Makes media notifications and distributes statements as directed by the PIRT Manager; responds to media inquiries using approved news statements; and acts as moderator at PIRT media briefings as directed by PIRT Manager.
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Information Liaison
'D Is located in the Technical Support Osnter (TSC) or the Emergency Operations Facility (EOF) and is the primary sourco of technical, information during the emergency. The Information liaicon meintains regular contact vith the TSC or EOF staff, gathering information from them and transmitting it to the Media Relations Reprasentative or the Technical Liaison.
i' D.
Governoont Liaison n
Makes notifications to local officials using approved news statements and keeps them updated on plant status.
E.
Technical Liaison Maintains contact with the Informatfen Liaison; interprets technical information-foc the. PIRT Ctaf f y assists in writing nevs statenentsi
,L assists in updating Status Boardu and serves as Technical j
l Spokesperson fer PIRT media bri'efings as directed by PIRT Manager.
L F.
Statemen't Vriter L
Vrites news statements using Technical Liaiton as primary r.ource of L
information.
L G.
Typist l
Types draft and final news statements and performs other duties as directed by Statement Vriter.
- B.
Support Staff Sets up the-PIRT offico; records latest news statements on the Rumor Control Hotline; makes photocopies and distributes news statements
_ updates-Status Boarda and performs other support duties as assigned by the PIRT Manager.
l 3.
JOINT PUBLIC INFORMATION CENTER A.
JPIC Manager l
Is the manager and overall coordinator of the Joint Public Information Center. The JPIC' Manager is responsible for the tmooth i
operation of the CEI Public Information-effort during an emergency; has final approval on all news statements; is the chief CEI non-technical-spokesperson and moder' tor for all media briefingst a
serves as liaison to Centerior Corporate Managementi and coordinates l
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' F "lI statements with State, County and Peoeral public information
-O 02? clais. Reporting W the JP.1C Hanager are the Informailon V
Sw dsor, the Media llelationn Sun arvisor, the Support Services supuvt /nr and the Document Controller / Historian.
B.
Icfocmativn Supervisor Is nt>ctasible for the flow of information to and from the JPIC.
The Information Supervisor coordinates thi development and distribution of nevs statemental supervisis the CEI Vork Area and Rumor Control /Hedia Response areas; liairus vith Federal, State and County public infortnation representetives; and interacts with the Corporato Liaison. Reporting to the Information Supervisor are:
o Information Lisison
/
Is locatef in the TSC or E0F and is the primary source of 1.
technical information during the emerlency. The Information Liatics maintains regular contact with the TSC or Enr staff, p
gathering information from them and transmitting it e the s
Technical Spokespersit and/or the Technical Coordinn w.
!.)
f g g tant Information liaison e
Assists the Information Liaison and nalntMn an 4 t:,-the l
cdnute knowledge of the emergency situation.
2 o
e Technical Spokesperson is the prfr,cipal CEI technical resource at the JPIC. The Technical Spoketpurson assists the Technical Coordinator, 1
vriter, cad others to develop news statements; is responsible for obtaining Snformat ve from the Information Liaison as to 4
the ongoing emctgency status at. the plant and to report this information during media briefings; is the principal CEI spokesperson on technical matters at media briefings; and attends pre-briefing conferences with the JPIC Hanager, Federal, State and County public information representatives te coordinate information, TuchnicnL,Lcocad1.najol e
n Receivet technical informe. tion fjrom the Information Liaison.
The Technical Coordinator rtssis-ts in the writing of news
.stateratats; preivides itformation to the EOF concerning JPIC activities, medis. staweeras, and media activities; and assists The Technical Spokesperson in gathering information frw the TSC sad E0P.
IV-3 Rev. 1 11/90
e Sts*ement Vrtter Produces draft and final news statements based upon information provided by the Technical Coordinator and Technicai Supervisor.
Communicattons Coordit ayt e
Is the lead for providing information to and from the Media Response Staff and Rumor Controllers. Assists t% Media l
Response Staff and Rumor Controllers vlth their Attes.
e Media Responte Staff t.nsvers media phone calls concerning the emergency, using approved nevs statements and other approved materials as provided by the Cotmunications Coordinator.
Media Response Staff may ask the Communications Co adinator for specific information on the plant situation and they also report any unusual questions or trends to the Coordinator. They do not speculate on the causes or consequences of the emergency an"3 they refer all inquiries concerning off-site activities and protective actions to the appropriate State or County agency.
e Rumor Cortrol Staff Ansvers the rumor control telephones at the JPIC, using approved news statements and other aporoved materials as g.s) provided by the Con 3unications Coordinator. The Rumor Control tU Staff may ask the Communications Coordinator for guldunce on unusual questions. They do not speculate on the causes or consequences of the emergency and refer all inquiries concerning off'^1te activities end protective actions to the appropriate State or County agency.
e C,orporate Lialsy Is located in the Corporate Offices and receives information from the Information Supervisor. The Corporate Liaison transmits this information to and acts as liaison for Centerior Energy employees, customer service representatives, shareholders, etc.
Inquiries and feedback from these groups are transmitted to the Information Supervisor for action.
e Government 1.laison Assists the JPIC Hanager and the Information Supervisor
- h the coordination and flov of information to and from the Federal, State and County public information representatives located at the JPIC.
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e Govern 9ent Andstant Provi,les clerical support for the State and County representatives present at the JPIC.
e Support Staff (Information)
Performs clerical duties required for the information function, including typing, telecopying, copying, updating status boards, obtaining materials, and delivering messages and materials.
l C.
Media Relations Supervisor Supervises all activities in the Media Briefing Area, Media Vork Area, and Media Monitoring Areal ensures that all reporters are cognizant of scheduled and unscheduled briefingst acts as a resource for p:ieral information for reportets schedules bitervievs M,ntacts the media to correct any faulty information (in coordination with the JPIC Hanager): and reports to the JPIC Manager any media inquiries, prooless trends, etc., for discussion / action.
Reporting to the Media Relationa Supervisor ares e
Media Assistant Vorks with the news media before and after briefings and helps the media by ansvering general questions, giving advice if asked, helping with requests, etc. The Media Assirt.ent also receives feedback from the media and reports this to the Media Relations Supervisor, o
Technical Advisor Assists the news media in understanding the plant by providing background and historical information and explaining basic plant systems and. operations.
e Media Monitor Vatches TV reports, listens to radio reports and reads newspaper articles concerning the emergency. The Media Monitor reports faulty or incorrect media reports to the Media Relations Supervisor for follow-up action.
e Audio-Visual Coordinator Sets up the audio-visual equipment, along with LCC staff, ir, the JPICI operates the audio-visual equipment to obtain audio and video recordings of all news briefings and selected activities; sets up and makes operable th( Public Address System, common distribution amplifiers, electrical connections, OV IV-5 Rev. 1 11/90 l
TV t,mera lights and risers, etc.: makes available the file film footaget assists the media in interfacing their equipment iO with that of the JPICI and provides advice on media and JPIC equipment.
e Support Staff (Media Relations)
Performs clerical duties, ii. eluding distribution and posting of news statemental obtains materials: attends media briefings and takes notes on unanswered questions for follov-up by the Media Relations Supervisor.
D.
Support Services Supervisor obtains support services for the JPIC stafft oversees setup of the JPIC; approves access to JPIC, and arranges delivery of necessary equipment and supplies, including repair services, to support JPIC operation. This includes arranging for transportation, food, lodging, etc., for the JPIC staff for an extended period of time.
Reporting to the Support Services Supervisor ares e
LCC Security Officers Implement security measures at the JPIC as requested by the Support Services Supervisor, e
S_etup/ Logistics Coordinator Sets up and disassembles the JPIC.
Accomplishes this task with the assistance of JPIC supervisors and LCC personnel, o
Equipment Coordinator Installs and tests all communications equipment at the JPIC.
The Equipment Coordinator stays at the JPIC during an M ergency to provide assistance with any equipment malfunctions.
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Access Controller l-l-
Registers all individuale in the JPIC, controlling access, logging all personnel into and out of the JPIC, and verifying media. credentials.
o Support Staff (Support Services)
Performs clerical duties as assigned by the Support Services l
Supervisor.
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Document Controller / Historian i
Maintains control and distribution of reference materials: logs all major events, phone calls, documents, and actions in chronological orders and records recommendations for change or improvement for future action. The Document Controller / Historian reports to the i
JPIC Hanager.
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ORGANIZATION INSTRUCTIONS 1
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TROLLED i93 TITLE PUBLIC INFORMATION RESPONSE TEAM OPERATION i O PREPARER EFFECTIVE
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- 1. PtlBLIC INFORMATION RESPONSR TEAM OPERATION
' TABLE' 0F CONTENTS
,P_ age Section a
1.
Purpose 1-1 2.
General Information 1-1 3.
Actions 1-1 A.
Media Relations Representative 1-1 B.
Manager, PIRT/ Emergency flanning and Cost Section 1-4 C.
Manager, Cleveland Public Affairs Section 1-10 D.
Director, Public Affairs Department (Centerior) 1-12 E.
Information Liaison 1-13 F.
Public Information Response Team (PIRT) 1-15 1.
Media Coordinator 1-15 2.
Government Liaison 1-15 3.
Technical Liaison 1-15 1
4.
Statene.St Vriter/ Coordinator 1-16 5.
Typist 1-16 6.
Support Staff 1-16 4.
Attachments 1-18 1.
PNPP Event Description (PNPP No. 6397) 1-18
-2.
Guidelines for Preparing News Statements 1-19 3.
Public Information Response Team Activity Log 1-27 (PHPP No. 8800)
.4.
Guideline for Setting up the GET Auditorium 1-23 5.
Media / Rumor Control Inquiry (PNPP No. 8011) 1-24 6.
Notification Log (PNPP No. 6398) 1-25 1-26 7.
Vork Area Layout
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- 1. PUBLIC INFORMATION RESPONSE TEAN OPERATION 1.
_PtlRPOSE To describe actions during the initial stages of an emergency prior to activation of the Joint Public Information Center (JPIC) or for an emergency that does not require activation of the JPIC.
2.
GENERAL INFORMATION A.
This instruction is meant to be a stand-alone guidancel f.e.,
i generally all information and forms are contained herein. Telephone Lists, however, are found in Appendix A.
3.
In an emergency, depending upon the classification and circumstances, such as time of the emergency and media interest, a decision vill be made to handle the situation from the office (or home during o
non-business hours) as an event of normal media interest, o
activate the Public Information Response Team (PIRT), and/or o
activate the JPIC.
C.
When the PIRT is activated, it gathers, processes, and distributes information to the media until o
the emergency is terminated and media inquiries decreaso such that the PIRT is no longer nee'3ed, or o
the JPIC is operational and assumes PIRT responsibilities.
D.
When the JPIC is operational, the PIRT turns its function over to the JPIC staff.
3.
ACTIONS A.
Media Relations Representativet 1.
Call the Secondary Alarm Station (SAS) Operator when the emergency paging system device is activated.
l 2.
Give the SAS Operator your name and title. The SAS Operator vill connect you to the message recorder which vill provide basic information concerning the emergency.
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3.
Contact the Shilt Technical Advisor in the Control Room and obtain a briefing on the emergency.
If the Shift Technical Advisor is unavailable, or if the plant is in a refueling or other long-term outage, contact v.he Shift Supervisor / Shift Outage Director.
(P00108) 4.
Complete the PNPP Event Description form (PNPP No. 6397, ) obtaining the necessary information.
5.
Contact an Information Liaison, if needed, brief him en the situation, and direct him to the Control Room, Technical r
Support Center (TSC), or Emergency Operations Facility (EOP).
6.
Contact the Manager, Emergency Planning and Cost Section (EPCS) and/or PIRT, and Manager, Cleve. land Public Affairs Section (CPAS), and brief them on the emergency.
