ML17265A849
| ML17265A849 | |
| Person / Time | |
|---|---|
| Issue date: | 09/21/2017 |
| From: | Mike Williams Acquisition Management Division |
| To: | |
| References | |
| NRC-HQ-60-17-E-0001 | |
| Download: ML17265A849 (100) | |
Text
NRC-HQ-60-17-R-0001 SOLICITATION, OFFER AND AWARD
- 4. TYPE OF SOLICITATION
- 2. CONTRACT NUMBER
- 3. SOLICITATION NUMBER
- 7. ISSUED BY CODE
- 8. ADDRESS OFFER TO (If other than Item 7)
ORDER UNDER DPAS (15 CFR 700)
- 6. REQUISITION/PURCHASE NUMBER NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".
NEGOTIATED (RFP)
SEALED B D ( FB)
- 5. DATE ISSUED
- 1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES 1
53 C. E-MAIL ADDRESS EXT.
NUMBER AREA CODE B. TELEPHONE (NO COLLECT CALLS)
A. NAME
- 10. FOR INFORMATION CALL:
CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.
(Date)
(Hour) local time until depository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the SOLICITATION
- 9. Sealed offers in original and PART IV - REPRESENTATIONS AND INSTRUCTIONS OTHER STATEMENTS OF OFFERORS EVALUATION FACTORS FOR AWARD INSTRS., CONDS., AND NOTICES TO OFFERORS REPRESENTATIONS, CERTIFICATIONS AND LIST OF ATTACHMENTS CONTRACT CLAUSES PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.
I J
K L
M SPECIAL CONTRACT REQUIREMENTS CONTRACT ADMINISTRATION DATA DELIVERIES OR PERFORMANCE INSPECTION AND ACCEPTANCE PACKAGING AND MARKING DESCRIPTION/SPECS./WORK STATEMENT SUPPLIES OR SERVICES AND PRICES/COSTS SOLICITATION/CONTRACT FORM PART II - CONTRACT CLAUSES PART I - THE SCHEDULE H
G F
E D
C B
A SEC.
DESCRIPTION PAGE(S)
(X)
DESCRIPTION SEC.
(X)
- 11. TABLE OF CONTENTS
- 18. OFFER DATE
- 17. SIGNATURE SUCH ADDRESS IN SCHEDULE.
IS DIFFERENT FROM ABOVE - ENTER 15C. CHECK IF REMITTANCE ADDRESS EXT.
NUMBER AREA CODE 15B. TELEPHONE NUMBER (Type or print)
AND ADDRESS OF OFFEROR CODE FACILITY
- 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME DATE AMENDMENT NO.
DATE AMENDMENT NO.
and related documents numbered and dated):
amendments to the SOLICITATION for offerors (The offeror acknowledges receipt of
- 14. ACKNOWLEDGEMENT OF AMENDMENTS CALENDAR DAYS (%)
30 CALENDAR DAYS (%)
20 CALENDAR DAYS (%)
10 CALENDAR DAYS (%)
(See Section I, Clause No. 52.232.8)
- 13. DISCOUNT FOR PROMPT PAYMENT designated point(s), within the time specified in the schedule.
by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the
- 12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.
OFFER (Must be fully completed by offeror)
IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.
- 28. AWARD DATE (Signature of Contracting Officer)
- 27. UNITED STATES OF AMERICA
- 25. PAYMENT WILL BE MADE BY
- 26. NAME OF CONTRACTING OFFICER (Type or print)
CODE
- 24. ADMINISTERED BY (If other than Item 7)
ITEM (4 copies unless otherwise specified)
- 23. SUBMIT INVOICES TO ADDRESS SHOWN IN 41 U.S.C. 253 (c) (
10 U.S.C. 2304 (c) (
- 22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:
- 21. ACCOUNTING AND APPROPRIATION
- 20. AMOUNT
- 19. ACCEPTED AS TO ITEMS NUMBERED AWARD (To be completed by government)
CODE ZEROREQ-RES-17-0147 06/15/2017 X
NRC-HQ-60-17-E-0001 NRCHQ US NRC - HQ ACQUISITION MANAGEMENT DIVISION MAIL STOP TWFN-8E06M ATTN ARACELIS PEREZ-ORTIZ WASHINGTON DC 20555-0001 ARACELIS PEREZ-ORTIZ Aracelis.Perez-Ortiz@nrc.gov X
X X
X X
X X
X X
X PAGE(S) 150805653 U C F 4000 CNTRL FLORIDA BLVD ORLANDO FL 328168005 See schedule X
NRCPAYMENTS See Schedule G See Schedule G NRCHQ MONIQUE B. WILLIAMS AUTHORIZED FOR LOCAL REPRODUCTION Previous edition is unusable STANDARD FORM 33 (Rev. 9-97)
Prescribed by GSA - FAR (48 CFR) 53.214(c)
)
)
1
$911,748.00 1-2 5-6 7-17 18 19 20-23 24-28 29-38 39-52 53 09/21/2017
ITEM NO.
SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT NAME OF OFFEROR OR CONTRACTOR 2
53 CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF U C F NRC-HQ-60-17-E-0001 (A)
(B)
(C)
(D)
(E)
(F)
The U.S. Nuclear Regulatory Commission hereby awards a single IDIQ Contract for project titled:
Human Performance Test Facility (HPTF).
The objective of this project is to conduct research assessing the impact of novel designs, technologies and concept of operations on human performance as Statement of Work (SOW).
Contracting Officer's Representative: Niav Hughes; Niav.Hughes@nrc.gov Contractor's Technical POC: Dr. Lauren Reinerman-Jones; lreiner@ist.ucf.edu Contractor's Contract POC: Barry Wick; bwick@ist.ucf.edu Total Estimated Cost Base and Exercised Options:
$608,601.00 Total Estimated Cost Base and All Options:
$911,748.00 Period of Performance: 09/25/2017 to 09/24/2020 OPTIONAL FORM 336 (4-86)
Sponsored by GSA FAR (48 CFR) 53.110 NSN 7540-01-152-8067
NRC-HQ-60-17-E-0001 Page 3 of 53 SECTION B - Supplies or Services/Prices........................................................................5 B.1 BRIEF PROJECT TITLE AND WORK DESCRIPTION......................................5 B.2 CONSIDERATION AND OBLIGATIONINDEFINITE-QUANTITY CONTRACT........................................................................................................5 B.3 PRICE/COST SCHEDULE.................................................................................6 SECTION C - Description/Specifications...........................................................................7 SECTION D - Packaging and Marking............................................................................18 D.1 BRANDING.......................................................................................................18 D.2 PACKAGING AND MARKING.........................................................................18 SECTION E - Inspection and Acceptance.......................................................................19 E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE....................................................................................................19 E.2 INSPECTION AND ACCEPTANCE BY THE NRC (SEP 2013).......................19 SECTION F - Deliveries or Performance.........................................................................20 F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE....................................................................................................20 F.2 2052.211-70 PREPARATION OF TECHNICAL REPORTS. (JAN 1993)........20 F.3 2052.211-71 TECHNICAL PROGRESS REPORT. (JAN 1993)......................20 F.4 2052.211-72 FINANCIAL STATUS REPORT. (OCT 1999).............................21 F.5 PERIOD OF PERFORMANCE ALTERNATE IV..............................................22 F.6 PLACE OF DELIVERY-REPORTS..................................................................22 SECTION G - Contract Administration Data....................................................................24 G.1 CONTRACTING OFFICERS REPRESENTATIVE AUTHORITY....................24 G.2 2052.215-78 TRAVEL APPROVALS AND REIMBURSEMENT (OCT 1999) -
ALTERNATE I (OCT 1999)..............................................................................25 G.3 2052.216-71 INDIRECT COST RATES. (JAN 1993).......................................26 G.4 REGISTRATION IN FEDCONNECT (JULY 2014)........................................27 G.5 ELECTRONIC PAYMENT (SEP 2014).............................................................27 G.6 ORDERING PROCEDURES............................................................................27 SECTION H - Special Contract Requirements................................................................29 H.1 MODIFIED 2052.209-72 CONTRACTOR ORGANIZATIONAL CONFLICTS OF INTEREST. (JAN 1993)....................................................................................29 H.2 2052.215-70 KEY PERSONNEL. (JAN 1993)..................................................32 H.3 MODIFIED 2052.235-70 PUBLICATION OF RESEARCH RESULTS. (OCT 1999).................................................................................................................33 H.4 2052.235-71 SAFETY, HEALTH, AND FIRE PROTECTION. (JAN 1993)......33 H.5 AWARD NOTIFICATION AND COMMITMENT OF PUBLIC FUNDS..............34 H.6 USE OF AUTOMATED CLEARING HOUSE (ACH) ELECTRONIC PAYMENT/REMITTANCE ADDRESS.............................................................34 H.7 GREEN PURCHASING (SEP 2015 )................................................................34 H.8 SECURITY REQUIREMENTS RELATING TO THE PRODUCTION OF REPORTS OR THE PUBLICATION OF RESULTS UNDER CONTRACTS, AGREEMENTS, AND GRANTS (JUL 2016)...................................................35 H.9 ANNUAL AND FINAL CONTRACTOR PERFORMANCE EVALUATIONS....36 H.10 GOVERNMENT FURNISHED EQUIPMENT/PROPERTY...............................37 SECTION I - Contract Clauses........................................................................................39 I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE....................................................................................................39 I.2 52.216-18 ORDERING. (OCT 1995).................................................................42 I.3 52.216-19 ORDER LIMITATIONS. (OCT 1995)...............................................42 I.4 52.216-22 INDEFINITE QUANTITY. (OCT 1995).............................................43
NRC-HQ-60-17-E-0001 Page 4 of 53 I.5 52.217-8 OPTION TO EXTEND SERVICES. (NOV 1999)...............................43 I.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT. (MAR 2000).................................................................................................................43 I.7 52.222-2 PAYMENT FOR OVERTIME PREMIUMS. (JUL 1990)....................44 I.8 52.222-35 EQUAL OPPORTUNITY FOR VETERANS. (OCT 2015)...............45 I.9 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES.
(JUL 2014)........................................................................................................45 I.10 52.244-2 SUBCONTRACTS. (OCT 2010) - ALTERNATE I (JUN 2007).........46 I.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)..........48 I.12 2052.216-72 TASK ORDER PROCEDURES. (OCT 1999)..............................48 I.13 2052.216-73 ACCELERATED TASK ORDER PROCEDURES. (JAN 1993)..49 I.14 2052.242-70 RESOLVING DIFFERING PROFESSIONAL VIEWS. (OCT 1999)
..........................................................................................................................50 I.15 2052.242-71 PROCEDURES FOR RESOLVING DIFFERING PROFESSIONAL VIEWS. (OCT 1999)............................................................50 I.16 NRC ACQUISTION REGULATION (NRCAR) PROVISIONS AND CLAUSES (AUG 2011).......................................................................................................52 SECTION J - List of Documents, Exhibits and Other Attachments.................................53 List of Documents, Exhibits, and Other Attachments..................................................53
NRC-HQ-60-17-E-0001 Page 5 of 53 SECTION B - Supplies or Services/Prices B.1 BRIEF PROJECT TITLE AND WORK DESCRIPTION (a) The title of this project is: Human Performance Test Facility (HPTF)
(b) Summary work description: The objective of this project is to conduct research assessing the impact of novel designs, technologies and concept of operations on human performance. The NRC Office of Nuclear Regulatory Research owns two copies of a computer based nuclear control room simulator to conduct this research; one copy is housed at NRC headquarters. The NRC intends to contract with an organization to host the second copy of the simulator and it is expected that the NRC and the contractor will work together as co-investigators to design and conduct human-in-the-loop experiments. The contractor site shall use the NRC-provided simulator and its own existing experimental infrastructure (e.g., personnel, equipment, facilities) to implement the experiments. This research is expected to produce nuclear specific human performance data that evaluates the impact that new designs, technologies, and concepts of operations have on human performance. The information gained will be utilized by the NRC to enhance the technical basis for the NRCs regulatory guidance in human factors engineering.
(End of Clause)
B.2 CONSIDERATION AND OBLIGATIONINDEFINITE-QUANTITY CONTRACT (a) The estimated total quantity of this contract for the products/services under this contract is $608,601.00 (not inclusive of Option Year 1: $174,741.00; and Option Year 2: $128,406.00).
(b) The Contracting Officer will obligate funds on each task order issued.
(c) The minimum guarantee under this contract is $2,500.00.
(d) A total estimated cost and fee, if any, will be negotiated for each task order and will be incorporated as a ceiling in the resultant task order. The Contractor shall comply with the provisions of FAR 52.232 Limitation of Cost for fully-funded task orders and FAR 52.232 Limitation of Funds for incrementally-funded task orders, issued hereunder.
(End of Clause)
NRC-HQ-60-17-E-0001 Page 7 of 53 SECTION C - Description/Specifications DESCRIPTION/SPECIFICATIONS/WORK STATEMENT C.1 Title of Project Human Performance Test Facility (HPTF).
C.2 Background The nuclear industry is currently experiencing a flurry of modernization efforts in operating plants primarily due to obsolescence of analog parts and a desire for more efficiency. In addition, several applications for new plants are being reviewed by the U.S.
Nuclear Regulatory Commission (NRC). This has introduced new designs, new computer systems to support work of plant personnel, and new concepts of operations. It also brings with it modern technologies such as digital (rather than analog) instruments and control (I&C) systems, computerized human-system interfaces (HSI), and increased automation. While new designs and technologies are developed with the intention of improving performance, they may have both positive and negative impacts on human performance and reliability that may ultimately affect plant safety. For example, high levels of automation may increase task performance but reduce a plant operators awareness of overall plant conditions; poorly designed human-system interfaces may increase operators cognitive workload; and using computerized individual work stations may impact the effectiveness of teamwork.
The NRC staff is responsible for reviewing and determining the acceptability of new designs to ensure that they adequately support safe plant operations. Given that the human is a vital part of plant safety, NRC staff need to understand the potential impact of new designs on human performance in order to make sound regulatory decisions.
There are several ways to determine the impact of new designs, technologies and concepts of operations including reviewing literature from nuclear and other domains, reviewing and assessing operational experience, and conducting human performance and reliability1 research in a nuclear environment. Much of the basis for current NRC Human Factors Engineering Human Factors Engineering (HFE) guidance comes from data from other domains (e.g., aviation, defense), qualitative data from operational experience in nuclear power plants (NPPs), and a limited amount from empirical studies in a nuclear environment. To address this, the Commission in SECY-08-0195 directed the staff to consider using generic simulator platforms for addressing human performance issues. A simulator could provide a tool to gather more empirical nuclear specific human performance data. These data would enhance the current information gathering process thus providing stronger technical bases and guidance to support regulatory decision making.
1 The term "human reliability" is defined as the probability that a person will correctly perform some system-required activity during a given time period (if time is a limiting factor) without performing any extraneous activity that can degrade the system.
NRC-HQ-60-17-E-0001 Page 8 of 53 In response to this direction from the Commission, the staff endeavoured to first procure a simulator and, second, establish a valid program of research through collaboration with technical experts in human factors, simulation and human performance measurement.
After an assessment of a variety of simulator options, ultimately, the simulator that best fit the needs of the NRC was determined to be the GSE Generic Pressurized Water Reactor (GPWR). In addition, the NRC partnered with a university with the required technical expertise. This partnership was beneficial to the project in several ways including 1) their expertise in experimental design, simulation engineering, the use of state-of-the-art human performance measurement tools, and the collection and analysis of large quantities of data and 2) their access to a pool of students required to participate in research for class credit and community ties as a means of recruiting research participants 3) ensured NRC adherence to proper guidelines for conducting human subjects research through the universitys established internal review board (IRB) process to ensure the ethical treatment of human subjects. There is a continued need for empirical human performance data from the nuclear domain and the present work is a continuation of this program of research.
This project will focus on conducting human performance and reliability research specific to the nuclear domain. Specifically, this project will assess the impact of new designs on human performance by conducting human-in-the-loop experiments that simulate human performance in NPP control rooms. The information gained will be used to enhance the technical basis for the NRCs regulatory guidance in human factors engineering.
C.3 Objective The objective of this project is to conduct research assessing the impact of novel designs, technologies and concept of operations on human performance. The NRC Office of Nuclear Regulatory Research owns two copies of a computer based nuclear control room simulator to conduct this research; one copy is housed at NRC headquarters. The NRC intends to contract with an organization to host the second copy of the simulator and it is expected that the NRC and the contractor will work together as co-investigators to design and conduct human-in-the-loop experiments. The contractor site shall use the NRC-provided simulator and its own existing experimental infrastructure (e.g., personnel, equipment, facilities) to implement the experiments. This research is expected to produce nuclear specific human performance data that evaluates the impact that new designs, technologies, and concepts of operations have on human performance. The information gained will be utilized by the NRC to enhance the technical basis for the NRCs regulatory guidance in human factors engineering.
C.4 Scope of Work/Tasks The contractor shall provide all resources necessary (personnel, equipment and material) to accomplish the tasks and deliverables described in this Statement of Work (SOW).
The general scope of work will include developing human-in-the-loop simulation experiments, recruiting study participants, carrying out human performance experiments
NRC-HQ-60-17-E-0001 Page 9 of 53 using the NPP simulator, conducting data analysis and presenting the research results.
As the staff identifies specific topic areas (e.g., automation, failures/ degradations of digital technology) that require human performance research, the NRC will issue task order statements of work that specify objectives, scope, deliverables, schedule and other requirements. The NRC will provide the contractor with an NPP simulator and simulator installation. The contractor shall provide the personnel, facilities, and additional existing equipment required to accomplish the objectives of each task order. The list below contains more information about the types of work that contractor will be asked to perform. Upon issuance of task order requests by the NRC, the contractor shall perform work that falls within the following categories:
Task 1 - Host and Maintain Simulator The contractor shall house the NRC NPP simulator consisting of four base units (computer towers), eight 24 inch LCD desktop monitors, sixteen 27 inch touchscreen monitors and a printer. Activities within this task also include, but are not limited to, being present for vendor updates or necessary testing of the Nuclear Power Plant (NPP) simulator, participating in simulator training course as directed by the COR, and acting as a liaison with the simulator vendor for system technical support and trouble shooting.