If the Manager, EPCS, or the Manager, CPAS, is not available, contact an alternate using the Telephone Lists (Appendix A).
If no alternate is available, assume the duties of the Manager, EPCS, and if deemed necessary, appoint an alternate as the Media Relations Represent tive and i
Manager, Cleveland Public Affairs Section.
7.
Discuss and evaluate the situation with the Manager, EPCS/PIRT, and Manager, CPAS, and determine the appropriate response taking into consideration the circumstances and media interest.
The event can be handled in any of the following manners:
a.
Handle the event as a normal issue of media interest until the event escalates or terminates; during non-business hours it can be handled from home.
b.
Recommend the activation of the PIRT. This response is considered when extraordinary media interest develops i
ane/or an event is likely to be extended or escalated.
t c.
Recommend the activation of the JPIC. This response is mandatory at a SITE AREA ENERGENCY or GENERAL EMERGENCY, or may be considered when there is extraordinary media interest.
B.
Draft an initial news statement using the Guidelines for Preparing Nevs Statements (Attachment 2).
9.
Reviev the draft news statement with the Manager, EPCS, and Manager, CPAS, and obtain approval from the Manager, EPCS.
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- 10. Determine with the Hansger, EPCS, and the Manager, CPAS, the q
media outlets to be notified.
D 11.
Distribute the approved news statement via telephone telecopier (See Appendix A) to the follovings o
Ashtabula County Emergency Management Agency o
Geauga County Emergency Management Agency o
Lake County Emergency Management Agency o
State of Ohio. Emergency Management Agency, Public Information Officer o
Nuclear Regulatory Commission, Region III, Public Information Officer 12.
Distribute the approved nevs statament to the media.
Priority
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of distribition should be considered using the media distribution list in Appendix A Section 2.
13.
Determine with the Manager EPCS, and the Manager, CPAS, if the l
situation may continue to be handled as is (i.e., from home).
If so, continue tot a.
maintain contact with the Shift Technical Advisor / Shift Supervisor or the Information Liaison, b.
generate further news statements as needed, and respond to media inquiries.
c.
14.
Continue in this capacity until the PIRT or the JPIC is activated, the emergency is terminated, and/or media interest decreases.
If the PIRT is activated, forward your phone extension, proceed to the PIRT/NRC office, and continue media contacts, taking direction from the PIRT Manager.
l If the JFIC is activated and if you are assigned a JPIC position, proceed to Instruction No. 2, JPIC Activation.
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B.
Manager, PIRT/ Emergency Planning and Cost Sections 1.
Discuss the situation with the Media Relations Representative and the Manager, Cleveland Public Affairs Section, determining the appropriate response based on the circumstances and media interest. Consideration should be given to contacting an Information Liaison and directing him to report to the appropriate plant emergency facility if the Media Relations Representative has not already done so. The event can be handled in any of the following manners a.
flandle the event as a normal issue of media interest until the event escalates or terminates during non-business hours it can be handled from home.
b.
Activatt the Public Information Response Team.
This response is considered when extraordinary media interest develops and/or an event is likely to be extended or escalated.
Proceed to Step 8.c to activate PIRT.
c.
Activate the JPIC in consultation with the Media Relations Representative and the Manager, Cleveland Public Affairs Section. This response is mandatory at a SITE AREA EMERGENCY or GENERAL EMERGENCY, or may be considered when there is extraordinary media interest.
Concurrently with this, proceed to Step ? to activate the JPIC.
O 2.
Direct t.% Media Relations Representative to develop an initial
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nevs statement.
3.
Contact the Perry Plant Telephone Operator and the CEI Dovntovn l
Telephone Operator, notifying them that any media inquiries concerning the event are to be referred to the Media Rclations Representative.
If inquiries are made after hours, notify the Site Protection Section.
4.
Determine with the Media Relations Representative and the Manager, Cleveland Public Affairs Section, the media outlets to l
be notified.
5.
Obtain approval, upon receipt of the news statement from the Media Relations Representative, from the following:
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During an UNUSUAL FVENT or the initial stages of an emergency, two approvals are required Primary Alternate e
Manager, Cleveland Public e
Director, Public Affairs Section Affairs Department e
Vice President, o
General Manager / Shift Nuclear Group - Perry Supervisor, Perry Nuclear Pover Plent ALERT, SITE AREA, or GENERAL EMERGENCY require tvo approvals:
Primary Alternate o
Emergency Coordinator e
Shift Supervisor e
JPIC Manager or Manager, e
Director, Public Cleveland Public Affairs Affairs Department Section 6.
Upon approval, ensure that the news statement is distributed to the followings e
Emergency Coordinator e
Shitt Supervisor e
Manager, Cleveland Public Affairs Section e
Director, Public Affairs Department e
Vice President, Nuclear Group - Perry e
General Manager, Perry Nuclear Power Plant e
All Directors, Pt. cry Plant e
PBX Operator (s), Downtovn, CEI e
Perry Plant Operator 7.
-Determine with the Media Relations Representative and the Manager, Cleveland Public Affairs Section, if the situation may continue t be handled as is or if consideration should be given to activation of the PIRT and/or activation of the JPIC.
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If emergency is classified as e
UNUSUAL EVENT, proceed to Step 8 e
ALERT, proceed to Step 8 e
SITE AREA EMERGENCY, proceed to Step 9 A
e GENERAL EMERGENCY, proceed to Step 9 8.
When an emergency is classified as an UNUSUAL EVENT or ALERT, continue coordination with the Media Relations Representative and Manager, CPAS. Discuss media response.
l a.
Assess the situation and determine vhether conditions varrant activation of the PIRT.
If the PIRT is to be activated, proceed to Step c, otherwise, continue to next Step.
b.
As news statements are drafted, obtain the proper approval per Section 3.B.5, determining which media outlets should be notified using the media distribution list in Appendix A, Section 2.
Ensure that news statements are distributed per Section 3.A.12 and Section 3.B.6 of this instruction.
If media interest varrants, or the event is reclassified to a more severe emergency classification, proceed to Step 9.
c.
To activate the PIRT:
1)
Assume the role of PIRT Manager or assign one using the Telephone Lists (Appendix A), and tell him to begin his response by proceeding to this Step in this instruction.
2)
Maintain a log of major events, actions, and decisions using the Public_Information Response Team Activity Log (PNPP No. 8800, Attachment 3).
3)
Contact designated members of the PIRT using the Telephone Lists (Appendix A), and direct them to report to the PIRT/NRC office in the Training and Education Certer (TEC).
4)
Assemble the PIRT, mak. team assignments, and discuss the status of-the emergency.- When you determine the-PIRT is ready, declare the PIRT operational.
5)
Log contacts using the Notification Log (PNPP No. 6398, Attachment 6).
1-6 Rev. 8 11/90
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Contact the Perry Plant Telephone Operator and the CEI Dovntown Telephone Operator, notifying them that (O
the PIRT is operational and that all media inquiries
/
concwrning the event should be referred to the PIRT.
7)
Contact the Emergency Coordinator and the Vice President, Nuclear Group - Perry, notifying them that l
the PIRT is operational.
8)
Contact the Security Shift Supervisor via the Central Alarm Station (CAS) notifying him that the PIRT is j
operational and that it is located in the TEC, and that any media arriving at the plant should be reported to the PIRT Manager.
9)
Instruct the Statement Vriter to immediately draft a news statement using the Guidelines for Preparing News Statements (Attachment 2).
- 10) Obtain approval of news statements determining which media outlets should be notified using the media i
distribution list in Appendix A, Section 2 as a l
guideline, and ensure that the news statements are distributed per Section 3.A.12 and Section 3.B.6 of this instruction.
- 11) Assign the PIRT Government Liaison to prepare for the f-arrival of the State of Ohio Emergency Management Agency Public Information Officer if notified that he/she has been dispatched to the plant.
(This should be a possibility at the ALERT level only.)
d.
Consider holding a media briefing, i
I 1)
Notify the Manager, Cleveland Public Affairs Section and the Vice President, Nuclear Group - Perry, or the General Haneger, Perry Nuclear Power Plant, of the planned briefing and obtain their verbal approval.
2)
Contact the Supervisor, Support Services Unit, Perry Training Section, and instruct him to set up the
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General Employee Training (CET) auditorium using the Guideline for Setting Up t% GET Auditorium (Attachment 4).
3)
Notify and update the following of the planned i
briefing and determine if they vish to participate.
e Emergency Coordinator e
Ashtabula County Public Information officer Geauga County Public Information Officer e
1-7 Rev. 8 11/90
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Lake County Public Information officer e
State of Ohio Energency Monagement Agency Public Information Officer e
Nuclear Regulatory Commission Public Information Officer 4)
Designate a Media Coordinator or a Media Relations Representative to report to the GET Auditorium to handle briefing preparation.
e.
Continue the Public Information Response Team operation until:
1)
The JPIC is operational (see Instruction No. 2, JPIC Activation).
2)
The emergency is terminated and/or media interest declines such that PIRT is no longer verranted.
f.
Deactivate PIRT:
1)
Notify persons previously contacted that the event is terminated and no further communications are necessary.
2)
Contact the Perry Plant Telephone Operator and the CEI Downtown Telephone Operator, notifying them that the event is terminated and that any media inquiries
- an be handled according to routine procedure.
3)
Ensure all relevant documents are gathered and filed i
vith the Coordinator, Emergency Public Information (EPI) Program, for future reference.
, 4)
Close out PIRT operation.-
i l
5)
Schedule a follow-up meeting / critique with l
participants to assess-the response to events..
9.
When the event is classified /upr-aded to a SITE AREA ENERGENCY or GENERAL ENERGENCY, the JPIC '
e activated.
a.
Contact the JPIC Manager, t._ w the Telephone Lists-(Appendix A), explaining tha. the emergency classification vill require activation of the JPIC.
If determined appropriate, activate the PIRT per Step 8.c.-
l O
1-8 Rev. 8 11/90 l
l'
1 If the PIRT already.\\s operational s
-+
1)
Continue to supervise the PIRT operation until notified by the JPIC Nanager that the JPIC is ready to be declared operational.
2)
Discuss the relevant information with the JPIC Nanager, informing his of the names, j
responsibilities, and phone numbers of aeebers of the PIRT so that he can instruct the JPIC staf f with whom to aske cor. tact.
_ 3)
Direct the PIRT staff to discuss relevant information with their counterparts on the JPIC staff.
I 4)
Upon notification that the JPIC is operational, instruct the PIRT to notify persons previously contacted, including the telephone operators, that the JPIC is operational and all further communications should be directed to the JPIC.
5)
Direct the PIRT to close out its functions and
~~~~
gather relevant documents including nevs statements and notification logs, returning room to original status for use by NRC officials.
()
6)
Contact the Security Shift supervisor via the Central Alara Station. Notify him that information about the event is nov being released by the JPIC at Lakeland Community College (LCC),
and all media should be directed to the JPIC.
7)
Notify the JPIC Nanager that the PIRT has been deactivated.
6 m
9 6
1-9 Rev. 8 11/90
. ~..
l i
C.
Kanager, Cleveled Public Affairs Sections (P00078) 1.
Discuss the situation and media response with the PIRT Manager and/or the Media Relations Representative.
2.
Vhen the event is classified as an UNUSUAL EVERT or an ALERT e
a.
Assure that key personnel and Cleveland Public Affaire 3
Section staff are notified of the situation. Key personnel include the following:
Director, Public Affairs Department
_ President, CEI
_ Vice President, Customer Services and Community Affairs Vice President Transmission and Distribution Operations 4
_b.
Continue to stay apprised of the situation, communicating.
with the PIRT Manager.
c.
Reviev and approve news statements, directing distribution of media statements to the following:
Director, Public Affairs Department Chairman and Chief Executive Officer
_ President and Chief Operating Officer Executive Vice President, Pinance and Administration Executive Vice President, Power Generation President, CEI Vice President. Customer Services anu Community Affairs Vice President, Transmission and Distribution Operations Vice President, Legal and Corporate Affairs Vice Pruident, Human Resources and Strategic Planning-Director, Controller's Department O
1-10 Rev. 8 11/90 i
-,_._...-..,m.
Director, Treasury Department Director, Asset and Risk Management Department Director, Corporate Relations Department US Council for Energy Avareness (USCEA)
Institute of Nuclear Power Operations (INPO)
CAPCO Utilities Toledo Edison Company Ohio Edison Company Duquesne Light Company-d.
Designate Public Information sta!! to monitor radio and television reports about the emergeney, ensuring a periodic analysis of media coverage is provided to the PIRT Manager.
e.
Discuss with PIRT Manager the status of the event and proceed accordingly.
If the event is classified as, or upgraded to a SITE O
AREA EMERGENCY or GENERAL EMERGENCY, the JPIC vill be activated. Proceed to Instruction No. 2. JPIC Activation.
If the event is terminated, notify the previously contacted personnel of the close-out of the event.
r~
1-11 Rev. 8 11/90
m _
4 4
i D.
Director, Public Affairs Department (Centerior):
(P00078) i 7
1.
Upon notification of the emergency from the Manager, Public Affairs Section, notify key Centerior staff. Key personnel include the followings e
Chairman and Chief Executive Officer e
President and Chief Operating Officer o
Executive Vice President, Pinance and Administration e
Executive Vice President Power Generation e
Vice President, Legal and Corporate Affairs e
Vice President, Human Resources and Strategic Planning e
Director, Controller's Department e
Director, Treasury Department e
Director, Asset and Risk Management Department e
Director, Corporate Relations Department o
General Manager, Systems Construction and Maintenance Department e
Others as deemed necessary 2.
Continue to stay apprised of the situation communicating with the Hanager, Cleveland Public Affairs Section, and informing key Centerior staff as deemed necessary.
O 1-12 Rev. 8 11/90
E.
Information Liaison:
During the initial stages of an e7ergency, the Media Relations Representative or the PIRT Manager may direct an Information Liaison l
to go to the Control Room, the Technical Support center, or the Emergency Operations racility.
1.
When directed to the Control Room, a.
Establish contact with the Shift Technical Advisor and discuss the situation.
b.
Establish contact with the Media Relations Representative or the Technical Liaison.
c.
Keep the Media Relations Representative or Technical Liaison informed about the emergency.
Assist them in nevs statement development, reviev, and approval.
d.
Keep the Shift Supervisor / Emergency coordinator informed about media activities and interest.
e.
Remain at the Control Room until instructed by the PIRT l
Hanager or the Media Relations Representative to repot t to the TSC or EOF as requited.
O If the emergency situation is such that it is not practical (or possible) to leave the control Room, inform the PIRT Manager.
Remain at the Control Room l
until it is possible to leave without endangering yourself and without interrupting the information flov at a critical time.
_f.
When the emergency is terminated, notify the PIRT Manager.
l 2.
When directed to the TSC, sign in at the Security Desk and on the TSC Staff Status Board, a.
Establish contact with the Operations Manager and discuss the situation.
b.
Establish contact with the Media Relations Representative or the Technical Liaison.
c.
Keep the Hedia Relations Representative or Technical Liaison informed about the emergency.
Assist them in news statement development, reviev, and approval.
d.
Keep the Operations Manager informed about media activities and interest.
O 1-13 Rev. 8 11/90
_. - - - - =. - - -..-.
e.
Remain at the TSC until instructed by the PIRT Manager to report to the EOF or elsewhere.
If the emergency situation is such that it is not practical or possible to leave the TSC, inform the PIRT Manager. Remain there until it is possible to l
leave without endangering yourself and without interrupting the information flov at a critical time, f.
When the emergency is terminated, notify the PIKT Manager.
l 3.
When directed to the EOF, sign in at the Security Desk and on the EOF Staff Status Board.
a.
Establish contact with the Emergency Coordinator and discuss the situstion.
b.
Establish contact with the Media Relations Representative and Technical Liaison (if the PIRT is operational), or the Technical Coordinator (if t.he JPIC is operational).-
Discuss the situation.
c.
Proceed to your instruction in Instruction No. 3, JPIC
~~
Operation.
O O
1-14 Rev. 8 11/90
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P.
Public Information Response Team (PIRT):
The Public Information Response Team develops and distributes news statements, and responds to media, governmental, employee, and public inquiries concerning an emergency at the Perry Plant.
1.
Media coordinators a.
Make notifications of and distribute news statements as directed by the PIRT Manager.
Priority of distribution l
should be considered using the media distribution list in Appendix A, Section 2.
b.
Coordinate media notifications with the Media Relations Representative.
c.
Log contacts using the Notification Log (PNPP No. 6398, ).
d.
Respond to media inquiries using approved news statements.
Do not speculate on the causes or consequences of the emergency.
e.
Initiate a Media / Rumor Control Inquiry (PHPP No. 8011, ) for questions you cannot answer and forward it to the Technical Liaison for completion.
O f.
Participate in media briefings as requested by the PIRT l
d Manager.
g.
Act as moderator for media briefings if requested by the PIRT Manager.
l
_ 2.
Government Liaisons (P00096) a.
Make notifications to local elected and appointed officials using Appendix A, Section 3.4, PIRT Government Liaison Call List.
b.
Read the approved news statements to the officials, c.
Maintain a log of major events, actions, and decisions using the Public Information Response Team Activity Log.
d.
Log contacts using the Notification Log (PNPP No. 6398, ).
e.
Prepare for the arrival of the State of Ohio Emergency Management Agency Public Information Officer when notified that he/she has been dispatched to the plant by meeting him/her upon arrival and escorting him/her to the PIRT.
O 1-15 Rev. 8 11/90 l
i I
If the JPIC has been declared to be activated when the P!O arrives, suggest he/she may vant to proceed l
to the JPIC.
3.
Technical Liaisons a.
Estab1f.sh and maintain contact with the Information Liaison.
b.
Interpret technical information and data for the PIRT and Statement Vriter/ Coordinator.
c.
Assist in writing news statements using the Media Inquiries (Appendix P) as a guideline.
l d.
Ansver questions referred to on the Media / Rumor Control Inquiry form.
Assist the Support Staff in updating the ;tatus boards in e.
the PIRT office, f.
Act as Technical Spokesperson for media briefings as requested by FIRT Manager.
4.
Statement Vrlter/ Coordinator:
a.
As directed, write neva statemente using the Guidelines for Preparing News Statements.
The Technical Liaison vill
(
be the primary source of information.
b.
Keep apprised of the situation through the Technical Liaison.
c.
Maintain a chronological listing of the emergency events in news statement form for periodic dissemination.
5.
Typists a.
Type dre.ft and final news statements using pre-formatted statements in the-VAX terminal for guidance.
Steps on how to access the correct VAX account are included in your emergency packet in the PIRT office.
b.
Perform other duties as directed by the Statement Vriter/ Coordinator.
6.
Support Staffs a.
Set up the Public Information Response Team office using the Vork Area Layout (Attachment 7) as the guideline.
-A
! U 1-16 Rev. 8 11/90
b.
Have the photocopy machine in the Simulator Office (TEC Oi 139) moved'to the office in the E0P CEI Vorkroom.
Additional photocopy machines are available on the second floor of the TEC, in the library, and in TEC 223.
c.
Record the latest news statements on the Rumor control Hotline (Interalia Systea) using the the Interalia Instructions (Appendix A, Section 8) or located in the Support Staff Supply Packet in the PIRT office.
d.
Make photocopies and distribute media statements as directed by the PIRT Manager.
}
e.
Update status boards in the PIRT office with assistance from the Technical Liaison.
f.
Perform other clerical duties as directed.
g.
Disassemble the plt? of fice following deactivation, as
- directed by the Pihi Manager, by returning PIRT-relatcJ l
materials to stor6;t, replenishing supplies, returning facility to original status, and collecting a1,1 PIRT-generated materials for the files.
h.
Re-record the original 'Non-emergency message" on the Rumor Control Hotline (Interalia System), located in the Support Staff Supply Packet located in the PIRT office, s
upon deactivation of the PIRT if the JPIC has not been activated.
1 V
1-17 Rev. 8 11/90
l 4
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- 1. GUIDELINES FOR PREPARING NEVS STATEMEffrS Por PIRT/JPIC purposes, there are four types of news statements e
Bulletin e
Detailed Nevs Statement e
Chronology e
Backgrounder The text of all neve statements should i
e Avoid technical jargon e
Not speculate on causes or consequences of the event e
Place the event in perspective according to its nature to permit appropriate response by area residents, employees, the news media, investors and other interested parties.
4 Examples of news statements follow A. BULLETIN A bulletin should be issued quickly when a major change in plant status occurs, and after declaration or upgrade of an emergency classification to l
provide timely notification of the event. A bulletin should include e
Date and time of the statement being issued e
Statement number - consecutively beginning with the PIRT e
Phone number for media inquiries e
Name of plant (Perry Plant) l e
Location of plant (Perry, Ohio) e Emergency classification e
Time of emergency declaration o
Definition of the classification e
Local, state, and federal agencies that have been notified 1-19 Rev. 8 11/90
--.... -. - - ~
B. DETAILED NEVS $7ATDIENT A detailed news statement should be issued to provide additional information about events and corrective actions being taken.
A detailed nevs statement should includes e
Date and time of issue of the statement e
Statement number (Chronologically continuing from PIRT statements) i e
Phone number for media inquiries e
Name of plant and affected unit (Perry Plant) l e
Location of the plant (Perry, Ohio) e Status of unit e
Energency classification e
Time of emergency declaration e
Definition of the classification e
Description of emergency actions e
Local, state and federal agencies that have been notif.ieri e
Corrective actions taken
- /
e Effect on plant personnel Description of any release of radioactive material e
l e
Off-site assistance requested /provided l
l t
C. Cf!RONOLOGY 3
A chronology may be issued to provide a brief summary of key events that
(
occurred as the emergency evolved.
A chronology should include i
e Date and time of issue of the statement e
Name of plant e-Location of the plant e
Listing, in chronological order, of key events e
Statement number l
O 1-20 Rev. 8-11/90 l
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O Sher.t 3 of 3 D. BACKGROUNDER A backgrounder is used to provide the media vith descriptive information on various topics pertinent to the a ergene,'.
Bacl< grounders are generally issued T
when time permits. Topics can include, Isut are not litated toi e
General plant information g
e Padiation e
Insurance (Price-Anderson Act) e Biographies of key officials e
Energency actions e
System description Radiological or environmental monitoring e
A backgrounder should includes e
Date and time of issue of the statement e
Statement number O
a Name and location of the plant - if appropriate to topic Detailed description of the topic e
i s
O 1-21 Rev. 8 11/90
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O EMERGENCY PUBLIC INFORMATION ORGANIZATION INSTRUCTIONS MANUAL l
INSTRUCTION REY.
m;,r r. n.:n n;, 7, ti3 TITLE Maintenance of Emergency Public Information Organization Instruction Manual and Equipment i O PREPARER EFFECTIVE l
REVIEWERS APPROVERS Ihv&w I u iM \\ L_1 6hd.L ML peg 2n]
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O
5.
MAINTENANCE'0F EMERGENCY PUBLIC INFORMATION ORGANIEATION INSTRUCTIONS MANUAL AND EQUIPMENT TABLE OF CONTENTS Section g
1.
Purpose 5-1 2.
- General Information 5-1
'3.
Actions 5-1 A.
Changes _to the Manual 5-1 B.