Task 2 - Develop Human-in-the-Loop Experiments The Contractor shall work with NRC technical staff to develop a series of human-in-the-loop experiments. Activities shall include: Participating in working sessions/workshops by providing ideas, recommendations and advice to NRC staff during working sessions and workshops, Planning and conducting workshops at NRC headquarters (HQ) to elicit input from NRC technical staff to shape the design and direction of experiments, Programming the simulator interfaces needed for given experiments, Designing and developing simulation scenarios based on NRC input and subject to NRC review and approval, Configuring and integrating supplemental testbeds/experimentation platforms to work in combination with the NPP simulator for more complex experiments (e.g.,
platform allowing chat communication between crew members; testbed configured for nuclear-relevant secondary task)
Configuring and integrating physiological and psychological measurement tools to allow for recording and assessment of participant performance, Developing experimental design(s) based on input from the NRC and subject to NRC review and approval, Developing experimental documents (information sheet, instructions, etc.) for NRC review and approval.
Task 3 - Perform Human Performance Data Collection
NRC-HQ-60-17-E-0001 Page 10 of 53 The contractor shall perform human performance data collection. Specific activities under this task shall include recruiting, training, and testing participants in simulations, collecting experimental data, and maintaining experimental data and records.
Task 4 - Perform Data Analysis The contractor shall perform data analysis. Specific activities under this task include data cleaning, data analysis, and experimental write-up.
Task 5 - Develop Presentation and Communication Materials The contractor shall develop presentation and communication materials. Specific activities under this task include developing NRC regulatory reports for NRC approval and presenting research results to scientific community, general public, and NRC staff.
C.5 Estimated Labor Categories, Key Personnel Labor Categories, Requirements and Technical Personnel. All key personnel working under this contact shall clearly demonstrate that they meet the minimum requirements for experience and education, as set forth below.
Key personnel shall demonstrate formal training or experience related to nuclear control room operations and nuclear engineering concepts through training, classes, and/or work experience included but not limited to:
nuclear power, electrical and heat generation systems of a pressurized water reactor o mechanical o instrumentation and control (I&C) o protective nuclear main control room terminology hands-on operation of a control room simulator including experience with:
o use of procedures o operator actions o evaluation and response to normal and abnormal operating conditions The contractor shall provide key personnel with extensive experience, as demonstrated by at least 4 years of experience, in each of the following:
conducting human-in-the-loop experiments in the nuclear domain developing simulation scenarios for the nuclear domain training novice populations to be proficient in performing basic tasks in a nuclear main control room (MCR) simulator writing technical research reports for regulatory purposes
NRC-HQ-60-17-E-0001 Page 11 of 53 conducting research for purposes of producing products to support the needs of a regulatory organization or agency.
working with both student and non-student (e.g., operators, technical experts, etc.) participant populations training participants with various levels of expertise (e.g., novice, trainee, expert) for experimental purposes and in the nuclear domain using the GSE GPWR for research purposes o adapting nuclear training simulators for experimental research (e.g.,
ability to initiate and control simulator events, ability to capture and log all participant interactions with the interface).
working with organizations and government agencies in areas central to human performance.
The contractor shall provide key personnel with knowledge, skills, and expertise, as demonstrated by at least 7 years of experience, in each of the following:
human factors simulation engineering experimental psychology or relevant discipline (cognitive/social/organizational psychology) computer software engineering the efficient and accurate measuring, collecting, managing, analyzing, interpreting, and communicating psychological and physiological human performance data o psychological data includes but is not limited to workload, teamwork, and situation awareness o physiological data includes Electroencephalography (EEG),
Electrocardiography (ECG), functional Near Infra-Red (fNIR),
Transcranial Doppler (TCD) ultra-sonography, and eye tracking programming human-system interfaces capturing/reducing data utilizing the programming languages in the provided NPP simulator (C/C++ and JAVA)
The following labor categories shall be considered as key personnel under this contract:
senior researcher, junior researcher, and simulation engineer.
A. Senior Researcher (SR): The SR must demonstrate a high level of expertise in the areas of human factors, experimental psychology or relevant discipline (e.g. cognitive/social/ organizational psychology), human performance modeling/simulation, or human systems engineering and must possess the credentials which qualify them to lead a multi-disciplinary team tasked with carrying out human performance research. The necessary expertise may be demonstrated by, but is not limited to, credentials such as those listed below:
NRC-HQ-60-17-E-0001 Page 12 of 53 PhD degree in a field focused on human factors, experimental psychology or relevant discipline (e.g. cognitive/social/ organizational psychology),
human performance modeling/simulation, or human systems engineering.
Extensive experience leading or having key roles in projects that require knowledge of the principles, theory, and practices in the general field of human performance.
Extensive experience leading complex system simulation studies Led multiple projects that used both physiological and psychological human performance measurements.
Extensive experience working with organizations and government agencies in areas central to human performance.
Extensive experience leading projects that produced customer-oriented products that have been applied to the operations of sponsoring organizations/agencies.
Have led studies that involved working with student and non-student participant populations.
Extensive experience leading projects that required multi-disciplinary knowledge including human factors, cognitive/experimental psychology, and modeling and simulation.
B. Junior Researcher (JR): The JR must demonstrate expertise in the areas of human factors, experimental psychology or relevant discipline (e.g.
cognitive/social/ organizational psychology), human performance modeling/simulation, or human systems engineering along with demonstrating the ability to design and carry out simulation-based human performance experiments. The necessary expertise may be demonstrated by, but is not limited to, credentials such as those listed below:
Possess a PhD degree in a field focused on the principles and theories central to human factors, experimental psychology or relevant discipline (e.g. cognitive/social/ organizational psychology), human performance modeling/simulation, or human systems engineering.
Experience leading or having key roles in multiple projects that demonstrate knowledge of the principles, theory, and practices in the general field of human performance.
Have been involved with multiple projects that utilized complex system simulation environments.
Have been involved with one or more projects that used both physiological and psychological human performance measurements.
Have performed at least one or more projects that produced customer-oriented products that have been applied to the operations of sponsoring organizations/agencies.
Have performed one or more projects that involved working with student and non-student participant populations.
C. Simulation engineer (SE): The SE must demonstrate expertise in developing simulation scenarios, programming human-system interfaces, and capturing/reducing data utilizing the programming languages programming
NRC-HQ-60-17-E-0001 Page 13 of 53 human-system interfaces, and capturing/reducing data utilizing the programming languages in the provided NPP simulator (C/C++ and JAVA). The necessary expertise may be demonstrated by, but is not limited to, credentials such as those listed below:
Possess a MS or BS degree in the areas central to computer engineering/science or electrical engineering, or possess a MS degree in other areas but developed and demonstrated equivalent skills to a MS degree in computer engineering.
Have experience and demonstrate expertise in software design and programming in C/C++, JAVA Applications, and other software applications for GUI.
Demonstrate substantial knowledge and understanding of human performance measurements and human-in-the-loop experiments through training and work.
Have led or played key roles in developing interfaces, test beds, and data acquisition/analysis software for human performance experiments.
Have participated in projects that involved reconfiguring interfaces, developing scenarios, and implementing human performance measurements to experimental test beds for human performance experiments.
D. Non-Key Personnel: The non-key personnel may include PhD students or entry-level research/simulation staff having a PhD degree or currently enrolled in a PhD program in the fields of experimental psychology or relevant discipline (e.g. cognitive/social/ organizational psychology), human factors, human systems engineering or human performance modeling/simulation. The non-key personnel may also include undergraduate research assistants to be utilized on tasks congruent with their skill and education level. Senior/junior level researchers are responsible for directing and overseeing the work of all students (PhD, graduate and undergraduate) and additional staff.
C.6 Certification and License Requirements N/A C.7 Reporting Requirements Specific reporting requirements will be specified within each task order.
C.7.1 Monthly Letter Status Report (MLSR)
The contractor shall provide a Monthly Letter Status Report which consists of a technical progress report and financial status report. This report will be used by the Government to assess the adequacy of the resources proposed by the contractor to accomplish the work contained in this SOW and provide status of contractor progress in achieving tasks and producing deliverables. The report shall include contract/order summary
NRC-HQ-60-17-E-0001 Page 14 of 53 information, work completed during the specified period, milestone schedule information, problem resolution, travel plans, and staff hour summary.
C.8 List of Deliverables NRC will specify deliverables and delivery schedules within each task order. The format and due date of the deliverables will be determined on a case-by-case basis.
C.9 Required Materials/Facilities The contractor shall demonstrate that the existing contracting site meets the facility requirements to house the simulator (as detailed in the attached facility requirements report and supplement) in order to be considered as a viable candidate for this award.
The contractor shall demonstrate that its existing infrastructure meets or exceeds the below requirements:
Ability to ensure that the research is conducted in compliance with 45 CFR Part 46: Protection of Human Subjects also referred to as the Common Rule through the following:
o review and approval of the research from an Institutional Review Board (IRB), as defined and described in the Common Rule (45 CFR Part 46);
and o informed consent, as defined and described in the Common Rule, from the human research subject.
Facility requirements to house the simulator (as detailed in the attached facility requirements report and addendum)
Have existing human-in-the-Ioop experimental testbeds that can be easily configured to work in combination with the nuclear simulator for more complex experiments (e.g., testbed allowing chat communication between crew members; testbed configured for nuclear-relevant secondary task). The testbeds should have accurate data-logging systems that allow real-time monitoring and analysis of performance. Specifically:
o Have existing experimentation testbed that may be developed for use with the GSE Systems, Inc. Generic Pressurized Water Reactor (GSE GPWR) training simulator o Have existing wearable physiological human performance measurement technologies including Electroencephalography (EEG), Transcranial Doppler (TCD) ultra-sonography, functional Near Infra-Red (fNIR), and Electrocardiography (ECG), and eye tracking; o Have existing real time physiological logging capability; o Have existing synchronization software to collect multiple types of physiological data in real time and in synchrony with the interface interaction taking place in the GSE GPWR training simulator; and o Have a post-hoc data processing tool that allows large data sets to be organized and processed for efficient analysis
NRC-HQ-60-17-E-0001 Page 15 of 53 C.10 Publications Note RES encourages the publication of the scientific results from RES sponsored programs in refereed scientific and engineering journals as appropriate. Additional information regarding the publication of NRC sponsored research is contained in NRC Management Directive 3.7, NUREG Series Publications.
If the presentation or paper is in addition to the required technical reports and the RES Project Manager determines that it will benefit the RES project, the Project Manager may authorize payment of travel and publishing costs, if any, from the project funds. If the Project Manager determines that the article or presentation would not benefit the RES project, the costs associated with the preparation, presentation, or publication will be borne by the contractor. For any publication or presentations falling into this latter category, the NRC reserves the right to require that such presentation or publication will not identify the NRCs sponsorship of the work.
C.11 Place of Performance The work to be performed under this contract will be primarily performed at the location of the contractors facility.
C.12 Recognized Holidays N/A C.13 Hours of Operation N/A C.14 Contractor Travel Contractor shall be authorized travel expenses consistent with the Federal Travel Regulation (FTR) and the limitation of funds specified in the travel line item of this contract/order. All travel requires prior written Government approval from the CO, unless otherwise delegated to the COR.
Total travel for the project is estimated to be 2 two-to-three-person research planning trips (each 5 business days) to NRC headquarters along with 6 two-person trips (each 3-5 business days) per year. It is expected that the yearly trips will include 1-2 trips to a professional conference and 4-5 domestic trips for project meetings and research planning, data collection, simulator training (as necessary), coordination of simulators and presentation of research results.
C.15 Eliminated C.16 Section 508 - Electronic and Information Technology Standards
NRC-HQ-60-17-E-0001 Page 16 of 53 N/A C.17 Applicable Publications (Current Editions)
The contractor shall comply with the following applicable regulations, publications, manuals, and local policies and procedures:
- 1. 45 CFR Part 46: Common Rule for ethical treatment of human subjects
- 2. NUREG-series Word Template (most recent version to be provided by the COR)
C.18 New Standards for Contractors Who Prepare NUREG-Series Manuscripts The U.S. Nuclear Regulatory Commission (NRC) began to capture most of its official records electronically on January 1, 2000. The NRC will capture each final NUREG-series publication in its native application. Therefore, the contractor shall submit the final manuscript that has been approved by the COR in both electronic and camera-ready copy.
All format guidance, as specified in NUREG-0650, Revision 2, will remain the same with one exception. The contractor shall no longer be required to include the NUREG-series designator on the bottom of each page of the manuscript. The NRC will assign this designator when the camera ready copy is sent to the printer and will place the designator on the cover, title page, and spine. The designator for each report will no longer be assigned when the decision to prepare a publication is made.
For the electronic manuscript, the contractor shall prepare the text in Microsoft Word, and use any of the following file types for charts, spreadsheets, and the like:
File Types to be Used for NUREG-Series Publications File Type File Extension MicrosoftWord
.doc Microsoft PowerPoint
.ppt MicrosoftExcel
.xls MicrosoftAccess
.mdb Portable Document Format
.pdf This list is subject to change if new software packages come into common use at NRC or by our licensees or other stakeholders that participate in the electronic submission process. If a portion of the contractors manuscript is from another source and the contractor cannot obtain an acceptable electronic file type for this portion (e.g., an appendix from an old publication), the NRC can, if necessary, create a tagged image file format (file extension.tif) for that portion of the contractors report. Note that the
NRC-HQ-60-17-E-0001 Page 17 of 53 contractor shall continue to submit original photographs, which will be scanned, since digitized photographs do not print well.
If the contractor chooses to publish a compact disk (CD) of the publication, the contractor shall place on the CD copies of the manuscript in both (1) a portable document format (PDF); (2) a Microsoft Word file format, and (3) an Adobe Acrobat Reader, or, alternatively, print instructions for obtaining a free copy of Adobe Acrobat Reader on the back cover insert of the jewel box.
C.19 Human Subjects Research It is the contractors responsibility to obtain Institutional Review Board (IRB) review and approval for all Human Subject Research to be performed under this contract. The contractor shall adhere (at a minimum) to the ethical principles found in "The Common Rule" set out in 45 CFR 46, subpart A. Upon NRCs request, the contractor shall provide to the NRC written confirmation that the human subjects research has been reviewed and approved by an accredited IRB and can demonstrate that they have followed the common rule when conducting the human subject research requested as part of this contract.
NRC-HQ-60-17-E-0001 Page 18 of 53 SECTION D - Packaging and Marking D.1 BRANDING The Contractor is required to use the statement below in any publications, presentations, articles, products, or materials funded under this contract/order, to the extent practical, in order to provide NRC with recognition for its involvement in and contribution to the project. If the work performed is funded entirely with NRC funds, then the contractor must acknowledge that information in its documentation/presentation.
Work Supported by the U.S. Nuclear Regulatory Commission (NRC), Office of Nuclear Regulatory Research, under Contract/order number NRC-HQ-60-17-E-0001.
(End of Clause)
D.2 PACKAGING AND MARKING (a) The Contractor shall package material for shipment to the NRC in such a manner that will ensure acceptance by common carrier and safe delivery at destination.
Containers and closures shall comply with the Surface Transportation Board, Uniform Freight Classification Rules, or regulations of other carriers as applicable to the mode of transportation.
(b) On the front of the package, the Contractor shall clearly identify the contract number under which the product is being provided.
(c) Additional packaging and/or marking requirements are as follows: N/A.
(End of Clause)
NRC-HQ-60-17-E-0001 Page 19 of 53 SECTION E - Inspection and Acceptance E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.
See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.
NUMBER TITLE DATE FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) 52.246-9 INSPECTION OF RESEARCH AND DEVELOPMENT APR 1984 (SHORT FORM).
E.2 INSPECTION AND ACCEPTANCE BY THE NRC (SEP 2013)
Inspection and acceptance of the deliverable items to be furnished hereunder shall be made by the NRC Contracting Officers Representative (COR) at the destination, accordance with FAR 52.247 F.o.b. Destination.
Contract Deliverables:
NRC will specify deliverables and delivery schedules within each task order. The format and due date of the deliverables will be determined on a case-by-case basis.
(End of Clause)
NRC-HQ-60-17-E-0001 Page 20 of 53 SECTION F - Deliveries or Performance F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.
NUMBER TITLE DATE 52.242-15 STOP-WORK ORDER. (AUG 1989) - ALTERNATE I (APR 1984)
F.2 2052.211-70 PREPARATION OF TECHNICAL REPORTS. (JAN 1993)
All technical reports required by Section C and all Technical Progress Reports required by Section F are to be prepared in accordance with the attached Management Directive 3.8, "Unclassified Contractor and Grantee Publications in the NUREG Series."
Management Directive 3.8 is not applicable to any Contractor Spending Plan (CSP) and any Financial Status Report that may be included in this contract. (See List of Attachments).
(End of Clause)
F.3 2052.211-71 TECHNICAL PROGRESS REPORT. (JAN 1993)
The contractor shall provide a monthly Technical Progress Report to the project officer and the contracting officer. The report is due within 15 calendar days after the end of the report period and must identify the title of the project, the contract number, appropriate financial tracking code specified by the NRC Project Officer, project manager and/or principal investigator, the contract period of performance, and the period covered by the report. Each report must include the following for each discrete task/task order:
(a) A listing of the efforts completed during the period, and milestones reached or, if missed, an explanation provided; (b) Any problems or delays encountered or anticipated and recommendations for resolution. If the recommended resolution involves a contract modification, e.g., change in work requirements, level of effort (cost) or schedule delay, the contractor shall submit a separate letter to the contracting officer identifying the required change and estimated cost impact; (c) A summary of progress to date; and (d) Plans for the next reporting period.