Review Requiremer.t= of the Manual 5-2 C.
Control of the Manual 5-3 D.
Maintenance of Forms, Logs, Diagrams, and Floor Plans 5-4 E.
Inventory 5-4 F. -
Maintenance of Equipment 5-5 G.
Addition, Deletion, or Revision of the Preventative qj Maintenance Program in the PPMIS Sy. stem -
5-t>
N
- 5. MAINTENANCE OF 2KERCENCY PUBLIC INFORMATION ORGANIZATION "b'
INSTRUCTIONS MANUAL AND EQUIPMENT J
1.
PURPOSE (P00097)
A.
To provide a mechanism for revision and control of the Emergency Public Information Organization Instructions Manual.
B.
To previde a mechanism to maintain the preparedness of Emergency Public information (EPI) Organization equipment, supplies, and the Joint Public Information Center.
C.
To provide a mechanirm for equipment maintenance and inventories.
2.
GENERAL INFORMATION A.
Each member of the Emergency Public Information Organization staff is to maintain a copy of the Instructions Manual.
Selected key l
staff members vill be assigned two copies, one for the office and one for home.
B.
A complete inventory of the equipment and supplies vill be conducted annually, or within 72 hours8.333333e-4 days <br />0.02 hours <br />1.190476e-4 weeks <br />2.7396e-5 months <br /> after each deactivation, whichever is sooner.
C.
Preventative maintenance vill be performed on the equipment at the Joint Public Information Center.(JPIC) on a regular basis.
Dedicated telephones and telecopiers vill be checked monthly; VCR's and copy machines, quarterly; and typewriters, annually.
D.
A tracking system utilizing the Perry Plant Maintenance Information System (PPHIS) Preventative Maintenance Program vill be used with this instruction in accordance with < PAP-0903).
3.
ACTIONS '
A.
Changes to the Manual Coordinator, EPI Program, Emergency Planning and Cost Section l
1.
' Receive recommendations for revision and/or changes from Emergency Public Information Organization staff.
O' a,
5-1 Rev. 8 11/90
)
t 2.
Discuss proposed revisions / changes with the Manager, Emergency Planning and Cost Section (EPCS), to obtain guidance and b'
recommendations.
%J.
3.
Contact the originator of recommendations and discuss the disposition of the recommendation.
4.
Approve or disapprove recommendations in consultation with the Manager and designated reviewers, EPCS.
l 5.
Make the appropriate revisions / changes, approving all forms.
l logs, diagrams, or floor plan changes.
6.
Forvard the revision / changes to the Procedures Administrative Unit (PAU), Perry Services Section (PSS), for processing per
<AUI-0530).
NOTE:
Changes which do not require a full revision are processed via an Administrative Process Change (APC) in accordance with < POP-0501).
NOTE:
Administrative Revisions may be performed per (AUI-0530).
Analyst, Procedures Administrative Unit, Perry Services Section 7.
Ensure that-the Coordinator, EPI Program, has approved all changes.
8.
Process for reviev and approval per (AUI-0530) and forward to the Clerk, PAU, for distribution.
NOTE:
Part I, and Appendix A contain confidential information and are not sent out for review. These documents are approved only by the Manager, EPCS.
Clerk, Procedures Administrative Unit, Perry Servicae Section 9.
Distribute the revisions in accordance with <PSDI-0535).
B.
Reviev Requirements of the Manual Manager, Emergency Planning and Cost Section 1.
Ensure that the manual is updated, reviewed, processed, and controlled in accordance with this instruction.
Ad' 5-2 Rev. 8 11/90
]
e, Coordinator, EPI Program, A,
Emergency Planning and Cost Section N,)-
2.
Ensure that periodic reviews are performed annually in accordance with the Periodic Review instructions in
< POP-050D.
3.
Review all applicable Letters of Agreement and renew or revise as required.
4.
Review and revise, on a quarterly basis, the Telephone Lists (Appendix A) and the Personnel / Access List (Appendix B).
5.
Coordinate changes in industry, federal, state, and county l
guidelines, policies, or plans in conjunction with the Emergency Planning Coordinator, for any changes that may impact the Emergency Public Information Organization Instructions.
l 6.
Review and approve all language changes to the manual, along with forms, logs, diagrams, or floor plan changes.
C.
Control of the Manual Coordinator, EPI Program, Emergency Planning and Cost Section 1.
Prepare a list identifying controlled manual holders and forward to the Clerk, PAU, for use in distributing manual per x
<PSDI-0535).
NOTE Selected key staff members receive two manuals.
Clerk, Procedures Administrative Unit, Perry Services Section 2.
Assign a unique control number to each copy of the manual.
3.
. Maintain a list of the controlled manuals.
4.
Distribute approved instructions to Manual holders using the l
list prepared by the Coordinator, EPI Program.
Coordinator, EPI Program, Emergency Planning and Cost Section 5.
Maintain files in which all documents relevant to these instructions are stored.
5-3 Rev. 8 i
11/90
D.
Maintenance of Forms, Logs, Diagrams, and Floor Plans Coordinator, EPI Program, Emergency Planning and Cost Section 1.
Review and authorire all changes to forms, logs, diagrams, and floor plans.
2.
Forvard any changes to Procedures Administrative Unit, PSS, for l
revision and incorporation into the manual.
3.
Ensure that the most current procedures, forms, logs, diagrams, l
and floor plans are maintained at both the JPIC and the Public Iniurmation Response Team (PIRT) office.
E.
Inventory Clerk, Planning Unit, Maintenance Section 1.
Forvard the computer-generated Repetitive Task Card (RTC) to the Coordinator, EPI Program.
Coordinator, EPI Program, Roergency Planning and Cost Section i
A-2.
Receive the RTC and review records to determine when last d
inventory was performed, a.
When it is determined and documented that an inventory vas performed within the last year (i.e., after an actual o:
simulated exercise), complete the card and return to tie Clerk, Planning Unit.
b.-
Vhen inventory has not been performed within the last-year, request Supervisor, Emergency Planning Unit, to assign personnel-to perform the annual inventory listed on-the card.
NOTE:-
Personnel, Office Services Unit-(OSU), as directed by their Unit Supervisor, vill be available to assist EPCS when performing the inventory.
Personnel, Emergency Planning Unit, Emergency Planning and Cost Section 3.
Perform an inventory of supplies, replacing missing items.
4.
Report any outdated or missing items that you cannot immediately replace, or items needing major repair, to the EPI Coordinator.
gV 5-4 Rev. 8 11/90
5.
Porvard the inventory list to the Coordinator, EPI Program.
/9 '
Coordinator, EPI Program, V
Emergency Planning and Cost Section 6.
Complete the Repetitive Task Card (RTC) and forward to the Clerk, Planning Unit, Maintenance Section.
l Clerk, Planning Unit, Maintenance Section 7.
Close the Repetitive Task Card out in the PPMIS.
8.
Issue reporte as requested.
l F.
Maintenance of Equipment Clerk, Planning Unit, Maintenance Section 1.
Porvard the computer-generated Repetitive Task Card to the l
Coordinator, EPI Program.
Coordinator, EPI Program, Emergency Planning and Cost Section 2.
Receive the RTC and assign personnel to perform the maintenance O..
listed on the card.
l NOTE:
Personnel, Office Services Unit (OSU), as directed by l
their Unit Supervisor, vill be available to assist EPCS vhen performing maintenance.
3.
Ensure preventative maintenance is performed.
~ Personnel, Emergency Planning Unit, Emergency Planning and Cost Section j
4.
Perform the preventative maintenance, noting any special l:
maintenance needs that have not been addressed, and order replacement parts when needed.
5.-
Forverd the list of maintenance needs and a copy of the parts ordered to the Coordinator, EPI Program.
6.
Install parts and/or equipment when received.
Coordinator, EPI Program, Emergency Planning and Cost Section 7.
-Complete the Repetitive Task Card and forward to the Clerk, Planning Unit, Maintenance Section.
AV 5-5 Rev. 8 l
11/90 l
I
k Clerk, Planning Unit, Maintenance Section 8.
Close task card out in the PPMIS.
9.
Issue reports as necessary or requested.
l G.-
Addition, Deletion, or Revision of the Preventative Maintenance Program in the PPMIS System
~ Coordinator, EPI Program, Emergency P1anning and Cost Seetion 1.
Ensure that items are added, deleted, or revised in accordance vith the < PAP-0903).
2.
Complete the Repetitive Task Data Entry Form in accordance with
< PAP-0903) and forward to the Clerk, Planning Unit.
Clerk, Planning Unit, Maintenance Section 3.
Input information from the Repetitive Task Data Entry Form into the PPHIS.
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O EMERGENCY PUBLIC lNFORMATION ORGANIZATION INSTRUCTIONS MANUAL DN PD CONTMOLU:D COPY No.
INSTRUCTION REV.
TITLE 1
STANDARD OPERATING PROCEDURE FOR ACTIVATION OF THE JOINT PUBLIC INFORMATION CENTER (JPIC) FOR RESPONDING LCC NON-SECURITY PERSONNEL O
PREPARER EFFECitVE l
REVIEWERS APPROVERS
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Standard Operating Procedure I
for Activation of the-t Joint Public Information Center (JPIC) for Responding LCC Non-Security Personnel I
Lakeland Community College L
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Kirtland, Ohio 44094 April, 1990 o
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This procedure is adopted as Lakeland Consiunity College's of ficial JPIC
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Standard Operating Procedure (SOP) for responding _LCC Non-Security-Personnel t
'for incidents at the Perry Pover Plant, This SOP supersedes all other Lakeland Community College SOPS for response to an incident at the Perry Power Plant.
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I-A STANDARD OPERATING PROCEDURE FOR ACTIVATION OF THE JOINT PUBLIC
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INFORMATION CIDrfER (JPIC) POR RESPONDING LCC NON-SECURITY PERSONNEL 4
TABLE OF CONTENTS Section-g 1.
Purpose 1
2.
General Inforniation 1
3.
Actions 1
A.
Director, Physical Plant, LCC 1
B.
Audio-Video Control Room Engineer 2
C.
Camera Engineer 3
D.
Audio Svitchboard Engineer 3
E.
Publication Specialist 4
F.
Food Services Manager 4
G.
Vice President, Administrative Services 4
4.
Maintenance of Forms and Standard Operating Procedures 5
A.
Vice President, Administrative Services 5
p/
EPIO Coordinator, Emergency Planning and Cost B.
(,
Section 5
5.
Attachments 1.
Definitions and Abbreviations 6
2.
Media Vork Area Layout 10 3.
Federal / State / County Vork. Area Layout ~
11 4.
. Briefing Room Layout 12 5.
-Media Response / Rumor Control Area 13
- 6..
Media Monitor Vork Area Layout 14 7.
CEI Vork Area Layout 15 8.
JPIC Activity Log (PNPP No. 6400) 16
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I-A STANDARD OPERATING PROCEDURE POR ACTIVATION OF THE JOINT PUBLIC p
L INPORMATION CENTER (JPIC) POR RESPONDING LCC NON-SECURITY PERSONNEL l
1.
PURPOSE l
This Standard Operating Procedure (SOP) establishes responsibilities and provides the facilities, equipment, furniture and personnel necessary to support the operation of the Perry Pover Plant Joint Public Information 1
Center (JPIC) per the Cleveland Electric Illuminating Company (CEI) -
Lakeland Community College (LCC) Agreement.
2.
GENERAL INFORMATION A.
The Perry Pover Plant is located in North Perry Village, Ohio.
In the event of an accident at the plant, releases of radioactive material could occur and affect off-site areas.
B.
The Joint Public Information Center is a specifically designated off-site location and physical point of contact for dissemination of information during a Perry Power Plant emergency to the news media,-
and thus the public, by CEI, Federal, State, and local officials.