(End of Clause)
NRC-HQ-60-17-E-0001 Page 21 of 53 F.4 2052.211-72 FINANCIAL STATUS REPORT. (OCT 1999)
The contractor shall provide a monthly Financial Status Report (FSR) to the project officer and the contracting officer. The FSR shall include the acquisition of, or changes in the status of, contractor-held property acquired with government funds valued at the time of purchase at $50,000 or more. Whenever these types of property changes occur, the contractor shall send a copy of the report to the Chief, Property and Acquisition Oversight Branch, Office of Administration. The report is due within 15 calendar days after the end of the report period and must identify the title of the project, the contract number, the appropriate financial tracking code (e.g., Job Code Number or JCN) specified by the NRC Project Officer, project manager and/or principal investigator, the contract period of performance, and the period covered by the report. Each report must include the following information for each discrete task:
(a) Total estimated contract amount.
(b) Total funds obligated to date.
(c) Total costs incurred this reporting period.
(d) Total costs incurred to date.
(e) Detail of all direct and indirect costs incurred during the reporting period for the entire contract or each task, if it is a task ordering contract.
(f) Balance of obligations remaining.
(g) Balance of funds required to complete contract/task order.
(h) Contractor Spending Plan (CSP) status: A revised CSP is required with the Financial Status Report whenever the contractor or the contracting officer has reason to believe that the total cost for performance of this contract will be either greater or substantially less than what had been previously estimated.
(1) Projected percentage of completion cumulative through the report period for the project/task order as reflected in the current CSP.
(2) Indicate significant changes in the original CSP projection in either dollars or percentage of completion. Identify the change, the reasons for the change, whether there is any projected overrun, and when additional funds would be required. If there have been no changes to the original NRC-approved CSP projections, a written statement to that effect is sufficient in lieu of submitting a detailed response to item "h".
(i) Property status:
(1) List property acquired for the project during the month with an acquisition cost between $500 and $49,999. Give the item number for the specific piece of equipment.
(2) Provide a separate list of property acquired for the project during the month with an acquisition cost of $50,000 or more. Provide the following information for each item of property: item description or nomenclature, manufacturer, model number, serial number, acquisition cost, and receipt date. If no property was acquired during the month, include
NRC-HQ-60-17-E-0001 Page 22 of 53 a statement to that effect. The same information must be provided for any component or peripheral equipment which is part of a "system or system unit."
(3) For multi-year projects, in the September monthly financial status report provide a cumulative listing of property with an acquisition cost of $50,000 or more showing the information specified in paragraph (i) (2) of this clause.
(4) In the final financial status report provide a closeout property report containing the same elements as described above for the monthly financial status reports, for all property purchased with NRC funds regardless of value unless title has been vested in the contractor. If no property was acquired under the contract, provide a statement to that effect. The report should note any property requiring special handling for security, health, safety, or other reasons as part of the report.
(j) Travel status. List the starting and ending dates for each trip, the starting point and destination, and the traveler(s) for each trip.
(k) If the data in this report indicates a need for additional funding beyond that already obligated, this information may only be used as support to the official request for funding required in accordance with the Limitation of Cost (LOC) Clause (FAR 52.232-20) or the Limitation of Funds (LOF) Clause FAR 52.232-22.
(End of Clause)
F.5 PERIOD OF PERFORMANCE ALTERNATE IV The ordering period for this contract shall commence on date of award, and will expire 36 months after date of award. Any orders issued during this period shall be completed within the time specified in the order, unless otherwise specified herein. (See 52.216-18
- Ordering.) The term of this contract may be extended at the option of the Government for an additional two 1-Year Option Periods.
Base Period: 36 months from date of award.
Option Period(s): Option Year One: 12 months Option Year Two: 12 months (End of Clause)
F.6 PLACE OF DELIVERY-REPORTS The items to be furnished hereunder shall be delivered, with all charges paid by the Contractor, to:
a.
Contracting Officer's Representative (COR) (1 electronic copy) - Refer to section G.1, 2052.215-71 CONTRACTING OFFICER REPRESENTATIVE AUTHORITY (NOVEMBER 2006), for e-mail address information.
NRC-HQ-60-17-E-0001 Page 23 of 53 b.
Alternate Contracting Officer's Representative (COR) (1 electronic copy) - Refer to section G.1, 2052.215-71 CONTRACTING OFFICER REPRESENTATIVE AUTHORITY (NOVEMBER 2006), for e-mail address information.
c.
Contracting Officer (CO) (1 electronic copy) - Aracelis.Perez-Ortiz@nrc.gov d.
NRC Administrative Management Division - ContractsPOT.Resource@nrc.gov, and RESDSAMLSR.Resource@nrc.gov (End of Clause)
NRC-HQ-60-17-E-0001 Page 24 of 53 SECTION G - Contract Administration Data G.1 CONTRACTING OFFICERS REPRESENTATIVE AUTHORITY (a) The contracting officer's authorized representative hereinafter referred to as the COR for this contract is:
Name: Niav Hughes Address: U.S. Nuclear Regulatory Commission Mail Stop: TWFN 10A12 Washington, DC 20555 Telephone Number: 301-415-2362 E-mail: Niav.Hughes@nrc.gov (b) Performance of the work under this contract is subject to the technical direction of the NRC COR. The term technical direction is defined to include the following:
(1) Technical direction to the contractor which shifts work emphasis between areas of work or tasks, authorizes travel which was unanticipated in the Schedule (i.e., travel not contemplated in the Statement of Work or changes to specific travel identified in the Statement of Work), fills in details, or otherwise serves to accomplish the contractual statement of work.
(2) Provide advice and guidance to the contractor in the preparation of drawings, specifications, or technical portions of the work description.
(3) Review and, where required by the contract, approve technical reports, drawings, specifications, and technical information to be delivered by the contractor to the Government under the contract.
(c) Technical direction must be within the general statement of work stated in the contract. The COR does not have the authority to and may not issue any technical direction which:
(1) Constitutes an assignment of work outside the general scope of the contract.
(2) Constitutes a change as defined in the "Changes" clause of this contract.
(3) In any way causes an increase or decrease in the total estimated contract cost, the fixed fee, if any, or the time required for contract performance.
(4) Changes any of the expressed terms, conditions, or specifications of the contract.
(5) Terminates the contract, settles any claim or dispute arising under the contract, or issues any unilateral directive whatever.
(d) All technical directions must be issued in writing by the COR or must be confirmed by the COR in writing within ten (10) working days after verbal issuance. A copy of the
NRC-HQ-60-17-E-0001 Page 25 of 53 written direction must be furnished to the contracting officer. A copy of NRC Form 445, Request for Approval of Official Foreign Travel, which has received final approval from the NRC must be furnished to the contracting officer.
(e) The contractor shall proceed promptly with the performance of technical directions duly issued by the COR in the manner prescribed by this clause and within the COR's authority under the provisions of this clause.
(f) If, in the opinion of the contractor, any instruction or direction issued by the COR is within one of the categories defined in paragraph (c) of this section, the contractor may not proceed but shall notify the contracting officer in writing within five (5) working days after the receipt of any instruction or direction and shall request that contracting officer to modify the contract accordingly. Upon receiving the notification from the contractor, the contracting officer shall issue an appropriate contract modification or advise the contractor in writing that, in the contracting officer's opinion, the technical direction is within the scope of this article and does not constitute a change under the "Changes" clause.
(g) Any unauthorized commitment or direction issued by the COR may result in an unnecessary delay in the contractor's performance and may even result in the contractor expending funds for unallowable costs under the contract.
(h) A failure of the parties to agree upon the nature of the instruction or direction or upon the contract action to be taken with respect to the instruction or direction is subject to 52.233 Disputes.
(i) In addition to providing technical direction as defined in paragraph (b) of the section, the COR shall:
(1) Monitor the contractor's technical progress, including surveillance and assessment of performance, and recommend to the contracting officer changes in requirements.
(2) Assist the contractor in the resolution of technical problems encountered during performance.
(3) Review all costs requested for reimbursement by the contractor and submit to the contracting officer recommendations for approval, disapproval, or suspension of payment for supplies and services required under this contract.
(End of Clause)
G.2 2052.215-78 TRAVEL APPROVALS AND REIMBURSEMENT (OCT 1999) -
ALTERNATE I (OCT 1999)
(a) Total expenditure for travel may not exceed $77,000.00 (Base Period: $57,000.00; Option Period One: $10,000.00; and Option Period Two: $10,000.00) without the prior approval of the contracting officer.
(b) All foreign travel must be approved in advance by the NRC on NRC Form 445, Request for Approval of Official Foreign Travel, and must be in compliance with FAR
NRC-HQ-60-17-E-0001 Page 27 of 53 these changes affect performance of work within the established cost or funding limitations.
- To be incorporated into any resultant contract.
(End of Clause)
G.4 REGISTRATION IN FEDCONNECT (JULY 2014)
The Nuclear Regulatory Commission (NRC) uses Compusearch Software Systems secure and auditable two-way web portal, FedConnect, to communicate with vendors and contractors. FedConnect provides bi-directional communication between the vendor/contractor and the NRC throughout pre-award, award, and post-award acquisition phases. Therefore, in order to do business with the NRC, vendors and contractors must register to use FedConnect at https://www.fedconnect.net/FedConnect. The individual registering in FedConnect must have authority to bind the vendor/contractor. There is no charge for using FedConnect. Assistance with FedConnect is provided by Compusearch Software Systems, not the NRC. FedConnect contact and assistance information is provided on the FedConnect web site at https://www.fedconnect.net/FedConnect.
(End of Clause)
G.5 ELECTRONIC PAYMENT (SEP 2014)
The Debt Collection Improvement Act of 1996 requires that all payments except IRS tax refunds be made by Electronic Funds Transfer. Payment shall be made in accordance with FAR 52.232-33, entitled Payment by Electronic Funds-Central Contractor Registration.
To receive payment, the contractor shall prepare invoices in accordance with NRCs Billing Instructions. Claims shall be submitted on the payees letterhead, invoice, or on the Governments Standard Form 1034, Public Voucher for Purchases and Services Other than Personal, and Standard Form 1035, Public Voucher for Purchases Other than Personal - Continuation Sheet. The preferred method of submitting invoices is electronically to: NRCPayments@nrc.gov.
(End of Clause)
G.6 ORDERING PROCEDURES (a) The CO is the only individual who can legally obligate funds and commit the NRC.
(b) All task orders and delivery orders shall be prepared in accordance with FAR 16.505.
(c) In accordance with FAR 16.506(b), the following ordering limitations apply:
Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500.00, the Government is not obligated to
NRC-HQ-60-17-E-0001 Page 28 of 53 purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.
Maximum order. The Contractor is not obligated to honor (1) Any order for a single item in excess of $911,748; (2) Any order for a combination of items in excess of $911,748; or (3) A series of orders from the same ordering office within five (5) days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.
The Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within seven (7) days after issuance, with written notice stating the Contractors intent not to ship the item (or items) called for and the reasons.
(End of Clause)
NRC-HQ-60-17-E-0001 Page 29 of 53 SECTION H - Special Contract Requirements H.1 MODIFIED 2052.209-72 CONTRACTOR ORGANIZATIONAL CONFLICTS OF INTEREST. (JAN 1993)
(a) Purpose. The primary purpose of this clause is to aid in ensuring that the contractor:
(1) Is not placed in a conflicting role because of current or planned interests (financial, contractual, organizational, or otherwise) which relate to the work under this contract; and (2) Does not obtain an unfair competitive advantage over other parties by virtue of its performance of this contract.
(b) Scope. The restrictions described apply to performance or participation by the contractor, as defined in 48 CFR 2009.570-2 in the activities covered by this clause.
(c) Work for others.
(1) Notwithstanding any other provision of this contract, during the term of this contract, the contractor agrees to forego entering into consulting or other contractual arrangements with any firm or organization the result of which may give rise to a conflict of interest with respect to the work being performed under this contract. The contractor shall ensure that all employees under this contract abide by the provision of this clause.
If the contractor has reason to believe, with respect to itself or any employee, that any proposed consultant or other contractual arrangement with any firm or organization may involve a potential conflict of interest, the contractor shall obtain the written approval of the contracting officer before the execution of such contractual arrangement.
(2) The contractor may not represent, assist, or otherwise support an NRC licensee or applicant undergoing an NRC audit, inspection, or review where the activities that are the subject of the audit, inspection, or review are the same as or substantially similar to the services within the scope of this contract (or task order as appropriate) except where the NRC licensee or applicant requires the contractor's support to explain or defend the contractor's prior work for the utility or other entity which NRC questions.
(3) When the contractor performs work for the NRC under this contract at any NRC licensee or applicant site, the contractor shall neither solicit nor perform work in the same or similar technical area for that licensee or applicant organization for a period commencing with the award of the task order or beginning of work on the site (if not a task order contract) and ending one year after completion of all work under the associated task order, or last time at the site (if not a task order contract).
(4) When the contractor performs work for the NRC under this contract at any NRC licensee or applicant site, (i) The contractor may not solicit work at that site for that licensee or applicant during the period of performance of the task order or the contract, as appropriate.
NRC-HQ-60-17-E-0001 Page 30 of 53 (ii) The contractor may not perform work at that site for that licensee or applicant during the period of performance of the task order or the contract, as appropriate, and for one year thereafter.
(iii) Notwithstanding the foregoing, the contracting officer may authorize the contractor to solicit or perform this type of work (except work in the same or similar technical area) if the contracting officer determines that the situation will not pose a potential for technical bias or unfair competitive advantage.
(d) Disclosure after award.
(1) The contractor warrants that to the best of its knowledge and belief, and except as otherwise set forth in this contract, that it does not have any organizational conflicts of interest as defined in 48 CFR 2009.570-2.
(2) The contractor agrees that if, after award, it discovers organizational conflicts of interest with respect to this contract, it shall make an immediate and full disclosure in writing to the contracting officer. This statement must include a description of the action which the contractor has taken or proposes to take to avoid or mitigate such conflicts.
The NRC may, however, terminate the contract if termination is in the best interest of the Government.
(3) It is recognized that the scope of work of a task-order-type contract necessarily encompasses a broad spectrum of activities. Consequently, if this is a task-order-type contract, the contractor agrees that it will disclose all proposed new work involving NRC licensees or applicants which comes within the scope of work of the underlying contract.
Further, if this contract involves work at a licensee or applicant site, the contractor agrees to exercise diligence to discover and disclose any new work at that licensee or applicant site. This disclosure must be made before the submission of a bid or proposal to the utility or other regulated entity and must be received by the NRC at least 15 days before the proposed award date in any event, unless a written justification demonstrating urgency and due diligence to discover and disclose is provided by the contractor and approved by the contracting officer. The disclosure must include the statement of work, the dollar value of the proposed contract, and any other documents that are needed to fully describe the proposed work for the regulated utility or other regulated entity. NRC may deny approval of the disclosed work only when the NRC has issued a task order which includes the technical area and, if site-specific, the site, or has plans to issue a task order which includes the technical area and, if site-specific, the site, or when the work violates paragraphs (c)(2), (c)(3) or (c)(4) of this section.
(e) Access to and use of information.
(1) If, in the performance of this contract, the contractor obtains access to information, such as NRC plans, policies, reports, studies, financial plans, internal data protected by the Privacy Act of 1974 (5 U.S.C. Section 552a (1988)), or the Freedom of Information Act (5 U.S.C. Section 552 (1986)), the contractor agrees not to:
(i) Use this information for any private purpose until the information has been released to the public;
NRC-HQ-60-17-E-0001 Page 31 of 53 (ii) Compete for work for the Commission based on the information for a period of six months after either the completion of this contract or the release of the information to the public, whichever is first; (iii) Submit an unsolicited proposal to the Government based on the information until one year after the release of the information to the public; or (iv) Release the information without prior written approval by the contracting officer unless the information has previously been released to the public by the NRC or is required to be released by law.
(2) In addition, the contractor agrees that, to the extent it receives or is given access to proprietary data, data protected by the Privacy Act of 1974 (5 U.S.C. Section 552a (1988)), or the Freedom of Information Act (5 U.S.C. Section 552 (1986)), or other confidential or privileged technical, business, or financial information under this contract, the contractor shall treat the information in accordance with restrictions placed on use of the information.
(3) Subject to patent and security provisions of this contract, the contractor shall have the right to use technical data it produces under this contract for private purposes provided that all requirements of this contract have been met.
(f) Subcontracts. Except as provided in 48 CFR 2009.570-2, the contractor shall include this clause, including this paragraph, in subcontracts of any tier. The terms contract, contractor, and contracting officer, must be appropriately modified to preserve the Government's rights.
(g) Remedies. For breach of any of the above restrictions, or for intentional nondisclosure or misrepresentation of any relevant interest required to be disclosed concerning this contract or for such erroneous representations that necessarily imply bad faith, the Government may terminate the contract for default, disqualify the contractor from subsequent contractual efforts, and pursue other remedies permitted by law or this contract.
(h) Waiver. A request for waiver under this clause must be directed in writing to the contracting officer in accordance with the procedures outlined in 48 CFR 2009.570-9.
(i) Follow-on effort. The contractor shall be ineligible to participate in NRC contracts, subcontracts, or proposals therefor (solicited or unsolicited) which stem directly from the contractor's performance of work under this contract. Furthermore, unless so directed in writing by the contracting officer, the contractor may not perform any technical consulting or management support services work or evaluation activities under this contract on any of its products or services or the products or services of another firm if the contractor has been substantially involved in the development or marketing of the products or services.
(1) If the contractor under this contract, prepares a complete or essentially complete statement of work or specifications, the contractor is not eligible to perform or participate in the initial contractual effort which is based on the statement of work or specifications.
The contractor may not incorporate its products or services in the statement of work or specifications unless so directed in writing by the contracting officer, in which case the restrictions in this paragraph do not apply.
NRC-HQ-60-17-E-0001 Page 33 of 53 H.3 MODIFIED 2052.235-70 PUBLICATION OF RESEARCH RESULTS. (OCT 1999)
(a) The principal investigator(s)/contractor shall comply with the provisions of NRC Management Directive 3.7 regarding publication in refereed scientific and engineering journals or dissemination to the public of any information, oral or written, concerning the work performed under this contract. This unclassified fundamental research project requires the development of research methodologies. The scope of work of this project does not involve making conclusions or recommendations regarding NRC policy.