The JPIC is located in the Performing Arts Center at Lakeland Community College. The facilities, personnel, equipment, and fq services required by CEI for the operation of the JPIC and provided h
by LCC are outlined in the CEI-LCC Agreement dated July 1, 1990, on file'vith the Vice President of Administrative Services, LCC.
C.
The LCC Police Dispatcher shall be notified by the JPIC Support Services Supervisor, CEI, and vill initiate an operational response for the JPIC and Lakeland personnel identified in this procedure.
D.
The JPIC Support Services Supervisor, CEI, and the JPIC Hanager, CEI, vill be the principal points of contact for LCC personnel responding to the JPIC for an emergency at the Pe'rry Pover Plant.
E.
Definitions and abbreviations to promote common understanding of terminology are contained in Attachment 1.
3.
ACTIONS A.
Director, Physical Plant, LCC:
1.
Receive notification from LCC Police Dispatcher of intent to activate JPIC.
2.
Contact an LCC Audio-Video Control Room Operator, Camera Operator, and Audio Svitchboard Operator, and instruct them to report to the JPIC.
\\_]
1 Rev. 0 4/90
- _ _ _ _ _ _ _ _ _ _ _ _. ~... _
3.-
Proceed to the JPIC, sign-in at the Performing Arts Center-O' lobby and receive an LCC armband to vear from Access control Personnel.
4.
Ensure that the board room table, desks, chairs, rolling gates, and miscellaneous items are cleared from the rooms and areas used-for JPIC.
5.
Set up LCC facilities in accordance with the JPIC Layout Diagrams (Attachments 2 through 7).
6.
Complete a Joint Public Information Center Activity Log (PNPP No. 6400, Attachment 8) noting any problems or unusual activities.
7.
Once the LCC facilities are-set up, work vith the JPIC Support Services Supervisor as directed.
8.
Vork with the JPIC Audio-Visual Coordinator to provide feeds to JPIC staff and the media.
9.
Supervise the Audio-Video Control Room Engineer, Camera Engineer, and Audio Switchboard Engineer, ensuring that the Audio-Video Control Room Engineer remains available on an on-call basis.
L
-10.
Upon' completion of assignment, forward Joint Public Information-Center ~ Activity Log to the JPIC Support Services Supervisor, s
CEI.
11.. When notified that a media briefing is scheduled, provide
=
assistance to the JPIC Audio-Visual Coordinator, CEI, to ensure that the media has power available to operate their lights and recording equipment if requested.
B.-
Audio-Video Control Room Engineer, LCC:
1.
Sign in at the Performing Arts Center _ lobby-and receive an LCC
--armband to vear from Access Control ~ Personnel.
l 2.' -
Report to Director, Physical Plant,-upon arrival, for special L
instructions.
3.
-Report to the JPIC Audio-Visual Coordinator, CEI, for further instructions.
'4.
Set;up and activate the Audio-Video Control Room equipment.
5.
Ensure the lighting on the stage and in the auditorium is at proper levels for media briefings.
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Rev. 0 4/90
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6.
Verify that all video equipment is properly working, making any ll modifications or repairs to obtain proper operation.
]
7.
Vait for CEI JPIC personnel handling the audio and video equipment to arrive and provide a brief training.
____ 8.
Ensure that CEI JPIC personnel handling the video and audio equipment are knowledgeable in the operation of the equipment.
9.
Remain available (on-call basis) to resolve video or audio equipment problems which may occur.
C.
Camera Engineer, LCC:
1.
Sign in at the Performing Arts Center lobby and receive an LCC armband to wear from Access Control Personnel.
2.
Report to the Director, Physical Plant, upon arrival, for special instructions.
3.
Report to the CEI JPIC Audio-Visual Coordinator for further instructions.
4.
Set up and activate the camera equipment.
5.
Verify that camera equipment is working, making any modifications or repairs to obtain proper operation.
6.
Vait for CEI JPIC personnel handling the camera to arrive and provide a brief training.
7.
Report any problems, actual or potential, to the Director, Physical Plant, who vill note them on the Joint Public Information Activity Log.
D.
Audio Svitchboard F.ngineer, LCC:
1.
Sign in at the Performing Arts Center lobby and receive an LCC armband to voar from Access Control Personnel.
2.
Report to Director, Physical Plant, upon arrival, for special instructions.
3.
Report to the CEI JPIC Audio-Visual Coordinator for further instructions.
4.
Set up and activate the Public Address System.
5.
Verify that the Public Address System is properly working, making any modifications or repairs to obtain proper operation.
O 3
Rev. 0 4/90
+
-6.
Conduct sound tests on all microphones to ensure reliability an1 proper audio levels.
7=
Vait for CEI JPIC personnel handling the audio switchboard'to arrive and provide a brief training.
8.
Report any problems. actual or potential, to the Director, Physical Plant, who vill note them on the Joint Public Information Center Activity Log.
E.
Publication Specialist,14C:
1.
Sign in at the Performing Arts Center and receive an LCC armband to voar from Access Control Personnel.
2.
Upon notification by the Pclice Dispatcher of the intent to activate JPIC, open the LCC Copy Center and prepare it for operation.
3.-
Operate the copy Center and provide services as requested by the JPIC Staff.
4.
-Provide personnel to transport materials between the JPIC offices and the Copy Center.
F.-
Food Services Manager, LCC:
1.
Sign in at the Performing Arts Center and receive an LCC armband to wear from Access Control Personnel.
2.
Upon: notification by the Police Dispatcher of the intent to activate JPIC, contact staf f and prepare the food service / cafeteria for operation.
3.
Vork with the JPIC Support Services Supervisor to provide coffee, refreshments, and meals for JPIC personnel, delivering.
as necessary.
4.
Verk with the JPIC' Support Services Supervisor to be prepared to provide _ additional food when requested.
G.
Vice-President, Adainistrative Services
-1.
Sign-in-at the Performing-Arts Center lobby and receive an LCC-armband to wear from Access Control Personnel.
2.
Upon notification by the Police Dispatcher of the intent to activate JPIC, establish contact'vith the JPIC Hanager when he arrives at Lakeland.
LO 4
Rev. O I
4/90 1
1
3.
Vork vith the JPIC Hanager and/or Support Services Sepervisor I
to coordinate CEI-LCC staff interface.
4.
Ensure that supplies and materials from the LCC bookstore and typewri:ers from LCC offices are made available to the JPIC staf f as requested by the JPIC Hanager or the JPIC Support Services Supervisor.
5.
Oversee LCC staff, providing guidance and additional staffing if the workload cannot be met with existing staff.
4.
P'AItTTENANCE OF PORMS AND STANDARD OPFJtATING PROCEDURES A.
Vice President, Administrative Services:
1.
Review procedures and forms at least annually.
2.
Forward any suggestions for changes to this procedure to the EPIO Coordinator.
B.
EPIO Coordinator, Emergency Planning and Cost Section:
1.
Review all comments and discuss with the Manager Emergency Planning and Cost Section, to obtain guidance and
(]
recommendations.
'v 2.
Contact the originator of a recommendation and discuss the disposition of the recommendation.
If changes are to be incorporated, ensure that proper review and approval has been obtained from both Lakeland Community College and CEI.
3.
Distribute new procedure and provide training if requested or determined that training is needed.
5 Rev. 0 4/90
j 4
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.V Sheet l'of 4 DEFINITIONS AND ABBREVIATIONS A.--
Emergency Classification Levels Four emergency classification levels have been developed to facilitate E
planning for response to a nuclear power plant emergency:
i' L
1.-
Unusual Event The occurrence of an event or events which indicate a potential degradation of the level of safety of the plant.
Unusual Event i
emergencies involve minor situations that have the potential to p
escalate to more serious emergencies.
No releases of radioactive j
material-requiring off-site response or monitoring are expected L
unless further degradation of safety systems occurs.
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l 2.
Alert i
The occurrence of an event or events that involves an actual or potentially substantial degradation of the level of safety of the i
y p plant..The consideration is to prepare to cope with potentially more serious emergencies. Any radioactive releases are expected to l
be limited to a small fraction.of the Environmental Protection-Agency (EPA) Protective Action Guideline levels.
3.
Site Area Emergency i
The occurrence _of an event or events which involve actual'or likely l
major' failures of plant functions needed for the protection of-the 1
public. The potential for a: situation hazardous to the general Lpublic is the major concern of the Site Area Emergency-classification. Radioactive releases are not expected.to exceed the EPA Protective Action Guideline levels except within the site boundary.
4.
General' Emergency The occurrence of an event or events which involve actual or imminent substantial core degradation or melting with the. potential:
-for loss of-containment integrity.
Radioactive-releases may exceed EPA Protective-Action Guideline levels for more than the immediate
--site area.
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6 Rev. 0 l-4/90
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Sheet 2 of 4 B.
Joint Public Information Center (JPIC)
A specifically designated off-site location and physical point of contact for dissemination of information during an emergency to the news media, and thus the public, by CEI, Federal, State, and local officials. The JPIC for the Perry Pover Plant is located in the Performing Arts Center at Lakeland Community College in Mentor, Ohio, at the intersection of Interstate 90 and Route 306. The auditorium vill seat over 350 media personnel.
C.
Emergency Planning Zones (EPZ)
There are two EPZst
- 1. the Plume Exposure Pathway (PEP) (10-mile)
Emergency Planning Zone-(10-mile EPZ), and 2. the Ingestion Exposure Pathvay-(IEP) s50-mile) Emergency Planning Zone (50-mile EPZ).
- 1. -
The Plume Exposure Pathvay is an area about 10 miles in radius around a nuclear power plant defined to facilitate off-site emergency planning and develop a significant short-term response base.
Persons in this area are potentially subject to radiation exposure as a result of an emergency involving radioactive material emanating from the plant.
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2.
The Ingestion Exposure Pathway is an area about 50 miles in radius
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of a nuclear power plant defined to facilitate off-site emergency planning and develop a long-term response base.
Principal exposure from this pathvay vould be from the ingestion of contaminated food and water.
D.
Subarea
-An area-vithin the 10-mile EPZ-that is used to direct information to people in an area that may be affected by-a radiological emergency at the-Perry Power Plant.
Subareas are defined by political-boundaries,' main roads, and other natural boundaries. There are seven subareas inside the 10-mile EPZ-for the Perry Power Plant.
-E.
LRisk Facility A hospital, nursing home, group home or agency located within the EPZ.
__F.
Support Facility and/or Agency A facility and/or agency located outside the EPZ vhich vill. provide
-resource support in time of need. Types of resources include transportation vehicles and drivers, host beds and care centers, supp2 ne and staff.
7 Rev. 0 4/90 l
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l-Sheet 3 of 4 G.
Host Facility 9
Predetermined hospital, nursing home, school, or other building outside the EPZ to which residents, patients and staff from inside the EPZ are relocated to protect them from radiation exposure.
H.
Protective Actions The emergency measures taken after an uncontrolled release of radioactive material has occurred, for the purpose of preventing or minimizing radiological' exposure to persons that vould likely be exposed if the actions were not taken.
~
I.
Protective Action Guide (PAG)
Projected radiological dose or dose commitment values to individuals in the general population that varrant protective actions following a release of radioactive material.- Protective actions vould be-varranted oprovided the reduction.in individual dose is not offset by excessive risks to' individual safety in taking the protective action.
The PAG does y
not-include'the dose that has unavoidabla occurred prior to the assessment.
O J.
Sheltering b
ActionsLtaken to protect against radiation exn>sure afforded by remaining indoors, away from doors and vindows, durine and following the passage of a radioactive-plume.-
I
'K.-
Evacuation; The removalJof_ individuals within a specified geographic area.
L.
Potassium Iodide (KI)
A non-prescriptive (over-the-counter) drug that, when t,aken, reduces the chance that harmful radioactive iodine' vill accumulate in the thyroid gland.: The chemical symbol:is Kl.
H.
Lake County Emergency Management-Agency (LCEMA)
The coordinating agency responsible for overall emergency planning, preparedness,'and response _in area-vide emergencies.
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Abbreviations CEI cleveland Electric Illuminating Company t-EBS Emergency Broadcast Sys:em EOC Emergency Operations Center-
' EOF _
Emergency Operations Facility (located at'the PNPP)
EPA Environmental Protection Agency EPI.
Emergency Public-Information 1
EPZ Emergency Plannirig Zones-(IEP.and PEP)
EFEMA.
1 Federal Emergency Management Agency IEP_
-Ingestion Exposure. Pathway.
JPIC-
-Joint Public Information Center
- -1
- LCC Lakeland Community College LCEMA-Lake County Emergency-Management Agency NRC-Nuclear Regulatory Commission OEMA Ohio Emergency Management Agency PEP Plume Exposure Pathvay-SOP-
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EMERGENCY PUBLIC INFORMATION l
ORGANIZATION INSTRUCTIONS MANUAL i'
Nmpr.nDTUL 'O
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INSTRUCTION REY.
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TITLE STANDARD OPERATING PROCEDURE FOR ACTIVATION OF THE JOINT PUBLIC INFORMATION CENTER FOR RESPONDING LAKELAND COtMJNITY COLLEGE POLICE PERSONNEL O
PREPARER EFFECTIVE D. Traverso l
REVIEWERS APPROVERS
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O Standard Operating Procedure for Activation of the Joint Public Information Center Lake County Lakeland Community College Police Department Kirtland, Ohio 44094 i
O (Outside EPZ)
April, 1990 0
a
i I
O This procedure is adopted as takeland Community College Police Department's official JPIC Standaru Operating Procedure (SOP) for incidents at the Perry Power Plant.
This S0P superseded all other Lakeland Community College Police Department
-SOPS for response to an incident at the Ferry Power Plant.
WHGm f Vice Kes'1 dent, Adminis~trative Services
// / c! $0
'Date NOTE:
The original signed copy cf this page is on file with the-Perry Power Plant Energency Public Information Organisation (EPIO)
Coordinater.
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l I-B STANDARD OPERATING PROCRDUKE FOR ACTIVATION OF THE JOIWT PUBLIC k
INFORMATION CErrER FOR RESPONDING LAKELAND CONNUKITT 00LIAGE POLICE PCR$0NNEL TABLE OF CONTERTS Section M
l.
Purpose 1
1 i
2.
Concept of Operations 1
i l
3.
Response Actions 3
A.
LCC Police Chief / Officer in Charge / Detail Commander 3
1 B.
LCC Police Dispatcher 5
C.
LCC Police Officer - Security Post #1 6
D.
LCC Police Officer - Security Post 92 0
l' E.
LCC Police Officer - Sec'urity Post #3 10 l
-P.
LCC Police Officer - Security Post 64 12 G.
LCC Police Officer - Security Post $$
14 H.
LCC Police Officer - Security Post #6 15 I.
LCC Police Officer - Security Post 97 16 J.
LCC Police Officer - Security Post #8 17 K.
LCC Police Of.ticer - Security Post 99 18 4.
Attachments l'
1.
Lake County Police Department Activities 20 2.
Definitions and Abbreviations 21 3.
take County EOC Phone List 25 4.
Notification Porm (PNPP No. 8079) 26 5.
JPIC Access Sheet (PNPP No. 6399) 27 6.-
Lakeland community College First Ploor Plan 20 7.
Lakeland Community College Second Ploor Plan 29 l-(/
8.
JPIC Activity Log (PNPP No. 6400) 30
r 1-3 STANDARD OPERATING PR0g'XfRE FOR ACTIVATION OF TER JOINT PUBLIC INFORMATION CENTER FOR RESPONDINO,LAKELAND 00NNUNITY COLIJGE POLICE PERSONNEL 1.
PURPOS2 This Standard Operating Procedure (SOP) establishes responsibilities and operational procedures for the Lakeland College Police Department in the event of an activation request for the Joint Public Information Center (JPIC).
2.
CONCEPT OP OPERATIONS i
A.
The Perry Pover Plant is located in North Perry Village, Ohio.
In the event of an accident at the plant, releases of radioactive material could occur and affect off-site areas.
B.
Areas where radiation exposure might exceed government standards generally lie within the Plume Exposure Pathway (10-mile) Emergsney Planing Zone (10-mile EPZ) (i.e., an area of about a 10-m11e area surrounding the plant).
In the unlikely event of en incident and depending upon the type of release and weather conditions, roma O
areas of the EPZ may be affected while others are not.
Lakeland Community College is located outside the EPZ.
C.
The Lakeland Community College (LCC) Police Dispatchwr shall be notified by the JPIC Support Services Supervisor and vill initiate an operational response for the JPIC and Lakeland Police Department.
D.
The LCC Police Chief vill ensure implementation of security measures for the protection of CEI, Lakeland, local, state and federal personnel _at the JPIC. The LCC Police Chief vill monitor the-security operational performance of LCC Police and vill coordinate, as necessary, supplemental security assistance from other lav enforcement agencies.
The LCC Police Chief / Officer In Charge (OIC) vill coordinate police support operations with the Law Enforcement Coordinator at the EOC. Other Lav Enforcement Agencies are listed in Attachment 1.
E.
The LCC Police Chief vill advise all LCC Police Department Personnel of changes in operations or emergency status.
The LCC Police Chief vill coordinate security operations with the JPIC Support Services i
Supervisor, notifying the JTIC Support Services Supervisor and the Lakeland Community College Vice President of Administrative Services of any incidents occurring during JPIC operation.
O 1
Rev. 0 4/90
._____..________.-___.m__--
.-.-.-.~
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'l T.
Due to congested parking, responding Emergency Operations Center (E00) Staff may be advised to park in the Faculty / Staff parking lot 4
of Lakeland Community College. The LCC Police Chief or OIC vill direct the shuttle service to provide transport to and from the EOC, j
as necessary, if requested by the Lake County Emergency Management Agency (LCEKA) Director.
i i
G.
The LCC Police Chief vill assign an adequate nuuber of personnel to monitor the security posts and to ensure that appropriate security logs, journals, reports and other documentation are maintained, completed, and forwarded to the JPIC Support Services Supervisor at I
the termination of JPIC operation.
1 H.
The LCC Police Chief. Vice President of Administrative Services, and Coordinator of Emergency Public Information Program, are responsible for annual reviev of this procedure and coordinating any changes.
Definitions and abbreviations of terms used in this procedure are contained in Attachment 2.
- O 2
Rev. 0 4/90 l
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l 3.
kRSPONSE ACTIONS l
A.
100 Police Chief / Officer in Charge / Detail Commander:
1.
Upon notification by the LCC Police Dispatcher of the intent to activate JPIC l
a.
Ensure one officer is dispatched to the Performing Arts Center (PAC) to begin processing arriving personnel.
b.
Ensure all on-duty LCC Police are notified of JPIC activation.
l j
c.
Ensure the LCC Police Dispatcher has made all staff notifications as required in section 3B of this procedure.
2.
Distribute response actions for Detail Commander and Security Post Personnel.
3.
Coordinate JPIC security vf 4 the JPIC Support Services Supervisor and LCC 'l -
- of Administrative Services.
4.
Conduct a valk ti,.o%,. Inspection of all Security Posts to ensure operational readiness, a.
Post #1 PAC Lobby f.
Post 96 President's Entrance Office Area b.
Post 42 Art Gallery g.
Post 97 Nursing Ving Cate, PAC Area c.
Post 93 D Building h.
Post 48 Roving / Relief d.
Post 94 Personnel /
1.
Post 69 Escort Nursing Access Point e.
. Post #5 Gatehouse/ Parking Lot 5.
Coordinate response of other law enforcement agencies, if necessary, with the EOC Lav Enforcement Coordinator (953-5477/953-5478).
See Attachment 3 for the Lake County E00 Phone List.
6.
Ensure that JPIC security and LCC Police operations are I:
monitored for the College.
7.
Ensure that the bus shuttle service from the Faculty / Staff parking lot to the EOC has been implemented.
Bus shuttle-service is only implemented if requested by the Lake County EMA Director.
O 3
Rev. 0 4/90
9.
Report any incidents of security breach to JPIC Support Services Supervisor.
9.
Inform the JPIC Support Services Supervisor of any activities that any impact JPIC operation.
10.
Ensure all on-duty LCC Police Personnel are notified of incident changes and energency actions in Lake County.
11.
Monitor LCC Police activities at the JPIC and report any problems to the JPIC Support Services Supervisor.
12.
Ensure that all LCC Police maintain accurate reports, logs, journals and other required documentation, and that they are forwarded to the JPIC Support Services Supervisor at the teraimation of JPIC operation.
13.
Upon notification of JPIC 'eactivation, ensure the LCC Police Dispatcher and all LCC Police are notified.
Ensure that all areas are secured and materials accounted for.
O
.t O
4 Rev. 0 4/90 i
B.
LCC Police Dispatcher:
1.
Receive notification of intent to activate the JPIC from the JPIC Support Services Supervisor.
2.
Verify the identity by name and Social Security number.
a.
or b.
Michael Giulivo H SSN G
or c.
Dan Cleavenger D SSN C
NOTE:
$$N's are kept on separate file. Callers vill identify thes?sives and give the first initial of their first name, SEN, and first initial of the last name.
If the incorrect SSN or initials are given, advise caller to restate the initials & SSN also request and verify birth dato (kept on separate file).
If incorrect data is again received, contact the LCC Police Chief or EKA Director at 256-1415 for further instructions.
3.
Record the name, SSN, and callback -hone number on the
(}
Notification Form (PNPP No. 8079, tachment 4).
4.
Assign an LCC Police Officer to sign in JPIC personnel at the Performing Arts Center (PAC) as they arrive and provide the assigned officer a master list of authorised personnel having access to the JPIC.
5.
Remind the Officer to allov access to only those who have their name on the list and can produce photo identification.
6.
Contact the following personnel as listed:
"This is (name)
, from Lakeland Community College.
An emergency has been declared at the Perry Power Plant requiring activation of the Joint Public Information Center at Lakeland Community College.
Please implement your JFIC activation procedure. This is a drill /This is an actual Emergency."
e LCC Police Chief / Officer In Charge / Detail Commander e
Director, Physical Plant e
Publication Specialist e
Pood Services Manager e
Vice President of Administrative Services
()
7.
Record all telephone calls using the Notification Form.
5 Rev. 0 4/90
.. _ _ _ _. _ ~ _ _,_
-.- ~ -...-- ~
-.. ~
)
i C.
ICC Police Officer - Security Post Gli n
I.
t!pon notification of JPIC activation, report to the LCC Police i
Chief or Detail Commander for assignment.
II.
While the JPIC is activated:
a.
Ensure the proper chain of command is followed during JPIC operation (LCC Police Chief, Detail Commander, JPIC Support Services Supervisor, Vice President of. Admin.
Services).
b.
Ensure that all personnel admitted to the secured areas (Attachments 6 and 7) are yearing the approved are bands.
IP ANY PERSON IS NOT VRAILING AM APPROVRD ARM EAND, DENT ~lCCESS.
III. Respond to any security breaches.
IV.
Notify the LCC Police Chief Detail Commander, and the JPIC Support Services Supervisor if unauthorized / uncooperative personnel attempt to gain admittance.
V.
Do not discuss JPIC security operations with non-JPIC personnel.
Security Post 01: Performing Arts Center labby Entrance 1.
Cather CEI name tags, supplies, forms, armbands and ba:Iges for the JPIC staff from the Police office.