(b) The principal investigator(s)/contractor may publish the results of this work in refereed scientific and engineering journals or in open literature and present papers at public or association meetings at interim stages of work, in addition to submitting to NRC the final reports and other deliverables required under this contract. However, such publication and papers shall focus on advances in science and technology and minimize conclusions and/or recommendations which may have regulatory implications.
(c) The principal investigator(s) shall coordinate all such publications with, and transmit a copy of the proposed article or paper to, the NRC Contracting Officer or Project Officer, prior to publication. The NRC agrees to review and provide comments within thirty (30) days after receipt of a proposed publication. Notwithstanding the submission of comments by the agency, this clause does not require agency approval of the publication. However, in those cases where the information to be published addresses and/or discusses NRC policy, the NRC reserves the right to have the contractor add the following disclaimer that states: Any opinions, findings, and conclusions or recommendations expressed in this publication are those of the author(s) and do not necessarily reflect the views of the NRC. Further, if the NRC disagrees with the proposed publication for any reason, it reserves the right to require that any publication not identify the NRC's sponsorship of the work and that any associated publication costs shall be borne by the contractor.
(End of Clause)
H.4 2052.235-71 SAFETY, HEALTH, AND FIRE PROTECTION. (JAN 1993)
The contractor shall take all reasonable precautions in the performance of the work under this contract to protect the health and safety of its employees and of members of the public, including NRC employees and contractor personnel, and to minimize danger from all hazards to life and property. The contractor shall comply with all applicable health, safety, and fire protection regulations and requirements (including reporting requirements) of the Commission and the Department of Labor. If the contractor fails to comply with these regulations or requirements, the contracting officer may, without prejudice to any other legal or contractual rights of the Commission, issue an order stopping all or any part of the work. Thereafter, a start work order for resumption of work may be issued at the discretion of the contracting officer. The contractor may not make a claim for an extension of time or for compensation or damages by reason of, or in connection with, this type of work stoppage.
(End of Clause)
NRC-HQ-60-17-E-0001 Page 34 of 53 H.5 AWARD NOTIFICATION AND COMMITMENT OF PUBLIC FUNDS (a) All offerors will receive preaward and postaward notices in accordance with FAR 15.503.
(b) It is also brought to your attention that the contracting officer is the only individual who can legally obligate funds or commit the NRC to the expenditure of public funds in connection with this procurement. This means that unless provided in a contract document or specifically authorized by the contracting officer, NRC technical personnel may not issue contract modifications, give formal contractual commitments, or otherwise bind, commit, or obligate the NRC contractually. Informal unauthorized commitments, which do not obligate the NRC and do not entitle the contractor to payment, may include:
(1) Encouraging a potential contractor to incur costs prior to receiving a contract; (2) Requesting or requiring a contractor to make changes under a contract without formal contract modifications; (3) Encouraging a contractor to incur costs under a cost-reimbursable contract in excess of those costs contractually allowable; and (4) Committing the Government to a course of action with regard to a potential contract, contract change, claim, or dispute.
(End of Clause)
H.6 USE OF AUTOMATED CLEARING HOUSE (ACH) ELECTRONIC PAYMENT/REMITTANCE ADDRESS The Debt Collection Improvement Act of 1996 requires that all Federal payments except IRS tax refunds be made by Electronic Funds Transfer. lt is the policy of the Nuclear Regulatory Commission to pay government vendors by the Automated Clearing House (ACH) electronic funds transfer payment system. Item 15C of the Standard Form 33 may be disregarded.
(End of Clause)
H.7 GREEN PURCHASING (SEP 2015 )
(a) In furtherance of the sustainable acquisition goals of Executive Order (EO) 13693, "Planning for Federal Sustainability in the Next Decade," products and services provided under this contract/order shall be energy efficient (EnergyStar or Federal Energy Management Program - FEMP-designated products), water efficient, biobased, environmentally preferable (excluding EPEAT-registered products), non-ozone depleting, contain recycled content, or are non-or low toxic alternatives or hazardous constituents (e.g., non-VOC paint), where such products and services meet agency
NRC-HQ-60-17-E-0001 Page 35 of 53 performance requirements. See: Executive Order (EO) 13693, "Planning for Federal Sustainability in the Next Decade."
(b) The NRC and contractor may negotiate during the contract term to permit the substitution or addition of designated recycled content products (i.e., Comprehensive Procurement Guidelines - CPG), EPEAT-registered products, EnergyStar-and FEMP designated energy efficient products and appliances, USDA designated biobased products (Biopreferred program), environmentally preferable products, WaterSense and other water efficient products, products containing non-or lower-ozone depleting substances (i.e., SNAP), and products containing non-or low-toxic or hazardous constituents (e.g., non-VOC paint), when such products and services are readily available at a competitive cost and satisfy the NRCs performance needs.
(c) The contractor shall flow down this clause into all subcontracts and other agreements that relate to performance of this contract/order.
(End of Clause)
H.8 SECURITY REQUIREMENTS RELATING TO THE PRODUCTION OF REPORTS OR THE PUBLICATION OF RESULTS UNDER CONTRACTS, AGREEMENTS, AND GRANTS (JUL 2016)
Review and Approval of Reports (a) Reporting Requirements. The contractor/grantee shall comply with the terms and conditions of the contract/grant regarding the contents of the draft and final report, summaries, data, and related documents, to include correcting, deleting, editing, revising, modifying, formatting, and supplementing any of the information contained therein, at no additional cost to the NRC. Performance under the contract/grant will not be deemed accepted or completed until it complies with the NRCs directions, as applicable. The reports, summaries, data, and related documents will be considered draft until approved by the NRC. The contractor/grantee agrees that the direction, determinations, and decisions on approval or disapproval of reports, summaries, data, and related documents created under this contract/grant remain solely within the discretion of the NRC.
(b) Publication of Results. Prior to any dissemination, display, publication, or release of articles, reports, summaries, data, or related documents developed under the contract/grant, the contractor/grantee shall submit them to the NRC for review. The contractor/ grantee shall not release, disseminate, display or publish articles, reports, summaries, data, and related documents, or the contents therein, that have not been reviewed by the NRC for release, display, dissemination or publication. Notwithstanding the submission of comments by the agency, this clause does not require agency approval of the publication. However, in those cases where the information to be published addresses and/or discusses NRC policy, the NRC reserves the right to have the contractor add the following disclaimer that states: Any opinions, findings, and conclusions or recommendations expressed in this publication are those of the author(s) and do not necessarily reflect the views of the NRC. The contractor/grantee agrees to conspicuously place any disclaimers, markings or notices, directed by the NRC, on any articles, reports, summaries, data, and related documents that the contractor/grantee
NRC-HQ-60-17-E-0001 Page 36 of 53 intends to release, display, disseminate or publish to other persons, the public, or any other entities. The contractor/grantee agrees, and grants, a royalty-free, nonexclusive, irrevocable worldwide license to the government, to use, reproduce, modify, distribute, prepare derivative works, release, display or disclose the articles, reports, summaries, data, and related documents developed under the contract/grant, for any governmental purpose and to have or authorize others to do so.
(c) Identification/Marking of Sensitive Unclassified Non-Safeguards Information (SUNSI) and Safeguards Information (SGI). The decision, determination, or direction by the NRC that information possessed, formulated or produced by the contractor/grantee constitutes SUNSI or SGI is solely within the authority and discretion of the NRC. In performing the contract/grant, the contractor/grantee shall clearly mark SUNSI and SGI, to include for example, OUO-Allegation Information or OUO-Security Related Information on any reports, documents, designs, data, materials, and written information, as directed by the NRC. In addition to marking the information as directed by the NRC, the contractor shall use the applicable NRC cover sheet (e.g., NRC Form 461 Safeguards Information) in maintaining these records and documents. The contractor/grantee shall ensure that SUNSI and SGI is handled, maintained and protected from unauthorized disclosure, consistent with NRC policies and directions. The contractor/grantee shall comply with the requirements to mark, maintain, and protect all information, including documents, summaries, reports, data, designs, and materials in accordance with the provisions of Section 147 of the Atomic Energy Act of 1954 as amended, its implementing regulations (10 CFR 73.21), Sensitive Unclassified Non-Safeguards and Safeguards Information policies, and NRC Management Directives and Handbooks 12.5, 12.6 and 12.7 and any other applicable law.
(d) Remedies. In addition to any civil, criminal, and contractual remedies available under the applicable laws and regulations, failure to comply with the above provisions, and/or NRC directions, may result in suspension, withholding, or repayment of any payments invoiced or claimed by the contractor/grantee.
(e) Flowdown. If the contractor/grantee intends to enter into any subcontracts or other agreements to perform this contract/grant, the contractor/grantee shall include all of the above provisions in any subcontracts or agreements.
(End of Clause)
H.9 ANNUAL AND FINAL CONTRACTOR PERFORMANCE EVALUATIONS Annual and final evaluations of contractor performance under this contract will be prepared in accordance with FAR Subpart 42.15, "Contractor Performance Information,"
normally at or near the time the contractor is notified of the NRC's intent to exercise the contract option. If the multi-year contract does not have option years, then an annual evaluation will be prepared TBD. Final evaluations of contractor performance will be prepared at the expiration of the contract during the contract closeout process.
The Contracting Officer will transmit the NRC Contracting Officers Representatives (COR) annual and final contractor performance evaluations to the contractor's Project
NRC-HQ-60-17-E-0001 Page 37 of 53 Manager, unless otherwise instructed by the contractor. The contractor will be permitted thirty days to review the document and submit comments, rebutting statements, or additional information.
Where a contractor concurs with, or takes no exception to an annual performance evaluation, the Contracting Officer will consider such evaluation final and releasable for source selection purposes. Disagreements between the parties regarding a performance evaluation will be referred to an individual one level above the Contracting Officer, whose decision will be final.
The Contracting Officer will send a copy of the completed evaluation report, marked "Source Selection Information, to the contractor's Project Manager for their records as soon as practicable after it has been finalized. The completed evaluation report also will be used as a tool to improve communications between the NRC and the contractor and to improve contract performance.
The completed annual performance evaluation will be used to support future award decisions in accordance with FAR 42.1502 and 42.1503. During the period the information is being used to provide source selection information, the completed annual performance evaluation will be released to only two parties - the Federal government personnel performing the source selection evaluation and the contractor under evaluation if the contractor does not have a copy of the report already.
(End of Clause)
H.10 GOVERNMENT FURNISHED EQUIPMENT/PROPERTY (a) The NRC will provide the contractor with the following items for use under this contract:
- 1. NRC will provide a computer based nuclear simulator, on loan status, to the selected contractor (Refer to Attachment No. 5 entitled GSE Power Systems Hardware Engineering; Facility Requirements and Attachment No. 6 entitled, Addendum to Section 2.4 of Attachment No. 5 Additional Equipment for 16 Touch screen monitors).*
Include an asterisk (*) if the item also applies to paragraph (b) below.
(b) The equipment/property listed below is hereby transferred from contract/agreement number: NRC-HQ-12-C-04-0058, to contract/agreement number: NRC-HQ-60-17-E-0001:
GFP Item Quantity Dell Precision T5500 Workstation (224-4858) 4 Dell U2410, 24 inch VIS UltraSharp Widescreen, Flat Panel, Opti, FPWS, Customer Install (320-8277) 8 Pro9000 Mark II inkjet Photo Printer (A2825104) 1 Dell Precision T5500 Workstation 4
NRC-HQ-60-17-E-0001 Page 38 of 53 GFP Item Quantity (P#: 567152748)
Acer T272HUL Multi-touch WQHD 27 Monitor (P#: UM.HT2AA.002) 16 Dell U2410 HD 24 Monitor (MN:
464-7346) 2 (c) Only the equipment/property listed above in the quantities shown will be provided by the Government. The contractor shall be responsible and accountable for all Government property provided under this contract and shall comply with the provisions of the FAR Government Property Clause under this contract and FAR Subpart 45.5, as in effect on the date of this contract. The contractor shall investigate and provide written notification to the NRC Contracting Officer (CO) and the NRC Division of Facilities and Security, Physical Security Branch of all cases of loss, damage, or destruction of Government property in its possession or control not later than 24 hours2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br /> after discovery.
The contractor must report stolen Government property to the local police and a copy of the police report must be provided to the CO and to the Division of Facilities and Security, Office of Administration.
(d) All other equipment/property required in performance of the contract shall be furnished by the Contractor.
(End of Clause)
NRC-HQ-60-17-E-0001 Page 39 of 53 SECTION I - Contract Clauses I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.
See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.
NUMBER TITLE DATE 52.202-1 DEFINITIONS.
NOV 2013 52.203-3 GRATUITIES.
APR 1984 52.203-5 COVENANT AGAINST CONTINGENT FEES.
MAY 2014 52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO SEP 2006 THE GOVERNMENT.
52.203-7 ANTI-KICKBACK PROCEDURES.
MAY 2014 52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF MAY 2014 FUNDS FOR ILLEGAL OR IMPROPER ACTIVITY.
52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR MAY 2014 IMPROPER ACTIVITY.
52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN OCT 2010 FEDERAL TRANSACTIONS.
52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS APR 2014 AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS.
52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON MAY 2011 POSTCONSUMER FIBER CONTENT PAPER.
52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-OCT 2016 TIER SUBCONTRACT AWARDS.
52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE. OCT 2016 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN OCT 2015 SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT.
52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION JUL 2013 REGARDING RESPONSIBILITY MATTERS.
NRC-HQ-60-17-E-0001 Page 40 of 53 52.215-2 AUDIT AND RECORDS - NEGOTIATION. (OCT 2010) - AUG 2016 ALTERNATE II 52.215-8 ORDER OF PRECEDENCE - UNIFORM CONTRACT OCT 1997 FORMAT.
52.215-10 PRICE REDUCTION FOR DEFECTIVE CERTIFIED COST AUG 2011 OR PRICING DATA.
52.215-12 SUBCONTRACTOR CERTIFIED COST OR PRICING DATA. OCT 2010 52.215-23 LIMITATIONS ON PASS-THROUGH CHARGES.
OCT 2009 52.216-7 ALLOWABLE COST AND PAYMENT. (JUN 2013) -
AUG 2012 ALTERNATE II 52.216-11 COST CONTRACT - NO FEE. (APR 1984) - ALTERNATE I ` APR 1984 52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS.
NOV 2016 52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN.
JAN 2017 52.219-16 LIQUIDATED DAMAGES - SUBCONTRACTING PLAN.
JAN 1999 52.222-3 CONVICT LABOR.
JUN 2003 52.222-21 PROHIBITION OF SEGREGATED FACILITIES.
APR 2015 52.222-26 EQUAL OPPORTUNITY.
SEP 2016 52.222-37 EMPLOYMENT REPORTS ON VETERANS.
FEB 2016 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE DEC 2010 NATIONAL LABOR RELATIONS ACT.
52.222-50 COMBATING TRAFFICKING IN PERSONS.
MAR 2015 52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION.
OCT 2015 52.223-6 DRUG-FREE WORKPLACE.
MAY 2001 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES. JUN 2008 52.227-1 AUTHORIZATION AND CONSENT. (DEC 2007) -
APR 1984 ALTERNATE I 52.227-2 NOTICE AND ASSISTANCE REGARDING PATENT AND DEC 2007 COPYRIGHT INFRINGEMENT.
52.227-11 PATENT RIGHTS-OWNERSHIP BY THE CONTRACTOR MAY 2014 52.227-14 RIGHTS IN DATA-GENERAL. - ALTERNATE IV DEC 2007
NRC-HQ-60-17-E-0001 Page 41 of 53 52.230-3 DISCLOSURE AND CONSISTENCY OF COST OCT 2015 ACCOUNTING PRACTICES.
52.230-5 COST ACCOUNTING STANDARDS - EDUCATIONAL AUG 2016 INSTITUTION.
52.230-6 ADMINISTRATION OF COST ACCOUNTING STANDARDS. JUN 2010 52.232-18 AVAILABILITY OF FUNDS.
APR 1984 52.232-22 LIMITATION OF FUNDS.
APR 1984 52.232-23 ASSIGNMENT OF CLAIMS.
MAY 2014 52.232-25 PROMPT PAYMENT.
JAN 2017 52.232-25 PROMPT PAYMENT. (JAN 2017) - ALTERNATE I FEB 2002 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER -
JUL 2013 SYSTEM FOR AWARD MANAGEMENT.
52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS. JUN 2013 52.233-1 DISPUTES.
MAY 2014 52.233-3 PROTEST AFTER AWARD. (AUG 1996) - ALTERNATE I JUN 1985 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM. OCT 2004 52.242-1 NOTICE OF INTENT TO DISALLOW COSTS.
APR 1984 52.242-3 PENALTIES FOR UNALLOWABLE COSTS.
MAY 2014 52.242-4 CERTIFICATION OF FINAL INDIRECT COSTS.
JAN 1997 52.242-5 PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS. JAN 2017 52.242-13 BANKRUPTCY.
JUL 1995 52.243-2 CHANGES - COST-REIMBURSEMENT. (AUG 1987) -
APR 1984 ALTERNATE V 52.245-1 GOVERNMENT PROPERTY. (JAN 2017) - ALTERNATE II APR 2012 52.245-9 USE AND CHARGES APR 2012 52.246-25 LIMITATION OF LIABILITY - SERVICES.
FEB 1997 52.247-63 PREFERENCE FOR U.S.-FLAG AIR CARRIERS.
JUN 2003 52.249-5 TERMINATION FOR CONVENIENCE OF THE AUG 2016 GOVERNMENT (EDUCATIONAL AND OTHER NONPROFIT
NRC-HQ-60-17-E-0001 Page 42 of 53 INSTITUTIONS).
I.2 52.216-18 ORDERING. (OCT 1995)
(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from September 28, 2017 through September 27, 2022 if all options are exercised.
(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.
(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.
(End of clause)
I.3 52.216-19 ORDER LIMITATIONS. (OCT 1995)
(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.
(b) Maximum order. The Contractor is not obligated to honor-(1) Any order for a single item in excess of $911,748; (2) Any order for a combination of items in excess of $911,748; or (3) A series of orders from the same ordering office within five (5) days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.
(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.
(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b),
unless that order (or orders) is returned to the ordering office within seven (7) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.
NRC-HQ-60-17-E-0001 Page 43 of 53 (End of clause)
I.4 52.216-22 INDEFINITE QUANTITY. (OCT 1995)
(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.
(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."
(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.
(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after twelve (12) months from contract expiration.
(End of clause)
I.5 52.217-8 OPTION TO EXTEND SERVICES. (NOV 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration date.
(End of clause)
I.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT. (MAR 2000)
NRC-HQ-60-17-E-0001 Page 44 of 53 (a) The Government may extend the term of this contract by written notice to the Contractor within the term of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 10 days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.
(End of clause)
I.7 52.222-2 PAYMENT FOR OVERTIME PREMIUMS. (JUL 1990)
(a) The use of overtime is authorized under this contract if the overtime premium does not exceed zero (0) or the overtime premium is paid for work-(1) Necessary to cope with emergencies such as those resulting from accidents, natural disasters, breakdowns of production equipment, or occasional production bottlenecks of a sporadic nature; (2) By indirect-labor employees such as those performing duties in connection with administration, protection, transportation, maintenance, standby plant protection, operation of utilities, or accounting; (3) To perform tests, industrial processes, laboratory procedures, loading or unloading of transportation conveyances, and operations in flight or afloat that are continuous in nature and cannot reasonably be interrupted or completed otherwise; or (4) That will result in lower overall costs to the Government.
(b) Any request for estimated overtime premiums that exceeds the amount specified above shall include all estimated overtime for contract completion and shall-(1) Identify the work unit; e.g., department or section in which the requested overtime will be used, together with present workload, staffing, and other data of the affected unit sufficient to permit the Contracting Officer to evaluate the necessity for the overtime; (2) Demonstrate the effect that denial of the request will have on the contract delivery or performance schedule; (3) Identify the extent to which approval of overtime would affect the performance or payments in connection with other Government contracts, together with identification of each affected contract; and
NRC-HQ-60-17-E-0001 Page 45 of 53 (4) Provide reasons why the required work cannot be performed by using multishift operations or by employing additional personnel.
- Insert either "zero" or the dollar amount agreed to during negotiations. The inserted figure does not apply to the exceptions in subparagraph (a)(1) through (a)(4) of the clause.
(End of clause)
I.8 52.222-35 EQUAL OPPORTUNITY FOR VETERANS. (OCT 2015)
(a) Definitions. As used in this clause-
"Active duty wartime or campaign badge veteran," "Armed Forces service medal veteran," "disabled veteran," "protected veteran," "qualified disabled veteran,"
and "recently separated veteran" have the meanings given at FAR 22.1301.
(b) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-300.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified protected veterans, and requires affirmative action by the Contractor to employ and advance in employment qualified protected veterans.
(c) Subcontracts. The Contractor shall insert the terms of this clause in subcontracts of $150,000 or more unless exempted by rules, regulations, or orders of the Secretary of Labor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings.
(End of clause)
I.9 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES.
(JUL 2014)
(a) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-741.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by the Contractor to employ and advance in employment qualified individuals with disabilities.
(b) Subcontracts. The Contractor shall include the terms of this clause in every subcontract or purchase order in excess of $15,000 unless exempted by rules, regulations, or orders of the Secretary, so that such provisions will be binding upon each subcontractor or vendor. The Contractor shall act as specified by the Director, Office of Federal Contract Compliance Programs of the U.S.
Department of Labor, to enforce the terms, including action for noncompliance.
NRC-HQ-60-17-E-0001 Page 46 of 53 Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings.
(End of clause)
I.10 52.244-2 SUBCONTRACTS. (OCT 2010) - ALTERNATE I (JUN 2007)
(a) Definitions. As used in this clause-Approved purchasing systemmeans a Contractor's purchasing system that has been reviewed and approved in accordance with Part 44 of the Federal Acquisition Regulation (FAR).
Consent to subcontrac means the Contracting Officer's written consent for the Contractor to enter into a particular subcontract.
Subcontract means any contract, as defined in FAR Subpart 2.1, entered into by a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.
(b) When this clause is included in a fixed-price type contract, consent to subcontract is required only on unpriced contract actions (including unpriced modifications or unpriced delivery orders), and only if required in accordance with paragraph (c) or (d) of this clause.
(c) If the Contractor does not have an approved purchasing system, consent to subcontract is required for any subcontract that-(1) Is of the cost-reimbursement, time-and-materials, or labor-hour type; or (2) Is fixed-price and exceeds-(i) For a contract awarded by the Department of Defense, the Coast Guard, or the National Aeronautics and Space Administration, the greater of the simplified acquisition threshold or 5 percent of the total estimated cost of the contract; or (ii) For a contract awarded by a civilian agency other than the Coast Guard and the National Aeronautics and Space Administration, either the simplified acquisition threshold or 5 percent of the total estimated cost of the contract.
(d) If the Contractor has an approved purchasing system, the Contractor nevertheless shall obtain the Contracting Officer's written consent before placing the following subcontracts: [ ]
(e)(1) The Contractor shall notify the Contracting Officer reasonably in advance of placing any subcontract or modification thereof for which consent is required under paragraph (b), (c) or (d) of this clause, including the following information:
NRC-HQ-60-17-E-0001 Page 47 of 53 (i) A description of the supplies or services to be subcontracted.
(ii) Identification of the type of subcontract to be used.
(iii) Identification of the proposed subcontractor.
(iv) The proposed subcontract price.
(v) The subcontractor's current, complete, and accurate certified cost or pricing data and Certificate of Current Cost or Pricing Data, if required by other contract provisions.
(vi) The subcontractor's Disclosure Statement or Certificate relating to Cost Accounting Standards when such data are required by other provisions of this contract.
(vii) A negotiation memorandum reflecting-(A) The principal elements of the subcontract price negotiations; (B) The most significant considerations controlling establishment of initial or revised prices; (C) The reason certified cost or pricing data were or were not required; (D) The extent, if any, to which the Contractor did not rely on the subcontractor's certified cost or pricing data in determining the price objective and in negotiating the final price; (E) The extent to which it was recognized in the negotiation that the subcontractor's certified cost or pricing data were not accurate, complete, or current; the action taken by the Contractor and the subcontractor; and the effect of any such defective data on the total price negotiated; (F) The reasons for any significant difference between the Contractor's price objective and the price negotiated; and (G) A complete explanation of the incentive fee or profit plan when incentives are used. The explanation shall identify each critical performance element, management decisions used to quantify each incentive element, reasons for the incentives, and a summary of all trade-off possibilities considered.
(2) If the Contractor has an approved purchasing system and consent is not required under paragraph (c) or (d) of this clause, the Contractor nevertheless shall notify the Contracting Officer reasonably in advance of entering into any (i) cost-plus-fixed-fee subcontract, or (ii) fixed-price subcontract that exceeds either the simplified acquisition threshold or 5
NRC-HQ-60-17-E-0001 Page 48 of 53 percent of the total estimated cost of this contract. The notification shall include the information required by paragraphs (e)(1)(i) through (e)(1)(iv) of this clause.
(f) Unless the consent or approval specifically provides otherwise, neither consent by the Contracting Officer to any subcontract nor approval of the Contractor's purchasing system shall constitute a determination-(1) Of the acceptability of any subcontract terms or conditions; (2) Of the allowability of any cost under this contract; or (3) To relieve the Contractor of any responsibility for performing this contract.
(g) No subcontract or modification thereof placed under this contract shall provide for payment on a cost-plus-a-percentage-of-cost basis, and any fee payable under cost-reimbursement type subcontracts shall not exceed the fee limitations in FAR 15.404-4(c)(4)(i).
(h) The Contractor shall give the Contracting Officer immediate written notice of any action or suit filed and prompt notice of any claim made against the Contractor by any subcontractor or vendor that, in the opinion of the Contractor, may result in litigation related in any way to this contract, with respect to which the Contractor may be entitled to reimbursement from the Government.
(i) The Government reserves the right to review the Contractor's purchasing system as set forth in FAR Subpart 44.3.
(j) Paragraphs (c) and (e) of this clause do not apply to the following subcontracts, which were evaluated during negotiations: N/A (End of clause)
I.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far/
(End of clause)
I.12 2052.216-72 TASK ORDER PROCEDURES. (OCT 1999)
(a) Task order request for proposal. When a requirement within the scope of work for this contract is identified, the contracting officer shall transmit to the contractor a Task Order Request for Proposal (TORFP) which may include the following, as appropriate:
NRC-HQ-60-17-E-0001 Page 49 of 53 (1) Scope of work/meetings/travel and deliverables; (2) Reporting requirements; (3) Period of performance - place of performance; (4) Applicable special provisions; (5) Technical skills required; and (6) Estimated level of effort.
(b) Task order technical proposal. By the date specified in the TORFP, the contractor shall deliver to the contracting officer a written or verbal (as specified in the TORFP technical proposal submittal instructions) technical proposal that provides the technical information required by the TORFP.
(c) Cost proposal. The contractor's cost proposal for each task order must be fully supported by cost and pricing data adequate to establish the reasonableness of the proposed amounts. When the contractor's estimated cost for the proposed task order exceeds $100,000 and the period of performance exceeds six months, the contractor may be required to submit a Contractor Spending Plan (CSP) as part of its cost proposal. The TORP indicates if a CSP is required.
(d) Task order award. The contractor shall perform all work described in definitized task orders issued by the contracting officer. Definitized task orders include the following:
(1) Statement of work/meetings/travel and deliverables; (2) Reporting requirements; (3) Period of performance; (4) Key personnel; (5) Applicable special provisions; and (6) Total task order amount including any fixed fee.
(End of Clause)
I.13 2052.216-73 ACCELERATED TASK ORDER PROCEDURES. (JAN 1993)
(a) The NRC may require the contractor to begin work before receiving a definitized task order from the contracting officer. Accordingly, when the contracting officer verbally authorizes the work, the contractor shall proceed with performance of the task order subject to the monetary limitation established for the task order by the contracting officer.
(b) When this accelerated procedure is employed by the NRC, the contractor agrees to begin promptly negotiating with the contracting officer the terms of the definitive task order and agrees to submit a cost proposal with supporting cost or pricing data. If
NRC-HQ-60-17-E-0001 Page 50 of 53 agreement on a definitized task order is not reached by the target date mutually agreed upon by the contractor and contracting officer, the contracting officer may determine a reasonable price and/or fee in accordance with Subpart 15.8 and Part 31 of the FAR, subject to contractor appeal as provided in 52.233-1, Disputes. In any event, the contractor shall proceed with completion of the task order subject only to the monetary limitation established by the contracting officer and the terms and conditions of the basic contract.
(End of Clause)
I.14 2052.242-70 RESOLVING DIFFERING PROFESSIONAL VIEWS. (OCT 1999)
(a) The Nuclear Regulatory Commission's (NRC) policy is to support the contractor's expression of professional health and safety related concerns associated with the contractor's work for NRC that may differ from a prevailing NRC staff view, disagree with an NRC decision or policy position, or take issue with proposed or established agency practices. An occasion may arise when an NRC contractor, contractor's personnel, or subcontractor personnel believes that a conscientious expression of a competent judgement is required to document such concerns on matters directly associated with its performance of the contract. The NRC's policy is to support these instances as Differing Professional Views (DPVs).
(b) The procedure that will be used provides for the expression and resolution of differing professional views (DPVs) of health and safety related concerns associated with the mission of the agency by NRC contractors, contractor personnel or subcontractor personnel on matters directly associated with its performance of the contract. This procedure may be found in Attachments to this document. The contractor shall provide a copy of the NRC DPV procedure to all of its employees performing under this contract and to all subcontractors who shall, in turn, provide a copy of the procedure to its employees. The prime contractor or subcontractor shall submit all DPV's received but need not endorse them.
(End of Clause)
I.15 2052.242-71 PROCEDURES FOR RESOLVING DIFFERING PROFESSIONAL VIEWS. (OCT 1999)
(a) The following procedure provides for the expression and resolution of differing professional views (DPVs) of health and safety related concerns of NRC contractors and contractor personnel on matters connected to the subject of the contract. Subcontractor DPVs must be submitted through the prime contractor. The prime contractor or subcontractor shall submit all DPV's received but need not endorse them.
(b) The NRC may authorize up to eight reimbursable hours for the contractor to document, in writing, a DPV by the contractor, the contractor's personnel, or subcontractor personnel. The contractor shall not be entitled to any compensation for effort on a DPV which exceeds the specified eight hour limit.
NRC-HQ-60-17-E-0001 Page 51 of 53 (c) Before incurring costs to document a DPV, the contractor shall first determine whether there are sufficient funds obligated under the contract which are available to cover the costs of writing a DPV. If there are insufficient obligated funds under the contract, the contractor shall first request the NRC contracting officer for additional funding to cover the costs of preparing the DPV and authorization to proceed.
(d) Contract funds shall not be authorized to document an allegation where the use of this NRC contractor DPV process is inappropriate. Examples of such instances are:
allegations of wrongdoing which should be addressed directly to the NRC Office of the Inspector General (OIG), issues submitted anonymously, or issues raised which have already been considered, addressed, or rejected, absent significant new information.
This procedure does not provide anonymity. Individuals desiring anonymity should contact the NRC OIG or submit the information under NRC's Allegation Program, as appropriate.
(e) When required, the contractor shall initiate the DPV process by submitting a written statement directly to the NRC Office Director or Regional Administrator responsible for the contract, with a copy to the Contracting Officer, Division of Contracts and Property Management, Office of Administration. Each DPV submitted will be evaluated on its own merits.
(f) The DPV, while being brief, must contain the following as it relates to the subject matter of the contract:
(1) A summary of the prevailing NRC view, existing NRC decision or stated position, or the proposed or established NRC practice.
(2) A description of the submitter's views and how they differ from any of the above items.
(3) The rationale for the submitter's views, including an assessment based on risk, safety and cost benefit considerations of the consequences should the submitter's position not be adopted by NRC.
(g) The Office Director or Regional Administrator will immediately forward the submittal to the NRC DPV Review Panel and acknowledge receipt of the DPV, ordinarily within five (5) calendar days of receipt.
(h) The panel will normally review the DPV within seven calendar days of receipt to determine whether enough information has been supplied to undertake a detailed review of the issue. Typically, within 30 calendar days of receipt of the necessary information to begin a review, the panel will provide a written report of its findings to the Office Director or Regional Administrator and to the Contracting Officer, which includes a recommended course of action.
(i) The Office Director or Regional Administrator will consider the DPV Review Panel's report, make a decision on the DPV and provide a written decision to the contractor and the Contracting Officer normally within seven calendar days after receipt of the panel's recommendation.
(j) Subsequent to the decision made regarding the DPV Review Panel's report, a summary of the issue and its disposition will be included in the NRC Weekly Information
NRC-HQ-60-17-E-0001 Page 52 of 53 Report submitted by the Office Director. The DPV file will be retained in the Office or Region for a minimum of one year thereafter. For purposes of the contract, the DPV shall be considered a deliverable under the contract. Based upon the Office Director or Regional Administrator's report, the matter will be closed.
(End of Clause)
I.16 NRC ACQUISTION REGULATION (NRCAR) PROVISIONS AND CLAUSES (AUG 2011)
Applicable NRCAR provisions and clauses located in 48 CFR Chapter 20 are hereby incorporated by reference into this contract/order.
(End of Clause)
NRC-HQ-60-17-E-0001 Page 53 of 53 SECTION J - List of Documents, Exhibits and Other Attachments List of Documents, Exhibits, and Other Attachments Attachment Number Title Date Subpart 2009.5 Organizational Conflicts of Interest Template Contractor Spending Plan 05/01/2012 Monthly Letter Status Report (MLSR)
Instructions for Contracts Billing Instructions Cost-Reimbursement Type Contracts 07/2015 GSE Power Systems Hardware Engineering; Facility Requirements 10/22/2010 Addendum to Section 2.4 of Attachment No. 5 Additional Equipment for 16 Touch screen monitors 2017 UCF Subcontracting Plan 07/14/2017
Subpart 2009.5 Organizational Conflicts of Interest
§2009.500 Scope of subpart.
In accordance with 42 U.S.C. 2210a., NRC acquisitions are processed in accordance with
§2009.570, which takes precedence over FAR 9.5 with respect to organizational conflicts of interest. Where non-conflicting guidance appears in FAR 9.5, that guidance must be followed.
§2009.570 NRC organizational conflicts of interest.
§2009.570-1 Scope of policy.
(a) It is the policy of NRC to avoid, eliminate, or neutralize contractor organizational conflicts of interest. The NRC achieves this objective by requiring all prospective contractors to submit information describing relationships, if any, with organizations or persons (including those regulated by the NRC) which may give rise to actual or potential conflicts of interest in the event of contract award.
(b) Contractor conflict of interest determinations cannot be made automatically or routinely. The application of sound judgment on virtually a case-by-case basis is necessary if the policy is to be applied to satisfy the overall public interest. It is not possible to prescribe in advance a specific method or set of criteria which would serve to identify and resolve all of the contractor conflict of interest situations that might arise. However, examples are provided in these regulations to guide application of this policy guidance. The ultimate test is as follows: Might the contractor, if awarded the contract, be placed in a position where its judgment may be biased, or where it may have an unfair competitive advantage?
(c) The conflict of interest rule contained in this subpart applies to contractors and offerors only.
Individuals or firms who have other relationships with the NRC (e.g., parties to a licensing proceeding) are not covered by this regulation. This rule does not apply to the acquisition of consulting services through the personnel appointment process, NRC agreements with other Government agencies, international organizations, or state, local, or foreign Governments.