Items are kept in the custody of the sergeant.
2.
Take the supplies to Post $1, located at South end of the Art Gallery Lobby Area and establish temporary control post.
NOTE: This post requires use of a portable radio.
3.
Check the Performing Arts Center (PAC) vorkshop, gallerv, and stage area to ensure the areas are secure and clear of all unauthorized personnel.
4.
Secure doors to prevent access to the facility.
5.-
Post signs prohibiting unauthorized persons from entering the area.
6.
Post a list of classroom substitutions for classes scheduled in the JPIC area if applicable.
6 Rev. 0 4/90
l 7.
Verify identity of JPIC personnel as they arrive by using the i
master list and a photo identification. Admit NO ONE, vhuse-name does not appear on the master list until the arrival of the designated Access controller, or permission is received i
from the JFIC Nanager or JPIC Support Services Supervisor, 8.
Sign personnel in using the JPIC Access Sheet (PNPP No. 6399, ) and issue are bands.
9.
Direct all personnel to their work stations.
- 10. Turn over the sign-in duty to the Access Controller when he arrives, and assist as requested.
11.
Ensure that no unauthorized person enters the JPIC controlled area.
12.
Ensure that members of the Media remain on the first floor of the controlled area, i-13.
Complete a JPIC Activity Log (PNPP No. 6400, Attachment 8) noting any problems or unusual activities.
- 14. Remain at the post until properly relieved or released by the LCC Police chief or Detail Commander.
15.
Forvard the JPIC Activity Log to the Detail Commander or LCC Pelice Chief when released from the post.
l l
4 7
Rev. 0 4/90 s._, _. _ -.. - _ _. _. - _ _ - - _ - _. _ _. _ _ _ _ _ _ _. _ _ _ _. _
1 D.
100 Police Of ficer - Security Post 02:
O V
Upon notification of JPIC activation, report to the hCC Police Chief or Detail Commander for assignment.
II.
While the JPIC is activated:
a.
Ensure the' proper chain of command is followed during JPIC operation (LCC Police Chief, Detail Commander, JPIC Support Services Supervisor, Vice President of Admin.
Services).
b.
Ensure that all personnel admitted to the secured areas (Attachments 6 and 7) are voaring the approved arm bands.
IF ANY PERSON IS NOT VEARING AN APPROVED ARM BAND, DENT ~ ACCESS.
III. Respond to r.ny security breaches.
IV. Notify the LCC Police Chief L4 tail Commander, and the JPIC
~~""
Support Services Supervisor, if unauthorized / uncooperative personnel attempt to gain admittance.
V.
Do not discuss JPIC securfty operations with non-JPIC personnel.
O
_ Security Post 02: Art Gallery Gate 1.
Obtain keys to Room D-1091 and the Art Gallery rolling gate from the LCC Police Dispatcher and gather equipment from the office.
,,__ 2.
Post signs prohibiting unauthorised persons from entering the controlleo area at North end of Art Gallery.
3.
Deactivate Photo Lab Alarm and open Room C-28 for JPIC set-up crew.
4.-
Remain at North end of Art Gallery, opening gate for authorized JPIC set-up personnel untti set-up procedures are complete.
NOTE: This post requiren use of a portable radio.
5.
When set-up is complete, lock rolling gate, and remain outside the Gallery at the gate, in sight of Post il Officer.
Allow NO ONE into the Art Gallery after this time.
O 8
Rev. 0 4/90
I 6.
Open Roon D-1091 for CEI nuthorised personnel when advised.
7.
Admit NO unauthorized persons into Room D-1091.
8.
Send anyone requesting admittance into the controlled area to Security Post fl.
9.
Complete a JPIC Activity Log (PNPP No. 6400, Attachment 8) noting any problems or unusual activities.
10.
Femain at the post until properly relieved or released by the LCC Police Chief or Detail Commander.
11.
Porvard the JFIC Activity Los to the Detail Commander or LCC Police Chief when released from the post.
I l
i.
I i.
f i
l --
O
-9 Rev. 0-4/90
I E.
trc Police Officer - Security Post 03:
I.
Upon notification of JPIC activation, report to the LCC Police Chief or Detail Commander for assignment.
II. While the JPIC is activated:
a.
Ensure the proper chain of command is followed during JPIC operation (LCC Police Chief, Detail Commander, JPIC Support Services Supervisor, Vice President of Admin.
Services).
b.
Ensure that all personnel admitted to the secured areas (Attachments 6 and 7) are vearing the approved arm bands.
IP ANY PERSON IS NOT VEARING AN APPROVED ARM BAND, DEN 7YCCESS.
III. Respond to any security breaches.
IV. Notify the LCC Police Chief, Detail Commander, and the JPIC Support Services Supervisor if unauthorized / uncooperative peraonnel attempt to gain adaittance.
V.
Do not discuss JPIC security operations with non-JPIC 7
personnel.
(G Security Post $3 'D Bldg./2nd Ploor/ PAC _Dressirw Roos 1.
Report to the assigned post at the D Building bridge double hall door (by PAC dressing room) on the second floor.
NOTE: This post requires use of a portable radio.
2.
Post signs prohibiting unauthorized admittance and alternate
+
classroom locations for classes scheduled in the controlled area.
3.-
Remove unauthorized personnel from dressing room and ensure that it is secure.
4.
Admit CEI, college maintenance, physical plant, and service E
personnel if they have already signed in at Security Post il and are yearing an authorized arm band, or when verbal approval, l
is authorized over the portable' radio af ter a positive l
identification has been made by the Officer. Admit NO ONE else into the controlled area.
l l
v 10 Rev. 0 4/90 l
~. -.
. _ _ _ _ ~ _ _
(N
____ S.
Refer anyone requesting admittance into the controlled area to
(,,/
Cecurity Post 41.
6.
Conelete a JPIC Activity Log (PNPP No. 6400 Attachment 8) noti 3g any problems or unusual activities.
7.
Remain at the post outside double doors until properly relieved or released by the LCC Police Chief or Detail Commander.
8.
Forvard the JPIC Activity Log to the Detail Commander or LCC
~~~~
Polict Chief when released from the post.
O i
4/90
F.
100 Police Officer - Security Post 64:
O I.
Upon notification of JPIC activation, report to the LCC Police Chief or Detail Commander for assignment.
II.
While the JPIC is activated i
m.
Ensure the proper chain of command is followed during JPIC operation (LCC Police Chief, Detail Commander, JPIC Support Services Supervisor, Vice President of. Admin.
Services).
i b.
Ensure that all personnel admitted to the secured areas (Attachments 6 and 7) are yearing the approved arm bands.
IF ANY PERSON IS NOT VEARING AN APPROVED ARM BAND, DENT"lCCESS.
III. Respond to any security breaches.
1 IV.
Notify the LCC Police Chief, Detail-Commander, and the JPIC Support Services Supervisor if unauthorized / uncooperative i
personnel attempt to gain admittance.
V.
Do not discuss JPIC security operations with non-JPIC personnel.
O Security Post 44: Personnel /Nursism Access Point 1.
Report to Personnel / Nursing hallway area and post signs prohibiting unauthorized persons from entering the control area at the gate by the Personnel Office.
NOTE:
This post requires use of a portable radio.
2.
Post alternate classroom locations list for classes scheduled in the controlled area if applicable.
3.
Advise persons in the President's office that JPIC h s been activated and request that they go to security Post il to sign in.
If activation of the JPIC is due to a drill, have the persons in the President's office sign in on the JPIC Access Sheet (PNPP No. 6399, Attachment 5), issue them a blue (LCC) arm band, and return the form to Security Post #1.
4.
' Check the Nursing Conference Room and Nursing Vorkroom to ensure that these rooms are unlocked, and direct occupants avay from the controlled area.
j 12 Rev. 0 4/90
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t 5.
Admit CEI, college maintenance, physical plant, and service O
personnel if they have already signed in at Security Post $1 and are wearing an authorized arm band, or when verbal approval is authorized over the portable radio after a positive identification has been made by the Officer.
1 6.
Refer any unauthorized persons requesting admittance into the l
controlled area to security Post 41.
7.
Complete a JPIC Activity Log (PNPP No. 6400. Attachment 8) noting any problems or unusual activities.
8.
Remain at North end D-2 hallvay post until properly released or released by the LCC Police Chief or Detail Commander.
9.-
Porvard JPIC Activity Log to the Detail Commander or LCC Police Chief when released from the post.
.) I O
l^
I l
4 4
O l
13 l_
Rev. 0 4/90
t r3 C.
LCC Police Officer - Security Post 05:
U I.
Upon notification of JPIC activation, report to the LCC Police Chief or Detail Commander for assignment.
II. Vhile the JPIC is activated:
a.
Ensure the proper chain of command is followed during JPIC operation (LCC Police Chief, Detail Commander, JPIC Support Services Supervisor, Vice President of Admin.
Services).
b.
Ensure that all personnel admitted to the secured areas (Attachments 6 and 7) are voaring the approved arm bknds.
IP ANY PERSON IS NOT VRARING AN APPROVED AKM BAND, DENT"lCCESS.
III. Respond to any security breaches.
IV. Notify the LCC Police Chief, Detail Commander, and the JPIC Support Services Supervisor, if unauthorised/ uncooperative personnel attempt.to gain admittance.
V.
Do not discuss JPIC security operations with non-JPIC personnel.
l
, Security Post $5: Gatehouse/ Parking Imt h
1.
Set up barricades for both ends of Vest Traffic Circle.
2.
Admit only LCC employees, CEI personnel, and EOC Staff into Faculty / Staff parking lot.
3.
Refer all other drivers to the public (student) parking lots.
4.
Admit only authorised vehicles to park at Vest Traffic Circle as determined _by CEI or college officials.
5.
Complete a JPIC Activity Log (PNPP No. 6400, Attachment B) noting any problems or unusual activities.
6.
Remain at the post until properly relieved or released by the LCC Police Chief or Detail Commander.
7.
Porvard JPIC Activity Log to the Detail Commander or LCC Police j
l-Chief when released from the post.
+
14 l
Rev. 0 4/90 l-
R.
14C Police Of ficer - Security Post $6:
i.
Upon notification of JPIC activation, report to the LCC Police Chief or Detail Commander for assignment.
II.
While the JPIC is activatedt
_a.
Ensure the proper chain of command is followed during JPIC operation (LCC Police Chief, Detail Commander, JP10 Support Services Supervisor, Vice President of.Admii.
Services).
b.
Ensure that all personnel admitted to the secured areas (Attachments 6 and 7) are yearing the approved arm bands.
IF ANY PERSON IS NOT VEARING AN APPR9VED ARM IMD, DENY ACCESS.
III. Respond to any security breaches.
IV. Notify the LCC Police Chief, Detail Commander, and the JPIC Support Services Supervisor if unauthorired/ uncooperative personnel attempt to gain admittance.
V.
Do not di p.uss JPIC security operations with non-JPIC personnel.
O Q/
Security Post 06: President's Office Area l
l 1.
Report to South end of D-2 hallvay in the area of the stairvell leading to the Art Gallery (President's Office Area).
2.
Visually check anyone entering D-2 hallvay from stairvell, to ensure person is vearing proper identification, arm band, and is authorized to be in the JPIC controlled area.
3.
Visually check anyone entering D-2 hallvay from Security Post 43, and D-Building bridge double hall doors, to ensure person is wearing proper arm band and is authorized to be in the controlled area.
4.
Admit NO unauthorized persons into D-2 hallvay.
5.
Complete a JPIC Activity Log (PNPP No. 6400 Attachment 8) noting any problems or unusual activities.
6.
Remain at the post until properly relieved and/or released by the LCC Police Chief or Detail Commander.
7.
Forvard the JPIC Activity Log to the Detail Commander or LCC Police Chief when released from the post.