Separate procedures for avoiding conflicts of interest will be employed in these agreements, as appropriate.
§2009.570-2 Definitions.
Affiliates means business concerns which are affiliates of each other when either directly or indirectly one concern or individual controls or has the power to control another, or when a third party controls or has the power to control both.
Contract means any contractual agreement or other arrangement with the NRC except as provided in §2009.570-1(c).
Contractor means any person, firm, unincorporated association, joint venture, co-sponsor, partnership, corporation, affiliates thereof, or their successors in interest, including their chief executives, directors, key personnel (identified in the contract), proposed consultants or subcontractors, which are a party to a contract with the NRC.
NRC-HQ-60-17-R-0001 ATTACHMENT 1
Evaluation activities means any effort involving the appraisal of a technology, process, product, or policy.
Offeror or prospective contractor means any person, firm, unincorporated association, joint venture, co-sponsor, partnership, corporation, or their affiliates or successors in interest, including their chief executives, directors, key personnel, proposed consultants, or subcontractors, submitting a bid or proposal, solicited or unsolicited, to the NRC to obtain a contract.
Organizational conflicts of interest means that a relationship exists whereby a contractor or prospective contractor has present or planned interests related to the work to be performed under an NRC contract which:
(1) May diminish its capacity to give impartial, technically sound, objective assistance and advice, or may otherwise result in a biased work product; or (2) May result in its being given an unfair competitive advantage.
Potential conflict of interest means that a factual situation exists that suggests that an actual conflict of interest may arise from award of a proposed contract. The term potential conflict of interest is used to signify those situations that (1) Merit investigation before contract award to ascertain whether award would give rise to an actual conflict; or (2) Must be reported to the contracting officer for investigation if they arise during contract performance.
Research means any scientific or technical work involving theoretical analysis, exploration, or experimentation.
Subcontractor means any subcontractor of any tier who performs work under a contract with the NRC except subcontracts for supplies and subcontracts in amounts not exceeding $10,000.
Technical consulting and management support services means internal assistance to a component of the NRC in the formulation or administration of its programs, projects, or policies which normally require that the contractor be given access to proprietary information or to information that has not been made available to the public. These services typically include assistance in the preparation of program plans, preliminary designs, specifications, or statements of work.
§2009.570-3 Criteria for recognizing contractor organizational conflicts of interest.
(a) General.
(1) Two questions will be asked in determining whether actual or potential organizational conflicts of interest exist:
(i) Are there conflicting roles which might bias an offeror's or contractor's judgment in relation to its work for the NRC?
(ii) May the offeror or contractor be given an unfair competitive advantage based on the performance of the contract?
(2) NRC's ultimate determination that organizational conflicts of interest exist will be made in light of common sense and good business judgment based upon the relevant facts. While it is difficult to identify and to prescribe in advance a specific method for avoiding all of the various situations or relationships that might involve potential organizational conflicts of interest, NRC personnel will pay particular attention to proposed contractual requirements that call for the rendering of advice, consultation or evaluation activities, or similar activities that directly lay the groundwork for the NRC's decisions on regulatory activities, future procurements, and research programs. Any work performed at an applicant or licensee site will also be closely scrutinized by the NRC staff.
(b) Situations or relationships. The following situations or relationships may give rise to organizational conflicts of interest:
(1) The offeror or contractor shall disclose information that may give rise to organizational conflicts of interest under the following circumstances. The information may include the scope of work or specification for the requirement being performed, the period of performance, and the name and telephone number for a point of contact at the organization knowledgeable about the commercial contract.
(i) Where the offeror or contractor provides advice and recommendations to the NRC in the same technical area where it is also providing consulting assistance to any organization regulated by the NRC.
(ii) Where the offeror or contractor provides advice to the NRC on the same or similar matter on which it is also providing assistance to any organization regulated by the NRC.
(iii) Where the offeror or contractor evaluates its own products or services, or has been substantially involved in the development or marketing of the products or services of another entity.
(iv) Where the award of a contract would result in placing the offeror or contractor in a conflicting role in which its judgment may be biased in relation to its work for the NRC, or would result in an unfair competitive advantage for the offeror or contractor.
(v) Where the offeror or contractor solicits or performs work at an applicant or licensee site while performing work in the same technical area for the NRC at the same site.
(2) The contracting officer may request specific information from an offeror or contractor or may require special contract clauses such as provided in §2009.570-5(b) in the following circumstances:
(i) Where the offeror or contractor prepares specifications that are to be used in competitive procurements of products or services covered by the specifications.
(ii) Where the offeror or contractor prepares plans for specific approaches or methodologies that are to be incorporated into competitive procurements using the approaches or methodologies.
(iii) Where the offeror or contractor is granted access to information not available to the public concerning NRC plans, policies, or programs that could form the basis for a later procurement action.
(iv) Where the offeror or contractor is granted access to proprietary information of its competitors.
(v) Where the award of a contract might result in placing the offeror or contractor in a conflicting role in which its judgment may be biased in relation to its work for the NRC or might result in an unfair competitive advantage for the offeror or contractor.
(c) Policy application guidance. The following examples are illustrative only and are not intended to identify and resolve all contractor organizational conflict of interest situations.
(1)(i) Example. The ABC Corp., in response to a Request For Proposal (RFP), proposes to undertake certain analyses of a reactor component as called for in the RFP. The ABC Corp. is one of several companies considered to be technically well qualified. In response to the inquiry in the RFP, the ABC Corp. advises that it is currently performing similar analyses for the reactor manufacturer.
(ii) Guidance. An NRC contract for that particular work normally would not be awarded to the ABC Corp. because the company would be placed in a position in which its judgment could be biased in relationship to its work for the NRC. Because there are other well-qualified companies available, there would be no reason for considering a waiver of the policy.
(2)(i) Example. The ABC Corp., in response to an RFP, proposes to perform certain analyses of a reactor component that is unique to one type of advanced reactor. As is the case with other technically qualified companies responding to the RFP, the ABC Corp. is performing various projects for several different utility clients. None of the ABC Corp. projects have any relationship to the work called for in the RFP. Based on the NRC evaluation, the ABC Corp. is considered to be the best qualified company to perform the work outlined in the RFP.
(ii) Guidance. An NRC contract normally could be awarded to the ABC Corp. because no conflict of interest exists which could motivate bias with respect to the work. An appropriate clause would be included in the contract to preclude the ABC Corp. from subsequently contracting for work with the private sector that could create a conflict during the performance of the NRC contract. For example, ABC Corp. would be precluded from the performance of similar work for the company developing the advanced reactor mentioned in the example.
(3)(i) Example. The ABC Corp., in response to a competitive RFP, submits a proposal to assist the NRC in revising NRC's guidance documents on the respiratory protection requirements of 10 CFR Part 20. ABC Corp. is the only firm determined to be technically acceptable. ABC Corp.
has performed substantial work for regulated utilities in the past and is expected to continue similar efforts in the future. The work has and will cover the writing, implementation, and administration of compliance respiratory protection programs for nuclear power plants.
(ii) Guidance. This situation would place the firm in a role where its judgment could be biased in relationship to its work for the NRC. Because the nature of the required work is vitally important in terms of the NRC's responsibilities and no reasonable alternative exists, a waiver of the policy, in accordance with §2009.570-9 may be warranted. Any waiver must be fully documented in accordance with the waiver provisions of this policy with particular attention to the establishment of protective mechanisms to guard against bias.
(4)(i) Example. The ABC Corp. submits a proposal for a new system to evaluate a specific reactor component's performance for the purpose of developing standards that are important to the NRC program. The ABC Corp. has advised the NRC that it intends to sell the new system to industry once its practicability has been demonstrated. Other companies in this business are using older systems for evaluation of the specific reactor component.
(ii) Guidance. A contract could be awarded to the ABC Corp. if the contract stipulates that no information produced under the contract will be used in the contractor's private activities unless this information has been reported to the NRC. Data on how the reactor component performs, which is reported to the NRC by contractors, will normally be disseminated by the NRC to others to preclude an unfair competitive advantage. When the NRC furnishes information about the reactor component to the contractor for the performance of contracted work, the information may not be used in the contractor's private activities unless the information is generally available to others. Further, the contract will stipulate that the contractor will inform the NRC contracting officer of all situations in which the information, developed about the performance of the reactor component under the contract, is proposed to be used.
(5)(i) Example. The ABC Corp., in response to a RFP, proposes to assemble a map showing certain seismological features of the Appalachian fold belt. In accordance with the representation in the RFP and §2009.570-3(b)(1)(i), ABC Corp. informs the NRC that it is presently doing seismological studies for several utilities in the eastern United States, but none of the sites are within the geographic area contemplated by the NRC study.
(ii) Guidance. The contracting officer would normally conclude that award of a contract would not place ABC Corp. in a conflicting role where its judgment might be biased. Section 2052.209-72(c) Work for Others, would preclude ABC Corp. from accepting work which could create a conflict of interest during the term of the NRC contract.
(6)(i) Example. AD Division of ABC Corp., in response to a RFP, submits a proposal to assist the NRC in the safety and environmental review of applications for licenses for the construction, operation, and decommissioning of fuel cycle facilities. ABC Corp. is divided into two separate and distinct divisions, AD and BC. The BC Division performs the same or similar services for industry. The BC Division is currently providing the same or similar services required under the NRC's contract for an applicant or licensee.
(ii) Guidance. An NRC contract for that particular work would not be awarded to the ABC Corp.
The AD Division could be placed in a position to pass judgment on work performed by the BC Division, which could bias its work for NRC. Further, the Conflict of Interest provisions apply to ABC Corp. and not to separate or distinct divisions within the company. If no reasonable alternative exists, a waiver of the policy could be sought in accordance with §2009.570-9.
(7)(i) Example. The ABC Corp. completes an analysis for NRC of steam generator tube leaks at one of a utility's six sites. Three months later, ABC Corp. is asked by this utility to perform the same analysis at another of its sites.
(ii) Guidance. Section 2052.290-72(c)(3) would prohibit the contractor from beginning this work for the utility until one year after completion of the NRC work at the first site.
(8)(i) Example. ABC Corp. is assisting NRC in a major on-site analysis of a utility's redesign of the common areas between its twin reactors. The contract is for two years with an estimated value of $5 million. Near the completion of the NRC work, ABC Corp. requests authority to solicit for a $100K contract with the same utility to transport spent fuel to a disposal site. ABC Corp. is performing no other work for the utility.
(ii) Guidance. The Contracting Officer would allow the contractor to proceed with the solicitation because it is not in the same technical area as the NRC work; and the potential for technical bias by the contractor because of financial ties to the utility is slight due to the relative value of the two contracts.
(9)(i) Example. The ABC Corp. is constructing a turbine building and installing new turbines at a reactor site. The contract with the utility is for five years and has a total value of $100 million.
ABC Corp. has responded to an NRC Request For Proposal requiring the contractor to participate in a major team inspection unrelated to the turbine work at the same site. The estimated value of the contract is $75K.
(ii) Guidance. An NRC contract would not normally be awarded to ABC Corp. because these factors create the potential for financial loyalty to the utility that may bias the technical judgment of the contractor.
(d) Other considerations.
(1) The fact that the NRC can identify and later avoid, eliminate, or neutralize any potential organizational conflicts arising from the performance of a contract is not relevant to a determination of the existence of conflicts prior to the award of a contract.
(2) It is not relevant that the contractor has the professional reputation of being able to resist temptations which arise from organizational conflicts of interest, or that a follow-on procurement is not involved, or that a contract is awarded on a competitive or a sole source basis.
§2009.570-4 Representation.
(a) The following procedures are designed to assist the NRC contracting officer in determining whether situations or relationships exist which may constitute organizational conflicts of interest with respect to a particular offeror or contractor. The procedures apply to small purchases meeting the criteria stated in the following paragraph (b) of this section.
(b) The organizational conflicts of interest representation provision at §2052.209-71 must be included in solicitations and contracts resulting from unsolicited proposals. The contracting officer must also include this provision for task orders and contract modifications for new work for:
(1) Evaluation services or activities; (2) Technical consulting and management support services; (3) Research; and (4) Other contractual situations where special organizational conflicts of interest provisions are noted in the solicitation and would be included in the resulting contract. This representation requirement also applies to all modifications for additional effort under the contract except those issued under the "Changes" clause. Where, however, a statement of the type required by the organizational conflicts of interest representation provisions has previously been submitted with regard to the contract being modified, only an updating of the statement is required.
(c) The offeror may, because of actual or potential organizational conflicts of interest, propose to exclude specific kinds of work contained in a RFP unless the RFP specifically prohibits the exclusion. Any such proposed exclusion by an offeror will be considered by the NRC in the evaluation of proposals. If the NRC considers the proposed excluded work to be an essential or integral part of the required work and its exclusion would be to the detriment of the competitive posture of the other offerors, the NRC shall reject the proposal as unacceptable.
(d) The offeror's failure to execute the representation required by paragraph (b) of this section with respect to an invitation for bids is considered to be a minor informality. The offeror will be permitted to correct the omission.
§2009.570-5 Contract clauses.
(a) General contract clause. All contracts and simplified acquisitions of the types set forth in
§2009.570-4(b) must include the clause entitled, "Contractor Organizational Conflicts of Interest," set forth in §2052.209-72.
(b) Other special contract clauses. If it is determined from the nature of the proposed contract that an organizational conflict of interest exists, the contracting officer may determine that the conflict can be avoided, or, after obtaining a waiver in accordance with §2009.570-9, neutralized through the use of an appropriate special contract clause. If appropriate, the offeror may negotiate the terms and conditions of these clauses, including the extent and time period of any restriction. These clauses include but are not limited to:
(1) Hardware exclusion clauses which prohibit the acceptance of production contracts following a related non-production contract previously performed by the contractor; (2) Software exclusion clauses; (3) Clauses which require the contractor (and certain of its key personnel) to avoid certain organizational conflicts of interest; and (4) Clauses which provide for protection of confidential data and guard against its unauthorized use.
§2009.570-6 Evaluation, findings, and contract award.
The contracting officer shall evaluate all relevant facts submitted by an offeror and other relevant information. After evaluating this information against the criteria of §2009.570-3, the contracting officer shall make a finding of whether organizational conflicts of interest exist with respect to a particular offeror. If it has been determined that real or potential conflicts of interest exist, the contracting officer shall:
(a) Disqualify the offeror from award; (b) Avoid or eliminate such conflicts by appropriate measures; or (c) Award the contract under the waiver provision of §2009.570-9.
§2009.570-7 Conflicts identified after award.
If potential organizational conflicts of interest are identified after award with respect to a particular contractor and the contracting officer determines that conflicts do exist and that it would not be in the best interest of the Government to terminate the contract, as provided in the clauses required by §2009.570-5, the contracting officer shall take every reasonable action to avoid, eliminate, or, after obtaining a waiver in accordance with §2009.570-9, neutralize the effects of the identified conflict.
§2009.570-8 Subcontracts.
The contracting officer shall require offerors and contractors to submit a representation statement from all subcontractors (other than a supply subcontractor) and consultants performing services in excess of $10,000 in accordance with §2009.570-4(b). The contracting officer shall require the contractor to include contract clauses in accordance with §2009.570-5 in consultant agreements or subcontracts involving performance of work under a prime contract.
§2009.570-9 Waiver.
(a) The contracting officer determines the need to seek a waiver for specific contract awards with the advice and concurrence of the program office director and legal counsel. Upon the recommendation of the Senior Procurement Executive, and after consultation with legal counsel, the Executive Director for Operations may waive the policy in specific cases if he determines that it is in the best interest of the United States to do so.
(b) Waiver action is strictly limited to those situations in which:
(1) The work to be performed under contract is vital to the NRC program; (2) The work cannot be satisfactorily performed except by a contractor whose interests give rise to a question of conflict of interest.
(3) Contractual and/or technical review and surveillance methods can be employed by the NRC to neutralize the conflict.
(c) The justification and approval documents for any waivers must be placed in the NRC Public Document Room.
§2009.570-10 Remedies.
In addition to other remedies permitted by law or contract for a breach of the restrictions in this subpart or for any intentional misrepresentation or intentional nondisclosure of any relevant interest required to be provided for this section, the NRC may debar the contractor from subsequent NRC contracts.
NRC-HQ-60-17-R-0001; ATTACHMENT 2 CONTRACTOR SPENDING PLAN (CSP)
(TO BE COMPLETED AS A PART OF THE OFFERORS COST PROPOSAL FOR EACH COST REIMBURSEMENT CONTRACT OR INDIVIDUAL TASK ORDER OR FOR ANY CONTRACT OR TASK ORDER MODIFICATION WHICH EXCEEDS $100,000 AND HAS A PERFORMANCE PERIOD EXCEEDING 6 MONTHS)
Solicitation No.
Period of Performance: From ______ To ______________
Contract No. ________________________
Task Order No. Modification No.
Total Estimated Costs (including fixed fee, $
Offeror/Contractor Name:
if any) of the Proposed Contract/Task Order/
Modification (to a contract or task order) at the time of proposal submission. Does not include options.
Provide cost details by month for the total contract/task order/or task order modification Cost Elements 1st Month 2nd Month 3rd Month 4th Month 5th Month 6th Month Direct Costs Indirect Costs Total Estimated Costs including fixed fee if any Projected Completion Cost Elements 7th Month 8th Month 9th Month 10th Month 11th Month 12th Month Direct Costs Indirect Costs Total Estimated Costs including fixed fee if any Projected Completion
NRC-HQ-60-17-R-0001 ATTACHMENT 3 MONTHLY LETTER STATUS REPORT INSTRUCTIONS FOR CONTRACTS AND ORDERS The contractor shall submit an electronic Monthly Letter Status Report (MLSR) by the 20th day of each month to the Contracting Officers Representative (COR) and the Contracting Officer (CO). If orders are issued under the contract, a separate MLSR must be provided for each order. MLSRs are not required once the NRC determines that work under the contract/order is complete, and the final costs are acceptable. A SAMPLE TEMPLATE, WHICH MAY BE USED TO COMPLETE THE MLSR, IS ENCLOSED.
Provide the information requested in each of the following sections if applicable.
I. CONTRACT/ORDER IDENTIFICATION & CONTACT INFORMATION Reporting period:
Contract number:
Order number:
Contract title and period of performance:
Order title and period of performance:
CORs name, telephone number, and e-mail address:
Full name and address of the contractor:
Name, telephone numbers and email addresses of the Contractor Project:
Manager(s)/Contractor Lead Reviewer:
II. FINANCIAL STATUS A. Overall Funding Information Total Ceiling Amount: $
Total Amount of Funds Obligated to Date: $
Total Invoiced for this Reporting Period: $
Total Amount Invoiced - Cumulative Amount to Date: $
Total Amount of Funds Expended to Date (Based on Obligated Funds): $
Percentage of Funds Expended to Date (Based on Obligated Funds): %
Balance of Obligated Funds Remaining (Based on Invoiced Amount): $
Total Amount Invoiced & Costs Incurred (Invoiced amounts & amounts not yet invoicede.g. pending /outstanding to subcontractor): $
Balance of Obligated Funds Remaining After Deducting Total Amount Invoiced &
Amounts Not Yet Invoiced (Costs Incurred): $
Balance of Funds Required for Completion: $
2 B. Contractor Acquired Property Report all property with an acquisition cost of $5,000 or more (including Information Technology (IT) hardware and software), acquired for the project during the month. Report all sensitive property regardless of cost. The following information is required for each reported item:
- Item/property description;
- Manufacturer, model number, and serial number, if applicable;
- Acquisition cost or development cost; and
- Date received.
If property was not acquired during the reporting month, include a negative statement to that effect in the MLSR.
The final MLSR for the contract shall include a closeout property report certifying that property with an acquisition cost of greater than $5,000 (including IT hardware and software) and sensitive property regardless of cost is included in the final property report and that the list is complete. For each item listed, the report shall contain:
- Item/property description;
- Manufacturer; the model number, & the serial number, if applicable;
- Acquisition or development cost; and
- Date received.
The closeout property report shall identify any ongoing or contemplated NRC projects on which the property could be utilized. If no property was acquired under the contract, include a negative report. Note any property requiring special handling based on security, health, safety, or other reasons as part of the report.
C. NRC-Funded Software Report NRC funded software with a useful life of 2 years or more and a development cost of greater than $5,000. Provide the following information for each item of NRC funded software:
- Software name and function:
- Development cost:
- Computer language used:
- Operating system:
- Physical location of the software and/or the hardware system:
- Date the software development was completed:
- Scheduled replacement date or projected useful life. If the useful life is not readily apparent, the useful life is considered to be 5 years from the day the software was considered operational:
III. TECHNICAL STATUS A. Deliverables/Milestones Schedule Provide the following information for each deliverable/milestone identified in the SOW:
- Task/subtask:
Description:
3
- Planned completion date:
- Revised completion date if applicable:
- Actual completion date:
The deliverables/milestones schedule shall be revised as necessary. Any variance in schedule shall be identified and discussed in detail. Discussion shall include the cause for the variance, together with any proposed solution to bring the dates within the original planned dates.
B. Progress During Reporting Period Provide a clear and concise discussion of the work performed during the reporting period.
Include sufficient detail to support the costs reported for the reporting period. A summary of significant meetings and conference calls must be included. In addition, the current status of each deliverable, task, or service shall be identified. Progress reported as "worked on all tasks" is not acceptable.
C. Travel Travel taken during the reporting period shall be fully described and shall include, at a minimum, the purpose of the travel, whether prior NRC authorization was required and obtained, the names of all travelers, the beginning and ending dates of the travel, and the destination point.
D. Anticipated and Encountered Problem Areas Problems encountered during the reporting period and anticipated in subsequent period(s)
(to include, for example, problems or circumstances that require a change in the level of effort or estimated cost, scope of work, or travel requirements) shall be identified.
Discussion of problems encountered during the reporting period shall include the actual solution. If the solution was not implemented during the reporting period, a detailed discussion of the proposed solution shall be included. The status of the problem shall be updated in subsequent MLSRs until problem resolution is achieved and reported. Clearly identify the person(s) and/or organization(s) with responsibility to address the problem. If NRC is required to take action to resolve a problem or concern, the COR should be notified separately.
A discussion of the impact on the projected cost and schedule of the project or task order shall be included. If the projected actual cost is expected to be greater than or less than the planned cost and/or if the schedule is projected to be longer than or less than the planned schedule, an in depth rationale for the difference(s) shall be provided. Actions to mitigate schedule delays and/or cost/price increases shall be thoroughly described.
Problems or circumstances requiring a modification to the level of effort, estimated cost, scope of work, or travel requirements shall also be discussed in the MLSR. The COR should be notified separately if a modification is needed. Such notification shall not be delayed until issuance of the MLSR.
4 E. Plans for the Next Reporting Period Provide a concise discussion of work to be performed and a description of anticipated travel during the next reporting period. Describe milestones anticipated to be completed in the next reporting period.
F. Staff Hours Summary The staff hours summary must identify the task/subtask, the staff assigned to the task/subtask, hours budgeted, hours expended for this reporting period, total cumulative hours expended and the task/subtask status.
IV. INFORMATION TECHNOLOGY SECURITY TRAINING In accordance with the clause, NRC INFORMATION TECHNOLOGY SECURITY TRAINING, contractors shall ensure that their employees, consultants, and subcontractors with access to the agency's information technology (IT) equipment and/or IT services complete NRC's online initial and refresher IT security training requirements to ensure that their knowledge of IT threats, vulnerabilities, and associated countermeasures remains current. Both the initial and refresher IT security training courses generally last an hour or less and can be taken during the employee's regularly scheduled work day.
Where the contract/order includes the clause, NRC INFORMATION TECHNOLOGY SECURITY TRAINING, the MLSR must include the following information for all completed training:
(1) Name of the individual completing the course:
(2) Course title:
(3) Course completion date:
The MLSR must also include the following information for those individuals who have not completed their required training:
(1) Name of the individual who has not yet completed the training:
(2) Title of the course(s) which must still be completed:
(3) Anticipated course completion date(s):
V. LICENSE FEE RECOVERY COST STATUS This section is required if any portion of the work described in the Statement of Work is fee recoverable.
Pursuant to the provisions on fees of Title 10 of the Code of Federal Regulations Parts 170 and 171, provide the total amount of fee recoverable costs incurred during the reporting period, the fiscal year to date costs, and the cumulative total costs to date for each task/project. The License Fee Recovery Cost Status (LFRCS) shall be recorded on a separate page as part of the MLSR, and shall be in the format provided in the MLSR template under the LFRCS Section.
Each report will contain a docket number, cost activity code (CAC) or other unique identifier.
Facilities must be sorted by docket number/identifier. Unit numbers must be identified for each facility included in the LFRCS table. For work that involves more than one facility at the same site, each facility should be listed separately, and the costs should be split
5 appropriately between the facilities. Common costs, as defined below, must be identified separately in the LFRCS.
Common costs are those costs that are not licensee unique and associated with the performance of an overall program that benefit all similar licensees covered under that program or that are required to satisfactorily carry out the program. Common costs include costs associated with the following: preparatory or start-up efforts to interpret and reach agreement on methodology, approach, acceptance criteria, regulatory position, or technical reporting requirements; efforts associated with the "lead plant" concept that might be involved during the first one or two plant reviews; meetings and discussions involving the above efforts to provide orientation, background knowledge or guidance during the course of a program; any technical effort applied to a docket or other unique identifier; and project management. Common costs must be reported monthly for each docket or unique identifier.
Common costs must be computed based on the proportion of direct costs incurred against each docket or unique identifier for the reporting period.
Any/all non-fee recoverable costs must be accounted for in the cost breakdown table of the MLSR template with the corresponding non-fee recoverable CAC as directed by the COR.
VI. SPENDING PLAN UPDATERequired for Cost Reimbursement, Labor-Hour and Time-and-Materials Contracts/Orders (Complete as Applicable for Other Contract Types)
The initial Spending Plan must be included in the initial MLSR. Thereafter, the spending plan shall be updated on the MLSR Spending Plan Update Template in Excel (enclosed),
and submitted with the MLSR. Spending plan updates shall encompass two fiscal years (current fiscal year and following fiscal year). Discussion shall include significant spending plan variances, the cause for the variance, and proposed solutions to bring the cost within planned amounts. Definitions of spending plan terms are provided below:
Planned - Spending plan agreed to by the parties at time of award.
Revised - Updated spending plan revised by the contractor. Spending plan shall be updated as necessary.
Actual - Total amount/costs expended by the contractor as reported in the MLSR.
Variance - Percentage difference between planned, or revised if applicable, and actual
ENCLOSURE MONTHLY LETTER STATUS REPORT-TEMPLATE Reporting Period Start Date Reporting Period End Date NRC Contract Number Order Number (if applicable)
Contract/Order Title Period of Performance Start Date:
Period of Performance End Date:
Contracting Officers Representative (COR)
COR Telephone COR E-mail Contractor Name Contractor Complete Address (Street, City, State, and Zip Code)
Contract Project Manager(s)/Contractor Lead Reviewer Telephone E-mail Provide the information requested in each of the following sections if applicable. (Please insert N/A beside items that are not applicable)
FINANCIAL STATUS A. Overall Funding:
- 1.
Total Ceiling Amount
- 2.
Total Amount of Funds Obligated to Date
- 3.
Total Amount Invoiced - This Period
- 4.
Total Amount Invoiced - Cumulative Amount to Date
- 5.
Total Amount of Funds Expended to Date (Based on Obligated Funds)
- 6.
Percentage of Funds Expended to Date (Based on Obligated Funds)
- 7.
Balance of Obligated Funds Remaining (Based on Invoiced Amounts)
- 8.
Total Amount/Costs Incurred (Invoiced amounts & amounts not yet invoicede.g. pending; outstanding to subcontractor)
- 9.
Balance of Obligated Funds Remaining after Deducting Total Incurred Amounts/Costs
- 10.
Balance of Funds Required for Completion
2 B. Contractor Acquired Property:
Item*
Description Manufacturer Model Number Serial Number Acquisition Cost ($)
Receipt Date Property Identification Number
- Asterisk represents sensitive item C. NRC-Funded Software:
Name*
Function Development Cost ($)
Computer Language Used Operating System Location of System Date Software Completed Date of Scheduled Replacement/
Useful Life
- Asterisk represents sensitive software TECHNICAL STATUS A. Deliverables/Milestones Schedule:
(Any variance in schedule shall be identified and discussed in detail. Discussion shall include the cause for the variance, together with any proposed solution to bring the dates within the original planned dates.)
Task/Subtask Description Planned Completion Date Revised Completion Date (if applicable)
Actual Completion Date B. Progress during Reporting Period: ___________________________________________
C. Travel for this Period:
Staff Purpose of Travel NRC Authorization Required/
Obtained*
Start Date End Date Destination/Activity
- Include name of NRC authorizing official and date authorization was obtained.
3 D. Anticipated and Encountered Problem Areas: __________________________________
E. Plans for the Next Reporting Period: ___________________________________________
F. Staff Hours Summary:
Task/Subtask/Phase Staff Assigned Hours Budgeted Hours Expended This Reporting Period Total Cumulative Hours Expended Notes TRAINING (Complete if contract/order includes the clause, NRC INFORMATION TECHNOLOGY SECURITY TRAINING)
Completed Training:
Name of Individual Completing the Course During This Period Course Title Course Completion Date Training To Be Completed:
Name of Individual Who has NOT, To Date, Completed the Required Training Course Title Anticipated Course Completion Date
4 LICENSE FEE RECOVERY COST STATUS Reporting Period Start Date Reporting Period End Date Contract Number Order Number Project Title Licensee Task Order No.
Facility Name/Unit Number Docket Number CAC Number Period Costs Fiscal Year Costs to Date Cumulative Costs to Date Important Note - Individual administrative costs (e.g. costs associated with overall project management/coordination, administrative setup/monitoring of the task order/agreement, preparation of the MLSR, etc.) must be included in the current period costs (i.e. these costs should not be noted as separate costs/items). Administrative costs must be proportionately allocated to each line item listed in the summary table above. Any/all non-fee-recoverable costs must be accounted for in the above table with the appropriate non-billable Cost Activity Code (CAC) as provided by the COR. The total Period Costs in the above table shall equal the total amount charged to NRC for this period.
5 SPENDING PLAN - Fiscal Year (FY) _______
Required for Cost Reimbursement, Labor-Hour and Time-and-Materials Contracts/Orders (Complete as applicable for other contract types)
FY_____
Oct.
Nov.
Dec.
Jan.
Feb.
Mar.
April May June July Aug.
Sept.
TOTAL Planned ($)
Revised ($)
Actual ($)
Variance
(%)
FY_____
Oct.
Nov.
Dec.
Jan.
Feb.
Mar.
April May June July Aug.
Sept.
TOTAL Planned ($)
Revised ($)
Actual ($)
Variance
(%)
Spending Plan.xlsx
NRC-HQ-60-17-R-0001 ATTACHMENT 4 BILLING INSTRUCTIONS FOR COST-REIMBURSEMENT TYPE CONTRACTS (JUL 2015)
General: During performance and through final payment of this contract, the contractor is responsible for the accuracy and completeness of data within the System for Award Management (SAM) database and for any liability resulting from the Governments reliance on inaccurate or incomplete SAM data.
The contractor shall prepare invoices/vouchers for reimbursement of costs in the manner and format described herein. FAILURE TO SUBMIT INVOICES/VOUCHERS IN ACCORDANCE WITH THESE INSTRUCTIONS MAY RESULT IN REJECTION OF THE INVOICE/VOUCHER AS IMPROPER.
Standard Forms: Reimbursement requests shall be submitted on the payee's letterhead, invoice/voucher, or on the Government's Standard Form 1034, "Public Voucher for Purchases and Services Other than Personal," and Standard Form 1035, "Public Voucher for Purchases Other than Personal--Continuation Sheet."
Electronic Invoice/Voucher Submissions: The preferred method of submitting invoices/vouchers is electronically to the U.S. Nuclear Regulatory Commission, via email to:
NRCPayments@nrc.gov.
Hard-Copy Invoice/Voucher Submissions: If you submit a hard-copy of the invoice/voucher, a signed original and supporting documentation shall be submitted to the following address:
NRC Payments U.S. Nuclear Regulatory Commission One White Flint North 11555 Rockville Pike Mailstop O3-E17A Rockville, MD 20852-2738 Purchase of Capital Property: ($50,000 or more with life of one year or longer)
Contractors must report to the Contracting Officer, electronically, any capital property acquired with contract funds having an initial cost of $50,000 or more, in accordance with procedures set forth in NRC Management Directive (MD).
Agency Payment Office: Payment will continue to be made by the office designated in the contract in Block 12 of the Standard Form 26, or Block 25 of the Standard Form 33, whichever is applicable.
Frequency: The contractor shall submit requests for reimbursement once each month, unless otherwise authorized by the Contracting Officer.
Format: Invoices/Vouchers shall be submitted in the format depicted on the attached sample form entitled "Invoice/Voucher for Purchases and Services Other Than Personal". Alternate formats are permissible only if they address all requirements of the Billing Instructions. The
NRC-HQ-60-17-R-0001 ATTACHMENT 4 BILLING INSTRUCTIONS FOR COST-REIMBURSEMENT TYPE CONTRACTS (JUL 2015) instructions for preparation and itemization of the invoice/voucher are included with the sample form.
Task Order Contracts: The contractor must submit a separate invoice/voucher for each individual task order with detailed cost information. This includes all applicable cost elements and other items discussed in paragraphs (a) through (s) of the attached instructions. In addition, the invoice/voucher must specify the contract number, and the NRC-assigned task/delivery order number.
Billing of Costs after Expiration of Contract: If costs are incurred during the contract period and invoiced after the contract has expired, you must cite the period during which these costs were incurred. To be considered a proper expiration invoice/voucher, the contractor shall clearly mark it "EXPIRATION INVOICE" or EXPIRATION VOUCHER".
Final invoices/vouchers shall be marked "FINAL INVOICE" or "FINAL VOUCHER".
Currency: Invoices/Vouchers must be expressed in U.S. Dollars.
Supersession: These instructions supersede previous Billing Instructions for Cost-Reimbursement Type Contracts (MAY 2013).
NRC-HQ-60-17-R-0001 ATTACHMENT 4 BILLING INSTRUCTIONS FOR COST-REIMBURSEMENT TYPE CONTRACTS (JUL 2015)
INVOICE/VOUCHER FOR PURCHASES AND SERVICES OTHER THAN PERSONAL (SAMPLE FORMAT - COVER SHEET)
- 1. Official Agency Billing Office NRC Payments U.S. Nuclear Regulatory Commission One White Flint North 11555 Rockville Pike Mailstop O3-E17A Rockville, MD 20852-2738
- 2. Invoice/Voucher Information
- a. Payee's DUNS Number or DUNS+4. The Payee shall include the Payees Data Universal Number (DUNS) or DUNS+4 number that identifies the Payees name and address. The DUNS+4 number is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the Payee to identify alternative Electronic Funds Transfer (EFT) accounts for the same parent concern.
- b. Taxpayer Identification Number. The Payee shall include the Payees taxpayer identification number (TIN) used by the Internal Revenue Service (IRS) in the administration of tax laws.
(See IRS Web site:
http://www.irs.gov/Individuals/International-Taxpayers/Taxpayer-Identification-Numbers-(TIN)).
- c. Payees Name and Address. Show the name of the Payee as it appears in the contract and its correct address. Where the Payee is authorized to assign the proceeds of this contract in accordance with the clause at Federal Acquisition Regulation (FAR) 52.232-23 Assignment of Claims, the Payee shall require as a condition of any such assignment, that the assignee shall register separately in the System for Award Management (SAM) database at http://sam.gov and shall be paid by EFT in accordance with the terms of this contract. See FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management.