O 15 Rev. 0 4/90
.- - -,. - ~
t
(
I.
14C Police Officer - Security Post 07:
1.
Upon notification of JPIC activation, report to the LCC Police Chief or Detail Commander for assignment.
II. While the JPIC is activated:
a.
Ensure the proper chain of command is followed during JPIC operation (LCC Police Chief, Detail Commander, JPIC Support Services Supervisor. Vice President of Admin.
Services).
b.
Ensure that all personnel admitted to the secured areas (Attachments 6 and 7) are yearing the approved arm bands.
IP ANY PERSON IS NOT VEARING AN APPROVED ARM BAND, DE C CCESS.
III. Respond to any security breachess IV. Notify the LCC Police Chief, Detail Commander, and the JPIC Support Services Supervisor if unauthorized / uncooperative personnel attempt to gain admittance.
V.
Do not discuss JPIC security operations with non-JPIC personnel.
Security Post 07: Nursing Ving Area 1.
Report to Nursing Conference Room area and clear the area and Computer Lab Room of all unauthorized personnel.
2.
Post JPIC signs in-the area.
3.
Keep unauthorized personnel from entering the area.
4.
Back up Security Post #4 Officer as requested.
~
Complete a JPIC Activity Log (PNPP No. 6400, Attachment 8) 5.
noting any problems or unusual activities.
6.
Remain at the post until properly relieved or released by the LCC Police Chief or Detail Commander.
7.
Porvard the JPIC Activity Log to tle Detail Commander or LCC l
Police Chief when released from the post.
l l
16 Rev. 0 4/90
J.
ISC Police Officer - Security Post 98:
I.
Upon notification of JPIC activation, report to the LCC Police Chief or Detail Commander for assignment.
II. While the JPIC is activated a.
Ensure the proper chain cf command is followed during JPIC operation (LCC Police Chief, Detail Ccamander, JPIC Support Services Supervisor, Vice President of Admin.
Services).
b.
Ensure that all personnel admitted to the secured areas (Attachments 6 and 7) are wearing the approved arm bands.
IF ANT PERSON IS NOT VEARING AN APPROVED ARM BAND, D C CCESS.
III. Respond to any security breaches.
IV.
Notify the LCC Police Chief, Detail Commander, and the JPIC Support Services Supervisor if unauthorised/ uncooperative personnel attempt to gain admittance.
V.
Do not discuss JPIC security operations with non-JPIC personnel.
O Security Post $8: Roving / Relief 1.
Patrol the JPIC controlled. area and perimeter, and relieve personnel at other posts as assigned by LCC officials.
NOTF This post requires use of a. portable radio.
2.
Assist Security Post #1 Officer at activation of JPIC as requested.
3.
Complete a JPIC Activity Log (PNPP No. 6400, Attach, st 8) noting any problems or unusual activities.
4.
Remain at a relief post until properly relieved or released by the LCC Police Chief or Detail Commander.
5.
Forward JPIC Activity Log to-the Detail Commander or LCC Police Chief when released from the post.
l 17 Rev. 0 4/90 i
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ICC Police Officer - Security Post $9 1.
Upon notification of JPIC activation, report to the LCC Police Chief or Detail Commander for assignment.
II. Vhile the JPIC is activated i
a.
Ensure the proper chain of command is followed during JPIC operation (LCC Police Chief, Detail Commander, JFIC Support Services Supervisor, Vice President of Admin.
Services).
b.
Ensure that all personnel admitted to the secured areas (Attachments 6 and 7) are wearing the approved arm bands.
IP ANY PERSON IS NOT VEARING AN APPROVED ARM RAND, DEN 7YCCRSS.
III. Respond to any security breachest IV. Notify the LCC Police Chief, Detuil Commander, at;d the JPIC Support Services Supervisor if unauthorised/ uncooperative personnel attempt to gain admittance.
V.
Do not discuss JPIC securitv opecations with non-JPIC i
personnel.
Security Post 09: Escort 1.
Report to Personnel / Nursing hallvay area, North end 0-2 hallvay, and assist Security Post 44 between media briefings.
2.-
Escort the JPIC Hanager and media spokespersons to the Briefing Room (Performing Arta Center Auditorium) for media briefings.
i 3.
Stand guard by the steps near the stage podium while briefings are being heldt oo not allov any members of the audience onto the stage.
NOTE:
This post requires use of a portable radio.
-4.
Upon completion of briefings, escort the JPIC Hanager and media spokespersons to the CEI Vork Area and the Federel/ State / County Vork Area, located on the second floor (D-2) of 'the Performing Arts Center.
5.
Complete a JPIC Activity Log (PNPP No. 6400, Attachment 8) noting any problems or unusual activities.
O 18 Rev. 0 4/90
(
., 6.
Remain at the post until properly relieved or released by the
, (
t.CC Police Chief or Detail Commander.
~
Forvard the JPIC Activity Log to the Detail Commander or LCC 7.
Police Chief vhere released from the post.
4 1
1 i
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(~i) w 19 Rev. 0 4/90
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Sheet 1 of 4 DEFINITIONS AND ABBREVIATIONS l
A.
F w gency classification Levels Four emergency classification levels have been developed to facilitate planning for response to a nuclear power plant emergency:
1.
Unusual Even; j
The occurrence of an event or events which indicate a potential S
degradation of the level of safety of the plant. Unusual Event emergencies involve minor situations that have the potential to escalate to more serious emergencies. No releases of radioactive material requiring off-site response or nionitoring are expected unless further degradation of safety systems occurs.
i 1
2.
Alert
\\
The occurrence of an event c ^ events that involves an actual or potentially substantial degr.idation of the level of safety of the plant. The consideration is to prepare to cope with potentially more serious emergencies. Any radioactive releases are expected to be limited to a small fraction of the Environmental Protection Agency (EPI) Protective Action Guideline levd '.
3.
Site Area Emergency The occurrence of an event or events which involve actual or likely q
major failures of plant functions needed for the protection of the a
public. The potential for a situation hazardous to the general public is the major concern of the Site Area Emergency classification.
Radioactive releases are not expected to exceed the EPA Protective Action Guideline levels except within the site boundary.
4.
General Emergency The o.:currence of an event or events which involve actual or
~
l imminent su'astantial core degradation or melting with the potential for loss of containment integrity. Radioactive releases may exceed EPA Protective Action Guideline levela for more than the immediate site area.
3 B
Emergency Action Levels Levels which % st of plant parameters (i.e., instrument indications, system status, radiological doses and dose rates) that are used for emergency classification. EAL's are used specifically to provide an ea ly readiness status of emergency response personnel and organization.
l l
21 Rev. O i
4/90 i-
i ' t.
4-Sheet 2 of 4 C.
Control Room The on-site-location from which the reactor and its auxiliary systems are controlled. The location of the Control Room is on elevation 654' of the Control Complex at the Perry Pover Plant.
D.-
Emergency Operations Facility (E05 A specifically designated location for the management of overall emergency response activities, the coordination of radiological assessments, and the control of off-sito emergency support activities.
The EOF at the Perry Power Plant is located within the owner-controlled area on the lover floor of the 't'airang and Education Center (TEC),
one-half mile from the Unit 1 L a'. tor Building.
E.
Joint Public Information Center (JPIC)
A specifically designated off-site location and physical point of contact for dissemination of information during an emergency to the news media, and thus the public, by CEI, federal, state, and local officials. The JPIC for the Perry Pover Plant is located in the Performing Arts Center at Lakeland Community College in Mentor, Ohio, at the intersection of Interstate 90 and Route 306. The auditorium vill seat over 350 media
/7 personnel.
V F.
Emergen 1 0perations Center (EOC)
A headquarters from which a county or state response to a radiological emergency is controlled and coordinated. The Lake County EOC is located at 8505 Garfield Road, Kirtland, Ohio.
G.
Emergency Planning Zone (EPZ{
There are two EPZs
- 1. the Plume Exposure Pathway'(PEP) (10-mile) m:7ncy Planning Zone (10-mile EPZ), and 2. the Ingestion Exposure Pacnvay (IEP) (50-mile) Emergency Planning Zone (50-mile EPZ).
1.
The Plume Exposure Pathway is an area about 10 miles in radius around a nuclear power plant defined to facilitate off-site emergency planning and develop a significant short-term response base.
Persons in this area are potentially subject to radiation exposure as a result of an emergency involvi4g radioactive material emanating from the plant.
g' 2.
The Ingestion Exposure Pathway is an area about 50 miles in radius of a nuclear power plant defined to facilitate off-site emergency planning and develop a long-term response base.
Principal exposure from this pathway would be from the ingestion of contaminated food
/
and water.
p) 22 Rev. 0 4/90
~.
L Sheet 3 of 4 H.
Subarea An area within the 10-mile EPZ that is usrd to direct information to
-people in an area that may be affected by a radit, logical emergency at the Perry Plant.
Subareas are defined by political bouM ar N and/or main roads and other natural boundaries. There are seven subareas inside the 10-mile EPZ for the Perry Power Plant.
I.
Risk Pacility A hospital, nursing home, group home or agency located within the EPZ.
I J.
Support Pacility and/or Agency A facility and/or agency located outside the EPZ vhich vill provide resource support in time of need. Types of resources include transporta-l.
tion vehicles and drivers, host beds and care centers, supplies and staff.
K.
Host Facility i
Predetermined hospital, nursing home, school, or other public building outside the EPZ to which residents, patients and staff from inside the l
EPZ are relocated to protect them from radiation exposure.
L.
Protective Actions The emergency measures taken after an uncontrolled release of radioactive material has occurred, for the purpose of preventing or minimizing radiological exposure to persons that vould likely be exposed if the actions verc not taken.
M.
Protective Action Guide (PAG)
Projected radiological dose or dose commitment values to individuals in the general population thet warrant Protective Actions following a release of radioactive material. Protective Actions vould be warranted u
provided the reduction in individual dose is not offset by excessive L
risks to individual safety in taking the Protective Action. The PAG does not include the dose that has unavoidably occurred prior to the -
assessment.
N.
Sheltering Actions taken to protect against radiation exposure afforded by remaining indoors, away from doors and vindows, during and following the passage of-a radioactive plume.
23 Rev. 0 4/90 l
F-p....
O.
Sheet 4 of 4 J
.q 0.;
Evacuation The removal of'all individuals within a specified geographic area.
P.
Potassium Iodide (KI)
A non-prescriptive (over-the-counter) drug that, when taken internally, reduces the chance that harmful radioactive iodine vill accumulate in the
-thyroid gland.- The chemical symbol is KI.
NOTE:
Radioact!ve iodine could be emitted from a nuclear power plant.
Q.
Lake County Emergency Management Agency (LCEMA)
}
The coordinating agency responsible for overall emergency planning, l
preparedness, and response for emergencies impacting Lake County.
R..
Abbreviations
-CEI Cleveland Electric Illuminating Company i:
BBS Emetgene/ Broadcast System EOC Emergency Operations' Center EOF Emergency Operations Facility
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EPA Environmental Protection Agency
- EPI Emergency Public Information.
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Emergency Planning Zones (IEP and PEP)
FEMA-Federal. Emergency Management Agency IEP Ingestion Exposure Pathway
-JPIC Joint Public Information Center-i-
LCC Lakeland Community College a
LCEMA Lake County Emergency Management Agency NRC-Nuclear Regulatory Commission-OEMA'
. Ohio Emergency Management-Agency PEP.
Plume' Exposure Pathway a
SOP Standard Operating l Procedure p
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- Central' Communications Center 953-5391/256-1415 1
Law Enforcement Coordinator 953-5477/5478 l
County Radiological Officer 953-5483
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- Rumor Control 953-5469/5470
-' Emergency Hedical Officer-953-5490 American' Red Cross 953-5492 i
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