- d. Contract Number. Insert the NRC contract number (including Enterprise-wide Contract (EWC)), GSA Federal Supply Schedule (FSS), Governmentwide Agency Contract (GWAC) number, or Multiple Agency Contract (MAC) number, as applicable.
- e. Task Order Number. Insert the task/delivery order number (If Applicable). Do not include more than one task order per invoice or the invoice may be rejected as improper.
- f. Invoice/Voucher. The appropriate sequential number of the invoice/voucher, beginning with 001 should be designated. Contractors may also include an individual internal accounting number, if desired, in addition to the 3-digit sequential number.
- g. Date of Invoice/Voucher. Insert the date the invoice/voucher is prepared.
NRC-HQ-60-17-R-0001 ATTACHMENT 4 BILLING INSTRUCTIONS FOR COST-REIMBURSEMENT TYPE CONTRACTS (JUL 2015)
- h. Billing Period. Insert the beginning and ending dates (day, month, year) of the period during which costs were incurred and for which reimbursement is requested.
- i. Description of Deliverables. Provide a brief description of supplies or services, quantity, unit cost, and total cost.
- j. Work Completed. Provide a general summary description of the services performed or products submitted for the invoice period and specify the section or Contract Line Item Number (CLIN) or SubCLIN in the contract pertaining to the required deliverable(s).
- k. Shipping. Insert weight and zone of shipment, if shipped by parcel post.
- l. Charges for freight or express shipments. Attach prepaid bill if shipped by freight or express.
- m. Instructions. Include instructions to consignee to notify the Contracting Officer of receipt of shipment.
- n. For Indefinite Delivery contracts, the final invoice/voucher shall be marked "FINAL INVOICE or "FINAL VOUCHER".
- o. Final invoices must include the name of the NRC Contracting Officers Representative (COR) and Contracting Officer.
- p. Direct Costs. Insert the amount billed for the following cost elements, adjustments, suspensions, and total amounts, for both the current billing period and for the cumulative period (from contract inception to end date of this billing period).
(1)
Direct Labor. This consists of salaries and wages paid (or accrued) for direct performance of the contract itemized as follows:
Labor Hours Cumulative Category Billed Rate Total Hours Billed (2)
Fringe Benefits. This represents fringe benefits applicable to direct labor and billed as a direct cost. Where a rate is used indicate the rate. Fringe benefits included in direct labor or in other indirect cost pools should not be identified here.
(3)
Contractor-acquired property ($50,000 or more). List each item costing $50,000 or more and having a life expectancy of more than one year. List only those items of equipment for which reimbursement is requested. For each such item, list the following (as applicable): (a) an item description, (b) manufacturer, (c) model number, (d) serial number, (e) acquisition cost, (f) date of purchase, and (g) a copy of the purchasing document.
NRC-HQ-60-17-R-0001 ATTACHMENT 4 BILLING INSTRUCTIONS FOR COST-REIMBURSEMENT TYPE CONTRACTS (JUL 2015)
(4)
Contractor-acquired property (under $50,000), Materials, and Supplies. These are equipment other than that described in (3) above, plus consumable materials and supplies. List by category. List items valued at $1,000 or more separately. Provide the item number for each piece of equipment valued at $1,000 or more.
(5)
Premium Pay. This enumeration in excess of the basic hourly rate. (Requires written approval of the Contracting Officer.)
(6)
Consultant Fee. The supporting information must include the name, hourly or daily rate of the consultant, and reference the NRC approval (if not specifically approved in the original contract).
(7)
Travel. Total costs associated with each trip must be shown in the following format:
Start Date Destination Costs From To From To (Must include separate detailed costs for airfare, per diem, and other transportation expenses. All costs must be adequately supported by copies of receipts or other documentation.)
(8)
Subcontracts. Include separate detailed breakdown of all costs paid to approved subcontractors during the billing period.
(9)
Other Costs. List all other direct costs by cost element and dollar amount separately.
- q. Indirect Costs (Overhead and General and Administrative Expense). Cite the formula (rate and base) in effect in accordance with the terms of the contract, during the time the costs were incurred and for which reimbursement is requested.
- r. Fixed-Fee. If the contract provides for a fixed-fee, it must be reimbursed as indicated in the contract. Cite the formula or method of computation. Include this information as it applies to individual task orders as well.
(1) The NRC will withhold payment of 15% of the negotiated contract fixed-fee amount, not to exceed $100,000.
(2) If the fee withholding amount has reached $100,000, the contractor may resume billing the NRC for the balance of its fee under subsequent invoices for work completed.
NRC-HQ-60-17-R-0001 ATTACHMENT 4 BILLING INSTRUCTIONS FOR COST-REIMBURSEMENT TYPE CONTRACTS (JUL 2015)
(3) Any fee amounts withheld by the NRC will be paid to the contractor during contract closeout in increments, following the submission/settlement of indirect rate proposals in accordance with FAR 52.216-8, Fixed Fee (JUN 2011).
- s. Total Amount Billed. Insert columns for total amounts for the current and cumulative periods.
- t. Adjustments. Insert columns for any adjustments, including outstanding suspensions for deficient or defective products or nonconforming services, for the current and cumulative periods.
- u. Grand Totals.
NRC-HQ-60-17-R-0001 ATTACHMENT 4 BILLING INSTRUCTIONS FOR COST-REIMBURSEMENT TYPE CONTRACTS (JUL 2015)
- 3. Sample Invoice/Voucher Information Sample Invoice/Voucher Information (Supporting Documentation must be attached)
This invoice/voucher represents reimbursable costs for the billing period from _ through _.
Amount Billed Current Period Cumulative (a)
Direct Costs (1)
Direct labor (2)
Fringe benefits (% of direct labor)
(3)
Government property ($50,000 or more)
(4)
Government property, Materials, and Supplies (under $50,000 per item)
(5)
Premium pay (NRC approved overtime)
(6)
Consultants Fee (7)
Travel (8)
Subcontracts (9)
Other costs Total Direct Costs:
(b)
Indirect Costs (provide the rate information applicable to your firm)
(10)
Overhead % of (Indicate Base)
(11)
General and Administrative (G&A) %
of (Indicate Base)
Total Indirect Costs:
(c)
Fixed-Fee:
(12)
Fixed-Fee Calculations:
- i.
Total negotiated contract fixed-fee percent___ and amount $_________
ii.
85% allowable fee amount $_________
iii.
Cumulative fee billed on prior invoices $_________
iv.
Fee due this invoice (not to exceed 85% of fee earned based upon negotiated contract fee percentage) $_________
Note: The fee balance withheld by NRC may not exceed $100,000.
Total Fixed-Fee:
NRC-HQ-60-17-R-0001 ATTACHMENT 4 BILLING INSTRUCTIONS FOR COST-REIMBURSEMENT TYPE CONTRACTS (JUL 2015)
(d)
Total Amount Billed (e)
Adjustments (+/-)
(f)
Grand Total (The invoice/voucher format provided above must include information similar to that included below in the following to ensure accuracy and completeness.)
SAMPLE SUPPORTING INFORMATION The budget information provided below is for format purposes only and is illustrative.
Cost Elements:
- 1)
Direct Labor - $2,400 Labor Hours Cumulative Category Billed Rate Total Hours Billed Senior Engineer I 100
$14.00
$1,400 975 Engineer 50
$10.00
$ 500 465 Computer Analyst 100
$ 5.00
$ 500 320
$2,400 1,760 hrs.
- 2)
Fringe Benefits - $480 Fringe @ 20% of Direct Salaries Labor Fringe Category Salaries Amount Senior Engineer I
$1,400
$280 Engineer
$ 500
$100 Computer Analyst
$ 500
$100
$2,400
$480
- 3)
Government-furnished and contractor-acquired property ($50,000 or more) - $60,000 Prototype Spectrometer - item number 1000-01 = $60,000
- 4)
Government-furnished and contractor-acquired property (under $50,000), Materials, and Supplies - $2,000
NRC-HQ-60-17-R-0001 ATTACHMENT 4 BILLING INSTRUCTIONS FOR COST-REIMBURSEMENT TYPE CONTRACTS (JUL 2015) 10 Radon tubes @ $110.00
= $1,100 6 Pairs Electrostatic gloves @ $150.00
= $ 900
$2,000
- 5)
Premium Pay - $150 Walter Murphy - 10 hours1.157407e-4 days <br />0.00278 hours <br />1.653439e-5 weeks <br />3.805e-6 months <br /> @ $10.00 Per Hour (Reg. Pay) = $100 x 1.5 OT rate = $150 (EX: Premium pay for this individual was approved and authorized under this contract by the NRC Contracting Officer by letter dated 6/1/2011.)
- 6)
Consultants' Fee - $100 Dr. Carney - 1 hour1.157407e-5 days <br />2.777778e-4 hours <br />1.653439e-6 weeks <br />3.805e-7 months <br /> fully-burdened @ $100 = $100
- 7)
Travel - $2,640 (i)
Airfare: (2 Roundtrip trips for 1 person @ $300 per r/t ticket)
Start Date End Date Days From To Cost 4/1/2011 4/7/2011 7
Philadelphia, PA Wash, D.C.
$300 7/1/2011 7/8/2011 8
Philadelphia, PA Wash, D.C.
$300 (ii)
Per Diem: $136/day x 15 days = $2,040
- 8)
Subcontracting - $30,000 Company A
= $10,000 Company B
= $20,000
$30,000 (EX: Subcontracts for Companies A & B were consented to by the Contracting Officer by letter dated 6/15/2011.)
- 9)
Other Costs - $5,100 Honorarium for speaker at American Nuclear Society conference = $5,000 Nuclear Planet Journal subscription fee = $100
- 10)
Overhead Expense - $41,148 Overhead @ 40% of Total Direct Costs
- 11)
General and Administrative (G&A) Expense - $22,784 G&A @ 20% of Total Costs, excluding subcontracts and consultants
NRC-HQ-60-17-R-0001 ATTACHMENT 4 BILLING INSTRUCTIONS FOR COST-REIMBURSEMENT TYPE CONTRACTS (JUL 2015)
- 12)
Fixed-Fee - $8,218 Fixed-Fee applied to Total Costs @ 5%
Fixed-Fee Calculations:
- i.
Total contract fixed-fee $100,000 ii.
85% allowable fee $85,000 iii.
Cumulative fee billed on prior invoices $85,000 iv.
Fee due this invoice (not to exceed 85% of fee earned based upon negotiated contract fee percentage) $8,218 Total Amount Billed
$175,020 Adjustments (+/-)
- $8,218 Grand Total
$166,802
GSE POWER SYSTEMS Facility requirements reports NRC Nuclear Power Plant Control Room Simulator for Conducting HPE PREPARED FOR: The NRC, Rockville MO DOCUMENT NUMBER: NRC-FRR DOCUMENT DATE: Oct 22,2010 REVISION:
00 Prepared By:
Richard Froelich GSE Systems Hardware Engineering Approved By:
George McCullough Sr.
GSE Program Manager Approved By:
Amy 0' Agostino NRC Project Officer Licensed Data Legend Information herein is proprietary to GSE Systems, Inc. and is disclosed in confidence.
Title to all information herein remains in GSE Systems, Inc.
Recipient agrees not to use, perform,
- execute, or reproduce any information herein or any portion thereof except solely for operation, calibration, modification, maintenance and repair of the specific equipment purchased from GSE Systems, Inc. Recipient agrees to keep all information herein confidential, and not to sell, transfer, sublicense, disclose or otherwise make available to others any information herein, unless authorized in writing.
Recipient agrees to apply this marking to any reproduction of any of the information herein.
NRC-HQ-60-17-R-0001 ATTACHMENT 5
Table of Contents REVISION HISTORY IV 1.0 GENERAL VI 2.0 SPACE REQUIREMENTS AND EQUIPMENT LOCA nON 1
2.1 MINIMUM DIMENSION FOR SIMULATOR 1
2.2 EQUIPMENT ACCESS REQUIREMENTS 1
2.3 LOCATION 1
2.5 OFFICE AREA RECOMMENDATIONS 3
2.6 STORAGE SPACE RECOMMENDATIONS.............................................*.................................................................
3 3.0 ELECTRICAL POWER REQUIREMENTS 4
3.1 POWER SOURCE 4
3.2 ELECTRICAL LOAD 4
4.0 ENVIRONMENT 5
4.1 TEMPERATURE AND HUMIDITY LIMITS..............*............*..................................................................................
5 4.2 AIR CONDITIONING REQUIREMENTS 5
4.3 AIR FILTRATION 5
5.0 ELECTROMAGNETIC INTERFERENCE 6
Scope This document provides the simulator facility requirements.
Groups Affected Hardware Engineering
Revision History Revision Date Ori2inator Description!Reason 00 10/22/10 R.Froelich Initial Release.
Ar.rnnvm nA~r.rintinn
List of Acronyms Revision Date Orie:inator DescriptionlReason 00 10/22/10 R.Froelich Initial Release.
1.0 General This report provides typical and general information required for the planning and preparation of the facility which will house the new NRC Nuclear Power Plant Control Room Simulator for Conducting HPE. The information in this report is based on the configuration and details to date and GSE Systems prior experience with installation of classroom simulators. This report is submitted to the NRC in accordance with the contract requirements.
This report contains both requirements and recommendations; those that are "Requirements" which result from, or directly impact, the design of the facility are stated as requirements.
Recommendations are stated as options or alternatives for consideration.
2.0 Space Requirements and Equipment Location 2.1 Minimum Dimension for Simulator The general arrangement of the Simulator is shown in Figure 1.
2.2 Equipment Access Requirements There are no special Access requirements for the PC based simulator other than standard power and Ethernet PC connections.
2.3 Location Refer to The Simulator General Arrangement, Figure 1 and Panel Description, Table 1.
Figure 1. Simulator General Arrangement Floor Plan I
I~~
2.4 Size and Weight of Major Equipment Refer to Table 1.
Table 1. Dimensions and Estimated Weight of Major Equipment Table 1 Revision Date Oril!inator DescriptionlReason 00 10/22/1 0 R.Froelich Initial Release.
Acronym Description NRC United States Nuclear ReQulatorv Commission COMPUTERS & PERIPHERALS Description Qty Power Height Width Depth Weight (Watts/
in/em in/em in/em Lbs/kg Amps)
Dell Precision T5500 4
305/5.6 16/41 8/19 17/43 26/12 Workstation (224-4858)
DELL U2410, 24 inch 8
110/2.0 19/49 22/56 8/20 24/11 VIS UltraSharp Widescreen,Flat Panel,Opti,FPWS, Customer Install (320-8277)
Pro9000 Mark II 1
16/
8/
26/
14/
32/
Inkjet Photo Printer (A2825104)
2.5 Office Area Recommendations It is recommended that sufficient office space in close proximity to the simulator be provided for the required personnel in the facility during the installation, site testing, and throughout the warranty period.
2.6 Storage Space Recommendations No storage space other than that contained within the simulator room will be required for this project
3.0 Electrical Power Requirements 3.1 Power Source The new classroom simulator will be designed to operate from single phase, regulated, 120VAC, 60Hz :1:5%services.
3.2 Electrical Load From table 1, the total manufactures maximum wattage is 2116 watts and 38 amps at 120VAC.
Practically speaking these are unrealistic worst case numbers based on an unrealistically low power supply voltage and a fully populated PC operating in an extreme environment.
GSE recommends a single dedicated 20 amp circuit protected with a 2200VA UPS.
In reality a dedicated 15amp service will mostly likely suffice.
GSE will provide the measured current usage once the equipment has been procured.
4.0 Environment 4.1 Temperature and Humidity Limits The maximum temperature range of the simulator equipment is 100 to 350C.
The maximum range for relative humidity is 20% to 80%, non-condensing.
The recommended limits for the most efficient computer system operation and personnel comfort are 220 to 240C temperature and 45% to 55% relative humidity.
4.2 Air Conditioning Requirements The cooling capacity of the building air conditioning system must be able to accommodate the additional heat gain generated by the new classroom simulator computer equipment. The additional heat gain is estimated as shown below.
Heat gain per area:
o Classroom Simulator 4500BTU/hr This estimated heat gain is only that generated by the new simulator equipment and does not include heat generated by persons, facility lighting in the areas, from ventilating air for these areas, or any other loads.
It has been estimated based on a 50% de-rating of the equipment manufactures worst case power consumption.
4.3 Air Filtration The recommended limit is for 95% efficiency for particles down to 5 microns. This limit is intended to prolong the cycle between maintenance on the filters of fan cooled equipment such as the simulation computers.
5.0 Electromagnetic Interfere.tlCe The simulator contains standardcomrnercial equipment which should not be located close to known interference sources such as radar and communication transmitters, high voltage power lines, or high level signal sources.
An acceptable electromagnetic environment is defined in Figure NO.2. Special shielding may be required as part of the facility if an exceptionally high EMI environment exists.
Figure 2. Electromagnetic Environment NRCNuclear Power Plant Control Room Sirn:u!atorforConducting HPE NRC-FRR Rev. 00
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- 2. Electromagnetic Environment GSE Systems Use or disclosure of this information Is'subject 10 stated restrictions.
- End of "Facility Requirements Report" ****
NRC-HQ-60-17-R-0001 ATTACHMENT 6
Revision Date Originator Description/Reason 00 02/08/2017 Initial Release Computers & Peripherals Description Qty Power (Watts/Amps)
Height (in/cm)
Width (in/cm)
Depth (in/cm)
Weight (Lbs/kg)
Dell Precision T5500 Workstation (P#: 567152748) 4 554.4/4.62 17.6/44.8 6.8/17.25 18.4/46.83 38/17.2 Acer T272HUL Multi-touch WQHD 27 Monitor (P#:
UM.HT2AA.002) 16 29.94/0.272 18.5/46.99 26/66.04 1.5/3.81 14.77/6.69 Dell U2410 HD 24 Monitor (MN: 464-7346) 2 75/0.625 19.4/49.28 22.3/56.64 7.9/20.07 19.93/9.57